Implementing international standards for

event sustainability management

-Title
Perú Sostenible 2019 -
Claudia van’t Hullenaar, Founder, Sustained Impact for Perú 2021

@ClaudiHullenaar www.sustained-impact.com
 Objective
• Plan and manage Perú Sostenible according to best practice in
event sustainability management
• Follow guidelines of international standards like ISO 20121, EIC SES
and GRI EOSS
• Measure and report impacts

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 Standards & Guidelines

Event Sustainability
Management System,
ISO 20121 certified

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 Key impact areas Perú Sostenible *
Gubernancia | Conformidad

Medio Ambiental Social Económico

Transporte y movilidad Seguridad y accesibilidad Abastecimiento sostenible

Selección de materiales No discriminación Cadena de suministro

Alimentos y bebidas Sensibilización y educación Innovación | Legado

Reducción y gestión de residuos

Emisiones de carbon

* As identified in an issue opportunity

workshop session with 360 BTL team
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Implementing the Sustainable
Meeting Planning Program®
(SMPP® System)
 ISO 20121 - The WHAT to do
ISO 20121 International Standard Event Sustainability Management System

Define scope for sustainability management system

Define primary purpose and values

Define policy for sustainability

SMPP® or other
PLAN: Evaluate issues and set objectives and targets
Operational Schemes
like EIC Sustainable
Event Standards /
PLAN: Identify and engage stakeholders (including supply chain and maintain communications,
Austrian Ecolabel
document the system Guidelines / German
Federal Ministry for
DO: provide resources and competencies, manage the supply chain and maintain the Environment
communications, document the system Guidelines /

CHECK: monitor and evaluate

ACT: management review and feed forward

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SMPP® System – The HOW to do

▪ The Sustainable Meeting Planning Program®

(SMMP®) is an Event Sustainability Management
System, as defined in ISO 20121, international
standard for Event Sustainability Management
Systems.

▪ It is the only third-party certified system, to

comply with the international standard ISO 20121
for Event Sustainability Management systems.
The certifying body is icompli, a division of BPA
Worldwide.

▪ Organizations who fully implement SMPP®

System are in compliance with ISO 20121.
 SMPP® System - Content
The SMPP® System includes ready-to-use company event sustainability policy templates, procedures, goals,
measurable objectives, scoring forms, checklists, industry compliance forms and reporting templates to
achieve ISO 20121 certification.

➢ Policy
➢ Goals
- Policy Manual ➢ Guidelines
It consists of
➢ Objectives
- Electronic Forms ➢ Compliance
➢ Measurement
➢ Reporting
➢ Implementation
 SMPP® System - Overview
SMPP® System Management Plan
Designated Events
Documentation & Routine Reports
Monitoring and Improving
Management Review
Corrective Action
Annual Review Meeting
Annual Sustainability Report
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 13 step process to implement ISO 20121 *
• Perú 2021 Leadership Commitment: SMPP® System Adoption as organization’s Event
Phase 1: Sustainability Management System as defined in ISO 202121 Standard
Organization SMPP® System • Prepare sustainability memo and employee compliance memo
• Prepare resources, announcements, communications and milestone plans
Implementation • Prepare initial annual Program Management Plan, conduct ISO 20121 required training

Phase 2: • Designated Event SMPP® system implementation: Perú Sostenible

• Facilitate initial Designated Event stakeholder engagement process
Designated Event SMPP® • Facilitate planning and scoring initial Designated Event
System Implementation • Prepare initial Designated Event reports

Phase 3: • Prepare your initial Annual Sustainability Report

Monitor and Improve Program

• Facilitate initial iCompli (certifying Body) call

* Phase 4:
• Prepare iCompli application for SMPP® and/or ISO 20121 Certification
ISO 20121 Certification • Facilitate Certification audit call
(Proposed for event in 2020)* • Prepare Certification press release

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THANK YOU!
Thank you!
Feedback? Questions?

Claudia van’t Hullenaar, Founder, Sustained Impact

Email | Claudia.hullenaar@sustained-impact.com
Twitter | ClaudiHullenaar