Citizens Charter PDF

FOREWORD
The best come to those who believe they are worthy. That notion has driven
LTO to take the challenge of the Civil Service Commission (CSC) to be one of the
fifteen pilot agencies to come up with what is known as the Citizen’s Charter.
Good governance, which is what a Citizen’s Charter conveys, is too essential to be
left to chance, but must be a product of hard work and commitment.
With management’s full support to Hon. Ricardo L. Saludo, CSC

Chairman, and Assistant Commissioner Atty. Anicia Marasigan-De Lima, the
rallying CSC figures behind this program, LTO hurdled the challenge to improve
efficiency in the delivery of government service to the public by curtailing
bureaucratic red-tape and preventing graft and corruption.
At the last quarter of 2008, my predecessor, Assistant Secretary

Alberto H. Suansing tapped Director Edgar D. Cabase Sr. of the Law Enforcement
Service to head the Task Force on LTO Citizen’s Charter. Consequently, the
Technical Working Group was created to provide technical support in the crafting
of the LTO Citizen’s Charter. When I took over the helm of the LTO, I gave my
full support to the project as part of my vision for the transformation of the agency.
Series of orientation seminars, dialogues, and validations of data at

different offices in Metro Manila and at Regional level consultations were made to
give flesh and breathe life to the Citizen’s Charter, to dramatically modify LTO’s
basic structure in terms of reinventing itself.
The adoption of simplified procedures and higher standards of public

service will promote transparency and accountability in the access of all LTO
services for the clientele’s optimum satisfaction. This is what LTO CITIZEN’S
CHARTER aims to achieve. This is also what WE in LTO pledge to do.

TABLE OF CONTENTS
CHAPTER I
PUBLIC ASSISTANCE AND COMPLAINTS
For Complaints on how to avail service
Public assistance and complaint desk
CHAPTER II
ENFORCEMENT
Apprehension and Settlement
Request for LETAS clearance for lost Plates & Stickers
Request for General Alarm
Request for Lifting of Alarm
CHAPTER III
LICENSING
Application for New Student Permit
Application for New License and for Renewal of Dormant License
Application for Renewal of License
Request for License Change Classification
Application for Additional Restriction Code
Application for Duplicate License
Application for Revision of Records
Application for License Certification for use Abroad
Application for Conversion of License

CHAPTER IV
MAIDs REPORTING
Manufacturers, Assemblers, Importers, Dealers, (MAIDs) report
CHAPTER V
Motor Vehicle Inspection (MVI)
Motor Vehicle Inspection
CHAPTER VI
REGISTRATION
Application for New or Initial Motor Vehicle Registration

(Private/ For Hire/ Government/ Diplomat)
Application for Renewal of Motor Vehicle Registration
Application for Transfer of Ownership
Application for Annotation or Cancellation of Mortgage
Application for Change Classification
Application for Change of Motor/Chassis and/or Body Design
Request for Verification Report or Confirmation and Issuance of Special

Conductor’s Permit
Request for Duplicate Certificate of Registration
Request for Duplicate (Plate or Replacement of sticker)
Application for Change of Color
Application for Re-Stamping of Engine / Chassis number or Assignment

/ Stamping of Locally fabricated Chassis Number
Application for Storage/Reactivation
CHAPTER VII
LTO SCHEDULE OF FEES and PENALTIES

CHAPTER I. PUBLIC ASSISTANCE AND COMPLAINTS
FOR COMPLAINTS ON HOW TO AVAIL SERVICE
FILING AND HANDLING OF CUSTOMERS COMPLAINTS / FEEDBACKS
To enhance the delivery of LTO basic services and to ensure that various
customers’ needs are properly addressed, all clients are encouraged to give their
comments, views, feedbacks and complaints.
Tel. No.
Office of the Assistant Secretary (02) 920-9071

Law Enforcement Service (02) 927-1851
Office of the Executive Director xxxxxx
Intelligence and Investigation Division xxxxxx
Office of the Regional Director xxxxxx
Office of the Assistant Regional Director xxxxxx
Office of the District Heads xxxxxx
Public Assistance Desk xxxxxx
WHO MAY FILE A COMPLAINT
• Any concerned person who is dissatisfied with LTO services
REQUIREMENTS:
1. Proper identification of complainant (full name, age, address, contact number)

2. Name of specific person / office complained of
3. Short details / explanation of nature of complaints /feedbacks (include attachments if
necessary)
4. In case of written complaint, it must be signed by the complainant
5. In case of text / email / suggestion box, it must be validated first by the office
6. Formal complaint must be under oath.
SCHEDULE OF AVAILABILITY OF SERVICE:
• Monday to Friday (walk-in and suggestion box)

Prescribed Office Hours
• Monday to Sunday (complaints through text and e-mail)

24 hours

WALK IN COMPLAINTS:
APPLICANT'S LTO DURATION

LTO ACTIVITIES AND VENUE /
STEPS ACTIVITIES AND RESPONSIBLE
RESPOSIBILITIES PLACE
OF FORMS FEES
RESPONSIBLITIES OFICERS ACTIVITY
I -Secure, fill up properly & 2mins.
sign complaint form
provided in designated
offices.
II -Proceed to the head of -District Heads/ -Receive, log the complaint & 3 mins
office and file the Staff advice the client to wait for
complaint. further instructions
-District Heads / -Analyze complaint and take 5 mins.
Designated immediate appropriate action
Personnel if within his level of
authority.
-District Heads / -If not within his authority, 1 day
Designated Forward the complaint to the
Personnel Regional/Central Office.
-District Heads / -Inform the client of the 5 mins.
Designated Actions taken.
Personnel
III -If complaint is resolved, 10 mins.
acknowledges/
signs the appropriate space
in the complaint slip.
-If not, elevate the Regional Director -Refer to RAAB for
complaint to the Regional (RD) Preliminary investigation.
Director
(RD).

COMPLAINTS FROM SUGGESTION BOX:
LTO DURATIO
APPLICANT'S ACTIVITIES LTO ACTIVITIES AND VENUE /
STEPS AND RESPONSIBLITIES
RESPONSIBLE
N OF FORMS FEES
OFICERS ACTIVITY
I -Secure, fill up properly & Designated Person -Provide suggestion forms & Continuing
sign suggestion slip provided pens.
near the suggestion box at Designated Person -Retrieve and record
the designated place & drop Office of the ED / feedbacks. Weekly
the same. ARD / DH -Classifies the feedback
OED / ARD / DH received.
-Analyzes and endorses 5 mins.
OED / ARD / DH Feedbacks to concerned DO
/ Center / EO /Division /
Section Chiefs for their 1 day
appropriate action.
II -Proceed to office or person -Implements corrective -DO/ 1 day
being action. Center
referred to or follow the -Prepares reply to client / Division
Instruction as advised. 50 mins.
-Monitors status of action -Section
taken. Chief
-
Designated
Person
III -If not satisfied, file formal -Refer to RAAB
complaint to Office of the
Executive Director /
Regional
Director.

COMPLAINT THROUGH E – MAIL:
APPLICANT'S LTO DURATION

LTO ACTIVITIES AND VENUE /
STEPS ACTIVITIES AND RESPONSIBLE
OF FORMS FEES
RESPONSIBLITIES OFICERS ACTIVITY
I -Determine the cell -Posting of Hotline & Tel #’s
number / email address for Public Information.
of the office.
II -Email complaint. -District Heads / -Acknowledges receipt of 3 mins.
(ltombox@lto.gov.ph) Designated email.
Personnel
-District Heads / -Identify & log the complaint 3 mins

Designated for records purposes.
Personnel
III -Wait for advice from -District Heads / -Refer soft / hard copy to 1 Day
the office concerned. Designated concerned office for
Personnel appropriate action
IV -Follow the instructions District Heads -Inform client of action taken 5 mins.
as advised.

PUBLIC ASSISTANCE AND COMPLAINTS DESK
I. SCOPE
Walk in Complaints; Complaints from Suggestion Box; Complaints through text / email:
II. AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICES:
1. Central Office
2. Regional, District, Extention Offices and DLRCs
III. CRITERIA / QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE TRANSACTION
A. Any concerned Person.
1. Proper identification of complainant (full name, age, address, contact number)

2. Name of specific person complained of
3. Short details / explanation of nature of complaints /feedbacks
(include attachments if necessary)
4. In case of written complaint, it must be signed by the complainant and made
under oath.
5. In case of text / email / suggestion box, it must be verified first by the office

WALK IN COMPLAINTS:
DURATION
APPLICANT'S ACTIVITIES LTO RESPONSIBLE LTO ACTIVITIES AND VENUE /
STEPS AND RESPONSIBLITIES OFICERS RESPOSIBILITIES PLACE
OF FORMS FEES
ACTIVITY
I -Secure, fill up properly & 2mins.
sign complaint slip provided
near the suggestion box.
II -Proceed to the head of -District Heads/ Staff -Receive, log the complaint & 3 mins
office and file the complaint. advice the client to wait for
further instructions
-District Heads / -Analyze complaint and take 5 mins.
Designated Personnel immediate appropriate action if
within his level of authority.
-District Heads / -If not within his authority, 1 day
Designated Personnel forward the complaint to the
Regional/Central Office.
-District Heads / -Inform the client of the actions 5 mins.
Designated Personnel taken.
III -If complaint is resolved, Regional Director -Refer to RAAB for preliminary 5 mins.
acknowledges/ signs the investigation.
appropriate space in the
complaint slip.
-If not, elevate the complaint
to the Regional Director.

