STEP-BY-STEP ONLINE APPLICATION GUIDELINES FOR

2019   APPLICANTS WITH AN EXISTING CPUT STUDENT NUMBER  

 
Please contact the Call Centre: +27(0)21 959 6767 should require more
information not covered in this document or the Online Application Frequent
Asked Questions (FAQ’s).

IMPORTANT INFORMATION

CPUT has TWO different methods of applying:

• Online Web application – Free of Charge

• Paper-based Application (manual application process) = R100 Application Fee

WHO WILL NOT BE ABLE TO APPLY ONLINE

• Non-South African citizens
• South African citizens with international qualifications
• Applicants with permanent residency in South Africa
• Applicants with Refugee Status/ and Asylum Seeker permit
• Applications for RPL (Recognition of Prior Learning)
• Paper-based application forms must be submitted to CPUT and cannot be faxed or e-mailed.
• Follow the 7 steps outlined in the CPUT prospectus

WHO MUST APPLY ONLINE

• South African citizens with South African qualifications
• Returning students with break a in studies (more than 1-year break)
• South African citizens transferring from other institutions
• Applicants must have a valid e-mail address and cell phone number in order to apply online.
All communication with regard to your application will be sent via e-mail/ sms. Should you not
have a valid e-mail address you can create an e-mail account using Gmail, Yahoo Mail or any
other e-mail provider you may prefer
• The online application has been tested and can be accessed via a PC or laptop. It is not
guaranteed to cater for Tablets or Mobile Phones
• Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be
entered
• When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all
documents are scanned in any of the following file types: tiff, pdf, jpg or gif
• Each document must be scanned and uploaded as separate attachments
• Documentation must be certified (not less than 3 months old)
• Outstanding documentation can be uploaded by answering YES to the question: Have you
already started an online application with CPUT and then select YES, I want to submit
additional documentation

 
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Please follow the 5 STEPS
for applying online

Step 1: access the CPUT website for

further information by visiting
www.cput.ac.za
Step 2: Gather your documents - refer
to the CPUT brochure as indicated in
step 1 or refer to further details
visiting www.cput.ac.za/study/apply
Step 3: This is the online application
guiding document
Step 4: See detailed information
below on how to complete the
information online
Step 5: Applications are forwarded to
Faculties for selection. The outcome
of the selection can be viewed by
visiting www.cput.ac.za/study/track
The 2019 Registrations will only be
possible from January 2019.
Registration schedules will be
available on the website as from
end October 2018

 
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STEP 4: COMPLETE YOUR APPLICATION ONLINE

• Access the following link:

http://www.cput.ac.za/study/a
pply

Have you already started an online application with CPUT? (*)

• Follow the leading questions and select the appropriate one:

• Select NO to proceed to the

next leading question

• Yes, but I did not finish the

process – Select Yes in the
case where you have left the
online application process
without a student number
allocated to you

• Yes, I want to upload

documents/ additional
documents – Have your
student number and pin
ready - Refer to the header :
How to upload additional/
outstanding documentation
further down in the
document

 
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• letters

Do you intend to apply for Recognition of Prior Learning (RPL)? (*)

• Select NO to proceed to the next leading

question

• Please click on http://www.cput.ac.za/study/rpl for more information regarding RPL

• Select NO to proceed to the next leading question
• Yes – Select to download the manual application form. Applicants are not allowed to use online
system for applications for Recognition of Prior Learning

Have you previously applied to or studied at CPUT for any qualification including
Short Courses (Short Learning Programmes)? (*)

• Select NO to proceed to the

next leading question
• The following question will be
displayed when selecting YES

 
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Do you have a valid CPUT student number? (*)

YES – will display the following:

NO – will take you to the next leading

question

I’m not sure – will take you to the

application tracking system to look-up your
student number

Are you in possession of a South African ID? (*)

• Yes – Select YES to proceed to the

next leading question
• No - Applicants will not be able to
proceed. Currently online
applications are only available to
applicants with a South African ID.
Applicants must follow the paper-
based application process
I am in possession of Permanent

 
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• Residency in South Africa -

Applicant will not be able to proceed.
Currently online applications are only
available to applicants with a South
African ID. Applicants must follow
the paper-based application process

Have you completed or are busy with a South African Matric (Grade
12/ NCV)? (*)

• Yes – Select YES to proceed to the next leading question

• No - Applicants will not be able to proceed. Currently online applications are only available to
South African citizens who have completed or are busy with a South African School Leaving
type. Applicants must follow the paper-based application process

Do you have all required information and supporting documentation?

