A BUYER'S GUIDE TO

ENTERPRISE FLEET
MANAGEMENT
SOFTWARE

CHOOSING THE RIGHT

FLEET MANAGEMENT
PLATFORM FOR YOUR
LARGE ORGANIZATION
Choosing an Enterprise Fleet Management Solution

When implementing an enterprise fleet management and telematics solution, enterprise fleets, large and
small, see significant value, cost-savings, and operational excellence that result in maximized profits
across your organization's bottom line.

This guide will assist you in learning about the wide range of benefits from a dynamic enterprise fleet
management and telematics software and the latest features empowering fleets to make data-driven
decisions that improve safety, efficiency, and productivity to drive long-term quantifiable success.

Fleet Efficiency

Driver Safety & Risk Mitigation 

Fleet Productivity & Optimization

Compliance

Scalability & Expansion

Fleet IQ - Advanced Reporting & Analytics

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

 How Could an Enterprise Fleet
Management and Telematics
Platform Benefit Your Business?

Fleet management and telematics software provide significant benefits for fleet-centric
businesses of all sizes that rely on a mobile workforce. 

Using a fleet management and telematics platform can be extremely beneficial for making data-driven fleet and
operational decisions that drive bottom-line revenue. By connecting actionable data across drivers, vehicles, and
customers, within one intuitive platform, businesses can integrate essential information with "back-office
systems" to make more informed decisions inter-departmentally. 

Here are the top ways fleet-centric organizations are benefiting from their fleet management software:

Fleet Productivity Fleet Routing Customer Satisfaction

76% reported a 10 - 15% 63% benefit from 60% improved customer
improvement in fleet improved fleet routing - service and satisfaction.
productivity. ensuring optimal
efficiency.

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

WHAT ARE THE FEATURES AVAILABLE WITHIN A LARGE FLEET
MANAGEMENT & TELEMATICS PLATFORM?
Fleet management software can provide a broad range of value for businesses based on their fleet size and
organizational needs. Feature-based solutions can range from the most basic GPS vehicle tracking and
monitoring to a fully-scalable fleet management solution including: 2-way messaging, dispatching, fuel card
management, driver behavior monitoring and reporting, vehicle diagnostics, commercial and residential
navigation, route planning and optimization, and the ability to integrate key metrics with ERP, inventory,
routing, dispatch, work order, accounting, system integrations, and even predictive business intelligence. 

Whether your business objectives are to run a more efficient fleet, reduce costs, improve safety and
productivity, or to quantify results, Silent Passenger offers a full stack of features, with a robust telematics and
analytics engine at its core.

Silent Passenger, powered by Vehicle Tracking Solutions®, is the leading multi-use fleet management and
tracking platform.  

In addition to all of its cutting-edge telematics data insights and fleet management features, Silent Passenger
is intuitive and easy to use… literally putting information-rich data at your fingertips in real time to increase
efficiency fleet wide and maximize your profits.

Each fleet management feature is powerful as a standalone solution or as a fully-integrated solution platform
to fit your needs – we will combine the power of these solutions to configure the best solution to fit your
business needs.

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

 How Could an Enterprise Fleet
Management and Telematics
Platform Benefit Your Business?

Silent Passenger's dynamic fleet management and telematics platform,  offers a full suite of the most advanced
software features needed for you to make data-driven decisions that improve fleet safety, efficiency, and
productivity across your organization - driving cost-savings and operational excellence that result in maximized
profits.

Fleet Management Software has many components that

work independently or as an integrated solution.

FLEET COMPLIANCE FLEET SAFETY FLEET EFFICIENCY

Quick & Easy Fleet Compliance Monitor & Improve Driver Safety Reduce Costs & Maximize Profits

Stay compliant quickly and easily Monitor unsafe driving behaviors Lower fuel costs
Monitor and get violation alerts Improve corporate Image Reduce overtime pay
Streamline safety inspections Access driver scorecards Maximize profits
Reduce paperwork and logs Prevent vehicle wear and tear Increased employee productivity
Avoid heavy fines Reinforce company safety Optimize routes
Improve overall fleet safety Get real-time safety alerts Improve customer service
Increase administrative efficiency Improve driver seat belt usage Monitor personal use of vehicles
Reduce manual paperwork errors Monitor posted limit speeding Prevent vehicle downtime
Fast implementation Minimize risks and accidents Save maintenance expense
Easy historical reporting Qualify for insurance reductions Recover lost or stolen vehicles

FLEET PRODUCTIVITY SCALABILITY & EXPANSION FLEET IQ - REPORTING

Accomplish More With Less Scalable For Growth Make Data-Driven Fleet Decisions

Improve productivity & reduce costs
Minimize vehicle under-utilization
Reduce un-warranted overtime
Optimize fleet routes and mileage
Save time with digital HOS compliance
and inspections
Schedule preventative maintenance
Easily schedule last minute jobs
Increase customer satisfaction
Reduce paperwork and improve accuracy
Integrate fleet data with business systems
Silent Passenger works with fleets of all
sizes and asset types
USA staff helps determine business
needs and goals
SP software is highly configurable
Start small of add more as needed
Fully customizable based on only the
data sets you want to import and export
Open API standards for third party
integrations
Fully supported API integrations
View fleet reporting and alerts across
interactive dashboards
Gain actionable business intelligence
Quantify how fleet performance impacts
your bottom line
Make smarter business decision
Enable your fleet to stay “ahead of the
curve” with predictive analytics

Manage a more efficient, productive and profitable fleet.

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

WHAT IS THE BEST FLEET SOFTWARE SOLUTION FOR MY BUSINESS?

