HOSPITAL MANAGEMENT

The document lists the following features as the high-level requirements that the Hospital Patient
Management System will satisfy:

 Work Scheduling – assigning nurses to doctors and doctors to patients

 Admissions - Admitting patients, assigning the patients to appropriate wards
 Patient Care - Monitoring patients while they are in the hospital
 Surgery Management - Planning and organizing the work that surgeons and nurses perform in the
operating rooms
 Ward Management - Planning and coordinating the management of wards and rooms
 Waiting list: Monitoring to see if there are any patients waiting for available beds, assigning them to
doctors and beds once these become available.

Purpose
The purpose of this document is to describe all the requirements for the Hospital Patient Management
System (HPMS). The intended audience includes all stakeholders in the potential system. These
include, but are not necessarily limited to, the following: administrative staff, doctors, nurses, surgeons
and developers.

Scope
The proposed software product is the Hospital Patient Management System (HPMS). The system will be
used to allocate beds to patients on a priority basis, and to assign doctors to patients in designated wards
as need arises. Doctors will also use the system to keep track of the patients assigned to them. Nurses
who are in direct contact with the patients will use the system to keep track of available beds, the
patients in the different wards, and the types of medication required for each patient. The current system
in use is a paper-based system. It is too slow and cannot provide updated lists of patients within a
reasonable timeframe. Doctors must make rounds to pick up patients’ treatment cards in order to know
whether they have cases to treat or not. The intentions of the system are to reduce over-time pay and
increase the number of patients that can be treated accurately. Requirements statements in this document
are both functional and non-functional.
 Software Requirement Specification

Hospital Management

Functional Requirements:

R1 Registration

R1.1 Add patients

The HPMS shall allow front-desk staff to add new patients to the system.
R1.2 Assign ID
The HPMS shall allow front-desk staff to give each patient a ID and add it to the
patient’s record. This ID shall be used by the patient throughout his/her stay in
hospital.

INPUT: Enter Patients Name, Phone no, and Address.

OUTPUT: Unique ID assigned.
R1.3 Prehistory:
The HPMS shall check the computer if the patient has been registered before with
the help of name or ID. If record exists then system checks for any pre-history.

INPUT: Enter the name and ID in the system.

OUTPUT: If patient has come before then his prehistory will be existing in the
system and is entered into the report which will be created.
OUTPUT: If there is no existing pre-history the assigned doctor does check-up
for hereditary diseases and other required tests.

R2 Consultation

R2.1 General check-up

The assigned doctor does the general check-up. Accordingly asks
the patient to have respective tests( blood tests, x-ray etc) if required.

INPUT: Patient is treated

OUTPUT: Patient is assigned ward if treatment is required.
OUTPUT: If patient is not serious then he is given medicine and is
been asked to come for regular check-ups if required

R2.2 Advance payment

If patient is suppose to be admitted they have to pay certain amout of money in
advance then only they will be admitted.

INPUT: Patient pays the advance payment

OUTPUT: the patient is admitted.

R2.3 Assign Ward

The consulting nurse shall use HPMS to assign the patient to an appropriate ward.
 INPUT: Patients ID and other information is entered into the respective wards
system.
OUTPUT: The ward is assigned.

R2.4 Assign to Waiting List

The consulting nurse shall use HPMS to assign Patient to a waiting list if no bed
is available.

OUTPUT: If none of the wards are empty then patient is added to waiting list if
not too serious or shifted to another hospital.

R3 Medical matter management

R3.1 Assign Doctor

The administrative staff in the ward shall use HPMS to assign a doctor to a given
patient.
R3.2 Assign Nurse
The administration staff in the ward shall use HPMS to assign a nurse to a given
patient.
R3.3 Inform Doctors
The HPMS shall inform doctors of new patients.
R3.4 Inform Nurses
The HPMS shall inform nurses of new patients.
R3.5 Emergency Case
In an emergency case, the administrative staff shall use HPMS to assign an
emergency room, doctors and nurses to the patient immediately.
R3.6 Surgery case
In a surgery case, the administrative staff shall use HPMS to assign a surgery
room, surgeon and nurses to the patient.
R3.7 Generate Report (normal)
The HPMS shall generate the patient’s situation record every two hours for
normal patients.
R3.8 Generate Report (Severe)
The HPMS shall generate patient’s situation record every half hour for severe
patients.
R3.9 Record procedure
The whole treatment procedure for the patient shall be recorded by the system.
R3.10 Inform patient
The HPMS shall automatically inform the patients who are on the bed waiting list
of available beds whenever they become available.

INPUT: During this medical procedure the doctor and nurses are assigned
according to the patient’s condition and disease.
Output: The reports are created of patients.

R4 Check Out

R4.1 Delete Patient ID

The administrative staff in the ward shall be allowed to delete the ID of the
patient from the system when the patient checks out.
R4.2 Add to beds-available list
The administrative staff in the ward shall be allowed to put the beds just
evacuated in beds-available list.
R4.3 Payment
The bill is made according to medical insurance etc.

OUTPUT: The patient is discharged. The discharge reports are made of

respective patients.
The system is updated and the empty bed is added to it.

R5 Report Generation

R5.1 Patient information

Every six hours the HPMS shall generate reports on patients.

INPUT: The following information: patient’s PHN, patient’s name, ward name,
bed number and the doctor’s name.

R5.2 Bed Availability

Every six hours the HPMS shall generate reports on bed availability.

