Professional Documents
Culture Documents
Activity 2.2 Word Processing PDF
Activity 2.2 Word Processing PDF
Objectives:
Independently apply advanced productivity tools to create or develop ICT content for use in
specific professional tracks.
o Uses common productivity tools effectively by maximizing advanced application
techniques
o Creates an original or derivative ICT content to effectively communicate or present data
or information related to specific professional tracks
Objectives:
Microsoft Word 2016 was used for this activity as reflected in the screenshots. Other versions of
Microsoft Word may be used to perform the tasks but with possible or slight differences in appearance
from the screenshots.
Task # 1
Logo
Slogan
Name
Address
Phone numbers (voice and fax)
Web address
Email address
Established date
Once you’ve come up with the items to include, you should determine their placement. You may have
an option to place everything as header or split the elements between the header and footer.
a. Start with a blank Word document using the Print Layout view.
b. From the Insert tab, select Header. Word will display the Header box with various styles.
c. Click the style you prefer.
d. From the File tab, click Picture and then From File…
e. The Insert File dialog will open. Find your graphic file(logo) and click Insert.
f. If you wish to align your graphic, click it and use the toolbar alignment buttons.
g. Add any other text you might like in this area.
*Graphic images can pose issues. You may find you have a great graphic, but your computer printer
doesn’t do it justice. Your printer’s capabilities aren’t good enough to display the image. The flip side is
when you have a great printer, but the image file isn’t as good as it should be. If you work for a company
or organization, you should check if they have an identity or style guide. Make sure to choose
appropriate image size and file format.
In the footer area, include mailing address, contact numbers, website and email address with a smaller
font and a vertical line, center the text.
a. From the Insert tab, select Header. Word will display the Footer box with various styles.
b. Click the style you prefer.
c. Add in your text.
d. If you wish to change the font, highlight your text and right-click. This will open the mini format
bar.
e. Click the Close Header and Footer button
*If you’re viewing your document in Print Layout mode, you should see your footer. If you don’t see
anything, check your setting under the View menu.
This is also a good time to print a copy to check the color and clarity of the artwork. Your online version
may show colors that are muted, but print fine. You may also need to adjust your printer settings if they
are in draft or economical print mode.
Aside from tweaking your header and footer, you may want to adjust other properties before saving the
file. For example, you might change the margins, fonts or style.
When you create a Word document, Microsoft uses the default template called normal.dotm. Since we
don’t want to use our new template as the default, we’ll have to point Microsoft to it.
Task # 2
Objective: To use mail merge for generating letters for a set of recipients.
Use the letterhead template to send letters to the parents informing them of the distribution of
grades.
2.1 Open the template and type in the content of the letter body.
Sincerely,
*Mail Merge is a useful tool that will allow you to easily produce multiple letters, labels, envelopes,
nametags, and more using information stored in a list, database, or spreadsheet.
* The Mail Merge task pane appears and will guide you through the six main steps to complete a
merge.
d. Choose the type of document you want to create. In this example, select Letters.
e. Click Next: Starting document and select Use the current document .
l. From the Mail Merge task pane, click Next: Write your letter.
m. Now you're ready to write your letter. When it's printed, each copy of the letter will basically be
the same, except the recipient data—like the name and address—will be different on each one.
You'll need to add placeholders for the recipient data so Mail Merge knows exactly where to
add the data. If you're using Mail Merge with an existing letter, make sure the file is open.
Objective: To create and design certificates using images and mail merge.
a. Open a new document, change the paper orientation to landscape from the layout tab.
b. Create your own template by inserting images, borders, wordart and textboxes for the text content.
You may use the following as a reference.
*To insert images, wordart and textboxes, click on Insert tab and select appropriate item. For borders,
click on Layout tab, click on Page Setup and select the Layout tab from the new window and click on the
Borders button.
h. After clicking ok, you will be asked to save the list, name the file awards list.
i. For step 4 in the Mail Merge Wizard, choose more items
j. Choose First Name and click insert. Do the same for Last Name. A placeholder (<<First_Name>>
and <<Last_Name>>) will be displayed in your certificate.
k. Close the window and format the placeholder according to the font style and font size
appropriate for your certificate. Don’t forget to put a space between the 2 placeholders to
ensure that there will be a space between the display.
l. From the Mail Merge task pane, click Next: Preview your letters.
m. Preview the certificates to make sure information from the list appears correctly in the letter.
You can use the left and right scroll arrows to view each document.
n. Click Next: Complete the merge.
o. In this step, you have an option to print the letters or edit them individually