No.

06/08/2011/D-32 (Admin-III)
Government of Pakistan
Ministry of Defence
(Defence Division)
Rawalpindi the, 16th Oct, 2018
To,

The Deputy Director-III,

Public Procurement Regulatory Authority,
Islamabad.

We have uploaded the "TENDER FOR HIRING OF SERVICES OF

TESTING AGENCY" on your website, kindly arrange to display in the Tender database in your
site.

MINISTRY OF DEFENCE (MAIN)

Submission Date 17-10-2018

Receipt No.
Recruitment No. 6/8/2011/D-32 (Admin-III)
Sector TENDER FOR HIRING OF SERVICES OF TESTING AGENCY
Title Tender for Hiring of Services of Testing Agency, for Recruitment in
BPS 11-15, Ministry of Defence, Defence Division, Rawalpindi
Note
Description Documents are attached
Advertisement date 23-10-2018
Closing date 07-11-2018
Closing time 11:00 A.M
Opening time 2:00 P.M
Remarks Nil
Attached Documents Advertising Proforma
Person to be
contacted Muhammad Matin
Designation Section Officer (D-32)/Admin-III
Telephone No. 051-9271431
Address Ministry of Defence (Defence Division) Pak Sectt-II, Rawalpindi

(MUHAMMAD MATIN)
SECTION OFFICER (D-32)/Admin-III

Copy:-
1. The Deputy Director (M&IMP)
Public Procurement Regulatory Authority, Islamabad.

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Government of Pakistan
Ministry of Defence
(Defence Division)
*****

HIRING OF SERVICES OF TESTING AGENCY

Ministry of Defence, Defence Division intends to make recruitment against 01 post of Assistant
(BPS-I5) 09 posts of Stenotypist (BPS-14) and 05 posts of UDC (BPS-11), for which sealed bids (Technical
and Financial) for conducting the screening tests including Written, Shorthand and typing tests are invited from
reputed Testing Agencies having NTN, STN, Vendor Numbers as well as the facilities of telephone/fax
numbers alongwith documents/ certificates with regard to the following criteria:-

The Testing Agency should be a registered Agency with the relevant authority.
It should have experience in the relevant field.
It should have established infrastructure for the purpose.
It should have not been blacklisted by the Government office/ organization.
The Testing Agency will provide detail of testing facilities alongwith fee per candidate.
Quoted rates should be inclusive of all taxes as admissible under rules.

The services of a testing firm/agency/body will be hired for the above recruitment only.

Sealed bids must reach the undersigned at Section (D-32/Admin-III), Defence Division,
Pak Sect-II, Ministry of Defence, Rawalpindi upto 07-1 1-201 8 at 11:00 A.M. Bids will be opened on the same
date at 2:00 P.M.

The bidding documents containing detailed terms and conditions, evaluation criteria, bid
security etc. for hiring services of Testing Agency are available on the PPRA website (www.pnra.gov.pk), MoD
website (www.mod.gov.pk), and may also be obtained from the office of the undersigned.

The Testing Agency shall be responsible for any• litigation and any claim or damage
questioning the transparency of the test.

Ministry of Defence, Defence Division reserves the right to accept or reject any or all tenders at
anytime, if required, as prescribed under PPRA rules.

(M1UHAMMAD MATES)
Section Officer (D-32/Admin-III),
Ministry of Defence,
Defence Division, Pak Sect-II,
Cantt, Rawalpindi.
Ph: 051-9271431
 Government of Pakistan
Ministry of Defence
(Defence Division)
*****

TERMS AND CONDITIONS AND BIDDING DOCUMENTS FOR HIRING TESTING

FIRMS/AGENCIES/BODY

1. Introduction:

Defence Division intends to hire the services of a testing firm/agency/body for this recruitment to
design and conduct the screening test of applicants to be hired against various posts in Defence
Division (BPS-11 to BPS-15).

2. Receipt of Bids:

Sealed Bids (Technical & Financial) (both in separate sealed envelope duly marked as such) in two
envelopes (one marked as original and one marked as copy) should reach office of Section Officer
(D-32/Admin-III), Defence Division, Pak Sect-II, Ministry of Defence, Rawalpindi on or before
07-11-2018 at 11:00 A.M and will be opened on the same day at 2:00 P.M.

Technical Bids:-
The bid shall consist of all the documents required vide para-6&7 (eligibility requirements) and
those which the bidder deem necessary as a proof of their qualification/ experience and legal
status. The bidder shall substantiate his technical bid in view of achieving score under section-8
hereof.

Financial Bids:-
The bidder shall prepare his financial bid based on these bidding documents.

Technical Evaluation:-
The technical bids of the firms will be evaluated on the basis of evaluation criteria defined
under section-7 hereof

Financial Evaluation:-
The financial bids of the firms will be evaluated on the basis of evaluation criteria defined
under section-7 of the bidding Documents.

Award of Contract:-
Subject to fulfillment of Rule-35 of the PPRA Rules, 2004, the lowest evaluated bidder (both in
terms of technical and financial) shall be awarded the contract.

