DNA omnssion on auor, DEPARTHENT/OF BUDGET AND MANAGEMENT AND DEPARTMENT OF SOCIAL WELFARE AND DEVECOPMENT, YOINT RESOLUTION NO. 2014-001 ines for Accreditation of Civil Society jons as Implementing Entities of Government or Publie Funds Whereas, under Secon 23, Aticle Il of the 1987 Constitution, the State Fecoanzes the important role of non-government organizations (NGOs) and peoples ciganizaions (POs) in nation bulling, services, capability buling, Sesigned, among others, to \ihersas, the General Appropriations Act fr the Fiscal Year 2014 (the 2014 GAA) allows government agencies (GAs) o implement certain programs ana projscs In parnership with cil society organizations (CBOs). lWnereas, the goverment recognizes thet CSOs that work closely with ‘composed of community members have a better knowledge af he (flan In a better positon to implement prjecs; that citzens can ‘ovemment projects themselves; Whereas, to ensure that government programs and projects ar ciety and eoctiely cared out by GAS in pannership with CSOs, and that fangs ‘are properly guarded against misuse, iis imperative to promulgate guidelines forthe aczeatation of CSOs, P|NOW, THEREFORE, in consideration of the above considerations, these Guidelines are hereby ieeued 4 DEFINITIONS 1.1. Ciul Sooty Organization (CS ‘domestic non-stack, nom prof 12 Goverment Agency (GA) national government, 4.3 Accrecitation — the process by which the DSWD otfctaly recognizes a 50 as eligible to be an implementing agency of programs or projects using government or pubic funds 14 Anplicant ~ 9 CSO applying for accreditation with the DSIWD to be an Implementing agency of program and projects using government oF publi nds, 1.8 Legitimate CSO ~ » CSO found to be reputable, qualified and capable nd mesting all ofthe tara for accreditation set forth herein, GENERAL PRINCIPLES 2.1 The DSWD shal acre on are reputable, qualified and capat 22 Only CSOs duly accreited by the DSWD may participate inthe process conducted by GAs to select CSOs to implement programs or projects using government or publ funds, imate CSOs, that is, those CSOs that 23 GAs shall select a CSO to implement programs or projects using government or publo funds only from “among those CSOs Gulp Accredited by the DSWD, ‘COVERAGE 31 “These Gui cover CSOs that would be engaged by GAs to Implement or co-implement projects and programs using government oe public funds,ACCREDITATION COMMITTEE 4.1. The DSWD shail create an Accretion Committee to cary out the {functions of the DSWD under these Guidelines, ‘The DSWO Standards Bureau shall provide the personnel to constitute the Secretariat ofthe Accredtation Commies 44 The DSWD Resident Om i the DSWD Resident Auditor shall CRITERIA FOR ACCREDITATION ‘To be acsrested, a CSO must moet the folowing criteria: {or at least three (3) years prior to the date of creation in the Geoaraphical Aral ‘of Actly being applied for accrediation, 5.3 Must not have any derogatory record with any GA. 5.4 Must not be in defsut or delay n iquidatng any funds recaved from any cA APPLICATION FOR ACCREDITATION 84. Fling, A CSO. shall apply for accrediation by submittng to the ‘Accreditation Commitise the documents enumeratod. in Annex A [Required Documents for Appcation for Accreditation) or Annex B [Required Documents for Renewal of Accreditation. asthe case may be «‘The Applicant shall indicate ints application its Geographical A ‘Atiity and Technical re 82 Intio! Examination. if the pplication documents submitted eve incomplete the Accreditation Commies days from the fing of the appleation, Applicant, without prejusie to ts ‘eticiencies, 63 Posting. f the application documents submited are complete, the n and inv the public to submit to derogatory record of the Applicant Working days ffom receipt of at picaton, the Accreditation Commitee of the application, inctuing consideration of om the publ. 64 ‘eapensbilty ofthe respacive GAs that issued the same ad Aot ofthe Accreditation Commitee. 842 The Accreditation Committee shal also, by ise or through ts uly authorized agents, conduct an ooular inspection of the Principal andor eatelite offices of the Appicant, andor the ste of ‘|any past or presen projector program athe Applicant. 