Company Logo

Prepared by: Ivann N. Ricafranca

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 Company Profile

The Golden Key Events is an event company that was established on April 2018

at Tanauan City, Batangas.

The services that we are offering are leisure events like sports tournament,

amateur contest, dance contest; conventional events like seminars and team

buildings, graduation ceremonies and personal events like birthday parties, wedding

celebrations, christening and anniversaries.

The Golden Key Events is recognized for providing an event with memorable

experiences through creative event planning and management and known for its

manpower that works harmoniously. This company is aiming to make your dreams

come true and provide an extraordinary event that more than you expected.

You can contact our company through our Facebook page that is The Golden

Key Events 2018, or on our contact number 09178472272.

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Vision

The Golden Key Events strives to be the best running event management
company in the entire region, producing the highest quality events that not only set
the standard for event production, but also set the trend for the industry.

Mission

To be the leading Event Management Company in the entire region, by

meeting and exceeding the expectations of our clients through innovative ideas and
the delivery of excellent service.

STAFF

Event Manager: Ivann N. Ricafranca

Operations Manager: Maricar Llgas

Sales & Marketing Head: Alvin D. Pasco

Accounting and Finance Head: Jenny Ross D. Unico

Secretary: Jamie Joy T. Garcia

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 ORGANIZATIONAL CHART

Event Manager

Operations Sales & Accounting and Secretary

Manager Marketing Head Finance Head

The above figure is The Golden Key Events organizational chart, The Event

Manager manages the company, under the event manager are the Operations

Manager, which takes charge of the entire event operation, Sales & Marketing

Manager takes charge of promotions and sales of Connections company,

Accounting and Finance takes charge of all financial transactions of the company

under the direct supervision of the event manager, and Secretary takes charge of

maintaining the record of the organization.

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 Event Description

The TESDA is well known government agency in the whole country because

of the different scholarship course they are offering to the whole nation. In

accordance, Technical Education and Skills Development Authority will be having its

Mass Graduation on April 20, 2018. The program will be held at Gymnasium 1,

Tanauan City, Batangas. And to have a successful event, there must be rules and

regulations to be implemented in order to have solemnity and peaceful event.

The Graduation will be participated by different TVET Schools that offer

different courses like Events Management Services NCIII, Contact Center Services

NCII, Bartending NCII, Food and Beverage NCIII, and Computer System Servicing

NCII. These TESDA courses are free through their scholarship program TWSP. In

line with this, the theme of the event will be “TVET: Looking forward for a Brighter

Future”.

The aim of the said program is to recognize their acquired skills in the training

program and services offered by TESDA. In addition, it is to celebrate their hard work

in making themselves productive and effective individual in the near future and to

promote and strengthen the quality of technical education and skills development

programs to attain international competitiveness.

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Objectives of the Program

1. To celebrate students who have successfully met the academic and

extracurricular requirements and skills for graduation;
2. To provide rules and regulations in order to have an organized program;
and
3. To inculcate the value of middle-level manpower among TESDA students.

Action Plan

To be able to celebrate students who have successfully met the academic

and extracurricular requirements and skills for graduation, they will recognize the
students with their names alphabetically and properly. Students with exemplary skills
will be given medal and certificate of recognition. It is an appreciation to all students
who showcased their skills during their trainings.

To provide rules and regulations, audience should follow it in order to have an

organized program for the students. These rules will allow the audience to be
disciplined and well-mannered during the program.

To inculcate the value of middle-level manpower among students of TESDA,

the graduation ceremony will have its resource speaker to talk about some middle-
level manpower. The learnings that they will get will serve as an additional
knowledge and skills to them. The speaker should be knowledgeable about technical
education.

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 Event Proposal

Event: Mass Graduation

Event Theme: TVET: “Looking Forward for a Brighter Future”

Location and Venue: Gymnasium 1, Tanauan City, Batangas

Date: April 20, 2018

Time: 8:30 am – 5:00 pm

Target Participants: TVET Schools Students: Events Management Services

NCIII, Contact Center Services NCII, Bartending NCII, Food and Beverages
NCIII and Computer Systems Servicing NCII.

