UNIVERSITY OF OSLO

FACULTY OF EDUCATIONAL SCIENCES

CONTRACT CONCERNING ADMISSION TO ORGANISED
PH.D.-PROGRAMME
(Part A, B, C)
Version dated October 1, 2015. For information of the adress to the Faculty, look to Part A, section 9 in this form.

The degree of Philosophiae Doctor (Ph.D) at the Faculty of Educational Sciences includes research areas that
are part of the Faculty Research focus. In broader terms the Ph.D. programme includes today Education,
Special Needs Education and Teacher Education and School research as well as Educational
Measurement.These special directions are administered at the Departments and Center at the Faculty; The
Department of Education (IPED), The Department of Special Needs Education (ISP),The Department of
Teacher Education and School Research (ILS) and the Center of Education Measurement (CEMO).

This document consists of three parts (part A, part B, part C) and form together the Agreenment of Admission
at the Ph.D. programme at The Faculty of Educational Sciences. The admission is not completed before the
agreement of Admission is signed by all parties. Our Research fellows need to get signed part A and part B
whereas candidates with funding from outside the Faculty of Educational Sciences need also to fill out and
sign the part C.

The purpose of the contract is to ensure the completion of the doctoral degree programme and to determine
the parties’ rights and obligations during the admisson period, within the framework of rules and regulations
of the Ph.D. programme at the University of Oslo.

Part A, the Application form is to be filled in as part of the application of admission. The applicants
applying for a research fellowship will also fill out this form as an attachment to the application. Be aware
that you follow the indications from the announcement of the position and that you only need to deliver
one copy of the application form.

Part B. the confirmation of admission and supervision, is to be filled in for all candidates admitted to a
research training programme. The parties to the contract in Part B are the doctoral candidate, the educational
institution, represented by the Faculty and the department/ academic unit. Part B gives documentation of the
admission period, the funding period and is refering to the duties and rights according to the programme plan.

If a candidate has several official supervisors, contracts must be entered under Part B for each of the
supervisor/ candidate relationships.

Part C, Contract between external funding institution and the university concerning the
implementation of the doctoral degree programme and funding is only to be filled in for candidates with
external funding (not NFR), or candidates who have a workplace at an institution other than the Research
Training Institution to which the candidate is attached. The contract may also be used for candidates who have
a workplace in a different department/faculty/centre at the institution than that to which the candidate is
attached through Part B of the admission contract.

If a candidate is attached to two external institutions, one external institution providing funding and one
offering a workplace, separate contracts must be entered into for each of these external institutions.
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PART A
APPLICATION OF ADMISSION ON THE PH.D.-PROGRAMME
The deadline for an application when not sent as a part of the application for a Research Fellowship: 1.
April/1. October

1. The applicant hereby applies for admission to the Ph.D.-degree programme at

The Faculty of Educational Sciences and connected to (please mark with a cross):

The Department of Education (IPED ……………………

The Department of Spcial Needs Education (ISP) …………………….
The Department of Teacher Education and School Research (ILS) ……………………
Center for Educational Measurement (CEMO) …………………….

2.Personal information:
Name (Surname, all forenames)

Norwegian identity number (11 Nationality Sex

digits; if applicable)

Home address

Post code Town or city Telephone (private) E-post-adress:

Mobil phone number:

Address of present employer

Post code Town or city Telephone (work)

3. Professional background
Academic degree forming the basis for admission.
Title of degree Components (Subjects/levels) Place of education
Examination

year/semester

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3. Professional background continues

Title of thesis (about 30 credit points) of the mastes degree etc. Note that if your thesis is less,
inform us of the credit points here.

Name of the tutor(s):

Any other education after upper secondary level (certificates to be enclosed):

Type of education Place of education Examination year/semester

Practical experience after obtained Master degree/professional degree

(use a separate sheet if necessary)
Employer Position held Period of time References

4. Plans for the docoral degree programme

Study to begin: Study intended to be completed:
Year/semester: Year/semester:

Working title for the dissertation

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4. Plans for the doctoral programme continues:

Will the dissertation be a direct continuation of the Master thesis?
(If yes, please give details.)