(*)

• Yes – Select YES to proceed to

the next leading question
• No - download supporting
documentation guidelines and
documents for completion and
submission

• Unsure (See PDF) – Check for

additional requirements as
stipulated per qualification in
the list provided

 
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Are you 18 years or older? (*)

• No – Minor (younger than 18 years) must
download the Minor Declaration form
which the parents or legal guardians must
sign. Sign and scan the document and
have it ready to submit online during the
online application process
• Yes – The following will be displayed

Click on the Start the online application

process to proceed with your application and
the following screen will display.

 
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The following are compulsory steps once you have completed the above
leading questions:

STEP 1: Login
STEP 2: Acceptance of POPI Act Clause
STEP 3: Verification/ updating of Biographical Information and Residence Required
STEP 4: Verification/ updating of Applicant’s Address Information
STEP 5: Verification/ updating of Applicant’s Contact Information
STEP 6: Verification/ updating of Next of Kin and Address Information
STEP 7: Verification/ updating of Disability Information
STEP 8: Verification/ updating of School Leaving Information
STEP 9: Verification/ updating of Previous Studies (if any)
STEP 10: Submission of Academic application and Acceptance of Rules and Regulations
STEP 11: Submission of required documentation (compulsory step)

STEP 1: LOGIN

• Student Number: Enter your CPUT

student number (e.g. 213003888)
• Pin: Enter your 5 digit Pin (e.g.
69321)
• Rules for the pin:
o Pin length must ONLY be 5
numbers long (e.g. 24683)
o Must not start or end with a
zero
o Must not contain any
alphabetical characters (e.g.
Aa369)
o No Spaces allowed in the pin
(e.g. 36 302)
o No adjacent repeating
numbers (e.g. 11234) or
simple sequences (e.g.
23456)
• Select the login button
• Please contact the Call Centre should
you have difficulties in obtaining your
pin

Select Returning Students Application

 
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The following page will be displayed

STEP 2: ACCEPTANCE OF POPI ACT CLAUSE

Select the Popi Act link

Consent to Process Personal

Information

• Scroll down with scrollbar to

read the entire POPI Act
clause
• Click I ACCEPT and Select
RETURNING STUDENTS
APPLICATION process
• You will not be able to
proceed If you select the I
DO NOT ACCEPT button

 
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STEP 3: VERIFICATION OF BIOGRAPHICAL INFORMATION

Biographical Information

• Select Show Biographical and

select the UPDATE
BIOGRAPHICAL INFORMATION
button

• COMPULSORY STEP:
CPUT Residence Required
Y/ N: Please enter Y or N
• Only the Residence
Required, Title, Alternate
Surname, Maiden Name,
Marital Status, Home
Language and School
attended fields are
updateable
• Submit a request to the
Admissions and
Registration Centre should
you want to amend any
other information
• Select the SAVE button and
then the ‘RETURNING
STUDENTS APPLICATION
process to proceed with
application

STEP 4: VERIFICATION OF ADDRESS INFORMATION

Applicant’s Address Information (Street and Postal Address)

• Select Show Addresses and

select the UPDATE ADDRESS
DETAILS button

• Verify the displayed Student

Postal and Study Addresses
– both addresses are
compulsory

 
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• If incorrect, then select
STUDENT POSTAL
ADDRESS and/ or
STUDENT STUDY
ADDRESS to update

Re-type with the correct information:

• Address Line 1: Enter your Street Number
and Name (e.g. 6 Blue Street)
• Address Line 2: Enter your Suburb Name
(e.g. Disa Heights)
• Address Line 3: Enter your Town Name
(e.g. Brakpan)
• Address Line 4: Enter your Province Name
(e.g. Western Cape)
• Postal Code: Enter the Postal Code or
Select the button to search for the
Postal Code

• Select the SAVE button to save the

changes or select the REVERT CHANGES
button should you want to exist the
displayed screen

• Select the NEW RECORD button if you

want to add one of the missing compulsory
Student Addresses (Postal Address and
Study Address)
• Select the button to select either the
Student Postal Address or Student Study
Address
• Address Line 1: Enter your Street Number
and Name (e.g. 6 Blue Street)
• Address Line 2: Enter your Suburb Name
(e.g. Disa Heights)
• Address Line 3: Enter your Town Name
(e.g. Brakpan)
• Address Line 4: Enter your Province Name
(e.g. Western Cape)
• Postal Code: Enter the Postal Code or
Select the button to search for the
Postal Code
• Select the SAVE button to save the
changes or select the CLEAR FORM
button should you want to exist the
displayed screen

 
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Select the RETURNING STUDENTS
APPLICATION process to proceed with
application