INPUT: The following information: ward name, bed number,

occupied/unoccupied.

R5.3 Staff Schedule

Every six hours the HPMS shall generate reports on staff schedule.

INPUT: The following information: staff ID, staff name, staff type, duty shift.

OUTPUT: The corresponding system reports will be generated. The system will
be updated accordingly.
 Data Flow Diagram

Hospital Management

Level 0

Front Desk Staff Doctor/Nurse

Patient Details Reports Information

Assign ID

Patient ID

Hospital
Management
System

Updated Wards Details

Doctor/Nurse Information

Doctor Schedule

Wards Details

Management Information System

 Patient Details

Registration Consultation
0.1 0.2
Patient ID

Patient ID

Patients
Details

Patient ID
Doctors
Details

Assign Doctor/Nurse
Medical Matter
Report Generation
Management
Update Reports 0.4
0.3
Reports
Details

Patient ID
Check-Out
0.5

Payment
Ward Details
Details

Level 2.5
 Doctor Assign
Checkout
Patient ID Request

Update
ward

Checkout
Details

Ward
Details

Account
Process

Update
Patient
Details

Patient
Details
ID Assigned
Add
Patients
Patient Details
Patient
Details

Check
Prehistory Prehistory
Details

Update
Prehistory
 USE CASE:

System
«extends»
Admission Bed Allocation

«extends»

Doctor Appointments Undergo Operation Income

«extends»

Front Desk Staff

Test Appointments

«extends»

Finance Management System

Login

Nurses Expendlture

Draw Salary

Add Dortor/Staff

«extends»

Visiting Doctors
Delete Doctor/Staff

Prescribe Tests Record System

Edit Doctor/Staff
«extends»

Doctors

Ward/Bed Status

InHouse Doctors
Admission/
Discharge Reports

Information system

Patient Information
 CLASS DIAGRAM:

Patient Expenditure
-id : int +amt : float
-name : char edit +billno : int
-age : int +GiveSalary() : void
-sex : char
1 -appdate : Date 1..* +AddDoctor() : int
+Create() : int +AddStaff() : int 1
+Inpatient() : bool +DelDoctor() : void
+IsPatient() : int +DelStaff() : void
+Editdocot() : void
+EditStaff() : void 1..*

1
1 1

DoctorStaff
-id : int
Appointment -name : char
-age : int
+dt : Date -sex : char
+tm : Date 1..*
-salary : float
Test Operation
+DrawSalary() : void
Registration -PatientId : int
-Id : int
-flag : int 1
+Register() : int
+AllotBed() : void +OpAppt() : void
+TestAppt() : void
+DocAppt() : void
1 +GetTests() : int
1
+GetOper() : int

Income
-amt : float
-billno : int
+AddTestCharges() : float
1 +AddOprCharges() : float
+AddApptCharges() : float
+AddWardCharges() : float
1
1

Ward
Reports
-wardno : int
-nobeds : int
-*name : char +DispWardStatus() : void
+BedStatus() : int 1 1 +DispAddisReport() : void
+GetName() : char +DispPatInfo() : void

1
 SEQUENCE DIAGRAMS:

ADMISSION:

Patient Registration Income Appointment

1: Create()

2: Inpatient()

3: Register()

4: AddApptCharges

5: Date

6: Time

DOCTOR APPOINTMENTS

Object1 Object2 Object3 Object4

1: Ispatient()

2: AddApptcharges()

3: Date()

4: Time()

5: DocAppt()
TEST APPOINTMENTS:

Patient Income Appointments Test Operations

1: Inpatient

2: AddTestCharges()

3: Date();

4: Time()

5: TestAppt()

BED ALLOTMENT:

Registration Income Word Reports

1: AddWardCharges()

2: AllotBed()

3: GetName()

5: DispWardStatus()
UNDERGO OPERATION:

Patient Income Test Operations

1: Ispatient()

2: AddOprCharges()

3: GetOpr()

LOGIN:

Edit DocrorStaff Expenditure

1: IsDoctor()

2: IsStaff()

3: DrawSalary()

4: GiveSalaryr()
 DRAW SALARY:

Edit DocrorStaff Expenditure Income

1: IsDoctor()

2: IsStaff()

3: DrawSalary()

4: GiveSalary()

ADD DOCTOR/STAFF: DELETE DOCTOR/STAFF: EDIT DOCTOR/STAFF:

Edit Doctor/Staff Edit Doctor/Staff Edit Doctor/Staff

1: IsDoctor() 1: IsDoctor() 1: IsDoctor()

2: IsStaff() 2: IsStaff() 2: IsStaff()

3: AddDoctor() 3: DelDoctor() 3: EditDoctor()

4: AddStaff() 4: DelStaff() 4: EditStaff()

PRESCRIBE TESTS:

DoctorStaff TestOperation Reports

1: AddTestCharges()

2: GetTests()

3: AddisReports()

WARDWISE BED STATUS:

Patient Ward Reports

1: IsPatient()

2: AllotBed()

3: BedStatus()

4: DispWardStatus()
ADMISSION/DISCHARGE STATUS:

Patient TestOperations Reports

1: IsPatient()

2: GetTests()

3: GetOper()

4: DispWardStatus()

5: DispAddisReport()

PATIENT INFORMATION:

Patient Registration Reports

1: IsPatient()

2: DispWardStatus()

3: DispAddisReport()

4: DispPattInfo()