Republic of the Philippines DEPARTMENT OF EDUCATION DIVISION SCHOOL BASED MANAGEMENT Region X DIVISION OF MISAMISORIENTAL de Oro City 5 OER) 855-4454 / 08027) T2AG LS Fate: G38) OH femal August 29, 2014 Division Memorandum Ne. Qo s, 2014 To: Division Program Supervisors Public Schools District Supervisors District In-charge Elementary/ Secondary School Heads aa FROM, ‘CHERR' L. LIMBACO, Ph. D,, CESO V s Division Superintendent couney SCHOOL BASED MANAGEMENT (SBM) LEVEL -UP VALIDATION 1. Please be informed that the schednle of Division School Based Management (SBM) level-up validation ismoved from September 2-4, 2014 to September 8-12, 2014. Committee Members of the said Division School Based Management (SBM) Level- up validation ae the following; EPS. District Adviser- Chairman District Supervisor - Vice Chairman Selected Principals - Members 3, All sehools in this Division are encouraged to up-date school documents and data for validation, d_ Attached are the validation tools and suggested Menu of documents, 5. Immediate dissemination of this Memorandum to all concern is desired LL Anti® —_somvauoanion rowm = Name of Schoo Division, Principal District: Step 1: Determine Performance Improvement (60%) Thematic ees Performance incators Hating & Equivalent Points | Computation [ Rene Enrolment increase | af ine | A Enrolment increase recess [Sr 1 Marginal Atleast 3% Ine asm) [sv 2. Average: At east 5% ne x05 3 2. High: least 7% ine. B, Justification: enrolment rate based ‘on community mappine\ 1. Marginal: Atleast 85% inc. 2. Average: Atleast 90% Inc, 3. High: Atleast 95% Inc. ‘Ave. % of increase: ‘Drop Outhate(OR) | Seof bec. | Baseline: 7.08 Efficiency [SY 1. Marginal: At least 4% inc, (asm) [sy 2, Average: At least 2% Inc. sv 3. High: ODP or less than 2% ‘Aves Decrease ‘Completion Rate (CR) Baseline: 75% 1. Marginal Atleast 5% Ine. = 2. Average: Atleast 7% ine. a3 a 3. High: At least 10% Ine. or 95% y sR ‘Ave.% increas Cohort Survival Rate | Wofine. | Baseline: 75% (csr) 41. Marginal: Atleast 9% Inc. w 2. Average: At least 79 Inc. sv 3. High: Atleast 10% Ine. oF 95% sv sa ‘Ave se Increare: ‘Sub-total (DR+CRECSR) | NAT MPS Worle | Option Quaity — [5¥ Elementary-Baseline 67% 0%) [sv L_ Marginal: At least 2% Inc x =<. 2. Average: At east 5% Inc. 030 ‘Ave. Decrease “Pa High: At least 796 Ine oF 7535, Secondary-Baseline 48% Marginal: At least 7% Inc 2. Average: At least 8% Inc 3. High: At least 10% ine. or 75% Option 2 1. Marginal: 26 -50% increase 2. Average: 51 ~75% increase 3. High: 76 ~ 100% increase ‘Sub-total Tnterpretation ‘Good Better BestLegend: ‘Numerical Rating Seale Description 0.50-1.49 Good 450-249 Botter 2503.00 Best 'Note: only schools having @ performance improvement of “Better” can apply ta the Division for SBM Validation ‘Step 2: Compute for Validation SBM Assessment (40%) ‘SBM Principles Weight Cumulative Scores of Valuators per Result Principle Computation Leadership 30% 0.30 Curriculum & earning 30% 0.30, ‘Accountability 25% 0.25 ‘Resource Management 15% xO.15, ‘su 100% Good etter Best Legend: ‘Numerical Rating Seale Description 0:50-1.43, Good 1.50-2.49 Botter 2.50-3.00 Best ‘Step 3: Compute for Final Rating a ‘Areas, Weight ‘Computation Result ‘AL_Performance Improvement 60% 10.60. 'B._SBM Assessment Score (DOD) 40% 20.40, Total 100% Interpretation: Beveloping (level ‘Maturing (level i) ‘Advance (ievel i) Description of SBM Level of Practice: ‘Numerical Rating Scale: Description 050-148 Beveloping L 150-249 ‘Maturing 2.50:3.00 ‘Advance Recommendation: Evaluator / Validator Evaluator / ValidatorRepublic of the Philippines Department of Education Region x ED Division of Misamis Oriental rear oe ote ‘SBM VALIDATION FORM Name of Schoo! Division Princ Distr: DIMENSION level LeveL? LEVELS Dimension 1 School Leadership cad 35 * Dimension 2 az ® a Internal Stakeholders Dimension 3 External Stakeholders = & Ba Dimension 4 School Improvement Process ES Ls a Dimension 5 School Resources uv = 2 Dimension 6 School Performance Accountability 8 = 3 149 437 170 | Total Total Total | Divided Divided Divided by by total by total total No, No, of No. of of tems ftems tems Multiplied ‘Multiplied Multiplied by 100 by 100 by 100 ‘Scoring Formula: TOTAL X 100 Divided by total No. of itemsRepublic of the Philippines Department of Education Region x Division of Misamis Oriental EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESS) School: Date = Principal: District: mat, Rating: 0 noevidence 1 Evidence indicate early or preliminary