Department of Public Works and Highways (DPWH)

Contract ID:
Contract Name:
Location of the Contract:
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Name of Procuring Entity

Address

AGENDA OF PRE-PROCUREMENT CONFERENCE

Date and Time:

Place:

Participants: BAC Members

BAC Secretariat
Implementing Unit Representatives
TWG Members and Consultants
Others concerned

Agenda Items:

1. Review of Basic Contract Data, including Contract Description, ABC, and Duration

2. Confirmation of Consistency of Proposed Contract Procurement with PPMP and APP

3. Determination of Readiness of Proposed Contract Procurement

a. Completion of Detailed Engineering

b. Completeness of Bidding Documents (BDs)

c. Inclusion of Contract in DPWH Budget or GAA or ABM/SARO

d. Availability of Right-of-Way

4. Agreement on Criteria for Eligibility Screening, Preliminary Examination of Bids,

Evaluation of Bids, Postqualification, and Award

5. Adoption of Procurement Schedule: Deadlines and Times for Invitation, Receipt and
Processing of LOIs, Issuance of BDs, Pre-Bid Conference Receipt and Opening of Bids,
Bids Evaluation, Postqualification, Award, Contract Processing and Approval, and
Notice to Proceed

6. Approval of Invitation to Apply for Eligibility and to Bid (IAEB)

7. Other Matters: “no contact” rule, etc.

8. Summary of Agreements

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