Estimated Number of Participants: 250 pax

School contribution: 8,000 each school

Inclusive of the following:

a. Guest Speakers’ Fee

b. Venue’s Fee
c. Catering Services Fee
d. Technical Fee
e. Photo Booth
f. Graduation Paraphernalia
 Medals
 Certificates
 Corsage
 Souvenirs

Guest and Speakers: Hon. Vilma Santos Recto

Former Governor of Batangas

Dr. Carlito D. Rocafort, CESO V

Schools Division Superintendent

Guiling A. Mamondiong
Director General of TESDA

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 Mass Graduation Program

April 20, 2018

Theme: TVET: Looking Forward for a Brighter Future

Person-in-Charge
Time Activity Checklist
/ Key Person
Graduates,
Parents, Guest
8:30 - 9:00 Processional Speakers, Corsage
Administrators and
Teachers
Selected TVET
9:00 - 9:15 Entrance of Colors Flags
Graduates
Selected Students
Philippine National Flag, Audio-Visual
9:20 - 9:30 from Event
Anthem Presentation
Management
9:15 - 9:20 Invocation Selected Student Prayers’ Copy
Guiling A.
Mamondiong Microphone,
9:30 - 9:50 Welcome Remarks
Director General of Podium
TESDA
Presentation of
Selected School Microphone, Copy
9:50 - 10:30 Candidates for
Heads from TVET of List of Graduates
Graduation
Confirmation of the
Dr. Carlito D.
Graduates and
Rocafort, CESO V Microphone, List of
10:30 - 10:45 Message of the
Schools Division Graduates
Schools Division
Superintendent
Superintendent
Guiling A.
Mamondiong
Distribution of Certificates,
10:45 - 12: 00 Director General of
Certificates Microphone
TESDA and TVET
School Heads

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 Guiling A.
Mamondiong
Awarding of Special Medal, Certificates,
12:00 - 12:30 Director General of
Awards Microphone
TESDA and TVET
School Heads
Introduction of the Master of Credential’s Copy
12:30 - 12:45
Keynote Speaker Ceremony of the Speaker
Hon. Vilma Santos
Recto
12:45 - 2:00 Message Microphone
Former Governor of
Batangas
Special Awardee
Inspirational
2:00 - 2:30 from Computer Microphone
Message
Systems Servicing
Selected Student
2:30 - 2:45 Pledge of Loyalty from Food and Microphone
Beverage
Microphone, music
2:45 - 3:00 Graduation Song TVET: Graduates
piece
Dr. Carlito D.
Rocafort, CESO V
3:00 - 3:15 Closing Remarks Microphone
Schools Division
Superintendent
Speaker, music,
Graduates’ Party
3:15 - 5:00 Graduates and foods for the
and Eating Time
event
5:00 onwards Departure Time

Jentzen N. Perez

Masters of Ceremony

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 Marketing Strategy

To promote the graduation ceremony the following strategy will be used:

 Internet advertisements (e.g. Facebook, Twitter, Instagram and Tumblr)

 Direct Marketing (communicate directly with customers and prospects

through mail, email, texts )

 Print media (flyers, posters, tarpaulins)

 Distributing of Programs

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 Venue Lay-out
Comfort Comfort
Room Room
for Boys for Girls

Emergence Exit
Emergence Exit

Stage

Stage Entrance
Stage Exit

Presidential Table I Presidential Table II

( good for 5 persons ) ( good for 5 persons )

Party Area
Photo Booth
Buffet Area

Gate Entrance Gate Exit

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 Financial Plan
Budget P 8,000 per school

Beginning P 8,000 x 15 schools

P 120,000
Supplies
 Stage Decoration ( including tarpaulin ( 6x10) P 2,000
and other designs )
 Certificates ( 15 x 250 ) P 3,750
 Programs ( 10 x 250 ) P 2,500
 Medals ( 20 x 60 ) P 1,200
P 9,450
Guest and Speakers’ Fee
 Token and Plaque of Appreciation
( 2,000 x 3 ) P 6,000 P 6,000
Food, Venue, and Technical Expenses
 Catering services P 35, 000
 Venue P 15,000
 Lights and Sounds P 10, 000
 Photographer and Videographer P 8,000
 Photo Booth ( good for 2 hours : 3:00 - 5:00 ) P 3,000
P 71,000

Subtotal Expenses P 86,450

Contingency Fund ( 10% ) P 8,645 P 8,645
TOTAL EXPENSES P 95,095
Professional Fee ( 15% ) P 14,264.25 P 14,264.25

GRAND TOTAL P 109,359.25

Net Profit: P 10,640.75

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