BUSINESS

DOCUMENTS
 Business Documents
Purchase Order
It is an official business document issued
by the buyer to the seller of goods.

Invoice
It is a commercial business document
issued by the seller to the buyer.

Official Receipt
It is a commercial document that indicates
payment or receipt of cash.
Sample O.R
 Business Documents

Delivery Receipt
It is a document that serves an evidence
that the goods and services are received.

Sample DR
 Business Documents
Receiving Report
It is a document used within the business upon receipt of goods shipped by the
courier or forwarder.

Sample P.O. Receiving Report:

 Business Documents

Check
It is a document that orders a payment of
money from the current account maintained
in the bank.

Voucher
It is an internal business document that
authorizes the incurrence or payment
of obligations.
Reasons for Keeping Business Records

1. Monitor the progress (profit and lost) of

your business.

2. Prepare your financial statements.

3. It helps you to manage your accounts,

interests, taxes and working costs effectively.

4. How your business performs against your competitors

Difference bet. Bookkeeping and Bookkeeper

Bookkeeping

is the recording of financial transactions,

and is part of the process of accounting in
business.

Bookkeeper

a person whose job is to keep

records of the financial affairs of a business.
The Posting Process

Journal Ledger
Trial Balance
This is the listing of debit and credit balances of accounts
from the general ledger after all accounts in the ledger have
been added.

Purpose:

•To prove the equality of debit credit

•To serve as the basis for making draft financial statement

Trial Balance- 2 Major Parts

Heading- has 3 lines intended for the name of the business,

title, and the date of the trial balance.

Body- presents the different account titles and their balances.

 Lim Consultancy Center
Trial Trial Balance
December 31, 2005
Balance-

SAMPLE
Thank you
Next: Income Statement