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DepEd MEMORANDUM 1
No. 008 , s.2018
DISSEMIIVATION OF MEMORAIVDUM FROM THE E:XEICUTTVE SECRETARY
DATED 03 JAITUARY 2018
(Directives Applying to Foreign Travels of All Government Officials
and Personnel in the Executive Department)

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To: Undersecretanes
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
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Public and Private Elementar5r and Secondary School Heads
All Others Concerned
1. For the information and guidance of all concerned, enclosed is
Memorandum from the Executive Secretar5r dated 03 January 2018, enijcled
Applying to Forelgn Travels
Executive Departmeat.
of AIl Government Ofiiciale and Personnel in rfa
2. All applications and requests for approval of authorities to travel abroad
Department of Education (DepEd) oflicials and personnel, whether for official or
personal/private purpose, shall follow existing DepEd issuances on the matter.
3. Additionally, and pending tJ:e promulgation of specific guidelines to implement the
said Memorandum from the Executive Secretar3r, any application or request for approval
of travel authorities for official travel abroad shall provide written justification following
the standards set forth in the directives, specifically:
a. The purpose of the trip is strictly within the mandate of the requesting
government official or personnel;
b. The projected expenses for the trip are not excessive; and,
c. The trip is expected to bring substantial benefit to the country.

4. All DepEd o{ficials and personel travelling abroad for personal or private purpose
without cost to the government shall comply with the following, as set forth in the
directives:
a. Appropriate travel authorization has been obtained from the agency;
b. The requisite leave forms have been duly accomplished; and
c. His/her absence shall not hamper the operational efficiency of the agency.
5. Immediate dissemination of this Memorandum is desired.

{Fr2/
LEOITOR MtrGTOLIS BRIOIYES
SecretarSi

I)epEtt oornplex, Meratco Avenue, pasig City tooo Forr- 72081633-72281632-1361 * uru-orru,63? -6209 | t*rv.a.pea.gou.ph
Encl.:
As stated

Reference:
None
To be indicated in the Perpetual Index
under the following subjects:

BUREAUS AND OFFICES

EMPLOYEES
LBAVE
OFFICIALS
POLICY
RULES AND REGUIATIONS
SCHOOLS
TRAVEL
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MEMORANpiTM FROM Tt{E: EXEGUflVE qECRETAFY

ALL DEPARTMENT SECRETARIE$ AND HEADS OF AGENCIES,

GOVERNMENT-OWNED AND/OR -
CONTROLLED CORPORATIONS
(GOCCs) AND GOVERNMENT FINANCIAL INSTITUTIONS (GFls)

SUBJECT : DIRECTIVES APPLYING TO FOREIGN TRAVELS OF ALL

GOVERNMENT OFFIGIALS AND PERSONNEL IN THE EXECUTIVE
DEPARTMENT

03 January 2O1.8

To ensure complianco with the pronouncernents of the President against extravagant

and lavi$h travels abroad of govemment officials and personnel, all'concerned officials
issuing travel authorities under existing issuances are directed to strictly observe the
following measures on foreign lravels:

1) No official foreign travel of government officials and personnel shall be

allowed unless it satisfies all the following minimum criteria: (a) the
purpose of the trip is strictly within the mandate of the requesting
government official or personnel; (b) the projected expenses for the trip
are not excessive; and (c) the trip is expected to bring substantial benefit
to the country.

2) No government official or personnel shall be allowed to depart for any

. travel abroad, even if such is for a personal or private purpose wjthout
cost to the government, unless such official or personnel has obtained the
appropriate travel authorization from his/her agency, has duly
accomplished the requisite leave form$, and his/her absence shall not
harnper the operational efficiency of said agency.

3). All heads of agencies authorized to approve travels abroad shall, at the
end of every quarter, submit a list to the office pf the President, thru the
Executive Secretary, of all travel authorities they have:.issued for the
official and personal foreign trips of their respecfive 'officials and
personnel, including those in attached agencies, GOCCs and GFls,
indicatlng therein the names of the concerned official or employee,
destination, duration of the trip, nature and purpose of the travel, total cost
of travelfor official trips, and a brief statement explaining how each official '
trip complies with the. minimum criteria enumerated in sub-paragraph 1
above'
authorities issued shall
The requirement td submit quarterly lists of. trav.el
of the lnterior and Local Government
ri* U"rnserveC UV tne O"da*meril
officials'
;ifi ;td io fottidn ttuvels of looalsovemment
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 4) All heads of agencies are directed to strictly enforce the requirement on
submission of reports with appropriate recommendations, if any, on the
conference or seminar attended, examination or investigation conducted,
or mission undertaken by a government official or personnelto the head of
agency within thirty (30) days after his/her return to official station. ln case
of participation in an international conference or convention abroad in
which the Philippines is represented by a delegation, a report of the
.delegation shall be submitted to the President thru the Secretary of
Foreign Affairs thirty (30) days after the closing of the conierence or
convention. Any member of the delegation may submit a supplementary
rcport.