STEP 5: VERIFICATION OF CONTACT INFORMATION

Applicant’s Contact Information

• Select Show Contacts and select the

UPDATE CONTACT DETAILS button

• Verify the displayed contact details

• STUDENT CELLPHONE NUMBER
and STUDENT E-MAIL ADDRESS
are compulsory
• If incorrect, then select STUDENT
CELLPHONE NUMBER and/ or
STUDENT E-MAIL ADDRESS to
update
• Select the NEW RECORD button if
you want to add one of the missing
compulsory Student Contact Details
(Student Cellphone Number and
Student E-mail Address)
• Select the button to select the
relevant Contact Type
• Cell phone number: Enter your 10-digit
without any leading + (e.g.
0829996229. Do not enter spaces or
any other characters (compulsory)
• Work Telephone Number: Enter your
work telephone number without any
spaces or – (e.g. 0224603139
• Home Telephone Number: Enter your
work telephone number without any
spaces or – (e.g. 0224603139
• E-mail: Enter a valid e-mail address
(compulsory)
• Select the SAVE button to save the
changes or select the CLEAR FORM
button should you want to exist the
displayed screen
• Select ‘Returning Students
 
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Application’ process to proceed with
application

STEP 6: VERIFICATION OF NEXT OF KIN AND ACCOUNT

INFORMATION

Contact Person’s Information (Next of Kin and Account Information)

• Select Show Contact Persons

and select the UPDATE
CONTACT PERSONS button

• Verify the displayed Contact

Persons
• PRIMARY ADDRESS: Do
not change. This is the
applicant’s details

ACCOUNT CONTACT INFORMATION

• ACCOUNT CONTACT information is compulsory and must be entered or corrected

• Update the NAME and

RELATIONSHIP fields if incorrect
• Select the ADDRESS DETAIL
button to verify the information and
update if required
o Account Contact’s Postal
Address Line 1: Enter your
Street Number and Name (e.g.
6 Blue Street)
o Account Contact’s Postal
Address Line 2: Enter your
Suburb Name (e.g. Disa
Heights)
o Account Contact’s Postal
Address Line 3: Enter your
Town Name (e.g. Brakpan)
o Account Contact’s Postal
Address Line 4: Enter your
Province Name (e.g. Western
Cape)

 
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o Postal Code: Select the
button. All possible Postal
Codes will be displayed
• Select the CONTACT DETAIL
button and verify the information.
The following contact details must
be entered:
o Account Contact’s Cell
Number: Enter your 10-digit
without any leading + (e.g.
0829996229 Cell Phone
Number. Do not enter spaces
or any other characters
o Account Contact’s Home
Telephone Number: Enter the
home telephone number
without any spaces or – (e.g.
0224603139)
o E-mail: Enter a Account
Contact’s e-mail address

NEXT OF KIN CONTACT INFORMATION

• NEXT OF KIN CONTACT information is compulsory and must be entered or corrected

• Update the NAME and RELATIONSHIP fields if incorrect
• Select the ADDRESS DETAIL button to verify the information and update if required
o Next of Kin’s Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue
Street)
o Next of Kin’s Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights)
o Next of Kin’s Contact’s Postal Address Line 3: Enter your Town Name (e.g. Brakpan)
o Next of Kin’s Contact’s Postal Address Line 4: Enter your Province Name (e.g.
Western Cape)
o Postal Code: Select the button. All possible Postal Codes will be displayed
• Select the CONTACT DETAIL button and verify the information. The following contact
details must be entered:
o Next of Kin Cell Number: Enter your 10-digit without any leading + (e.g. 0829996229
Cell Phone Number. Do not enter spaces or any other characters
o Next of Kin Home Telephone Number: Enter the home telephone number without any
spaces or – (e.g. 0224603139)
o Next of Kin Work Telephone Number: Enter the work telephone number without any
spaces or – (e.g. 0224603139)
o E-mail: Enter a Next of Kin e-mail address
• Select the NEW RECORD button if you want to add one of the missing compulsory Contact
Person’s Details
• Select the button to select the relevant Contact Type
• Select the SAVE button to save the changes or select the CLEAR FORM button should you
want to exist the displayed screen
• Select the RETURNING STUDENTS APPLICATION process to proceed with application

 
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STEP 7: VERIFICATION OF DISABILITY INFORMATION

Disabilities

• Select Show Disabilities and

verify the displayed information
or select the VIEW/ UPDATE
DETAILS button to update

Select the arrow down button to

add a disability. Select from the list of
values. You may add remarks to the
REMARK field
Select the SAVE button and then
RETURN TO THE APPLICATION
PROCESS