stage 2. Bvidence indicates planned practices and procedures ae fully implemented 3 Evidence indicate practices and procedures satisfy quality standards PRINCIPLE ‘AND GOVERNANGE (80% X 0.8) ‘STANDARD INDICATOR “ARTIFACTS RATING —_| REMARKS e[2/2[3 in place Js [I.The development plan |» Vision, Mission, Goals and Core Development plan | is evolved through the | Values developed shared leadership of |e SIP Original collaboration by the| school and the |« Revised Sie stakeholders of the | community + AIP, SOB, APP, PPMP school and community. | stakeholders. j» Development in revision of SIP and AIP + Letter of confirmation The development plan |2.The school and |, Minutes of the meeting (SP) is reguarty| community © Attendance of the meeting reviewed by the school | stakeholders working |. garangay Development Plan community to keep it | asa full partners, lead responsive and | the continual review | relevant to emerging | of the improvement of needs, challenges and | the development plan ‘opportunities, ‘The school is organized |3.qThe school defines the |» Resolutions by 2 clear structure | organizational | «Personne! handbook and work | structure, and roles School manual/Deped Manual arrangements that | and responsibilities of |» Compilation of memoranda teadership and | stakeholders Division, Local, Non-DepEd, governance and define the roles and responsibilities of the stakeholders, Regional and National Organizational Chart Corresponding roles Office order, jab order List of GPTA officials Teachers organization List of officers of different clubs Action plan of (dub and organization) © Notice of Meeting Letter of invitationLetter of Confirmation Minutes of the meeting Formulated Schoo! Policies and Guidelines Records of conduct of rientation regarding the rights, responsibilities of Stakeholders. Roles and Responsibilities of Stakeholders Pictorials ofthe activity A leadership network facilities ‘communication between and among school community leader for informed decisionmaking and solving of school community wide |4.The network actively information for making decisions and solving learning and administr: problems provides stakeholders | Compilation of communication for requests of approval to conduct of meeting Evidence that SIP/SAC/Performance Indicator 1s regularly published (school publication) SGC, attendance sheet, resolution pictures, activities PTAassemble Homeroom Deed of donation List of donated properties Certificates of recognition Pictorials Ust of different Orga structure in school Pupil’s organization Teachers Profile Magna Carta for Teachers Teachers’ organizational structure Pre-post Supervisory observations Accomplishment reports Performance Rating for Teachers Certificate of Recognition and awards tional ‘Along term program is an operation that addresses the training and development needs of school and ‘community leaders Sileaders undertake training modes that are convenient to them (orline, offline, modular, group, or home-based) and which do not disrupt ‘thelr regular TTSNA result of teachers Annual training design Compilation of !PPD, IPPD self ~ monitoring (by your grade level) ‘lass program Copy of training design and matrix conducted Report _on training needs ofteachers Homeroom PTA, GPTA Barangay Council Officers Municipal officers Records of conduct of the Crientation regarding the roles and right of stakeholders Schoo! plans / Action plan to address the needs Evaluation report on the impact of parent led programs and project to learn outcomes (IGP) Notice of meeting Confirmation of attendance Attendance sheet Minutes of the meetings Pictorials siP fale Names of stakeholders Handbooks, souvenir programs Certificate of recognition / partidpation given to stakeholders ‘Memorandum Schedule / record of assignment lst of teachers enralled In post ~graduate studies st of teachers graduating in graduate school studies with permit st of teachers enrolled in graduate school (with permit) Compilation of Pest-training, reports (with certificate) Compilation of narrative reports of school-based semminars/training TOTAL AVERAGE RATING (AVERAGE X 305)Republic of the Philippines Department of Education Region x Division of Misamis Oriental EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESS) School: Date: Principal: Distriet: Rating: 0 noevidence 1 Evidence indicate early or preliminary stage 2 Evidence indicates planned practices snd procedures are fully implemented 3__Evidence indicate practices and