Area of academic specialisation (field of study):

Where is the research project intended to be performed (Place of work, address and telephone no.):

5. Information of the doctoral project

Is the work on the doctoral degree part of a larger project ?
State the title on the project, institution, person responsible and how the project is being funded.
State also wether the work is a part of a research programme f.e. through the Norwegian Research
Council.

Equipment
State the need of equipment in connection with the project. Look into the Agreemnt part B, pkt 9.

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6. Supervisor(s)
Suggested supervisor(s) (State wether a supervisor has already been contacted or wether the
supervisors listed are the ones the applicant would like):
Principal supervisor (alternative names if any):
Name Position hold Place of work

Co-supervisor(s)
Name Position hold Place of work

If the principal supervisor is external, state the desired co-supervisor from the
department/faculty
Name Position hold Place of work

7. Course of study
Planed partisipation in theoretical courses - as far as this is clear:
Title of the course(s) To be given where

Any previous courses for which recognition is applied for on admission

Title of the course(s) Given where:

Planned residence abroad:

Educational institution/department Country Purpose
Period

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8. Finance plan (funding) for the doctoral degree study (Applicants to a Research Fellowship at the
Faculty just use the job announcement as the funding source)
Source of funding Type of funding Granted % When will the
(Fellowship, duration Employment funding be
scholarship confirmed.
employment etc.
for fellowship)

 If the funding is granted, enclose documentation for this

 The application will not be accepted unless spesific plans for funding are specified here.
 Funding for thr Research education must be 60 % of a full time study as a minimum.

Have you applied for admission to a doctoral degree course elsewhere?

(If so, state where)

9. Enclosures
The following documents are enclosed with the application:

1.Certified copies of the Postgraduate degree certificate/Professional certificate or

equivalent (both masters’ degree and bachelors’ degree with transcripts of the result etc..
2.General information about education (structure and duration of the course of study,
demands made on the student during the course of study, description of the marking
system, description of the credit system) in English (official translation
3. Project description, 8 - 10 pages in length (including theme, types of problem, choices
of theory and method and timeschedule for the course of study, list of litterature). When
applying for a Research Fellowship the announcement may give som other terms on this
point.
4. List of publication.
5. Curriculum Vitae (CV).
6. If possible, documentation of funding during the research study.

NB! The application with enclosements must be delivered with pagination and in 4 copies to:
Faculty of Education, University of Oslo, pb. 1161 Blindern, 0317 Oslo, Norwaay

This form will also be used when applying to a Research Fellowship. If so, you will deleiver just one
copy as an attachment to the application together with the other attachmenst according to the
announcement of the Research Fellowship.

10. Signature:
Date Signature of the applicant:

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PART B: CONFIRMATION OG ADMISSION AND SUPERVISION

1. Institution
Faculty of Educational Sciences Department

2. Admission Period/Duration of contract

Admission Period (year/semester) The Admission period ends year/semester)

The contract period is automatically extended for any leave of absence allowed for in law, in basic collective
agreement or in the basic collective agreement for civil servants.
In special circumstances, the agreement may be terminated before the agreed date, cf. the regulation for the
Ph.D.-programme § 5.4. Look also to this contract, part B, section11.

3. Plan for training component and dissertation.

The plan for the doctoral degree programme will be drawn up in accordance with the formal decision to admit
the candidate to the doctoral degree programme, the requirements laid down in the standard regulations
approved by the the Board of the University of Oslo on 22 June 2010, the applicable Programme Plan for the
Ph.D.-degree for the University of, _________________ and the candidate’s own approved plan for the
training component and research work.

Alterations to the candidate’s approved plan for the training component or for the research work/project must
be presented to the Faculty for written approval.

4. Funding and emplyment during the admission period

The doctoral degree programme will be accomplished with the following funding:

Institution/source of funding: Period of funding: Compulsory work load (if any, %)

Conditions in connection with finance:__________________________________________________

_________________________________________________________________________________

In case of external employment/external funding, it is referred to the Contract part C.

5. Employment:
Employment at: Deparrtment:

In the case of gaining a position as a research fellow whereby the university is the employer, a separate
contract governing the working relationship is to be entered into.

6. Appointed supervisor
Appointed main supervisor throughout the term of the contract is:
Position and name:_________________________________________________________________

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Institution and address: _____________________________________________________________

_________________________________________________________________________________
_________________________________________________________________________________
Telephone __________________________ E-mail________________________________________
Appointed co-supervisor throughout the term of the contract is:
Position and name: _________________________________________________________________
Institution and address: ______________________________________________________________
_________________________________________________________________________________
Telephone __________________________ E-mail________________________________________

7. The repsepctive obligations of the supervisor and the candidate in connection with the supervision:
The guidelines for research ethics published by the National Committee for Research Ethics in the Social
Sciences and the Humanities (NESH) will be normative for the education of research study at the Faculty of
Educational Sciences. The Department is given the responsibility of making sure that these guidelines are
known for the candidate and the supervisor(s) when this contract is signed.

Faculty of Educational Sciences has also elaborated guidelines about what to be discussed at the first meeting
between the supervisor and the candidate. The Department is also given the responsibility of making sure that
these guidelines are known for the candidate and the supervisor(s) when this contract is signed.

Further the supervisor must:

 offer advice on formulating and delineating topics and issues for research
 discuss and assess hypotheses and methodology
 provide the candidate with assistance in finding his/her way around specialist literature and data
sources (libraries, archives, etc)
 discuss presentation and implementation of the chosen research topic (outline, linguistic form,
documentation, etc)
 keep abreast of progress in the candidate's work and assess the candidate's progress in relation to the
plan for the programme
 help guide the candidate into relevant scientific environments
 discuss results and their interpretation
 provide the candidate with guidance in matters relating to ethical principles for research in connection
with the dissertation.

The doctoral candidate must:

 submit reports or drafts of parts of the dissertation to the supervisor, every six/twelve months, as
agreed and in accordance with the duty of annual reporting, jf. the Regulations § 9 and the
Programme Plan, under the section of Quality Assurance. Parts of the dissertation may be presented in
connection with seminars.
 in his/her work comply with ethical principles for research in the relevant subject area.

8. Termination of supervision
The doctoral candidate and the supervisor may by mutual agreement request the named body to select a new
supervisor for the candidate. The supervisor is not at liberty to terminate his/her supervision until such time as
a new supervisor has been appointed.

If the doctoral candidate or the supervisor feels that the other party is not fulfilling his/her obligations in
accordance with section 7 of this contract, the party which feels that the other party is in breach of his/her
obligations must raise the issue with the other party. The doctoral candidate and the supervisor must work
together to try and find a solution to the situation.

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If the doctoral candidate or the supervisor feels that the other party is not fulfilling his/her obligations in
accordance with section 7 of this contract, and if the parties are unable to reach agreement as to how to resolve
the situation, the candidate or the supervisor may request to be released from their obligations under the
supervision contract. Any such request to be released from obligations under the supervision contract is to be
addressed to the Department. A copy of the request must be sent by the party making the request to the other
party.

The decision as to whether to release the doctoral candidate or the supervisor from their obligations under the
supervision contract will be taken by the Department. In connection with this decision, the body responsible
for the decision must ensure that the doctoral candidate signs a new supervision contract with a new
supervisor.

9. Equipment
Equipment necessary for the research programme to be carried out will be placed at the candidate’s disposal.
The decision of which equipment is considered necessary will be made by the Department/Faculty. For
candidates with external funding and/or external working place, a contract will be negotiated for the
individual research project.

The university will enter into special contracts concerning the right to use the necessary equipment for
candidates with external funding or who are employed outside the institution. The university’s obligation to
provide the necessary equipment for these candidates is described in Part C.

The university will enter into a special contract with sources of finance/financing units and/or whoever offers
a position of employment, concerning other special operating costs, see Part C of this contract.

The contracts mentioned in the second and third paragraphs must be signed by the time the formal decision to
admit the candidate to the doctoral degree programme has been made, or immediately afterwards.
Other special conditions: ___________________________________________________________

_________________________________________________________________________________

10. Rights of use of results

The parties of this contract are special aware of the Regulations section § 11 (rights to use results) and § 17
(publicising and possible patenting).

11. Enforced Termination of the organised doctoral degree programme before the agreed time
Refering to the Regulations’§ 5.4, The Faculty can decide on an enforced termination of the doctoral degree
programme before the agreed date of completion with the candidate. An enforced termination can be decided
on if one or more of the following conditions are met:
a) Recurrent and material breach of the candidate’s duty to provide information, to follow up on important
issues and to report on progress, as described in section 7 of this contract.
b) Considerable delay in the progress of the research project to such an extent that it creates reasonable doubt
as to whether the candidate will be able to complete the project by the agreed time. In order to form a basis
for enforced termination, the considerable delay must be due to circumstances over which the candidate has
control.
c) Considerable delay in carrying out the training component, due to circumstance over which the candidat has
control.
d) Breach of the ethical guidelines for research which apply to the subject field.
e) Behaviour from a candidate which breaches the trust which must exist between the university and the
candidate during the programme, including punishable conditions in connection with the completion of the
doctoral degree programme.

A decision to carry out an enforced termination is taken by the admission authorities on the recommendation
of the Department.
If the doctoral candidate is an employee, the contract can only be terminated if the conditions laid down in the
Civil Servants Act have been fulfilled.

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12. Disputes
Any disputes concerning the supervisor's or the candidate's rights and obligations under this contract may be
submitted by the parties for assessment and decision by the relevant specialist body at the institution. For the
purposes of this contract the relevant body is the Department. The decision of this body may be appealed
against to the immediately superior body (Faculty of Educational Sciences).

13 Other conditions
This contract is entered into within the framework of the rules for research training that are valid at any given
time. Each of the parties has received an original copy of the agreement. The university’s original is to be
archived in the Faculty.

_______________________________, (place) ________/________ 20_________ (date)

________________________________ ______________________________________
Doctoral Candidate Academic Unit/Department

________________________________ ______________________________________
Main supervisor Co-supervisor

_______________________________________________________
University of Oslo at Faculty of Educational Sciences

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CONTRACT CONCERNING ADMISSION TO ORGANISED DOCTORAL DEGREE

PROGRAMME

PART C: CONTRACT BETWEEN AN EXTERNAL INSTITUTION AND THE UNIVERSITY FOR

THE COMPLETION OF THE DOCTORAL DEGREE PROGRAMME

If cooperation between two external institutions (the institution providing funding and the institution
offering a workplace) has been entered into, a contract for each of the institutions must be entered into.

1. The parties of the contract

This contract is between University of Oslo, Faculty of Educational Sciences and
Doctoral candidate
Surname First name National identity
number (11 digits)
Adress Pose code City Telephone
private/mobile phone

Nationality Telephon work

E-mail

and

External institution, company, hereafter "External Party"

Institution

Surname (contactperson) First name (contactperson) Telephon work

Adress Pose code City

E-mail

The External Party must be familiar with Part A and Part B of the contract.

2. Purpose and duration of contract

The purpose of this contract is to ensure that the doctoral candidate has satisfactory working conditions for the
completion of the doctoral degree programme and doctoral dissertation. The contract defines the parties’
respective rights and obligations during the contract period.

The doctoral candidate’s project has the working title______________________________________

_________________________________________________________________________________

The plan for the programme and dissertation is described in Part B together with the rules and regulations and
Programme plan for the Ph.D – study.