3. Task of the Testing Agency:

The Testing Agency shall design the application form(s) and share the same with Defence
Division for Approval.
The Testing Agency shall collect and evaluate the applications of the candidates in
conformity with the relevant conditions for eligibility, relevant criteria, experience
requirements and age limits as provided by Defence Division as well as Federal Government
Rules.
Applications will further be sorted by the Testing Agency to conduct test at the respective
testing centers in consultation with Defence Division.
The Testing Agency will provide broad guidelines/topics to set pattern. Weightage of each
section of question paper i.e. Finance/HR/Law/Training/Library/Englishaslamiyat/ Pak
Studies/General Knowledge etc. in consultation with Defence Division.
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 v) Officewise final result including test, where required will be provided by the Testing Agency
within 45 days from the date of publication of advertisement.

Size of Test Arrangement:

Each test will be conducted according to the prescribed requirements of arrangements at national,
provincial, district and departmental level etc.

Model of Test:
The testing Agency must have the facility for the organization of Paper Based Test (PBT), Computer
Based Test (CBT) and Skilled (Typing & Shorthand).

Eligibility Requirements:
Name of Testing Agency/firm/body with location of its offices and their contact details.

The Testing Agency should have relevant past experience to conduct such test at a large
scale.

Prior experience of offering test/examination services for recruitment in Public Sector

Organization/Departments.

Demonstrate capacity to undertake paper based as well as Computer Based Tests (CBT)
of general/specific assessment across the country.

Demonstrate the strong management system of test development, administration and

assessment.

The Firm/Agency should have recognized legal status.

g. The Firm/Agency must have a valid NTN, STN and should be on active tax payer's list
of Federal Board of Revenue (FBR).

Ii. Relevant ISO certification shall be preferred.

The Firm/Agency must attach an affidavit to the effect of good track record and that it
has never been black listed by any organization at any stage.

,i• Detail of company profile (brochures), description of similar assignments, experience in similar
condition, availability of appropriate skills amongst staff, etc., scholastic capacity,
mechanism for test development, its evaluation and up gradation should also be attached.

k. Firm Agency must have financial soundness with Bank statement for the last 12 months
and last two years audit report should be attached with the tender document.

Finn/Agency will submit bid security alongwith technical bid amounting to Rs.30,000/-in the
form of Call Deposit/Bank Demand Draft from any scheduled Bank in Pakistan in the name
of Defence Division, Islamabad. Bid security of three lowest bidders will be kept in custody
till the time of decision of award. The Bid security if the successful bidder will be released
upon providing the acceptable performance guarantee.

m. The successful bidder will also provide performance guarantee amounting to Rs. 3, 00, 000/- in
the form of Call Deposit./ Bank Demand Draft from scheduled Bank in Pakistan in the
name of Defence Division, Rawalpindi, which will be released to the firm upon successful
completion the assignment in all aspects after three (03) months.

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 n. Firm/Agency should demonstrate staffing and arrangement to mobilize professional resources.
Should have appropriate logistics based in Federal and provincial Capitals.

7. Evaluation Criteria:
Bids shall be evaluated as per Rule 36 (b) "Single Stage Two Envelope Procedure" of PPRA
Rules, 2004.

WI Requirements with copies of supporting documents Marks

Relevant past experience for conducting examination and providing testing
services for recruitment (initial screening test) in public sector organizations/
I government departments. The marks will be awarded proportionately to the 20
length of experience.
Number of tests conducted during last one year with scholastic capacity and
2 mechanism. 15
Agency/firm profile (number of employees, infrastructure setup and stations
3 across the country) 10
Agency/firm relevant to ISO certification.
4 5
Financial soundness certificate showing bank statements for the last 12 months
5 20
Presentation tp demonstrate the capacity to undertake paper based as well as
computer based tests of general/specific assessment across the country. The
6 bidders will be intimated to give presentation at selected venue with due course 30
of time.
Total 100
Weigh/age for technical qualification as per Sction-7 of the bidding documents=70%

Financial Policy/ Matters:

Testing agency shall quote their minimum lump sum processing fee per application (all
inclusive).

(Weigh/age for technical qualification as per Sction-7 of the bidding documents =30%)

Proprietary Rights:
The proprietary will rest with Defence Division. Both parties will keep the record / data strictly
confidential. If a testing agency is found involved in malpractice regarding secrecy during the paper
making, conducting of test, misconduct and damages suffered by the hiring agency, in case of
such incident the firm/agency will be liable to penalty with heavy cost and forfeiture of the
performance guarantee of Rs. 300,000 and a case will be initiated for blacklisting as well.

Taxes:
All the applicable Federal Provincial taxes must be considered while preparing the Financial
Bids. All these taxes are required to built in the quoted rates and not be mentioned separately.

Address/ Location:
Section officer (D-32/Admin-III), Defence Division, Pak Sect-II, Ministry of Defence,
Rawalpindi. Telephone No. 051-9271431.

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