procedures satisfy quality standards FRINCIPLE-LT; CURRICULUM AND INSTRUCTION (308 X ‘STANDARD INDICATOR ARTIFACTS: [__RATING REMARKS | The curriculum provides + Ustof non-readers by grade level | for the development le List of frustration by grade level ‘needs of all types of le List of instructional by grade level | learners in the school + List of independent by grade level coromunity LUst of enrollees/form 1 with LAN | List of PWD pupils by grade teve! | ‘Nutritional status of pupils | st of pupils at risk of dropping out | Family mapping Jo st of school age pupils in the community Religious Instruction schedule and permit List of 4P's beneficiary | Form 137-€ Pupils anecdotal records [2The implemented is » Topics Integrated to the lesion plan localized to make it more | sulted to the community ‘meaning full to the le Poultry raising learners and applicable to |e Gardening life n the community Remedial Instructions schedule and program fh Beped orders Memorandum ELC, lesson Guides. (+ Copy of DepEd Thrust, projects and programs Pictorials of activities Monthly program/ealendar of activities A represenanve group of > Poa, ques School and. community jp Report cards stakeholders develop the F Mectng methods of materials fr |e Atendance develoning creative Minutes thinking and problem |, Resolution solving. ‘Attendance during school activities Fp School based inventory[athe learn system are > Surnmative test results regularly. laboratively | # Periodical test results monitored by the |» PHILIRT ‘community + MPs appropriate tools to |« form 138-137 ensure the holistic growth | 6 yar, RAT & development of the |. schedule of NAT, RAT REVIEW. leamers and the | «School reading program comnmunity ‘+ Action Plan in reading ‘+ Mathematics intervention, schedule, action plan [S.Appropriate assessment | » Cony af MVCV tools for teaching and | « Letter of intervention learning are continuously | » attendance reviewed & approved and | » assessment results are | contextualized to the {earner and local situation and the attainment of relevant life skills Pictorials Cerificate of appearance (6 Stakeholders are aware of "© Depéd memo, order, Directives ‘the child/learner. «| 6 Law/Policy centered right based and | » Republic Act VAW-C aw Tnclusive. Principles of | « Bullying Law education. Learning |» GAD managers and faciitators | 5 sexuality purture values and = Peace Advocacy ‘© Child protection Law © Stakeholders symposium on children’s right + Parent-Teacher meeting documents 7 Methods and resources | » Periodical test result ‘that teachers and | « Comparative NAT cesult community, friendly | « Drop Out Rate ‘enjoyable, safe, accessible | « participation Rate and aimed developing selt| 6 Survival Rate directed others. Leamers | 4 pupils — Teacher Ratio are equipped essential | 5 pypits—ciassroom Ratio knowledge skis values to | 5 pypite-Desk Ratio. ae une naN | * Pupils Textbook Ratio * Retention Rate + Community Mapping * Documents of curricular contest participated ' 85P/GSP monthly narrative reports of activities conducted ‘© List of books borrowed from Library ub ‘+ Adopt a school program dacuments example feeding. program, Distribution of schoo! supplies, books, reading materials ete.) TOTAL AVERAGE RATING (AVERAGE x 30%)‘Republic of the Philippines Department of Education Region x Division of Misamis Oriental MAGSAYSAY DISTRICT EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESs) School: Date: Principal District: 0 noevidence 1 Evidence indicate early or preliminary stage 2. Evidence indicates planned practices and procedures are fully implemented 3. Evidence indicate practices and procedures satisfy quality standards PRINCIFLE-1 11; CONTINUOUS IMPROVEMENT AND ACCOUNTABILITY (25% X 0.25) ‘STANDARD INDICATOR. ARTIFACTS: RATING REMARKS oft [2[s Roles and responsibilty [1 Theres an active party that |* Copy of the letter sent Indicating fof accountable persons | initiates classification of the | the agenda of the meeting, and collective body are | roles and responsibilities in | i eer Gethin’ ond alton dobry pees: 6 ered jon by cornmuity stakeholders + Interventions of staff development © Copy of formulated policies and guidelines of the intervention programs | ‘© Copy of matrix activities © Copy of the organization of monitoring and evaluation of school planning team Copy of reports and a documents Sustainability of the programs | | + Participation rate © Achievement rate ‘Achievement of goals i | 2. Performance = Sip reogrnad based oy