VERSIONNO. | WANUAL TITLE | DOCUMENT NO. 4 FINANCE AND ADMINISTRATION MANUAL FAM 12.4 ‘DOCUMENT NAME [REVISION NO. i 0 ONLINE PUBLICATION OF INFORMATION MATERIALS AGRyTyDATE | ‘AND SOCIAL MEDIA MANAGEMENT ;PAGENO, 1of3. | 1.0 OBJECTIVE To prescribe the policies and procedures to be followed in Public Information Dissemination through online media 2.0 SCOPE This covers public information dissemination through publication in the official website (URL: www.pshs.edu_ph) and social media engagement with the use of Facebook 3.0 POLICIES 3.1. The Office of the Executive Director (OED) shall act as a central body for Public information concerning the PSHS System. Information gathered internally (within OED and PSHS campuses) and externally (parties outside PSHS System) shall be kept by the Information Officer under the OED. 3.2 Answering questions posted through Facebook 3.2.1 The OED shall encourage the Facebook users to call the office or the nearest campuses to them to address their questions properly and guide them closely. 3.2.2 For frequently-asked questions (FAQs), the questions will be presented to the OED Management Team. The FAQs may be eferred to the personnelicampus involved for appropriate answers 3.2.3 Information material will be prepared based on the answers obtained from the personnel/campus involved. This shall follow the same policies and procedures in the preparation and online Publication of information materials. 3.3 The Information Officer shall be responsible for keeping accurate and Up-to-date information about the PSHS System. The Information Officer shall prepare and submit information materials to the FAD Chief for review and recommendation to the Executive Director. ae MA 3 copy _ (©) 2016 Philippine Science High School all rights reserves. This document may contain proprelary iWormation and may only be released to third partes wih approval of management. Document is uncontrolled unless otherwise marked, uncontaled documents are not subject fo update notification,VERSION NO. WANUAL TILE DOCUMENT NO, 1 FINANCE AND ADMINISTRATION MANUAL. FAM 12.1 | BOCUWENT Wan REVISION NO. oO ONLINE PUBLICATION OF INFORMATION MATERIALS AND SOCIAL MEDIA MANAGEMENT PAGE NO, 4.0 PROCEDURES Responsibility Campus Designated Information Officer/ OED Information Officer FAD Chief Campus Director/ Executive Director Information Officer/ OED Information Officer Information Systems Analyst Authorized Facebook Administrator EFFECTIVITY DAT APRIL 17, 2017 2of3 ~ L — __ Activity Gathers or receives data from internal and external sources, Prepares appropriate information materials for the target audience and message to be delivered Reviews information materials submitted by the Information Officer and recommends it for approval/clearance to the Executive Director. . Approves the information materials submitted by the Information Officer. Sends the electronic copy of the approved information material to the concemed parties: Information Systems Analyst for the official website and the Authorized Facebook administrator for the official Facebook Page. Posts the information material to the official website. Posts the link to the information material published in the official website or the information material itself (whichever is more appropriate) to the official Facebook Page.

EFFECTITY DATE — ONLINE PUBLICATION OF INFORMATION MATERIALS “apni Yr tgi7 ‘AND SOCIAL MEDIA MANAGEMENT PAGENO. 30f3 5.0 LIST OF FORMS AND REPORTS. 5.1. Forms None 5.2. Reports None | PREPARED BY: ‘APPROVED BY: I he [ew [es ©) 2046 Prine Sete Figh SERS a fais resewed. Tha BEsmA ay conan propelay onal ard Tay Say te renders pres wa appov' af arapenan Docwren'E ceisiod iar eae Tone oe documents are not 3 Subjact fo update notification,