COMPLAINTS FROM SUGGESTION BOX:
APPLICANT'S DURATION
LTO RESPONSIBLE LTO ACTIVITIES AND VENUE /
STEPS ACTIVITIES AND
OFICERS RESPOSIBILITIES PLACE
OF FORMS FEES
RESPONSIBLITIES ACTIVITY
I -Secure, fill up properly & -Designated Person -Provide suggestion / Continuing
sign suggestion / complaint complaint slip forms & pens.
slip provided near the -Retrieve and record the
suggestion box at the -Designated Person complaints / feedbacks. Weekly
designated place & drop the OED / ARD / DH -Classifies the complaint /
same. -OED / ARD / DH feedback received. 5 mins.
-Analyzes and endorses
-OED / ARD / DH complaints / feedbacks to 1 day
concerned DO / Center / EO
/Division / Section Chiefs
for their appropriate action.
II -Follow-up to office or -DO/ Center / -Implements corrective 1 day
person being referred to or Division / Section action on the complaint.
follow the instruction as Chief Prepares reply to
advised. complainant, if necessary.
-Monitors status of 1 day
-Designated Person complaints / feedbacks.
-Verifies effectiveness of
-Designated Person corrective action. 50 mins.
III -If not satisfied, file formal -Refer to RAAB

complaint to Office of ED /
RD.
10

COMPLAINT THROUGH TEXT / E – MAIL:
APPLICANT'S DURATION
LTO RESPONSIBLE LTO ACTIVITIES AND VENUE /
STEPS ACTIVITIES AND
OFICERS RESPOSIBILITIES PLACE
OF FORMS FEES
RESPONSIBLITIES ACTIVITY
I -Determine the cell -Posting of Hotline & Tel #’s
number / email address for Public Information.
of the office.
II -Text / email -District Heads / -Acknowledges receipt of text / 3 mins.
complaint. Designated Personnel email.
-District Heads / -Verify the existence & identity 3 mins
Designated Personnel of the texter. (Call the cell # by
-District Heads / texter.) 3 mins
Designated Personnel -Identify & log the complaint
for records purposes.
III -Wait for advice from -District Heads / -Analyze complaint and take 5 mins.
the office concerned. Designated Personnel immediate appropriate action if
within his level of authority.
-If not within his authority,
-District Heads / forward the complaint to the 1 day
Designated Personnel Regional/Central Office.
-District Heads / -Inform the client of the actions
Designated Personnel taken. 5 mins.
IV -Follow the District Heads -Inquire if his/her concerned is 5 mins.
instructions as advised. properly addressed.
-If not, advise the client to
elevate the matter to the
Regional Director.
11

CHAPTER II. ENFORCEMENT
APPREHENSION AND SETTLEMENT
I. SCOPE
All transactions relative to the Redemption of Apprehensions
II. AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICE:
Central Office, Regional Offices, District Offices
III. CRITERIA / QUALIFICATIONS REQUIRED DOCUMENTS
A. DRIVER'S LICENSE
1. Pink copy of the Temporary Operators Permit (TOP)

2. Traffic Adjudication Service (TAS) Resolution/Decision
3. Official Receipt of Payment
4. Seminar Certificate (if applicable)
B. PLATE/S
1. Pink copy of the Temporary Operators Permit (TOP)

2. Traffic Adjudication Service (TAS) Resolution/Decision
3. Official Receipt of Payment
4. MVIS Inspection Report (if applicable)
5. Copy of Official Receipt and Certificate of Registration
6. Franchise verification from LTFRB (if applicable)
7. Certificate of Emission Compliance (CEC if applicable)
12

C. IMPOUNDED VEHICLES
1. Case Resolution/Decision
2. Official Receipt of payment of fine
3. Temporary Operators Permit
4. Impounding Receipt of MV
5. Official Receipt of payment /Certificate of Registration
6. Stencil of Motor and Chassis Numbers
7. LTFRB Franchise verification
8. MVIS Inspection report (if applicable)
13

IV. PROCEDURE
APPLICANT'S LTO VENUE

LTO ACTIVITIES AND DURATION
STEPS ACTIVITIES AND RESPONSIBLE / FORMS FEES
RESPOSIBILITIES (Estimate)
RESPONSIBLITIES OFICERS PLACE
A. APPREHENSIONS
I Stops when flagged APPREHENDING Flags down vehicle, requests from driver
down, presents to OFFICER the OR / CR / DL and checks them.
Apprehending Checks vehicles (if no violation is found,
Officer(AO) the the vehicle moves on.)
Official Receipt(OR) /
Certificate of
Registration(CR) /
Drivers License(DL)
Signs and receives the Issues TOP on time and place of

Pink colored TOP apprehension, ensures that TOP issued is
duly signed by the driver.
Within 24
II Brings MV to the Guides motor vehicle to and issues hours
Impounding area, IRMV at the Impounding area, informs
waits at least 24 hours the driver to go to LTO office______ at
before going to the least after 24 hours
LTO office.
Prepares the DAR, submits DAR and all
the TOPs/IRMVs and all confiscated
items to the proper offices, the Data
Control Section, the Custodial Section
14

APPLICANT'S LTO
LTO ACTIVITIES AND VENUE / DURATION
STEPS ACTIVITIES AND RESPONSIBLE FORMS FEES
RESPOSIBILITIES PLACE (Estimate)
RESPONSIBLITIES OFICERS
III a. DATA Receives/checks/dockets the DAR 1 hour per

CONTROL submitted by the Apprehending bundle per
SECTION Officer, encoder
encodes the data ,
gathers 35 encoded TOPs/IRMVs as
one bundle, transmits the bundled
TOPs/IRMVs and confiscated items
submits to the Releasing Section
IV b. Custodial a. License Unit receives 10 mins per

Section confiscated licenses 5 bundle
transmitted
b. Plate Unit receives 10 mins

confiscated plates
c. Impounding Unit receives 10 mins

impounded Vehicles
15

APPLICANT'S LTO
STEPS ACTIVITIES AND RESPONSIBLE (Estimate)
FORMS FEES
B. SETTLEMENT
I - presents TOP/IRMV CUSTOMER -Receives TOP/IRMV and other CSR AREA Routing
with the needed SERVICE needed documents (OR / CR/ DL / Enforcement slip Queue
documents (OR / CR / REPRESENTATIVES FRANCHISE), attaches / Window Number
DL / FRANCHISE) accomplishes Routing Slip, assigns
to CSR Enforcement Queue Number, informs the client to
window proceed to the next step and returns
documents to client.
II - presents all Clerk -Receives /dockets documents, assist
documents to Traffic hearing officer accomplishes routing TAS
Adjudication Service slip, forwards documents BLDG/ROOM
and Assigns the Hearing Officer to handle
the transaction
Hearing Officer -Ask client if apprehension is

CONTESTED (if such, QUASI
JUDICIAL FUNCTION takes effect)
or ADMITTED (if such, follow the
next step) Adjudicates encodes / prints
and signs the resolution.
16

APPLICANT'S LTO
LTO ACTIVITIES AND VENUE DURATION
STEPS ACTIVITIES AND RESPONSIBLE (Estimate)
FORMS FEES
RESPOSIBILITIES /PLACE
III -Receives the c. Approving -Reviews and approves/disapproves the
documents Officer Resolution
d. Clerk -Dockets the Resolution

calls the client
releases the documents after client affixes
signature on the log sheet informs the
client to go to
a. TRAINING CENTER (if Seminar is
needed)
b. CASHIER
IV -To the CASHIER CASHIER -Calls the client and receives the payment Cashier's 3 mins Acknowledge Confer
Window when called, together with the resolution window ment receipt Schedule
pays the corresponding Accomplishes the Routing Slip. Of fees
fee Gives the acknowledgement receipt
informs client to go to the training center
(if with seminar) or to the releasing
section
V -registers / participates Clerk -Registers and schedules the 1 min
in the Seminar clients/drivers for seminar.
17

APPLICANT'S LTO
STEPS ACTIVITIES AND RESPONSIBL FORMS FEES
RESPONSIBLITIES E OFICERS
VI -To TRAINING LECTURER -Gathers the clients 1 hrs & 45 Participants log
CENTER Conducts the Seminar based on the mins. book
prepared Module and written
examination.
Gives the clients the Seminar Certificate of
Certificate. Attendance
accomplish Routing Slip
Forwards docs to the clerk.
VII Clerk -Checks the answer sheet and 15 mins.
prepares the seminar certificate.
Forward the seminar certificate to the
approving officer
VIII Approving -Signs the seminar certificate and 10 mins.
officer forwards the same to the clerk
IX Approving -Signs the seminar certificate and 10 mins.
officer forwards the same to the clerk
18

APPLICANT'S ACTIVITIES LTO RESPONSIBLE LTO ACTIVITIES AND VENUE / DURATION

STEPS FORMS FEES
AND RESPONSIBLITIES OFICERS RESPOSIBILITIES PLACE (Estimate)
X -Receives the seminar certificate If Clerk -Releases the seminar 5 mins.
passed; certificate
Re-take the examination on the
same day
if failed for the 1st time;
re-take the seminar and
examination if failed for the 2nd
time
and proceeds to the releasing
section.
XI -To the RELEASING SECTION Law Enforcement -Receives/checks submitted 10 mins
Submits documents Service (LES) documents.
RELEASING Releases Confiscated Items or Window 22
-Receives released confiscated SECTION impounded Vehicle
items/impounded a. Receiving / releasing Window 23
vehicle/Documents of LETAS Clearance
b. Receiving of LETAS
Documents
- (TAS Resolution. Window 24
Verification of LETAS Alarm)
c. Confiscated Driver's
License Window
d. Confiscated Plates 24A
and Other Items
e. Releasing of
impounded vehicle Impounding
area
19

PROCEDURE
ANTI SMOKE BELCHING UNIT (ASBU)
APPLICANT'S LTO
I -Presents to CSR CUSTOMER -Receives TOP and other CSR 5 mins Routing
Enforcement window SERVICE required documents (OR / CR/ AREA slip
the TOP with the REPRESENTATIVES DL / FRANCHISE, if FOR Enforcement Queue
required documents. (CSR) HIRE); attaches the Window number
(OR / CR / DL / accomplished Routing Slip;
FRANCHISE) Assigns Queue Number;
Informs the client to proceed to
the next step; and returns the
documents to client.
II -Gives the documents to Clerk -Verifies number of offense and
the clerk. the amount of penalty through 5 mins
LTO IT System; issues the print-
out copy; and issues Pay Order
Slip (POS).
III -Pays to the cashier Cashier -Issues receipt for 3 mins
(MVIS/PETC) inspection/emission test
IV -Submits the vehicle for Inspector /PETC -Inspects the vehicle and MVIS 20 mins
emission testing; (if For authorized technician conducts emission test. /PETC
Hire, go to MVIS, if
Private, go to any Note: if vehicle fails the test,
accredited/ authorized have the defect corrected and
PETC) submit for another emission test.
20

ANTI SMOKE BELCHING UNIT (ASBU)
APPLICANT'S LTO
LTO ACTIVITIES AND VENUE/ DURATION
V -Pays the penalty and Cashier -Receives the Pay Order Slip (POS) Collection 3 mins
submits the result of the Collection unit and the payment. Unit
inspection/emission test. (Central/ Regional -Releases the corresponding (Central/
office) Official Receipt. Regional
office)
VI -Submits the Official LES Plate -Receives the Official Receipt and LES Plate
Receipt and documents Custodian the documents submitted Custodian
10 mins
-Receives the Plate and/or -Releases the confiscated
Driver’s license plate/driver’s license
21

REQUEST FOR LETAS CLEARANCE FOR LOST PLATES & STICKERS
I. Scope
Issuance of LETAS Clearance for Lost Plates and/or Stickers.
II. Availability of Service at the following offices
1. Central Office Law Enforcement Service (LES) Custodial Section

2. Regional Office Operations Division
III. Criteria/Qualifications & Required Documents
1. Duly notarized affidavit of loss executed by the registered legal owner or his/her authorized representative
2. Photocopy of the Certificate of Registration (CR) and Official Receipt (OR) of payment
3. Copy of Deed Document if the affiant is not the registered owner
4. Copy of Death Certificate (in case the Registered Owner is deceased) together with the legal heir’s proof such as Copy of
marriage contract or Birth Certificate.
22

IV. PROCEDURES
APPLICANT'S LTO
LTO ACTIVITIES AND DURATION
STEPS ACTIVITIES AND RESPONSIBLE PLACE FORM
RESPONSIBILITIES (ESTIMATE)
RESPONSIBILITIES OFFICERS
I - Submits all requirements (Central Office) -Receives the submitted 15 mins.
to the LETAS clearance Releasing Officer requirements
window (Regional Office) - Evaluates the completeness
- Fills out the LETAS Operations and authenticity of the
clearance request form Division documents.
serves as Payment Order - Issues LETAS clearance
Slip (POS) request form (serves also as
the POS)
II - Presents the LETAS CASHIER -Checks the LETAS 5 mins.
Clearance request form (as clearance request form
POS) and pays the -Receives the payment
corresponding fees and -issues the Official Receipt
receives the OR. (OR)
III - Submits the Official (CO) Releasing -Receives the Official 5 mins.
Receipt (OR) and Receives Section Receipt (OR)
the LETAS clearance -Prepares/present/release the
certificate. LETAS Clearance
Certificate.
Total Time: 29 mins
23

REQUEST FOR GENERAL ALARM
I. SCOPE:
Placing of Alarm on Driver’s License, Motor Vehicle, and/or Plate Numbers.
II. AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICES
1. Central office:
Through the Law Enforcement Service (LES),

Intelligence and Investigation Division (IID) and
Law Enforcement Data Control Section (LEDCS)
2. Regional offices :
Through the Operations Division
III. REQUIRED DOCUMENTS
GENERAL REQUIREMENTS:
1. Letter Complaint
2. Warrant of Arrest copy/ Court Order - endorsed by the Court
3. Alarm Sheet / Police Report from Crame / Police Precint (Car nap /accidents)
4. Resolution from ASSEC’s Office/IID Resolution/EDS Resolution - endorsed by IID
5. Resolution from Bureau if immigration and Deportation for a Foreigner who
Have submitted fake (ACR) Alien Certificate of Registration - endorsement by
Chief, License Section
6. Resolution from Bureau of Customs for non-payment of Customs- endorsed by
Chief, Registration Section
7. Telegram/Fax from LTO Regional Office - endorsed by Regional Directors/Chief, Trans. Regulations Officer/Chief,
Property Section
8. Affidavit of loss for Employees – Lost Accountable Forms
9. Resolution from (DOH) Department of Health- endorsed by LTO medical section
24

IV. PROCEDURE
APPLICANT'S LTO
LTO ACTIVITIES & PERSON/S VENUE/ DURATION
STEPS ACTIVITIES & RESPONSIBLE IN-CHARGE
FORMS
RESPONSIBILITIES PLACE (ESTIMATE)
I -Files the request for CSR -Receives/Dockets the
alarm to Central Office (IID) documents.
(at IID)
Or at Regional Office
(Operations Division)
-Evaluates the documents as to

their completeness and
authenticity.
(If the request for alarm
necessitates investigation, the 3 days
request shall be assigned to an
investigator; otherwise the
request shall be endorsed to
Law Enforcement Data Control
Section (LEDCS) for
implementation.)
II Chief of IID Evaluates and Initials the
endorsement letter and
forwards the documents to the
Executive Director’s Office.
25

APPLICANT'S LTO
LTO ACTIVITIES & PERSON/S VENUE/ DURATION
STEPS ACTIVITIES & RESPONSIBLE IN-CHARGE
FORMS
RESPONSIBILITIES PLACE (ESTIMATE)
III Clerk (Executive Receives/dockets the
Director’s endorsement letter.
Office)
IV Executive Signs the documents and
Director forward to LEDCS
V Receives the Notice of Chief LEDCS Receives, encodes and files the
Alarm. documents.
Notifies the requesting party of
the action taken.
Total processing time: 72 hour
26

REQUEST FOR LIFTING OF ALARM
IV. PROCEDURE
STEPS APPLICANT'S LTO LTO ACTIVITIES & PERSON/S VENUE/ DURATION FORMS
ACTIVITIES & RESPONSIBLE RESPONSIBILITIES IN- PLACE (ESTIMATE)
RESPONSIBILITIES OFFICERS CHARGE
I -Submits request for CSR -Receives the
the lifting of alarm to documents for the
IID. lifting of alarm and
forwards to the Chief of 3 Days
IID for resolution
II Chief of IID -Issues Resolution for
the approval of
ED/ASSEC
III ED/ASSEC -Approves the
resolution.
IV -Receives notice of LEDCS -Lifts the alarm and
alarm issues notice of lifting
of alarm
Total processing time: 72 hours
27

CHAPTER III. LICENSING

APPLICATION FOR NEW STUDENT PERMIT
I. NATURE AND SCOPE:
Student Permit transactions are classified into the following:
- Student Permit for Filipinos

- Student Permit for Foreigners
Holder of Dormant licenses (expired licenses for more than 10 years) must re-apply for student permit
- District Offices
- Licensing centers
- CO licensing section (Foreigners only)
III. CRITERIA / QUALIFICATION & REQUIRED DOCUMENTS PER APPLICABLE TRANSACTION
A. STUDENT PERMIT FOR FILIPINOS
CRITERIA/QUALIFICATION
1. Must be at least sixteen (16) years old

2. Must be physically and mentally fit to operate a motor vehicle
3. Must be able to read and write the local dialect, Filipino or English
REQUIRED DOCUMENTS
1. Original with photocopy of birth certificate in the absence thereof, any of the following:
• Joint affidavit of two (2) disinterested persons who know the applicant and who can attest to
his/her age and identity accompanied by non-availability of records from NSO or local registry
office.
28

• Any legal document to prove his age and identity such as GSIS, SSS, passport or any government
issued documents.
2. For applicants below 18 years old, verified parent's or guardians written consent, with photocopy or
I.D. card to prove his identity.
3. Duly accomplished Application for Driver's License (ADL)
4. Taxpayer's Identification Number (TIN)
B. STUDENT PERMIT FOR FOREIGNERS
CRITERIA/QUALIFICATION
1. .Must be at least 16 years old

2. Must know how to read and write in English or Filipino.
3. Must have arrived in the Philippines for at least one (1) month prior to the date of application, and can show
evidence from BID/DFA that he/she (applicant) will stay in the country for at least five (5) months.
REQUIRED DOCUMENTS
1. Original with photocopy of passport with visa duration of at least five (5) months
2. And submits any of the following:
a. Valid alien certificate of Registration (ACR)
b. If born in the Philippines, original with photocopy of birth certificate.
c. If student, original with photocopy of school I.D.
3. For applicants below 18 years old, verified parent's or guardian's written consent, with photocopy or I.D. card to
prove his identity.
4. Duly accomplished Application for Driver's license (ADL)
29

IV. PROCEDURE
APPLICANT'S
LTO LTO ACTIVITIES
ACTIVITIES VENUE/ DURATION
STEPS RESPONSIBLE AND FORMS FEES
AND PLACE (ESTIMATE)
OFFICER RESPONSIBILITIES
RESPONSIBILITIES
- Receives queue number Customer - CSR issues ADL form 2 minutes - Refer to
I - Secure application form Representative to applicants & checklist approved fees
of requirements. Assigns - Computer
queue number to generated fees
applicants.
- Accomplishes routing
slip.
II - Wait for his/her number Evaluator - Evaluator receives and 5 minutes
to be called reviews ADL form and
submitted required
- Applicant submits documents for
requirements to the completeness and
evaluator. authenticity.
-Creates transaction ID
for the applicant and
encodes data.
-Accomplishes routing
slip
30

APPLICANT'S
LTO LTO ACTIVITIES
ACTIVITIES VENUE/ DURATION
AND PLACE (ESTIMATE)
RESPONSIBILITIES
- Proceeds to Clerk - Clerk captures photo 5 minutes
III photo/signature counter. and Signature.
- Waits for queue - Accomplishes routing

number/name to be called slip
for picture taking and for
capturing of signature.
Approving - Approving Officer 5 minutes
IV Officer reviews and approves the
transaction
slip
- Waits for his name to be Cashier - Cashier accepts necessary 5 minutes
V called at the cashier's counter payment
- Accomplishes routing slip
- Applicant pays the student
permit fee
- Accepts the Official Releasing Officer - Releasing officer prints 8 minutes
VI Receipt (OR) and Student the Student Permit (SP),
permit. dockets and releases
Official Receipt and SP to
applicant.
- Accomplishes routing slip
31

APPLICATION FOR NEW LICENSE AND FOR RENEWAL OF DORMANT LICENSE
I. SCOPE:
New license and renewal of dormant (drivers license expired for more than 2 years but not more than 10
years) transactions are further classified into the following:
A. Non-Professional Driver's License

B. Non-Professional Driver's License, Filipino with expired Foreign License
C. Non-Professional Driver's License, Foreigner with expired Foreign License
D. Professional Driver’s License
E. Professional Driver's License, Filipino with expired Foreign License
F. Professional Driver's License, Foreigner with expired Foreign License
G. New Conductor's License
H. Non-Professional Driver's License- Dormant for more than 2 years
I. Professional Driver's License-Dormant for more than 2 years
J. Conductor's License- Dormant for more than 2 years
LEAP Centers (NCR), District offices/Licensing Centers in regional offices.
III. CRITERIA / QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE TRANSACTION:
A. NON-PROFESSIONAL DRIVER'S LICENSE
CRITERIA / QUALIFICATIONS
1. Must be at least seventeen (17) years old

3. Must not be a drug user nor an alcoholic
4. Must be able to read and write in Pilipino and English
5. Must be neat and clean
(Wearing of sando, playing shorts and slippers are not allowed)
6. Must have passed the written and practical examination
REQUIRED DOCUMENTS
1. Duly accomplished Application for Driver's License (ADL)

2. Valid Student Permit (at least 1 month old)
3. Medical Certificate with Official Receipt
(From LTO accredited or Government Physician)
Valid AFP/ PNP Organic Personnel- ID
4. Negative drug test result
(From a DOH accredited drug testing center & Government Hospital)
32


6. Answer Sheet with passing grade
7. Road Test Score Sheet (RTSS) with passing grade
B. NON PROFESSIONAL DRIVER’S LICENSE, FILIPINO WITH EXPIRED FOREIGN LICENSE
REQUIRED DOCUMENTS
1. Duly accomplished Application Form for Driver’s License (ADL)

2. Original and photo copy of valid passport showing the latest date of arrival in the Philippines of
the foreign applicant
3. Original and photo copy of a valid visa or alien Certificate of registration (ACR) if the foreign
applicant temporarily resides in the Philippines.
4. Original copy of medical certificate with official receipt issued by an LTO accredited or
government physician.
5. Negative drug test result by DOH accredited drug testing center or government hospitals.
6. Duly accomplished application for drivers license (ADL). If foreign license is expired, applicant shall
undergo written and practical examinations.
C. NON PROFESSIONAL DRIVER’S LICENSE, FOREIGNER WITH EXPIRED

FOREIGN LICENSE
REQUIRED DOCUMENTS
1. Original and (1) Photocopy of valid foreign license. if the foreign Drivers license is not in
english language, the applicant should submit an official english translation from the local
embassy of the issuing country.
3. Original and photo copy of a valid visa or alien Certificate of registration (ACR) if the foreign
applicant temporarily resides in the Philippines.
33

6. Duly accomplished application for drivers license (ADL). If foreign license is expired, applicant
shall undergo written and practical examinations.
NOTE: if foreign license is converted to Professional Driver’s License – police /NBI/fiscal’s clearance is
required and shall undergo written and practical examinations.
D. NEW PROFESSIONAL DRIVER’S LICENSE
1. Must be at least (18) years old.

3. Must not be a drug user or alcoholic.
(Wearing of sando, playing shorts and slippers during photo-taking and examinations will not be
allowed.)
6. Must not be afflicted with any contagious diseases nor an epileptic.
REQUIRED DOCUMENTS

2. Valid Student permit (at least 5 months old/) or Non- Professional driver’s License (at
least 1 month old)
3. Medical Certificate with Official Receipt (from LTO accredited or government Physician.) or valid
AFP/PNP ID to members of military.
4. Negative drug test result.
6. Any clearance from:
NBI or Police or Court clearance or Certificate from Commanding Officer, if a military personnel.
E. PROFESSIONAL DRIVER'S LICENSE, FILIPINO WITH EXPIRED FOREIGN LICENSE

REQUIRED DOCUMENTS

34

F. PROFESSIONAL DRIVER'S LICENSE, FOREIGNER WITH EXPIRED FOREIGN LICENSE
REQUIRED DOCUMENTS
1. Original and (1) Photocopy of valid foreign license. if the foreign drivers license is not in
English language, the applicant should submit an official English translation from the local
embassy of the issuing country.
3. Original and photo copy of a valid visa or alien Certificate of registration (ACR).
10. Police / NBI / Fiscal’s Clearance
G. NEW CONDUCTOR'S LICENSE
1. Must be at least eighteen (18) years old

2. Must be physically and mentally fit to work as a conductor
3. Must not be a drug user nor an alcoholic
35

(Wearing of sando, playing shorts and slippers during photo-taking and examinations will not be
allowed)
6. Must have passed the written examination.
REQUIRED DOCUMENTS
1. Duly accomplished Application Form

2. Any of the following Proof of Identity:
• Original with Photocopy of Birth certificate
• Any Legal or Government issued document to prove client's age and identity: SSS ID, Phil
health ID, GSIS ID,TIN ID, Pag-ibig ID or any Company ID)
(From LTO accredited or Government Physician )
5. Any of the Clearances from:
NBI or Police or Court Clearance
6. Answer Sheet with passing grade.
H. NON-PROFESSIONAL DRIVERS LICENSE/ DORMANT
1. Must have passed the written and practical examination.
REQUIRED DOCUMENTS
1. Duly accomplished Application Form for Driver's License (ADL)

2. Expired Driver's License
4. Negative drug test result:
I. PROFESSIONAL DRIVER’S LICENCE – DORMANT
REQUIRED DOCUMENTS
1. Duly accomplished Application Form for Driver's License (ADL)
36

2. Expired Driver's License

(From LTO accredited or Government Physician) AFP/ PNP members of military
4. Negative drug test result
J. CONDUCTOR'S LICENSE – Dormant
1. Must have passed the written examination
REQUIRED DOCUMENTS

2. Expired Conductor's License
37

IV. PROCEDURE
APPLICANT'S
LTO
ACTIVITIES LTO ACTIVITIES PLACE /
STEPS RESPONSIBLE TIME FORMS FEES
AND AND RESPONSIBILITIES VENUE
OFFICER
RESPONSIBILITIES
I - Request for CUSTOMER - Provides ADL form, and, briefing CSR 2 mins - ADL
Application for SERVICE on how to accomplish the form. Licensing - Routing
Driver’s License REPRESENTATIVE Window Slip
(ADL), accomplishes
- Obtains Queue - Assigns Queue Number to the

Number from CSR transaction, informs the applicant on
procedure and accomplish routing
slip.
38

APPLICANT'S
LTO
ACTIVITIES LTO ACTIVITIES PLACE/
OFFICER
RESPONSIBILITIES
II - Submits ADL and EVALUATOR - Receives/reviews submitted 17 mins.
other required documents for completeness /
documents authenticity
- Verifies license record from AMPI
database / evaluates and encodes the
data and creates transaction ID for the
applicant
(Refers to AMPI verification
And photo signature)
- Accomplishes Routing Slip and
Forwards document to the Cashier
III - Proceeds to Clerk - Clerk captures photo and signature. 3 mins
photo/signature - Accomplishes routing slip
counter.
- Waits for queue

number/name to be
called for picture
taking and for
39

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
IV - Proceeds to the cashier. CASHIER - Calls, and informs the applicant on the 15 Issue
When called, pays the corresponding fee, collects the fee and issues mins Official
application fee and acknowledgement receipt. Informs the applicant Receipt
obtains an Official to proceed to The examiner at... for the required (OR)
Receipt (OR) written exam
V - Attends lecture and LECTURER - Provides modules for reviews, conducts Lecture 120 Exam
takes written EXAMINER seminar to the applicant, and facilitates, Room mins Result
examination (Written Exam) monitors and evaluates the written examination
- Provides applicant of the result of the written
exam (computer generated Answer Sheet)
- Receives the computer - If failed, computer generated Rejection letter

generated letter and is issued to the applicant.
comes back for the retake
at least after a month
- Proceeds to actual - If passed, Informs the applicant to proceed for

driving test practical exam.
- Accomplish Routing Slip, forwards
documents to the Drivers Skills Rater (DSR)
40

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
VI - Takes the actual driving DRIVER - Calls, gathers, orients the applicant for Driving 60 Road Test
test SKILLS the practical exam facilitates, monitors Range / mins Score Sheet
RATER and evaluates the practical exam of the Streets
(practical exam) applicant
- Accomplishes the Road Test Score

Sheet
- Proceeds to the cashier - If passed, informs the applicant of the

result and advises him/her to proceed to
the cashier
- Comes back to re-take - If failed, informs the applicant of the

the practical exam result and advises him/her to retake the
practical exam.
- Accomplishes routing slip forwards the

documents to the approving officer.
VII APPROVING - Reviews/ Approves the application 10
OFFICER both electronically and the physical mins
document. Accomplishes Routing Slip
and forwards documents to the Cashier
41

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
VIII - Pays the required CASHIER - Calls the applicant, collects and Collection 10 Schedule
license fees receives the license fee, issues an Section mins of
Official Receipt (OR). Informs the Fees
client to proceed to the releasing
section, forwards document to the
releasing section
IX - Receives the Official RELEASING - Calls the applicant and releases the Releasing 5 mins Log Sheet
Receipt (OR) and the CLERK License Card or the Temporary Driver Section
License Card or the License (TDL) and the Official
Temporary Driver Receipts (OR), after the applicant
License (TDL), affixes signature in the receipt column
- Affixes signature on of the log book
the Log Sheet
42

APPLICATION FOR RENEWAL OF LICENSE
I. SCOPE:
A. Non Professional Driver's License

B. Professional Driver's License
C. Conductor's License for renewal
- All District Offices, authorized extension offices, E-Patrol (Mobile) and DLRCs
III. CRITERIA/QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE

TRANSACTION:
A. For the Non Professional Driver's License
1. Non Professional driver’s license due to expire or expired for not more than two years.
2. Duly Accomplished Application form Driver's License (ADL)
3. Medical certificate with Original Receipt (from LTO accredited or Government Physician
or valid AFP/PNP ID)
4. Negative drug test result (from a DOH accredited drug testing center or Government
Hospital)
B. For the Professional Driver's License
1. Professional driver’s license due to expire or expired but not more than two (2) years.
2. Duly Accomplished Application for Driver's License
3. Medical Certificate (from LTO accreditation or Government Physician) or valid AFP/PNP
organic personnel ID
4. Negative drug test result (from DOH accredited drug testing center Government hospital)
C. For the Renewal of Conductor's License
1. Conductor's License due to expire or expired for not more than two years.
2. Duly Accomplished Application for Driver's License
3. Medical Certificate with Official Receipt (from LTO accredited or Government Physician
or valid AFP/PNP ID)
43

IV. PROCEDURE

TIME
APPLICANT'S
LTO LTO ACTIVITIES
ACTIVITIES PLACE / Plain Renewal/Duplicate
STEPS RESPONSIBLE AND Renewal & Other FORMS FEES
AND VENUE (DLRC/License Transaction
RESPONSIBILITIES Section) Without Exam
(DOs With Mixed
Transaction)
I - Request for CUSTOMER - Provides ADL form, CSR 2 mins 2 mins - ADL
application for DL SERVICE briefing on how to Licensing -Routing
(ADL), accomplishes, REPRESENTATIVE accomplish the form Window Slip
- Obtains queue - Assigns queue

number from CSR number to the
transaction, informs
the applicant on the
procedure and
accomplish Routing
Slip,
44

TIME
APPLICANT'S
LTO LTO ACTIVITIES
ACTIVITIES PLACE/ Plain Renewal/Duplicate
(DOs With Mixed
Transaction)
II - Submits ADL and EVALUATOR - Receives/reviews 10 mins 17 mins

other required submitted documents
documents for completeness /
authenticity
- Verifies license record
from AMPI database
/ evaluates and encodes
the data and creates
transaction ID for the
applicant
slip and forwards
document to the cashier

45

TIME
APPLICANT'S
LTO LTO ACTIVITIES Plain Renewal/Duplicate
ACTIVITIES PLACE/ Renewal & Other
OFFICER RESPONSIBILITIES Section) Without Exam
RESPONSIBILITIES (DOs With Mixed
Transaction)
III - Proceeds to Clerk - Clerk captures photo and 3 mins 3 mins

photo/signature Signature.
counter. -Accomplishes routing
slip
-Waits for queue
number / name to be
called for picture taking
and for capturing of
signature.
IV APPROVING - Reviews/ Approves the 2 mins** 45 mins
OFFICER application both
electronically and the
physical document.
slip and forwards
documents to the cashier
(**Applicable to renewal
change address only)

.
46

TIME
APPLICANT'S
LTO LTO ACTIVITIES
ACTIVITIES PLACE/ Plain Renewal/Duplicate
(DOs With Mixed
Transaction)
V - Pays the required CASHIER - Collects and receives the 10 mins 50 mins Schedule
license fees license fee, issues an Official of
Receipt (OR) Fees
- Informs the client to
proceed to the releasing
section, forwards the
document to the releasing
section
VI - Receives the Official RELEASING - Releases the License Card Releasing 5 mins 5 mins Log
Receipt (OR) and the CLERK or the Temporary Driver Section Sheet
License Card or the License (TDL) and the
Temporary Driver Official Receipts (OR), after
License (TDL), the applicant affixes
- Affixes signature on signature in the receipt
the log sheet column of the log book

47

REQUEST FOR LICENSE CHANGE CLASSIFICATION
I. SCOPE:
A. Non-Professional to Professional License

B. Professional License to Non-Professional
II. AVAILABILITY OF SERVICE AT THEFOLLOWING OFFICES:
All Licensing Centers / Authorized District Offices
III. CRITERIA/QUALIFICATION & REQUIRED DOCUMENT PER APPLICABLE TRANSACTION
A. Professional to Non-Professional Driver’s License
1. Professional Driver's License

3. Medical Certificate with Official Receipt (for LTO Accredited or Government Physical or valid
AFP/PNP ID)
4. Negative drug test result (from a DOH accredited drug testing center or Government Hospital)
B. Non-Professional to Professional Driver’s License
1. Non-Professional Driver's License

2. Duly accomplished application for Driver's License (ADL)
3. Medical Certificate with Official Receipt (from LTO accredited or Government physician or valid
AFP/PNP ID)
4. Negative drug test result (from DOH accredited drug testing center & Government Hospital)
5. Clearance from the Court/NBI/ Police or Certificate from Commanding Office (if a military personnel)
7. Road Test Score Sheet with passing grade
48

IV. PROCEDURE
APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
Application for SERVICE on how to accomplish the form Licensing - Routing
(ADL), accomplishes
- Obtains queue - Assigns queue number to the

number from CSR transaction, informs the applicant on
slip.
II - Submits ADL and EVALUATOR - Receives/reviews submitted 17
other required documents for completeness / mins.
data and creates transaction ID for
the applicant
And photo signature)
- Accomplishes routing slip and
forwards document to the cashier
49

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
III - Proceeds to Clerk - Clerk captures photo and signature. 3 mins
counter.
-Wait for queue

number/name to be
called for picture
taking and for
IV - Proceeds to the CASHIER - Calls the applicant informs the 15 mins Issue
cashier. When called, applicant on the corresponding fee, Official
pays the application collects the fee and issues Receipt
fee and obtains an acknowledgement receipt. Informs the (OR)
Official Receipt (OR) applicant to proceed to the examiner at
the examination room for the required
written examination.
50

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
V - Attends lecture and LECTURER - Provides modules for reviews, conduct Lecture 120
takes written EXAMINER seminar to the applicant, and facilitates, Room mins
examination (Written Exam) monitors and evaluates the written exam
- Provides applicant of the result of the written Answer
exam (computer generated Answer Sheet) Sheet
- Receives the computer - If failed, computer generated Rejection letter Computer

generated rejection is issued to the applicant generated
letter and comes back for rejection
the retake at least after a letter
month

driving test practical exam
Accomplish Routing Slip, forwards documents
to the Drivers Skills Rater (DSR)
51

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
VI - Takes the actual driving DRIVER - Calls, gathers, orients the applicants for Driving 60
test SKILLS the practical exam facilitates, monitors Range / mins
- Accomplishes the Road Test Score Road Test

Sheet (RTSS) Score Sheet

the cashier.

practical exam.
Accomplishes Routing Slip forwards the

documents to the Approving Officer.
document. Accomplishes routing slip and
forwards documents to the cashier
52

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
VIII - Pays the required CASHIER - Calls the applicant, collects and 10 Official Schedule
license fees receives the License fee, issues an mins Receipts of
Official Receipt (OR). Informs the (OR) Fees
section, forwards the document to the
releasing section
IX - Receives the Official RELEASING - Calls the applicant and Releasing 5 mins
Receipt (OR) and the CLERK releases the License Card or the Section
License Card or the Temporary Driver License (TDL) and
Temporary Driver the Official Receipts (OR), after the
License (TDL), applicant affixes signature in the receipt
- Affixes signature on column of the log book Log Sheet
the Log Sheet
53

APPLICATION FOR ADDITIONAL RESTRICTION CODE
I. Scope:
A. The types of restriction codes are:
1. RC1- Motorcycles/Motorized Tricycles

2. RC2- Vehicles up to 4500 kgs. GVW (Manual and Automatic Clutch)
3. RC3- Vehicles above 4500 kgs. GVW(Manual and Automatic Clutch)
4. RC4- Automatic Clutch up to 4500 kgs. GVW only
5. RC5- Automatic Clutch above 4500 kgs. GVW only
6. RC6- Articulated Vehicle 1600 kgs. GVW & below
7. RC7- Articulated Vehicle 1601 kgs. Up to 4500 kgs. GVW
8. RC8- Articulated Vehicle 4501 kgs. GVW & above
B. It covers the following: Additional Restricted Code/s (ARC).
• For Professional Driver’s License.

• For Non- Professional driver’s License.
II. Availability of Service At the following offices
All NCR Licensing Centers

All Authorized District Offices / Licensing Centers in regions
III. CRITERIA/QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE TRANSACTION:
• Duly accomplished application form for the driver's license

• Driver’s License Card
• Answer Sheet with passing grade
• Road Test Score Sheet (RTSS) with passing grade
• Negative Drug Test Result (From DOH Accredited Testing Center)
• Taxpayer's Identification Number (TIN)
• Medical Certificate (from LTO Accredited or Government Physician or Hospital)
• Trade Test duly notarized for Restriction Code 8 only
(which exempts from practical exam)
54

IV. PROCEDURE
APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
Application for SERVICE on how to accomplish the form Licensing -Routing
(ADL), accomplishes

number from CSR transaction, informs the applicant on
slip.
II - Submits ADL and EVALUATOR - Receives/reviews submitted 17
other required documents for completeness / mins.
data and creates transaction ID for
the applicant
and photo signature)
55

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
III - Proceeds to Clerk - Clerk captures photo and Signature. 3 mins
counter.
-Wait for queue

number/name to be
called for picture
taking and for
IV - Proceeds to the CASHIER - Calls the applicant informs the 15 mins Official
cashier. When called, applicant on the corresponding fee, Receipt
pays the application collects the fee and issues (OR)
fee and obtains an acknowledgement receipt. Informs the
Official Receipt (OR) applicant to proceed to the examiner at
the examination room for the required
written exam
56

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
V - Attends lecture and LECTURER - Provides modules for reviews, conducts Lecture 120
takes written EXAMINER seminar to the applicant, and facilitates, Room mins
examination (Written Exam) monitors and evaluates the written exam
- Provides applicant of the result of the written Answer
exam (computer generated Answer Sheet) Sheet
- Receives the computer - If failed, computer generated Rejection letter Computer

generated rejection letter is issued to the applicant generated
and comes back for the rejection
retake at least after a letter
month

driving test practical examination
- Accomplish Routing Slip, forwards
documents to the Drivers Skills Rater (DSR)
57

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
VI - Takes the actual driving DRIVER - Calls, gathers, orients the applicants for Driving 60
test SKILLS the practical exam facilitates, monitors Range / mins
- Accomplishes the Road Test Score Road Test

Sheet Score Sheet

the cashier

practical exam.
- Accomplishes routing slip, forwards the

documents to the approving officer.
document. Accomplishes routing slip and
forwards documents to the cashier
58

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
VIII - Pays the required CASHIER - Call the applicant, collects and 10 Official Schedule
license fees receives the license fee, issues an mins Receipt of
Official Receipt (OR). Informs the (OR) Fees
releasing section
IX - Receives the Official RELEASING - Calls the applicant and releases the Releasing 5 mins
Receipt and the CLERK License Card or the Temporary Driver Section
License Card or the License (TDL) and the Official Receipts
Temporary Driver (OR), after the applicant affixes
License (TDL), signature in the receipt column of the
- Affixes signature on log book Log Sheet
the Log Sheet
59

APPLICATION FOR DUPLICATE LICENSE
I. SCOPE:
All application for Duplicate/Replacement of Driver’s License, Conductor’s License, or Student

Permit.
II. AVAILABILITY OF SERVICES AT THE FOLLOWING OFFICES
Licensing Centers
Authorized District Offices

TRANSACTION:
• Duly accomplished application for Driver’s License Form (ADL)

• Affidavit of Loss/Mutilated
• Valid Identification Cards
• Mutilated License (if applicable)

60

IV. PROCEDURE
APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
I - Request for CUSTOMER -Provides ADL form, and, CSR 2 mins - ADL
application for DL SERVICE briefing Licensing - Routing
(ADL), accomplishes, REPRESENTATIVE on how to accomplish the form Window Slip

Number from CSR transaction, informs the applicant
on procedure and accomplish
Routing Slip

61

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
II -Submits ADL and EVALUATOR - Receives/reviews submitted 17 mins. -ADL
other required Documents for completeness / -Routing
documents Authenticity Slip
database
/ evaluates and encodes the data and
creates transaction ID for the applicant
And photo signature
photo/signature -Accomplishes routing slip
counter.
-Waits for queue

number/name to be
called for picture
taking and for

62

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
IV APPROVING - Reviews/ Approves the application 45mins
OFFICER both electronically and the physical
document. Accomplishes routing slip
and forwards documents to the cashier
(Applicable to renewal change address

only)
V - Pays the required CASHIER - Calls the applicant, collects and 50 Official Schedule
client to proceed to the Releasing
Section. forwards document to the
Releasing section
VI - Receives the Official RELEASING - Calls the applicant and releases the Releasing 5 mins Log Sheet
the log sheet

63

APPLICATION FOR REVISION OF RECORDS
IV. SCOPE:
All application for Duplicate/Replacement of Driver’s License, Conductor’s License, or Student

Permit.
V. AVAILABILITY OF SERVICES AT THE FOLLOWING OFFICES
Licensing Centers
Authorized District Offices
VI. CRITERIA/QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE

TRANSACTION:
• Duly accomplished application for Driver’s License Form (ADL)

• Affidavit of Loss/Mutilated
• Valid Identification Cards
• Mutilated License (if applicable)

64

IV. PROCEDURE
APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
application for DL SERVICE briefing Licensing - Routing
(ADL), accomplishes, REPRESENTATIVE on how to accomplish the form Window Slip

Number from CSR transaction, informs the applicant
Routing Slip

65

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
II -Submits ADL and EVALUATOR - Receives/reviews submitted 17 mins. -ADL
other required Documents for completeness / -Routing
documents Authenticity Slip
database
And photo signature
counter.
-Waits for queue

number/name to be
called for picture
taking and for

66

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
IV APPROVING - Reviews/ Approves the application 45mins
document. Accomplishes routing slip

only)
V - Pays the required CASHIER - Calls the applicant, collects and 50 Official Schedule
client to proceed to the Releasing
Section. forwards document to the
Releasing section
the log sheet

67

APPLICATION FOR LICENSE CERTIFICATION FOR USE ABROAD
I. SCOPE:
License Certification for use abroad
License Section
III. CRITERIA CRITERIA/QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE

TRANSACTION
Duly Accomplished Request Form

Authorization letter with valid ID of the representative (in absence of license holder)
68

IV. PROCEDURE
APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
I - Submits required Evaluator - Receives required documents 10 mins Routing
documents - Checks completeness and slip
authenticity of documents
- Advises the client to proceed to the

Cashier
II - Pays the CASHIER - Receives corresponding fee Cashier’s 10 mins Official

corresponding fee Window Receipt
(OR)
- Receives Official - Issues Official Receipt(OR)
Receipt(OR)
- Informs client to go to evaluator

69

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
III - Submits the OR EVALUATOR - Receives the OR 15 mins Certificate
- Receives claim stub - Issues Claim Stub and instructs the
client to claim the authenticated
certification at the DFA office on the
date and time indicated in the Claim
Stub.
- Prints the certification
IV - Proceeds to DFA to - Forwards all the documents to DFA DFA
claim the authenticated through the LTO official courier
driver’s license (DHL).
certification

70

APPLICATION FOR CONVERSION OF LICENSE
I. SCOPE:
a. Non-Professional Driver’s License, Filipino with valid foreign License.

b. Non-Professional Driver’s License, Foreigner with valid foreign License.
c. Professional Driver’s License, Filipino with valid foreign License.
d. Professional Driver’s License, Foreigner with valid foreign License
Metro Manila (NCR)
• License Section
• License Enhanced Activities Projects (LEAP) Licensing Centers
In Regions
• Authorized District Offices

• Licensing Centers
III. CRITERIA / QUALIFICATION & REQUIRED DOCUMENTS PER APPLICABLE

TRANSACTION
• Original and one (1) photocopy of valid foreign license. If the foreign driver’s license is not in
english language, the applicant should submit an official english translation from the local
embassy of the issuing country
• Original and photocopy of valid passport showing the latest date of arrival in the Philippines of the
foreign applicant
• Original and photocopy of a valid visa or Alien Certificate of Registration (ACR). If the foreign
applicant temporarily resides in the Philippines
• Original copy of Medical Certificate with Official Receipt issued by an LTO accredited or
government physician
• Negative drug test result issued by DOH accredited Drug Testing Center or government hospital
• Duly accomplished applicant for Driver’s License (ADL)
• Taxpayers Identification Number (TIN) (in compliance to Executive Order 98)
* If foreign license is expired, applicant shall undergo written and practical examinations
* If foreign license is converted to professional driver’s license – police/NBI/Fiscal
Clearance is required and shall undergo written and practical examination
71

IV. PROCEDURE
APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
application for DL SERVICE briefing on how to accomplish the Licensing -Routing
(ADL), accomplishes, REPRESENTATIVE form Window Slip

number from CSR transaction, informs the applicant
routing slip

72

APPLICANT'S
LTO
OFFICER
RESPONSIBILITIES
II -Submits ADL and EVALUATOR - Receives/reviews submitted 10 mins.
other required documents for completeness /
database
and photo signature
counter.
-Waits for queue

number/name to be
called for picture
taking and for

73

APPLICANT'S
LTO
RESPONSIBLE TIME FORMS FEES
STEPS AND AND RESPONSIBILITIES VENUE
OFFICER
RESPONSIBILITIES
IV APPROVING - Reviews/ Approves the application 2 mins
document. Accomplishes Routing Slip

only)
V - Pays the required CASHIER - Calls the applicant, collects and 10 mins Official Schedule
license fees receives the license fee, issues an Receipt of
releasing section
Receipt and the License CLERK License Card or the Temporary Driver Section
Card or the Temporary License (TDL) and the Official
Driver License (TDL), Receipts, after the applicant affixes
- affixes signature on signature in the receipt column of the
the log sheet log book
74

CHAPTER IV. MAIDs REPORTING
MANUFACTURERS, ASSEMBLERS, IMPORTERS AND DEALERS (MAIDs) REPORT

I. SCOPE
All report pertaining to Motor Vehicle and/or its components by Accredited MAIDs
• LTO Central Office through Registration Section

• Regional Offices through Operations Division
III. CRITERIA / QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE

TRANSACTION
A. Stock Reporting
1. Imported Motor Vehicle and/or Components
• Certificate of Payment from Bureau of Customs (BOC)

• Import Entry and Revenue Declaration
• Packing list
• Commercial Invoice
• Bill of Lading
• Stencils
• Hard and Soft copy of the report
2. Locally Fabricated Chassis
• Invoice
• Hard and Soft copy of the report
• Stencils
B. Sales Reporting
• Sales Invoice
• Certificate of Stock Reported
• Dealer’s Certificate
• Stencil of engine/Chassis
75

IV. PROCEDURE
A. Stock report
APPLICANTS/
LTO PARTICULAR
CLIENTS ACTIVITIES LTO ACTIVITIES AND VENUE/
STEPS RESPONSIBLE PERSON IN PLACE
DURATION FORMS FEES
AND RESPONSIBILITIES
OFFICERS CHARGE
RESPONSIBILITIES
-Re Receives / evaluates /
I Evaluator
uploads stock reports
II Scanning clerks -Scans stencils images
-Checks / validates the

Input/output
III scanned images against the
controllers
uploaded report
Approving -Approves / Fails the report

IV
Officers transaction
-Prints Pay Order Slip and or

V Supply Officer
Rejection Letter
-Accept payments and issues

VI Cashier
official receipts
-Prints Certificate of Stock

VII Supplies Officers
Reported
VIII Records Officers -Keeps and files stock reports

76

B. Sales Report
APPLICANTS/
LTO PARTICULAR
CLIENTS LTO ACTIVITIES AND VENUE/
STEPS RESPONSIBLE PERSON IN DURATION FORMS
ACTIVITIES AND RESPONSIBILITIES PLACE
OFFICERS CHARGE
RESPONSIBILITY
I -Receives and verifies
sale’s report, evaluates
Evaluators completeness of supporting
documents, encodes and
uploads sale’s report
II Approving
-Approves sale’s report
Officer
III -Tags the transaction as
Releasing Officer
released in the system

77

CHAPTER V. MOTOR VEHICLE INSPECTION (MVI)

MOTOR VEHICLE INSPECTION
I. SCOPE
Inspection of new and in-use motor vehicle
• Motor Vehicle Inspection Centers (MVIC) and all Authorized District Offices.

