LETTER OF DEMAND

________________, 20___

Mr./Ms. (Name of Accountable Officer)

Designation ______________________
Agency _________________________
Address_________________________

Sir/Madam:

This is to inform you that in the examination of your cash and accounts as (designation) of
(agency name and address) on , 20__, it was found that your cash was short by P________. This
shortage was arrived at as follows:

Particulars Collections Cash Advances Total

Balance of accountability as shown by your
cashbook on ________________, 20__
certified correct by you and duly verified by us xxx xxx xxx
Cash and valid cash items produced by you and
counted by us xxx xxx xxx
Shortage xxx xxx xxx

In view of this, demand is hereby made of you to produce immediately the missing funds stated above.
Also, please submit to us within seventy-two (72) hours a written explanation why this shortage occurred.

Very truly yours,

______________________________
Audit Team Leader

_______________________, 20_____

_______________________________
(Accountable Officer)

Copy furnished:
Agency Head _____________________
Position/Designation ________________
Address __________________________