STEP 8: VERIFICATION OF SCHOOL LEAVING INFORMATION

School Leaving Subjects

• Select Show School Leaving

Subjects and verify the displayed
information or select the VIEW/
UPDATE DETAILS button to update

 
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• Your National Senior Certificate (NSC) or National Certificate Vocational (NCV) results
will automatically be displayed and cannot be altered. Please upload your latest NSC /
SCV results in the case where results differ from your School Leaving Certificate
obtained
• Description of Matric Types:
• NSC – Admission to Bachelor – Obtained National Senior Certificate with a Bachelor entrance
endorsement
• NSC – Admission to Certificate – Obtained National Senior Certificate with a Certificate
entrance endorsement
• NSC – Admission to Diploma – Obtained National Senior Certificate with a Diploma entrance
endorsement
• NCV – Admission to Bachelor – Obtained National Certificate Vocational with a Bachelor
entrance endorsement
• NCV – Admission to Certificate – Obtained National Certificate Vocational with a Certificate
entrance endorsement
• NCV – Admission to Diploma – Obtained National Certificate Vocational with a Diploma
entrance endorsement
• NTC3/ N3 / NSC – Applicants that have studied towards a National Technical Certificates/N3
certificate/ N4 certificate
• Other Senior Certificate – Applicants currently/ already completed Home Schooling OR
Obtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR
1 Higher Grade and 5 Standard Grade subjects OR
1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects
• Certificate of Complete Exemption – Obtained Senior Certificate (pre 2009) with all subjects on
Higher Grade OR
5 Higher Grade and 1 Standard Grade subjects
• Ordinary Conditional Exemption - Obtained Senior Certificate (pre 2009) with 4 Higher Grade
and 2 Standard Grade subjects
• Applicants applying for Entrance into Grade R without a School Leaving Certificate:
o Year: Enter 2018
o Matric Type: Entrance into Grade R
o Grade 12 %: 0
o Grade 12 Symbol: N/V
• Description of Symbols:

Symbol Percentage Range

(Achievement
Level)
1 0 – 29%
2 30 – 39%
3 40 – 49%
4 50 – 59%
5 60 - 69%
6 70 – 79%
7 80 – 100%

 
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• Select ARE YOU UPGRADING
YOUR MATRIC/ GRADE 12
RESULTS: Only enter YES if you
are currently improving your Final Grade 12/NCV results. A letter from the Department of
Education is required stipulating which subjects you have enrolled for to improve
results. Please upload your final results in the case where you have upgraded or results
have been amended
• Select the SAVE button to save the changes or select the REVERT CHANGES button should
you want to exist the displayed screen
• Select the RETURNING STUDENTS APPLICATION process to proceed with application

STEP 9: VERIFICATION OF PREVIOUS STUDIES INFORMATION

Previous Studies
• Select Show Previous
Studies and verify the
displayed information or
select the VIEW/ UPDATE
DETAILS button to update
or add

• This section must only be

completed by applicants that
have studied elsewhere
before applying at CPUT
• Grade 12 learners: Please no
not enter this section

• Institution Name: Select

the button. All possible
Institution Codes will be
displayed. You can also
search by entering part of the
institution’s description (e.g.
%Central)
o Select the SEARCH
button to display the
appropriate list of
values. Select the
relevant institution
from the list of values
provided
o Please upload an
academic record of
previous studies
during the step:
Upload Documents

 
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CPUT students must not complete this section
• Period of Registration: Start Year: When you have started with your studies at another
institution
• End Year: Up until when you have studied at the another institution
• Student Number from previous institution: (optional) e.g. 213003876
• Qualification: Enter the qualification obtained/studied towards at another institution
• Was the Qualification Awarded?: Select YES if you the qualificaiton has been awarded or NO
if you have not completed your studies
• Post-graduate/ Post-diploma qualification?: Select YES for Master and Doctoral Degrees. Else
select NO
• Qualification Level: Optional field
• National Level: Optional field
• Result: Optional field - Failed or Passed or leave blank
• Remarks: Optional field
• Select the SAVE button to save the changes or select the REVERT CHANGES button should
you want to exist the displayed screen
• Select the RETURNING STUDENTS APPLICATION process to proceed with application

STEP 10: SUBMIT YOUR ACADEMIC APPLICATIONS (CHOICES)

Academic applications

• Select Show Academic

Applications. ADD NEW
ACADEMIC APPLICATION
button to proceed with
academic applications

