PURCHASE ORDER

PROCESS
GATTECH SUPPLY AND ENGINEERING
1. MATERIAL
REQUISITION FORM
(MRF)
1.1 Operations to request for
materials via MRF submitted
to coordinator
 1.2.1. Available in
our Stocks. 

1.2 Coordinator
receives the 1.2.2. For ordering
from Bluefrost

MRF requests
and identifies 1.2.3.  For ordering
from outside

which items are suppliers.

( e.g. Jabat, Almetal,

hardwares, etc )

1.2.4. For fabrication

by Tony. 
1.3.  Coordinator issues
request for all outside
suppliers to Purchaser. 
1.4. Coordinator issues
prepares all materials from
stock room. 
●1.5. Purchaser issues request
for quote to at least 3
suppliers and compares
costs. 
1.6. Purchaser calls suppliers
to negotiate costs and delivery
dates and submit costs to
approving Manager.
 1.7. Manager approves best
supplier and returns approved
costs comparisons to
purchaser.
 1.8. Purchaser awards the
orders to suppliers by calling
for final prices and creates PO.
 1.9. Purchaser submits the PO
to manager for approval
 1.10. Manager approves PO
and returns PO to purchaser.
1.11. Purchaser sends out all
approved PO to suppliers and
demand for agreed delivery
dates.
1.12. Purchaser monitors all
undelivered items and keeps
follow up of delivery from
suppliers.
1.13. Upon delivery, purchaser
informs operations and checks
all delivered items against issued
PO for completeness and with
operations for quality. Purchaser
signs DR, invoice.
 1.14. Purchaser submits all
original invoice, DR, from
supplier to Accounting/
Finance. And discuss terms of
payment.
 1.15. Purchaser files all DR,
with attached PO and copy of
invoice.