The first step in choosing the best Fleet Management and Telematics solution for your
business is knowing what your businesses needs are. Since there are a vast amount of options
having to do with data, functionality, and features, it can be a bit overwhelming if you don't
have a clear definition of what you are ultimately looking for.  Take a look at the sample
questions below to begin evaluating your fleet management needs.

Top questions to help define your business's 

fleet management software needs

What sort of problems/challenges do you want to solve with fleet management software?

Are you looking to manage fuel spend and savings?

 Need to integrate fuel card usage to help reduce unauthorized charges and fuel consumption trends?

Need to manage vehicle maintenance scheduling and monitor diagnostic alerts?

Do you need to improve driver safety and monitor driver behavior?

Want to track where your vehicles and assets are in real-time and historically?

Do you need to set measurable goals or KPIs (Key Performance Indicators) that fleet
management software could help you efficiently report on? 

Need a solution that will help you increase overall fleet efficiency and reduce costs?

Do you need to improve driver safety and monitor driver behavior?

Want to optimize fleet productivity and drive more revenue?

Need to meet compliance and regulations such as the FMCSA Electronic Logs mandate?

Will you need to integrate fleet data with other business systems? What API standards and security is needed? 

How important is 'Easy of Use' and 'Fast Implementation' for quick internal adoption and training across your teams?

What kind of support will you need after you purchase?  Is the support US based?  

Will you need to implement all of just some of your fleet and/or assets?
Need a flexible software that can easily scale with your business growth or complex business needs?

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

WHAT IS THE BEST SOLUTION FOR MY ENTERPRISE FLEET?

STEP 1: COST

1
Have the prices of all fleet management providers you are researching
broken down by the same key points: hardware, installation, per month
per vehicle, and contract length. When speaking to a software
representative, know how much you’re willing to spend or compromise to
get the best customer support and software solution for your business.
Understand that some fleet management software companies have
different processes than others, which means that some services may
cost more than what another company can provide you. 

Here are some pricing questions to keep in mind:

What is the initial start-up cost?
What is the cost of the management solution per vehicle?
How many training hours are included?
Are there any installation or repair fees?

STEP 2: ALERTS, MESSAGING, AND ADVANCED REPORTS

2 Vehicles and assets are vital to the function of most businesses. Having
communication with drivers at all times and knowing where your vehicles
and assets are located is imperative to your business’ success. When
speaking with a provider, ask how frequently alerts can be sent to your
software administrator, drivers, or to a mobile device. Know how often
you’d like to receive automated reports- whether it be maintenance,
location, speed, etc. The connection and conversation within your
business drives your operations, and ultimately affects your return on
investment.

STEP 3: SOFTWARE CONNECTIVITY AND SCALABILITY

Fleet management technology is complex. You will want to make sure
3 that the platform you choose is flexible and dynamic enough to evolve
with your business's requirements including growth and high volume
transactions across your fleet. Simply put, your fleet management
software needs to comfortably handle your increasing demands while
maintaining a secure level of performance, coverage, and reliability. A
flexible GPS fleet tracking platform provides unlimited reporting
options, dynamic dashboard configurations and alerts, extended periods
of data storage, and open API integrations with other key business
applications.

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

QUESTIONS VENDORS MIGHT ASK?
When researching fleet management software
providers, be prepared to answer these questions:

Where would you like to reduce spending within your

company?
Have you ever used fleet management software?
What did you like about it, and what did not you like
about your experience?
How much are you willing to spend on software?
What are three things that you are unwilling to
compromise when choosing a solution?

When choosing a provider, you are choosing a 'business partner' to help manage your fleet
and assets.
You want customer service that you can depend on when things may go wrong. Make sure that they are
working to build trust and a relationship with you and your business.

In addition to being prepared to answer questions, have some questions ready

to ask so that you are fully informed:

What makes your software different from others?

How do you install and set up GPS devices and software?
How large are the businesses that you serve?
How is the training performed?
Is training done in person, online, or over the phone?
Tell me about your customer service.

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com

 About Silent Passenger®

FLEET MANAGEMENT TECHNOLOGY.

MORE PRODUCTIVITY.  MORE EFFICIENCY.  MORE PROFITS.

Silent Passenger®, powered by Vehicle Tracking Solutions, is the leading multi-use fleet management
platform. In addition to all of its cutting-edge telematics data insights and fleet management features,
innovative Silent Passenger® is intuitive and easy to use...literally putting information-rich data at your
fingertips in real time to increase efficiency fleet wide and maximize your profits.  We configure solutions to
meet your business needs.

Driver Behavior Scorecards Fleet Utilization Optimization

Customer Quick Alerts Vehicle Maintenance Management
Process Driven Dashboards Safety: Speed & Behavior 
Electronic Logbook (ELD) Fuel Management
Employee Management Driver Identification
Silent Passenger Connect API Module 2-Way Messaging
Route Optimization Toll Management and Reconciliation
Location Tracking

 SILENT PASSENGER® YOUR PARTNER IN PRODUCTIVITY.

CELEBRATING 15 YEARS IN PROVIDING OUTSTANDING SERVICE AND

TECHNOLOGY TO FLEET CENTRIC BUSINESSES OF ALL SIZES.

2 As we celebrate our 15th year serving fleet operators, innovation remains at

the cornerstone of our mission, continually staying a step ahead of the
ever-evolving changes in technology. I’m proud to say that working closely
with our clients helps us grow because we have not just reacted to current
trends, we have anticipated them, we have embraced them, and in some
cases, we’ve created them.

Thank you for trusting us with your fleet management needs. We look
forward to many years of exceeding your expectations!

                                                                        –John M. Cunningham, Jr.

                                                                        CEO, Vehicle Tracking Solutions

To learn more, contact us today at 1-800-887-0198                                                                 www.VehicleTracking.com