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Example Annual Product Review Report Format PDF
Example Annual Product Review Report Format PDF
SCOPE: This procedure is intended to describe the minimum requirements of 21 CFR Part 211.180 (e)
regarding evaluation of the batches and the batch records on an annual basis in order to
assure the quality standard requirements of the product. This procedure covers the approved
marketed products manufactured for commercial distribution.
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QA 1.0 During the beginning of each calendar year, QA will obtain a list of approved
products from Regulatory Affairs (RA). Refer to Attachment I - APR Flow Chart for
reference.
2.0 Based on this list, QA will generate a schedule of the Annual Product Reviews
(APR) due for the year.
2.1 The schedule will include, as a minimum: product, strengths, product codes,
the review period and approval due date.
2.2 The review period is determined by each product’s approval date. For
example, a product whose approval date is June 15, 2002 will contain data
from batches manufactured/dispositioned within the June 15, 2002 to June
14, 2003 reporting period. The review period encompasses 1 year of data
from manufactured/dispositioned lots. APRs for different strengths of the
same product with similar approval dates may be combined.
2.3 APR packages will not be compiled for products for which there were no lots
manufactured or products that have been discontinued during the review
period. Although those products were not manufactured, product quality will
be monitored and documented throughout their shelf life through the
following systems: stability study programs, customer complaints, and
retention samples review.
3.0 QA will coordinate preparation of the APR report, which consists of two parts: the
Executive Summary and the Data File.
4.0 The Executive Summary consists of the following sections. See section 7.0 for
detailed information that will be included in the Executive Summary.
4.3 Abstract
4.9 Stability
4.10 Complaints
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QA 4.13 Corrective Actions
4.14 Attachments
5.0 The Data File consists of the supporting documentation, such as raw data, charts,
graphs, Specification sheets, Certificates of Analyses, etc. The Data File will be
retained in QA until the Executive Summary is approved.
6.1 Charts/Graphs generated for the Executive Summary must have the
following in the header: product name, strength, product code, and review
period. In addition, charts/graphs must have “Prepared By/Date:” and
“Verified By/Date:” as a footer and be initialed and dated by the preparer
and the verifier. Charts/graphs will be generated if there are five or more
lots/entries available, otherwise no charts/graphs are required. This does
not apply to the Data File.
6.2 100% of the manufactured lots within the review period will be reviewed.
7.0 Compile the Executive Summary. The summary will include the following sections
with the indicated requirements.
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7.3 Abstract
7.4.5 Compare full tested active raw material lot(s) results to their
respective Certificate of Analysis.
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7.5.8 Identify the lots not yet dispositioned. These lots will be carried
over to the next review cycle, if applicable.
7.5.11 Identify, review, and summarize the results of any process and
method validation/re-validation, if applicable.
7.6.2 Report the change controls, including but not limited to,
Specifications (Active Raw Materials and Finished Goods), Batch
Records, Test Methods, Packaging Components, Bills of Material
and Labeling.
7.8 OOS/OOT
7.8.1 Review and report the OOS/OOT generated within the review
period and determine if there are any developing trends.
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7.8.2 Compare the product related OOS/OOT initiated during the review
period to previous year’s APR.
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7.9 Stability
7.9.1 Evaluate the annual stability data for product lots in the stability
program. The Stability Results Summary shall include any
Stability Study Termination/Modification Request documents.
7.10 Complaints
7.11.1 QA will summarize any field alerts initiated during the review
period.
7.11.4 Report the Recalls and Returned Goods for the review period.
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QA 7.12.2 This reports the overall appearance (color changes and broken
tablets) of the retained samples of the product. In addition, it
provides a list of lots that are not due for visual inspection until
one year past their manufacturing date and a list of lots that have
completed their annual visual inspection.
7.12.3 Review and report the results of the annual visual retained
samples.
7.13 Corrective Actions
7.14 Attachments
8.0 Once the Executive Summary has been compiled, it will be signed and dated by
QA and then routed to the Annual Product Review Committee for approval. (list
titles of the approving committee)
QA 8.1 After reviewing the APR, determine whether the manufacturing processes
remain in a validated state. If there is a question about the state of the
manufacturing processes, call a meeting with the APR Committee to
review the APR.
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Quality Operations 8.5 Assure that any corrective actions identified are implemented. Inform
Corporate Officers of any product-related issues.
QA 8.6 Comments during the review process may lead to revisions of the
Executive Summary including associated attachments. Any applicable
revisions made shall have “Prepared By and Verified By” dates occurring
between the compilation date and the final approval date. Revisions will
be re-routed to previous approvers of the Executive Summary. Original
and revised copies of the Executive Summary will be retained in the Data
File.
8.7 The Executive Summary must be approved within 90 business days from
the last day of the review period.
8.8 In the event that the APR goes beyond the specified time period for the
review process, a planned variance will be initiated, documenting the
reason for the delay and the timeline for completion.
8.10 Report pagination will occur after the document has been approved.
9.0 Notify the CAPA Administrator regarding corrective action(s), if applicable. This will
be monitored through Corrective Action Preventive Action System (CAPA).
10.0 File the approved APR Executive Summary and Data File with Documentation
central archive.
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