Failure to comply with the above directives may result in the fi[ing of administrative
actions for misconduct, insubordination and other related offenses urider the Civil Service
Gommission Revised Rules on Adminiotrative Cases in the Civil Seruice and/or relevant
laws, rules and regulations against the travelling official/personnel, as well as the official
who unduly endorsed or approved his/her travel authority or who failed to submit the list
required.herein.

Alt heads of agencies, GOCCs and GFls shall ensure that all their personnel are
informed of the foregoing.

The herein directives shalltake effect immediately.

For strict compliance.

,L
SALVADSR C. MEDIALDEA,
 MEMORANDUM

FOR : LEONOR MAGTOLIS BRIONES

Secretary

FROM : NAME
Designation (CO Director/Execom, RQ SDS)

SUBJECT : Justification on the Request for Authority to Travel to [irtace]on [Date]in

[Ven ue]for [Activity/Event]

DATE : [DD Month YYYY]

Background lnformation
r profile of the inviting party (include SEC or equivalent accreditation from the country of origin, if
an organization)
o information on the activity
o Objective
o Training design (if applicable)

L+ngth of $Crvice
F'#ibt'atio Birthdate
in DepEd

Purpose of Travel and lts Consistency

with the Mandate of the Office

Period of Travel lnclusive of Travel Time

Estimated Costs and Explanation Why lt is

Not Excessive
n OfficialTime
I Official Business

I Keynote Speaker I Facilitator/Moderator

tr Paper Presenter tr Scholarship
Level of Participation
tr Participant tr Others
I Observer

Projected Outcome in Terms of Benefits to

the Country
 Participant
Contact Name:
Tel. No:
Mobile No.:
E-mailAddress:

Organizer
Contact Name:
Tel. No:
Mobile No.:
E-mailAddress:
Website:

Clear Statement of Request and Recommended Action

o State Request to Travel

Financial lmplications

Items Cost Funds Source

Meals
Accommodation
lncidental expenses
Reqistration fee, if applicable
Fliqht (international)
Fliqht (local, if applicable)
Pretravel allowance

TotalCost.

Please ensure that the following supporting documents are aftached:

n lnvitation (per participant)
n Program of Activities
n Form A/Form B (per participant)
D ltemized BudgeUEstimated Cost
! List of Travels for the Past Five Years (per participant)
n Curriculum Vitae (per participant)
Sample Estimated Cost

Estimated Travel Cost Charged to DepEd

Seoul, South Korea
1B-23 February 2018

UNDP
lncidental Total
Date Accommodation Breakfast Lunch Dinner DSA
Expenses (PHPr-
rusDr

60.00% 8,00% 8.00% 8 00% 16.00% 100%

207 27.6 27.6 27.6 55.2 345

1 7-Feb-1 B 207 55.2 262.2 13,1 1 0.00

1 B-Feb-1 B 207 55.2 262.2 13,110 00

1 9-Feb-1 B 207 55.2 262.2 13,110.00

20-Feb-1 B 207 55.2 262.2 13, 11 0.00

21 -Feb-1 B 207 55.2 262.2 13,110 00

22-Feb-18 207 55.2 lot.l 13,1 10.00

23-Feb-1 B 207 55.2 262.2 13.110.00

24-Feb-18 55.2 55.2 2,760.00

Per Diem 331'2 1104 PHP 68,310.00

*
Reqistration fee ($400 Php50): not shouldered !y !NX9IEQH PHP 20,000.00
Airfare {lnternational) PHP 25,000.00
Airfare (Local) PHP 12,000.00
Pre-travel Allowance PHP 1,500.00

GRAND TOTAL PHP 126,810.00

 .*i
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List of Travels for the Past Five Years

Name of Personnel Travelling: