Table of Contents

Part I. The VSU Enhanced SPMS

I. Background 1
II. Basic Policies 2
III. SPMS Concept 4
IV. SPMS Objectives 5
V. Basic Elements of SPMS 5
VI. Key Players of the VSU SPMS and their Responsibilities 7
1. SPMS Champion 7
2. Performance Management Team (PMT) 7
3. Planning Office 8
4. Personnel Records and Performance Evaluation Office (PRPEO) 8
5. Office of the Director for Administration & Human Resource 9
Development (ODAHRD)
6. Four (4) Vice Presidents (Instruction, Research & Extension, 9
Administration & Finance and Planning & Resource Generation)
7. Deans, Directors, Department/Office Heads 10
8. Individual Faculty and Staff 11
Part II. The VSU Enhanced SPMS Process 11
I. The VSU Enhanced SPMS Cycle 11
A. Stage 1. Performance Planning and Commitment 11
B. Stage 2. Performance Monitoring and Coaching 16
C. Stage 3. Performance Review and Evaluation of office performance and 16
individual employee’s performance
a. Office Performance Assessment. Procedures 17
b. Performance Assessment for Individual Employee Procedures 17
D. Stage 4. Performance Rewarding and Development Planning 20
II. Rating Period 20
III. Percentage/Weight Distribution of Functions for those occupying Faculty
Positions 21
IV. Rating Scales 21
V. Submission of Enhanced SPMS to CSC 22
VI. Enhanced SPMS implementation 22
VII. Uses of Performance Ratings 23
Part III. Miscellaneous Provisions 24
I. Sanctions 24
II. Appeals 24
III. Effectivity 25
Commitment 25

LIST OF EXHIBITS
Exhibit A Office Performance Commitment and Review form 27
Exhibit B Individual Performance Commitment and Review Form 28
Exhibit C Table of Major Final Outputs & Success Indicators of the VSU SPMS 29-41
Exhibit D Teaching Performance Evaluation (to be evaluated by students) 41-43
Exhibit E Evaluation Instrument for Research & Extension 44-53
Exhibit F SPMS calendar 54-56
Exhibit G Performance Monitoring and Coaching Journal 57
Exhibit H Tracking Tool for Monitoring Targets 58
Exhibit I Performance Monitoring Form 59
Exhibit J Summary List of Individual Ratings 60
Exhibit K Summary of Individual Ratings of Faculty Members with Multiple 61
Functions
Exhibit L Employee Development plan 60
Exhibit M VSU SPMS Narrative Procedures 63-64
Exhibit N VSU SPMS Flow Process 65-69
Exhibit O Instrument for Performance Effectiveness of Administrative Staff 70-71
Exhibit P Summary of Individual Rating for Administrative Staff 72
Exhibit Q Rubrics in Rating Accomplishments of Faculty 73