TRANSACTION
• Official Receipt / Certificate of Registration (OR/CR)

• Deed document (for New or Transfer of Ownership)
• Certificate of Stock Reported (CSR) for New Registration.
• Highway Patrol Group (HPG) clearance (For Change ownership/engine/chassis/ Color and
body configuration)
• LES clearance for Lost Plate/CR/OR (recommended for removal)
• Resolution from Anti Smoke Belching Unit (ASBU) or Traffic Adjudication Service (TAS)
for redemption of confiscated items.
• Certificate of Public Convenience (CPC) or Order for dropping and substitution
(For change classification)
• Certificate of Emission Compliance (CEC) from authorized Private Emission Testing
Center (PETC) (for inspection conducted in LTO district offices)
78

IV. PROCEDURE
a. IN MVIC
APPLICANT’S LTO PERSON
LTO ACTIVITIES & VENUE DURATION
STEPS ACTIVITIES AND RESPONSIBLE IN /PLACE (ESTIMATE)
FORMS FEES
RESPONSIBILITIES
RESPONSIBILITIES OFICERS CHARGE
I Submits the required Clerk Receives the documents, 20 mins
documents. prepares the OR, dockets the
transaction and forwards the
OR to the cashier.
II Pays the inspection fee Cashier Receives Payment and issues 10 mins
the Official Receipt
III Presents the Vehicle Inspector Inspects the motor Vehicle for 35 mins
for inspection road worthiness;
conducts emission test;
Prepares the inspection report
and returns the same together
with the pertinent documents to
the client.
IV Submits the inspection Approving Approves the inspection report 10 mins
report for approval and Officers and releases the same to the
receives the approved client
inspection report.
Total time: 60 mins
79

b. In District Offices
APPLICANT’S LTO
LTO ACTIVITIES & PERSON IN VENUE DURATION
STEPS ACTIVITIES AND RESPONSIBLE /PLACE (ESTIMATE)
FORMS FEES
RESPONSIBILITIES CHARGE
RESPONSIBILITIES OFICERS
I Submits the required Motor Vehicle Receives/evaluates the 15 mins.
documents and Inspector documents and conducts
presents the vehicle for ocular inspection,
inspection and receives Prepares, signs the
the inspection report. inspection report;
Returns the documents
and instructs the client
to proceed to the
evaluator.
Total time: 15 mins
80

CHAPTER VI. REGISTRATION

APPLICATION FOR NEW OR INITIAL MOTOR VEHICLE REGISTRATION
(PRIVATE/FOR HIRE/GOVERNMENT/DIPLOMATIC)
SCOPE
• Application for new or initial registration of motor vehicles.
BRAND NEW
1. Locally Manufactured
2. Imported
OTHERS:
1. Imported 2nd hand
2. Chopped/Cut Up/Assembled out of Imported Components
3. Rebuilt/Locally assembled (backyard)
4. Undocumented
5. Imported MV acquired through public bidding conducted by BOC
6. Underbond MVs
7. MVs Under Written Commitment

AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICES

Imported Motor Vehicles (except those imported by BOI accredited entities)
• Diliman District Office

• Pasay District Office
• Kalookan City District Office
• Quezon City District Office
(per Memorandum Circular No. AHS-2008-163)
Exempt MVs / under bond/MVs under written commitment

• Diliman District Office
Those not covered by A and B

• All district offices and authorized extension offices
81

CRITERIA / QUALIFICATIONS / REQUIRED DOCUMENTS:

A. BRAND NEW

1. Locally Manufactured

• Original Sales Invoice of MV with sales evaluation from Regional Office

• Certificate of Stock Reported (CSR)
• Certificate of Quality Control
• Valid PNP-HPG MV Clearance Certificate
• Duly accomplished and approved Motor Vehicle Inspection Report (MVIR)
• Appropriate insurance certificate of cover
• Valid Certificate of Public Convenience duly confirmed by the LTFRB, in case of for hire MV’s
• Valid Motorized Tricycle Operators Permit (MTOP), for TC only
• Taxpayer’s Identification Number (TIN)
2. Imported

• Commercial Invoice of MV issued by the country of origin

• Bill of Lading
• BOC Certificate of Payment - owner’s copy (if not electronically transmitted by BOC)
• Sales Invoice of the MV with sales evaluation from the Regional Office
• PNP-HPG MV Clearance Certificate
• Valid Certificate of Public Convenience duly confirmed by the LTFRB, in case of for hire MV’s
• Valid Motorized Tricycle Operators Permit (MTOP) for TC only
B. OTHERS

1. Imported Second Hand (used) exempted from EO 156

• Commercial Invoice or Certificate of Registration from country of origin

• BOC Certificate of Payment - owner’s copy (if not electronically transmitted
by BOC)
• Sales Invoice of MV with sale’s evaluation from the Regional Office
82


• Certificate of Compliance to Emission Standards (CCES) issued by the
Regional Office
issued by the MVIS or by any alternate MVIS accredited by LTO

2. Imported Second Hand by direct end user (First and Last Importation)
• Commercial Invoice/Official Receipt or Certificate of Registration from country of origin

• Authority under the No Dollar Importation issued by the BIS-DTI
• If no authority from BIS-DTI:
- Seizure Proceedings
- Notice of Award
• Affidavit of first and last importation

• Bill of Lading
• Certificate of Compliance to Emission Standards (CCES) issued
by the Regional Office
• PNP-HPG Clearance Certification
• Duly accomplished and approved Motor Vehicle Inspection Report
(MVIR) issued by the MVIS or any alternate MVIS accredited by the LTO

3. Imported Acquired through Donation

• Commercial Invoice/Official Receipt or Certificate of Registration from the country of origin

• Deed of Donation
• Bill of Lading
• Secretary’s Certificate/Board Resolution (if donor is a corporation)
• Certificate of Compliance to Emission Standards (CCES) issued by the Regional Office
83

• Duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by MVIS or
any alternate MVIS duly accredited by LTO
4. Chopped/Cut‐up MV’s (MC‐88‐044,MC‐88063, Cir 71 s of 1981 and MC 711‐2006)

• Original Sales Invoice of engine, body, and chassis with sales evaluation from Regional Office
• BOC Certificate of Payment (if not electronically transmitted by BOC)
• Certificate of Stock Reported (CSR) for engine and chassis
• Certificate of Stock Reported issued by the Regional Office for the assembly of the rebuilt motor
vehicle
• Affidavit of Rebuilt
• Affidavit of Conversion, if applicable
• Certificate of Compliance to Emissions Standards (CCES) issued by the Regional Office
• Duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by the MVIS
or any alternate MVIS duly accredited by LTO.

5. Rebuilt with Local Chassis/Body and with Imported engine (Cir‐82‐008,MC‐509‐2004, MC‐
542‐2004
BGC‐MC‐01327, MC‐712‐2006)
• Original sales invoice of engine and chassis with Sales evaluation from Regional Office
• Source of body
• CSR for Engine and Chassis
• Affidavit of Rebuilt executed by the owner and mechanic stating among others the date of
completion
• Certificate of Compliance to Emission Standards issued by Regional Office
• Certificate of Stock Reported issued by the Regional Office for rebuilt motor vehicle
• PNP-HPG for MV Clearance Certificate
• Duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by the MVIS
• Valid Certificate of Public Convenience duly confirmed by the LTFRB in case of for hire MV’s

84

6. Rebuilt with engine and/or chassis that are parts of previously registered motor vehicles ( Cir 82‐008,MC‐
09‐2004, MC‐542‐2004, BCG‐MC‐01327, MC‐712‐2006)

• Certificate of Registration and latest Official Receipt of payment

of registration fees of the engine or chassis
• Source of body
• Affidavit of Rebuilt executed by the owner stating among others
the date of completion
• Confirmation of CR and OR from the issuing district office if the
rebuilt MV will be registered in another district office
• Certificate of Compliance to Emission Standards issued by
Regional Office
• Certificate of Stock Reported issued by the Regional Office
certifying that the rebuilt MV was reported to LTO in compliance with RA 6539, the anti-
Carnapping Act of 1972
• Duly accomplished and approved Motor Vehicle Inspection Report issued by the MVIS
• Valid Certificate of Public Convenience duly confirmed by the LTFRB, in case of for hire MVs

7. Rebuilt Truck/Bus with new or used imported engine and/or chassis (MC‐RIB‐2007‐831)

• DTI-BIS/DTI Regional or Provincial Office Endorsement

• Commercial Invoice from the country of origin
• Source of body
• Certificate of Compliance to Emission Standards (CCES)
• Affidavit of Rebuilt executed by the center’s authorized representative and mechanic stating
among others the date of completion
• Certificate of Stock Reported for engine and chassis
• Certificate of Stock Reported for rebuilt vehicle issued by the LTO Regional Office
• Duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by the LTO
MVIS