6.4.3 The Accreditation Committee may, at ts discretion, do any oral ct the folowing as part of the evaluation (@) Require the Applicant to submit adiional documents in suppor of documents already submits Interview any oF rectors, trusteos, offers or key personnel of the ‘oF any porson wih past oF resent substantial dealings with the Applicant 84.4 In case a derogatoy report is received, the Accretion Committee shal requir the Applicant ta caniment on the same, ‘and may, if needed, invite the source of the derogatory report ‘andor ether resource persons to shed ight on the same6.4.5 If the Applicant claims several Geographical Areas of Acivty or several Te ‘areas of ical Avoas af Acty and Technical Area ‘Applicant has sufcient experiance, resources nical and feancial capabily. 8.5 Final Action. wrthin three (8) working days fron) completion of the evaluation, the Accreditation Commie shal st Commitee, grant the application and issue a Cerieie of Accrediaion in favor ofthe Applicant. COVERAGE ANDVALIDITY 7A Goverege. A Centficate of Accreditation shall cover only the Geographical Area(s) of Acivly and Technical Area(s) of Advi 7.2 Validity. A Certncate of Accretion shall be valid only fora period of ‘one year ffom the date of iseuance, unless sooner revoked. in ‘accordance with the provisions balow. In no ease shall the poiod of validity ofa Cereal of Accreditation be extended, CONTINUING VERIFICATION AND REPORTING 84 Spot Checks. Alter the Issuance ofthe Certfeste of Accreditation, but Within the period of valdiy of the ‘sama, the DSWD may conduct lunannounced spot checks to validate tha veracty of any satemont or information contained in any document that the Applicant submited in ‘support of ts applizaton 82 Reporting, 8.2.1 Every accredited CSO that enters into an agreement with a GA ving the transfer of government or publi funds shal submit the Accreditation Commitoo a copy of said agreement, win ‘tree (3) working days from entering ito the same, amites copies of agreements invoNing the transfer of publ funds enlored into [CS0s_ curing the immediatly preceding month, within the three (8) working days of every month, 82.9. Any GA that comas int nowledge of any fact that may constte CSO shall immediatly repr the same to Committe, PUBLICATION maintain in ts website, update dally, and make accesible to the publ, the folowing 8.4 List of CSOs. applying for accreditation, the fling date of their appliestions, and cthe relevant information, 82 List of accreted CSOs, the dates of issuance and of expiration oftheir riffeates of Accredtation, and other relevant information 83 List of CSOs whose Cortfcates of Accreditation have been revoked, the tes of, and the grounds for, such revocation, end other relevant Information, 8.4 List of blacklisted CSOs dlequalifd fom apalyng for accredltaton, and other relevant infermation, REVOCATION OF ACCREDITATION 1041 Grounds: A Gerticate of Accreditation may be revoked on any of the ‘ollewing grounds! (2) Mistepresentation in, or falsifaton of, any document submited In support ofthe application for acerestation of the CSO. (©) Failure by the CSO, during the valsty period of the Cetitoate of ‘Accreditation, to campy with a material term ofan agreement with Sovemment or public funds, iuidating any funds reesived from C80, curing the valcty period ofthe Certieata ‘of any law, rule or regulation involving the use of je funds received trom a GA ‘Bankrupt or insolvency ofthe CSO. Revocation, cancelation or expation of the principal or any Secondary registration of the CSO, or of any material boris ot Permit requird by the CSO to operat,Initiation. Revocation Proceedings shall be intiated when the ‘Accreditation ial Report or ofthe Swomn Complaint the Proceedings “were Intated” hereby, or a Committee ~ to present the evidence and arguments i favor of ermed CSO ~ to present the evidence and arguments against revocation (© Any other resource porsons as may be deemed necessary — to Provide addtional information relevant tothe matin and (8) the C80 belongs to an umbrea group, a representative fom such umbrella group —to act as observer ‘Recommendation. Within ve (8) werking days trom the He ‘expiration of the period fo fle tne Sworn Explanation # Explanation was filed, the Accreditation shal findings and recommendation tothe DSWD Secretary. Resolution. Within three (3) working days from receipt of the Fecommendation of the Accrediston Commitee, the DSWD Secretary shall ssue a Resoluton ether ~ (8) Dismissing the complaint against the CSO i there is no ground for revocation, of (©) evoking the Contteate of Accreditation of the CSOit there is ‘10und for revocaton. ‘The Resolution shal be final and executary upon receipt by the CSO. ‘Notice. Upon revocation ofthe Certfcate of Accreditation of a CSO, the Accreditation Commitice shall immesiatoy give. nol of suth ‘evocation to all GAS that has existing agreements wih that CSO. tion. A CSO whose Certificate of Accreditation is revoked for 3 shall be dlsqualied trom applying for aceredtation for @ (9) year from the dato of revocation, uness if the ground a.{fo the revocation is misropresentation or flsicaton In which case the eso. blacksted and parpet personnel ‘11, INFORMATION CAMPAIGN 11.41 Upon issuance of these Guigaines, nationwide campaign to Inform CSOs a 142 Upon Issuance of newspaper of general the enter, requireme 12, IMPLEMENTING GUIDELINES the DSWD shall pubis, in a ide circulation and on the DSWD webste, Procedures for accreditation of CSOs. ‘The DSWD may issue euch further issuances npropriate to implement andlor supplement the 13, EFFECTIVITY wy deem necessary and ines. ‘These Guidelines shall tske effect fitesn (15) days after publeation in a newspaper of general circulation —— of December 2014, Philippines. fs ee fem ra aoe (3) add, “ aiANNEX A Documents Required for Application for Accrocltation B Duly accomplished APPLICATION FORM vith: + Complete name of the CSO, including any other name by which the {GSO has been or current known applying on behalf ofthe CSO ‘Geographical Area(s) of Ativiy in whizn the CSO has experience Technical Area(s) of Actviy In which the CSO hae experience [see Annex C} + Government Agencyie) from which the CSO expects to receive public ‘unas individual fling ofthe application has been duly authorized 1e CSO to do so on is Doha, polcation Form and in the supporting id correct, and (©) the CSO is aware of, understance, and agrees to abide by, the Guidelines for Accreditation of Civil Socwty Organizations 0s lmplementing Ente of Government or Publ Funds ‘+ AUTHORIZATION for= provided by the for accreditation or in any of the documents submited in suppor thereof Certfied true copy of RESOLUTION of the CSO's governing board authorizing ‘the CSO to apply for accrediation and the individual actualy fing the _appiction to act on behal ofthe CSO. Certied true copy of CERTIFICATE OF REGISTRATION with the SEC, CDA Or DOLE, ae the casa may be {rue copy of the latest ARTICLES OF INCORPORATION or >LES OF COOPERATION, as the case may be, and BY-LAWS. ‘ue copies of GENERAL INFORMATION SHEETS forthe past tree /Original CERTIFICATION OF NO DEROGATORY RECORD, ots equivalent, ‘ssued not more than three (3) months before the date of applcation by te SEC, CDA or DOLE, as the case may be. Where applicable, cari true copy of SECONDARY REGISTRATION, LICENSE OR PERMIT (e.g, Certificate of Registration lesued by tho DSWD for Sotial Weave and Development Agencies) 1 Cerites true copy of valet and current BUSINESS LICENSE issued by the tou. 5 Cortes true copy of vais and curent CERTIFICATE OF REGISTRATION issued by the BIR. 5 Cortfes! tue copies of AUDITED FINANCIAL REPORTSISTATEMENTS, as, fled with the SIR, for the past three (3) years showing. the. finencal sustainabilly ef the GSO. 5 Certified true copies of ANNUAL INCOME TAX RETURNS, es fied with the BIR, forthe past ree (@) years. |S __LIST OF PROJECTS AND PROGRAMS previously implemented or currently being implemented by the CSO for which the CSO received public unde tomy any Ge enc, caiied under cath by the responsible officer of the cating projector program Agency from which the CSO received public funds ‘The total amount received from the Govermont Agency for said project oF progr + The tive of the Abit description ofthe projector program “The date ofthe commencement ofthe projector program “The status of the projec or program ready competed, the date of completion ofthe projector program 1 Ofiginal SWORN CERTIFICATION, issued by the ‘equivalent officer of the CSO, stating: + Other related businesses, any, ofthe director, trustees, ofcers or key personnel of the CSO, and the extent of ownership there.0 nooo '2n agent of, ors Telaed win the forth cul degree of consanguinity or afin to any DSWD involved in the processing of is of the Government Agen officers oF key personnel Agency, has been blackisted by any Government the CSO nor any of is pastor presant di personnel isa defendant, responder ‘séministtative o criminal case arising tor o public funds recived by the CSO, SWORN CERTIFICATION, issued not more than three (3) months fate of application by the Head of each Government Agency the List mentioned above, stalin: an default or Gea in Kquidting any funds received {fom the Government Agency "That the CSO has no derogatory record withthe Government Agency Witten INTERNAL POLICY of the CSO on monitoring and evaluation system ‘ensure that publi funds received are ueed for he intended purpose, LOCATION SKETCH ofthe principal adctess ofthe CSO. PHOTOGRAPHS of the principal and satel offices ofthe CSO, ORGANIZATIONAL CHART. DATA SHEET with the names, addresses, contact detals and photographs of the curent directors, tusiees, offers and key personnel of the 90. Cottied true copy of CERTIFICATE OF AFFILIATION issued by the responsible officer of any umbrella organization, federation coaltion ard the 10 which the CSO may belong, # applcabe, 3! CERTIFICATE OF GOOD STANDING, issued! not more than thre (3) nhs before the date of application by the responsible ofcar ef any Uk nization, federation, coaliton and the ike, 19 when the GSO may belong, if ble, K ¢ANNEX B Documents Required for Renewal of Accreditation a a o Duly accomplished APPLICATION FORM. [samme as for ANNEX A) Copy of current and valid CERTIFICATE OF ACCREDITATION issued by the Dswo. CCotied true copy of GENERAL INFORMATION SHEET for Original CERTIFICATION OF NO DEROGATORY RECORD, or its equivalent, Issued not more than three (3) months before the date of SEC, CDA or DOLE, a¢ the ease may be Cette’ true copy of valid and curent BUSINESS LICENSE Issued by the rou, Certfied tue copy of AUDITED FINANCIAL REPORTISTATEMENT, as fled withthe BIR, fr the past vear showing the rancial sustainably of ths C80. CCertiied true copy of ANNUAL INCOME TAX RETURN, as filed withthe BI, {forthe past year he tile ofthe projector program {The Goverment Agenoy from which the CSO reosived publi funds * The total amount received from the Government Agency fr said project erprogramn +The remaining uniquidated porton of sald amount, any ‘| The date ofthe commencement of the projector prgrarn ‘| The status ofthe projector program *Hfalady complete, the date of completion ofthe projector program SWORN CERTIFICATE issued by the chief executive offcer or {quvatent officer ofthe CSO [same as for ANNEX A) SWORN CERTIFICATION, issued nct more than thres (8) months before the date of application by'the Head of each Government Aveney ‘appearing inthe List mentioned above, [same ae for ANNEX A}5 Original SWORN CERTIFICATE Issued by the chief executve officer equivalent officer ofthe CSO stating thal there has been no matersl chang {he past year in any of the documents submited in support of the orginal ‘application for accreditation oI any ofthe information appearing thevein 4 there has beens material change, that the updated documents are being ‘submited withthe application for renewal of accreditation. UPDATED DOCUMENTS (documents eubmited by the Applicant in support of {he original application for accrediston but no sed above, n whch there hac been @ matorl change inte past yest.ANNEX ¢ Technical Areas of Activity 0 09000005000 Oo Lwetinood Development Manpower Development ‘Sports Development ‘Cooperative Development Delvary of Basic Services Environment Protection Aaticultre and Fisheries Rural Industriazation Development of Local Enterprises Social Services in areas that would not be ordinal undertaken by the private sector Construction, Maintenance, Operation and Management of Infastuctur Projects, such as, Dut ot lined to, the owing: {Housing projects forthe poorest ofthe poor * School bulings for schools with Inadequate classroom Disaster Risk Recuction and Management Rescue, Rei and Rehabiltation Operations Paricipation in Government Planning, Budgeting, ‘and Monitoring and Evaluation Others (speci)