Tenders

Contents
 Govt. Tenders
 Tenders by Multilateral agencies
 Non-Govt. Tenders
What is the difference between RFP /
RFQ / Tender /Terms of Reference (ToR)?
 Fundamentally all are similar as they seek a proposal
or a bid from another agency to supply a product or
provide a service.
 While RFP / RFQ / Tender are the terms used in
reference to supplies, works, contracts or consulting,
the terminology of ToR is used primarily for
consulting works.
 The outline for RFP/RFQ and Terms & Conditions
discussed in previous classes is applicable for Tender /
ToR as well.
Refer to reading material and links for various examples

Outline of a typical Tender

 RFPs and RFQs are nothing but tenders
 Fundamentally there is no difference between a
RFP/RFQ or a Tender
 The outline discussed earlier for RFP/RFQ is same for a
Tender also
 There are some differences in case of Govt. Tenders and
Tenders by Multilateral agencies, more from compliance
perspective rather than prescription point of view.
Key differences in a Govt. Tender or a
Tender by a Multilateral Agency
 Technical Qualification Criteria
 Eg. The Bidder shall have completed at least one solar PV
project of capacity 50MW and the project shall be in
operation for at least 12 months by the date of this Tender.
 Financial Qualification Criteria
 The Bidder shall have achieved an annual turnover of at least Rs
500 Cr in the last 3 financial years.
 Tender documents sold
 Bidder has to purchase the tender document by paying through a
DD
 In Govt. tenders, if the bidder is also a Govt. organization, there
could be price preference.

Key differences in a Govt. Tender or a

Tender by a Multilateral Agency
 EMD / Bid bond
 Generally about 2% of the value of contract. However, bid
document shows amount to be provided either through a DD or
Bank Guarantee.
 Bid submission and Bid opening timings and dates are
sacrosanct
 Transparency in clarifications
 Clarification sought by any Bidder is communicated to all
Bidders.
 Transparency in evaluation criteria
 Technical bid
 Financial bid
 Selection of successful bidder
 Compliance to all Terms and Conditions
Key differences in a Govt. Tender or a
Tender by a Multilateral Agency
 eTendering and eAuction (Reverse auction)
 Majority of Govt. tenders are awarded through eTender / eAuction
route
 eTender – all submissions are electronically uploaded. Bank
Guarantees and DDs are submitted in original before Bid Opening
Date. Evaluation is manual.
 eAuction – All submissions are electronic. Technically qualified
parties shall be allowed to take part in auction. Bank Guarantees
and DDs are submitted in original before Auction Date. Lowest bid
is discovered through e-auction.
 Eg. Price per MW of solar project
 Eg. Viability funding gap
 Eg. Power Tariff
 Eg. Toll for vehicles (road project)

eAuction screen
Sample documents
 Refer to following sources for sample documents
 http://pubdocs.worldbank.org/en/572311488224076481/SPDs-
Guidance-FINAL.pdf
 http://delhi.gov.in/wps/wcm/connect/a6f922804023d504a591afa13
b643d8e/Tender_Maintenance_BRT.pdf?MOD=AJPERES&lmod=-
2092683424&CACHEID=a6f922804023d504a591afa13b643d8e
 http://tenders.gov.in/viewtenddoc.asp?tid=tamil849968&wno=1&t
d=TD
 http://smartcities.gov.in/upload/uploadfiles/files/GridConnected_
Rooftop.pdf
 https://www.rgppl.com/tender/cooling-Corrigendum-4.pdf
 http://www.ntpcntecljv.co.in/tenders_2017/Detailed%20NIT%2017
00E30545.pdf