HOW TO WRITE GRANT

PROPOSAL
ONE HEALTH TEACHING, RESEARCH AND
COMMUNITY OUTREACH WORKSHOP

ONE HEALTH TEACHING CLASS

dr. Ardi Findyartini, Ph.D
Department of Medical Education FMUI
Medical Education Center (MedEC) IMERI
SCOPE
Step by step of writing a successful
teaching grant proposal
• How to write statement of
significance and need
• How to write goals and objectives
• How to write program description
• How to write plan of program
evaluation
• How to write personnel and
budget justification
• How to write executive summary
LEARNING OBJECTIVES

• Participants will be able to

describe and practice necessary
steps in writing a successful
grant proposal
• Participants will be able to
discuss how to be productive
author and have strong
commitment to write grant
proposal
PROGRAM DESCRIPTION
PROGRAM
DESCRIPTION

Program description of a teaching grant

application can be considered as
elaboration of research design and
methods in a research proposal.
PROGRAM This section should include
DESCRIPTION a thorough
description of
the study
setting,
target
plan of data population and
analyses sampling
strategy,

measurements
instruments specific
(including procedures
evidence of (including
their reliability timing)
and validity),
outcomes
PROGRAM Learning from the experimental
DESCRIPTION research in health professions
education:
Study
population

The
The
Interve
Time
ntion &
of
Control
measur
conditi
ement
on

The Outcome
What works vs measures
SPICOT
how it works
 Goals,
topics,
PROGRAM general
purposes
DESCRIPTION Learner
Evaluation characteri
stics

Support INSTRUCTIONAL Learning

services
DESIGN objective

Teaching
learning Subject
activities, content
resources
Pre-assess
ment
“
Grant authors must show the reviewers that the design and
methods are appropriate given the aims and objectives.”

WISDOM ET AL. 2015

“
The authors reasoning processes should be easy for
reviewers to follow and the components of the study
should fit together logically .”

BLANCO AM, ET AL. 2016

PROGRAM DESCRIPTION
• Are the data collections and analysis methods
appropriate given the research questions?

• Have the methods been described in sufficient

detail (i.e. study context, target population, sampling
strategy, procedures, measurement instruments
[including evidence of reliability and validity],
analyses, and measurement outcomes)?

• Has a power analysis been conducted to determine

the appropriate sample size for quantitative
proposed research?

• Is the research ethical and have Institution Review

Board requirements been considered?
PROGRAM DESCRIPTION
• The target groups in the program are well
defined
• The description fully explains the relevant
program activities and how it will enhance the
quality of education
• The learning method is relevant to the
outcomes and innovative
• The proposed program/activity is realistic,
reasonable, effective, drawing on best practice
and the latest thinking and research
• The proposal states reasons for the selection
of activities
• The proposal describes the sequence of
activities and the estimated time required for
each activity
TIMELINE, PERSONNEL & BUDGET
JUSTIFICATION
“
Grant authors should not propose more work than can be
reasonably done during the proposed project period and
allow time for unanticipated delays .”

BLANCO AM, ET AL. 2016

TIMELINE, PERSONNEL &
BUDGET TIMELINE
• Is the proposed timeline reasonable (i.e. can the work
be accomplished)?
• What are the proposed deliverables (e.g. measurement
instruments, theoretical contributions, dissemination in
papers/presentations)?

BUDGET
• Are the costs and reasonable and well justified?
• Can the proposed research be finished and within
budget?

PERSONNEL/TEAM
Does the research team have the requisite experience and
expertise to conduct the proposed research?
TIMELINE,PERSONNEL &
BUDGET • Explain how budget figures were arrived at
(e.g., breakdown of travel costs, or daily
rates charged by consultants)
• Describe qualifications, and duties of all
known personnel involved
• Use personnel whose background and
qualifications are appropriate for the duties
assigned to them
• The proposed timeline is feasible to achieve
the stated outcomes
• Using appropriate visual (e.g table, etc) to
show tasks to complete and the
corresponding timeframe
You can insert short description of sub-outline here.

PROGRAM EVALUATION
PROGRAM EVALUATION

Program evaluation in the teaching

grant proposal relates to the outcome
measurement
PROGRAM
• Evaluation as ‘‘the systematic
EVALUATION Grondlund, process of determining the
1976 extent to which instructional
objectives are achieved’’

• Evaluation is “the comparison

Kern, et al, of an object of interest to an
1998 explicit or implicit standard of
acceptability”

• Evaluation is “the process by

which we attempt to gauge the
value and effectiveness of any
Kelly, 2004 particular piece of educational
activity “.
PROGRAM
EVALUATION Reasons – why evaluate
Uses – how will the information obtained
be used?
Foci – what are the evaluation questions?
Data – what sort of data?
Audience – who will be given the results?
Timing - when is the data be collected?
Agency – who will collect the data
PROGRAM FOCI: What are the evaluation questions?
EVALUATION

Reaction Learning Transfer/behaviour Result

PROGRAM
REACTION
EVALUATION i.e student or teacher
satisfaction

LEARNING i.e
student assessment according
to expected outcome

TRANSFER
i.e transfer of competence to
real practice

RESULT
i.e impact evaluation of the
proposed intervention/strategy
PROGRAM Data Time of collection
EVALUATION Focus: Reaction
Student’s questionnaire At the end of the module
Teacher’s questionnaire At the end of the module

Focus: Learning
MCQ result At the midterm and at the end
of the module
Mini-CEX result Once a week during the module

DOPS result Min twice for each procedure

during the module

Multisource feedback Every week during the module

PROGRAM EVALUATION
• The proposal elaborates measurable
indicators for monitoring and evaluation
purposes (quantitiy, quality, time, etc)
• The proposal clearly states criteria of
success for each indicator
• The proposal describes how data for
program evaluation will be collected
• The proposal explains any relevant
instruments or questionnaires to be used
• The proposal explains how the monitoring
and evaluation results will be used for
program improvement
EXECUTIVE SUMMARY
EXECUTIVE SUMMARY The summary succinctly describes the
project often in only three to five pages

It must reflect the state of the field and

identify the knowledge/ practice gap,
captivate reviewers with an important and
interesting research/study question,
provide sufficient methodological detail
for reviewers to judge its rigor and
feasibility, and describe a grant team that
exudes competence and has the requisite
expertise, resources, and support.
EXECUTIVE SUMMARY Key points

• The first entails the argument for funding;

that is, a compelling reason why the idea
should be funded by this specific
organization at this particular point in time.
• The proposal should also appeal to non-
subject matter experts.
• The grant writing aims to convince the
agency to fund the idea(s) before the
investigation has been conducted (or
following limited preliminary background
work)
“
Establishing the need for funding should be balanced with a
convincing argument that the project is realistic and
achievable.”

WISDOM ET AL. 2015

TAKE HOME MESSAGE
Developing a grant application is a challenging undertaking
that requires quality and rigor in ideas, methods, expertise,
conceptual framework, and practical implementation.
Moreover, the products and processes of a grant application
have important differences from writing a research paper.
Critical to the success of any grant project is putting together a
team that is committed, has the expertise, the passion, and the
time to commit to the work.