a |” secounatitey 5 |e Receipt of copies sent to collaboratively practiced at the school |” stakeholders developed performance | level years performance indicator Participation rate | Promotion rate | ‘Cohort survival rate Dropout rate Graduation rate | ‘Transition rate Completion rate accountability system gaps are addressed through appropriate actionLiteracy rate Copy of test results Quarterly examination PHIILIRE Health and nutrition ‘Academic and extra curricular Different competitions: NAT result RAT result The accountability | 3. Communitystakeholders |* Copy of letter sent to aaa Seca cae gece a Re ove Sine Suny atone) | Saountty “yarn |* ORY of tle andi of tue ois |) een ae management structures management processes ‘Copy of final agreement and mechanism are structures and |® Copy of final matrix responsive to the mechanisms * Copy of minutes, attendance, ‘emerging learning needs pictures, documentation of Sees Senior Saat 3 Seminars * Programs and projects mandated + Physical development + Inventory of property: MR + Staff development + Pupils development = NeBTs © TSNA + 1PPD = oP IPCRE © Core competencies ‘And tools, feedback | 4 Stakeholders, aniculates |» Record keeping mechanisms and] an accountabity |. Monitoring and evaluation Information collection | assessment framework |, Different communication and validation | with basic components, ehatauee acd] adits Record of monthly Liquidation processes are inclusive | implementation of |* Projects implemented and collaboratively | stakeholders + Property inventory developed and agreed ‘© Financial statement (school fund ‘upon (PROCESS) raising, PTA, IGP, Canteen) © Approved APP, AIP, PPMP, SOB Participatory 5. Schools initiated | Technical assistance data based ee ae a pe toy ts ihe | cbr garkipton af [2 Seeuarreponng, community assessment stakeholders Lari AUER NEPOKE rene ah eae. © Timely and accurate red anecas be feepet fertie to toda vce sapere aig Gel assistance recognition Matrix and plan adjustment School base Training programFeeding program ‘Nutritional Status List of Malnourish children st of Normal Weight List of overweight PHILIRI Number of NON-readers Number of Frustration Number of Instructionat Number of independent Checklist of implementation Call-up slip after monitoring TOTAL AVERAGE RATING (AVERAGE x 25%)Republic of the Philippines Department of Education Region x Division of Misamis Oriental ED sean fo ma EVALUATION ON CHILD AND COMMUNITY CENTERED SYSTEM (ACCESs). School: Dat Principal District Rating: 0 noevidence Evidence indicate early or preliminary stage 2 Evidence indicates planned practices and procedures are fully implemented 3. Evidence indicate practices and procedures satisfy quality standards PRINCIFLE-|V 7 MANAGEMENT OF RESOURCE (15% X0.15) STANDARD INDICATOR. “ARTIFACTS: RATING | REMARKS oy1 [2,3 Regular Resources, | « Updated personnel file physical Resources and | » Quarterly updated! BEIS Fiscal Form 18~£ 122 SF form + School report card # Transparency bulletin board Newsletter ' Updated school accomplishment = Gen. PTAattendance '+ Minutes of che meeting * Sctigo! site development plan + Schoo! land tax declaration / tite * Fiscal committee «Financial report + Inventory of properties * Government, NON- government properties + Records of BES 2 Regular Dialogue for Plonning and Programming Invitation / confirmation Programs Minutes of the meeting ‘Attendance Pictorials, documentation Fidelity Bond document Plantilla of personnel ‘School Development Plan Brigada Fskwola Report/assessment Innovations Action Research \Work Pian implementation | Project Proposal Schoo! Continuous improvementTearners behavior Copy of policy Resolutions Adopt a sehoo! program a ‘community developed ‘resource management system BAC members Appointment Physical plant facilities Working committee School financial report Guidance councilor Updated record Feeding beneficiaries Feeding implementing agencies Financial support on Brigada Eskwela Regular Monitoring, Evaluation, and reporting processes of resource management Feed backing Minutes ‘Attendance Regular resource Inventory of properties ‘Annual AIP revision/adjustment ‘System that_manages the network and linkages ‘Organizational charts SGC with defined function CA in barangay meetings Certificate of participation in barangay assembly Barangay donation Deed of donations MOA Pictorials, documentation Feeding program MOA for Utility PTA financial report Stakeholders support TOTAL AVERAGE RATING (AVERAGE x 15%)