• A maximum of 3 academic choices can be submitted

• Important: Your first choice of qualification to study towards must be selected and
captured. The next qualification that will be selected will become your second choice
• The second and third choice of qualificaiton is optional
• Academic Year: Enter
2019 - the year of you
are applying to
commence with your
planned studies

• Find a Programme or Qualification Containing: Enter a character as contained in the

qualification description: e.g. N or E or CIV or ENG etc. to retrieve ND: ENGINEERING: CIVIL
qualification – Please refer to the 2019 qualification list on the website for full Qualification
descriptions

 
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• Restrict the Search to:
o Select DO NOT RESTRICT ANY PROGRAMME should you want all qualifications to be
listed (undergraduate and postgraduate qualifications)
o Select RESTRICT TO UNDERGRADUATE PROGRAMMES ONLY should you want to
list only Undergraduate qualifications (e.g. Higher Certificate, Diploma and BeD
qualifications)
o Select RESTRICT TO POSTGRADUATE PROGRAMMES ONLY should you want to
list only Postgraduate qualifications (e.g. BeD Honours, Masters and Doctoral studies)
o 1 year B Tech qualifications are listed under Postgraduate Studies as well as ND
Accountancy (NDACC), ND Financial Information Systems (NDFIS), ND Cost and
Management Accounting (NDCMAC) and ND Internal Auditing (NDIAUD)

• Select the relevant qualification code

(e.g. D3CIVL)
• Only the following qualifications will be
displayed:
o Qualifications allowed for online
applications
o Active Qualifications
o Current registered students with
a break in studies will be able to
select qualifications that they
have studied towards (i.e.
previous registration records) at
CPUT
o Qualifications where the
application cycle is still open
(different qualifications have
different closing dates)

• How would you like to study for the

qualification?
• Select the button and select the
mode of study (e.g. Fulltime or Part-
time) as well as the Campus of Study
(e.g. Part-time Bellville Campus)
o Education Faculty qualifications:
Classes are offered in Afrikaans
at Wellington Campus and
English at Mowbray Campus
• When would you like to study for the
qualification? The field will be auto-filled
with YEAR (Jan-Nov)
In which period are you intending to study? Select the button and select the appropriate
Year of Study e.g. Year One (Undergraduate Studies only)
o Select YEAR 0 if you are applying for the first year of studies towards Extended
Curriculum qualifications (3 year diplomas offered over 4 years)
o Select YEAR ONE if you are applying for the first year of studies (even though the
qualification will be offered over 3 or 4 years)

 
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o Students transferring from other institutions and students with break in studies must
select the intended year of entering into the Qualification (e.g. Year Two, Year Three)
• Academic Preference? Enter 1 (for choice 1)
• Select SAVE AND CONTINUE button to proceed to be able to submit choice 1 application or
select RESTART PROCESS should you want exit information captured thus far
• Ignore the VIEW CALENDAR
INFORMATION button

• Read the Academic Rules

and Regulations and select I
ACCEPT button to be able
to submit choice 1
application
• You will not be able to
proceed with the submission
of the choice 1 application if
selecting I DO NOT
ACCEPT button

• Select ACCEPT
APPLICATION if you are
ready to submit choice 1 or
select RESTART PROCESS should you want to quit the submission thereof

• Ignore DISPLAY PRO FORMA OF COSTS button

• You may print or e-mail the Rules and Regulations by selecting the PRINT DETAIL or
EMAIL DETAILS buttons
• Repeat above steps should you want to submit a choice 2 and 3 applications

STEP 11: SUBMIT YOUR REQUIRED DOCUMENTATION

(COMPULSORY STEP)

Upload documents

• Select Show Upload

Documents

 
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Important:
• All documents must be certified (except programme specific requirements e.g.
cover letter)
• When uploading documents, ensure that the scanned file does not exceed 2MB,
and that all documents are scanned in any of the following file types: tiff, pdf, jpg
or gif
• Each document must be scanned and uploaded as separate attachments.
• Your application will not be processed until all documents have been submitted

• Select the UPLOAD

DOCUMENTS button

• The following screen

display:

• Click on the Load/ View Document to submit your first document (e.g. Final Gr 12/
School Leaving Results)

The following screen will be

displayed:

• Click on the UPLOAD

DOCUMENT button

 
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• Select the
button

Select your saved scanned

Matric document (document
must be saved as .tiff, pdf,
.jpg or .gif) from your device

• Click on OPEN button

and the following screen
will be displayed:

• Click on the SAVE and

then the CLOSE button

 
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• Click on the CLOSE
button again
• Continue to upload all the
other required documents
by following the above
steps.
• Select RETURN TO
APPLICATION
PROCESS button to
finalise your online
application process