4 i < ane 8a gefaraen fares, Bharat Heavy Electricals Limited S Kulshrestha, Group Gen. Manager(HR), BHEL, Corporate Office ; Head of HR: (1) Bhopal, (2) Hyderabad, (3) Trichy, (¢) HEEP, Rardwar, (5)EDN, Bangalore, (6) EPD Bangalore, (7) ISG Bangalore (8) Rudrapur, (9) Jagdishpur, (10) Goindwal, (11) Jhansi, (12) Reniget, (13) Corp. R&D, (14) Varanasi, (15) Corporate Office, (16) IS & 10, (17) ROD HO, (18) Power Sector, “ (49)HRDI, (20) TBG, (21) OSB & EMRP Corporate HR Circular No. 0371 WWLXI2005. AKHRIRCA Dated : |7| -06-2005 Subject: Policy on retention of family at the previous place of posting in | respect of employees on transfer and who had been drawing HRA at the. previous location. ee As per existing rules, an employee on transfer can retain the accommodation at the place of previous posting for three months period on the same terms and conditions as on the date of transfer. Hence if he was drawing HRA at the place of previous posting, the same is currently payable for a period of three months only. ‘After the lapse of intial three months our rules aré clear on employees who are pemmitted to retain company leased / company owned accommodation at the place of previous posting. But the rules are not explicit with regard to employees who were drawing HRA. This has resulted in disparity between the two sets of cases though the family in all the events is retained at the place of previous posting. | Invorder to bring panty in all such cases, the following has been approved and is added as para (1) in rule 2.6 of sub-section A'S of Volume -1 of Personnel Manus! on NET: Also an employee who prior to transfer was drawing HRA and who is permitted to retain his family (.e. spouse and dependant children) at the earlier place of posting, shall be eligible for grant of HRA at the rate applicable for that station. Such permission to retain the family at the earlier place of posting on HRA as was belng drawn on the date of transfer for a period of up to one year will be given by Head of Unit to which the employee has been transferred, Permission beyond this period of one year would be glyen In exceptional circumstances with the approval of Director (HR) only, after being duly recommended by the Head of Unit to which the employee has been transferred, Such employees are also eligible for the facility of transitory accommodation”.Mm For removal of any doubts, it Is also clarified that paras (d) & (e) of Rule 2.6 of sub Section A: § of Volume - I of Personnel Manual on NET will also apply to such cases. It is also considered desirable to have uniformity in the terms and procedures for granting permission for retention of company leased accommodation at the earlier location. Accordingly the rules on retention of leased accommodation will also be modified to include “Permission to retain the family at the earlier place of posting in company leased accommodation as on the date of transfer for a period of up to one year will be givan by Head of Unit to which the employee has been transferred. Permission beyond this period of one year would be given in exceptional circumstances with the approval of Director (HR) only, after being duly recommended by the Head of Unit to which the employee has been transferred." Consequently, para (b) of rule 2.6 of Sub Section A:5 of Volume - I of Personnel Manual on NET stands modified as : “Permission to retain the family at the earier place of posting in company leased accommodation as on the date of transfer for a period of up to one year beyond the initial period of three months, will be given by Head of Unit to which the employee has been transferred. Permission beyond this period of one year would be given in exceptional circumstances with the approval of Director (HR) only, after being duly recommended by the Head of Unit to which the employee has been transferred. Once approval has been so given, the payment of lease rent may continue to be done by the eartier Division for the sake of ease and continuity and amount debited to the naw Unit. In case the employee who has been transferred wishes to retain accommodation in Company's township at the- earlier location, then in such cases also permission will be given by the Head of Unit at the new location, but in consultation with the Head of Unit / Competent Authority at the previous location where the employee was earlier posted.” For uniform application of the rule, all permissions earlier granted for retention of lease for more than one year will be deemed to have completed one year on the date of renewal of the lease falling after the date of Isaue of this circular and should be further renewed only after the approval of Director({HR). ‘The above is effective from 3" June 2005. This issues with the approval of competent authority. (PS. Kilbhrestha) BHELPOWER SECTOR(HQ)NOIDA anv __ NO;PWIHRIT3 CIR CuraR No-&6/0S nated-21106/2005