This contract is of the same duration as the contract between the doctoral candidate and the university (cf. Part
B, section 2) and as follows:

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3. Funding and employment during the admission period

The doctoral degree programme will be accomplished with the following funding:
Institution/source of funding: Period of funding: Compulsory work load (if any, %)

Conditions in connection with finance:__________________________________________________

_________________________________________________________________________________

The contract will be of a shorter duration for the above section if the doctoral candidate terminates, either
voluntarily or under obligation, the organised doctoral degree programme before the agreed date of
completion. In such a case, each of the parties must seek an ordered release of their obligations in relation to
the other parties.

4. Cooperation between the parties

The parties agree to cooperate closely and to assist in the completion of the doctoral degree programme during
the adission period. Both parties are obliged to keep each other informed of any conditions that may be of
significance to the project. Any conditions related to the party’s obligations, which could affect the
completion of the contract or the rights and obligations mentioned, must be brought to the other party’s
attention as quickly as possible.

The parties are obliged, once information and conditions as mentioned in the first paragraph have been
imparted to the other party, to cooperate actively to find a solution to the problem.

5.Rights and obligations of the parties

The University is obliged to:
 provide a supervisor for the doctoral candidate for the contract period.
 provide theoretical and methodological schooling within the framework of the doctoral degree
regulations.

The External Party is obliged to assist with resources as folows in the admission period:

Research data
Supervision outside University of Oslo
Sallaray for the doctoral canadidate during the admission or a period agreed upon*
Necessary library service
Working place
Necessary IKT equipment
The candidate’s expences for travelling in connection with the studies (local or abroad) .
The candidate’s seminar expences
The candidate’s literature and equipment needed.
finance the doctoral degree programme
Other equipment needed**

*The External Party may: employ the doctoral candidate for the contract period. During the period of
employment, the candidate must be ensured satisfactory working condition so that the candidate is ensured a
total research training period of three years which, and in such a way that the research education totally, must
make up at least 60 per cent of the time spent at work. The Compulsory work load needs to be agreed upon
by the University of Oslo.

The funding period and the per cent compulsory work load is verified in the contract, part B.

** Other equipment needed

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The necessary equipment must be available for the doctoral candidate for use in the research project, cf. The
decision as to what is considered the necessary equipment, and the financing of this is to be made by the
Department/Faculty at the University in consultation with the External Party in connection with the
individual research project. The academic unit/institution where the candidate has his/her workplace is
responsible for fulfilling the obligations in this area. The University and the External Party are to negotiate a
possible contract for the provision of extra funds for equipment and operating equipment.

Other special equipment under this contract is: ___________________________________________

_________________________________________________________________________________

6. Rights and use of results etc.

The parties of this contract are special aware of the Regulations section § 11 (rights to use results) and § 17
(publicising and possible patenting).

In accordance with the contract with the candidate, the University is entitled to use any discoveries free of
charge for research and teaching purposes, cf. the Regulations § 11.

No restrictions may be placed on the publicising or publication of a doctoral dissertation, with the exception
of a previously agreed delay of the publication/announcement date so that the External Party can take a
standpoint on matters of patenting/commercialisation. The External Party cannot impose conditions that the
whole or parts of the doctoral dissertation may not be publicised/published.

7. Other conditions
The parties may undertake changes or additions to this contract by means of a written additional contract. Any
disputes as to the interpretation of this contract must be attempted to be resolved through negotiations.

_______________________________, (place) _____/_____ 20_____ (date)

_________________________________________ _________________________________
for The University Doctoral Candidate

_________________________________________
for The External Party (stamped)

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AMENDMENTS AND CLARIFICATIONS OF THE CONTRACT, PART B OR PART C

The following amendments/clarifications have been incorporated into the contract:

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

_______________________________, (place) ________/________ 20_________ (date)

___________________________ ________________________ ___________________________

Doctoral Candidate Supervisor I Department/Academic Unit

___________________________ ___________________________
Supervisor II Supervisor III

_________________________________________
Faculty

_______________________________________________
External party (for changes in part C)

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