85

8. Rebuilt Truck/Bus with imported engine or chassis combined with a previously registered component
(MC‐RIB‐2007‐831)


• Certificate of Registration and latest Official Receipt of payment of registration fees of the engine
or chassis
• Source of body
• Certificate of Compliance to Emission Standards (CCES) issued by Regional Office
• Duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by the LTO
MVIS

9. Rebuilt Truck/Bus with engine and chassis purchased locally or from previously registered vehicles or
combination thereof (MC‐RIB‐2007‐831)


• Certificate of Registration and latest Official Receipt of payment of registration fees (for
previously registered engine and/or chassis)
• Confirmation of CR and OR from the issuing district office if the rebuilt will be registered in
another district office
• Sale’s Invoice of engine and/or chassis duly reported for sale’s evaluation at the concerned LTO
Regional Office (for locally purchased engine and/or chassis)
• Source of body
• Duly accomplished and approved Motor Vehicle Inspection Report issued by the LTO MVIS

10.
86

11. Rebuilt Truck/Bus with imported engine and/or chassis acquired through public bidding (MC‐RIB‐2007‐
831)


• Decision on Seizure Proceedings
• Notice of Award
• Certificate of Sale/Deed of Sale duly noted by the COA
• BOC official receipt evidencing payment of acquisition cost of the component parts.
• Certificate of Compliance to Emission Standard (CCES)
• Actual Inspection of the MV with duly accomplished and approved MVIR
• Appropriate Insurance Certificate of Cover

12. Rebuilt Truck/Bus with undocumented component/s provided that the components do not bear or show
any traces of defacing and or tampering (MC‐RIB‐2007‐831)


• Duly approved application together with the official receipt of payment of application fee
• Affidavit of Ownership/undertakings executed by the owner, stating among others the reasons for
registration of the subject components, the fact surrounding the loss of the documents and
absolving any LTO official/employee from any liability, civil/criminal and legal liability or
otherwise, arising thereto
• Affidavit of Publication executed by the publisher
• Investigation Report of the MV inspector
• Surety Bond equivalent to the prevailing market value of the MV or component, for one (1) year
• PNP-HPG Macro Etching Report

87

13. Imported MVs acquired through public bidding

• Decision on seizure proceedings

• Notice of Award
• Certificate of Sale/Deed of Sale duly noted by the COA
• BOC official receipt evidencing payment of acquisition cost.
• Certificate of Compliance to Emission Standard issued by the Regional Office
• Actual Inspection of the MV with duly accomplished and approved MVIR by MVIS

14. Underbond MVs

• Certificate of release of the MV by the authority of the Commissioner
• Copy of the Re-export Bond duly approved by the Bureau of Customs to determine the effectivity
date and duration of the MVs temporary stay in the country
• Registration Certificate issued by the country of origin or Commercial Invoice from the country of
origin
• Bill of Lading
• Certificate of Compliance to Emission Standard issued by Regional Office
• Actual inspection of the MV with duly accomplished and approved Motor Vehicle Inspection
Report (MVIR)

15. MVs Under Written Commitment

• Copy of the written commitment duly approved by the Bureau of Customs to determine the
effectivity date and duration of the MVs temporary stay in the country
• Registration Certificate issued by the country of origin or Commercial Invoice from the country of
origin
• Endorsement from Department of Foreign Affairs if the MV is embassy owned
• Bill of Lading
• Certificate of Compliance to Emission Standards issued by Regional Office
88


• Actual Inspection of the MV with duly accomplished and approved motor vehicle Inspection
Report (MVIR) by MVIS

16. Light Electric Vehicle
• Commercial Invoice of the vehicle from the country of origin

• BOC Certificate of Payment – owner’s copy (if not electronically transmitted by BOC)
• Type approval from the country of origin with specifications including the speed restrictions
• Certificate of Conformity (COC) issued by DENR
• Duly accomplishes and approved Motor Vehicle Inspection Report (MVIR)
• Appropriate issuance certificate of cover
89

LTO
APPLICANT/CLIENT VENUE/ DURATION
STEPS RESPONSIBLE LTO ACTIVITIES AND RESPONSIBILITIES
ACTIVITIES AND PLACE (ESTIMATE) FORMS FEES
RESPONSIBILITY OFFICER
I ‐Submits documentary Evaluator ‐Ensures that all documentary 20 mins.

requirements to the
evaluator. requirements are complete and
authentic; Processes the transaction;
‐Forwards the documents to the Input
Clerk.
II Input clerk ‐Encodes details which are not included 15 mins.
in the cascaded details from MAIDRs
‐Forwards documents to the Approving
Officer.
III Approving officer ‐Approves/disapproves transactions 15 mins.
IV ‐Pays the corresponding Cashier ‐Accepts payment of all necessary fees 20 mins. Official

fees Receipt (OR)
and issue the receipt to the client
‐Receives the Official
(Yellow copy is attached to the
‐Receipt of payment
records)
‐Instructs client to proceed to Releasing
Window.
V Supply/ Releasing ‐Prints the Certificate of Registration. 10 mins. Certificate of

Officer Registration

VI Chief of office ‐Signs the Certificate of Registration. 10 mins.
VII ‐Receives the plates, Supply/ Releasing ‐Dockets the plates, sticker to be issued 30 mins. CR logbook

sticker and OR/CR Officer
Issues the plates, sticker and OR/CR
‐Signs the plate, sticker 90
and CR log book. ‐Ensures that the client had signed the
plate, sticker and CR log book for audit

PROCEDURE
Note: time counted from actual processing of documents under normal conditions. Total time: 120 minutes
91

APPLICATION FOR RENEWAL OF MOTOR VEHICLE REGISTRATION

I. SCOPE

General Requirements for all Classifications
Additional Requirements for:
• Diplomatic
• Other Excempt Vehicle (OEV) from SBMA / CPC
• For Stolen/Recovered MV’s

II. AVAILABILITY OF SERVICES AT THE FOLLOWING OFFICES:
At all District offices

III. CRITERIA / QUALIFICATIONS & REQUIRED DOCUMENT PER APPLICABLE

TRANSACTION
1. GENERAL REQUIREMENTS FOR ALL CLASSIFICATIONS

• Original copy of Certificate of Registration (CR) and original copy of Official Receipt (OR) of
Payment
• Appropriate Insurance Certificate of Cover (COC)
• Actual Inspection of MV with duly accomplished and approved Motor Vehicle Inspection
Report (MVIR)
• Certificate of Emission Compliance (CEC) issued by private emission testing centers (PETC)
authorized by DOTC/LTO
• TIN
• Confirmation of franchise from the Records Section/Regional Office/LTFRB, in case of for hire
only
• Valid Motorized (Municipal) Tricycle Operator’s Permit (MTOP) for tricycle (TC) only

2. Additional Requirements For:
a. Diplomatic/Tax Exempt
• Endorsement from the Department of Foreign Affairs (DFA) Protocol’s Office
92

• Exempt from Certificate of Emission Compliance (CEC) from PETC and TIN.
b. Other Except Vehicle (OEV) from SBMA & Clerk Development Corporation
• Certificate from SBMA/CDC that the MV is still classified as Other Except Vehicle (OEV)

93

IV. PROCEDURE
APPLICANT/CLIENT LTO RESPONSIBLE VENUE/ DURATION

STEPS LTO ACTIVITIES AND RESPONSIBILITIES
ACTIVITIES AND OFFICER PLACE (ESTIMATE) FORMS FEES
RESOPNSIBILITY
I ‐Submits documentary Evaluator ‐Ensure that all documentary requirements 6 mins
requirements to the are complete and authentic,
evaluator.
‐Process the transaction
informs the client of his/her transaction ID,
II Approving officer ‐Approves/disapproves transactions 4 mins
III ‐Pays the corresponding Cashier ‐Accept payment of all necessary fees and 10mins

fees issue the receipt to the client (Yellow copy is
attached to the records)
‐Receives the Official
Receipt of payment Instructs client to proceed to releasing
window
IV ‐Receives sticker and OR Releasing Officer ‐Dockets the sticker to be issued 10mins
Signs the sticker log ‐Issues the sticker and OR
book.
‐Ensures that the client had signed the
sticker log book for audit purposes
V Scanning Clerk ‐Scan the necessary documents in the IT
system (i.e. Previous CR/ LTFRB Confirmation)
VI Records Officer ‐Files all the documents
Note: time counted from actual processing of documents under normal conditions Total time: 30 minutes
94

APPLICATION FOR TRANSFER OF OWNERSHIP

SCOPE

TRANSFER OF OWNERSHIP
a. Transfer of Ownership of Underbond MV’s

b. Transfer of Ownership Obtain under a sheriff’s Certificate of Sale under a Judicial Foreclosure Sale.
c. Transfer of Ownership of MV’s Obtain under a sheriff’s Certificate of Sale under an Extra- Judicial Foreclosure Sale.
d. Transfer of Ownership of MV’s Obtain under an Extra- Judicial Foreclosure sale Conducted before the Notary Public
e. Transfer of Ownership of MV’s Obtain under Sheriff’s Certificate of Sale Pursuant to a money Judgment which has
become final
f. Transfer of Ownership of MV’s purchased from Diplomatic/Tax Exempt Personnel.
g. Transfer of Ownership of MV’s Covered by CB No.1168 Purchased from “BALIKBAYANS”
h. Transfer of Ownership of Private MV’s
i. Transfer of Ownership of For Hire MV’s
j. Registration of MV’s acquired through public bidding conducted by government office/entity.
k. Registration of MV’s acquired through public bidding conducted by the Bureau of Customs.
l. Registration of MV’s acquired through Donation.
m. A Notary Public by Virtue of a Mechanic’s Lien obtains registration of MV at public auction.
n. Registration of MV’s acquired through Extra-Judicial Settlement of estate of Deceased Person
o. Registration of MV’s acquired through Judicial Settlement of estate of Deceased Person.
p. Registration of MV’s Subject to lease Agreement.

AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICE

‐ At all LTO district Offices
95

CRITERIA / QUALIFICATION / REQUIRED DOCUMENTS

1. TRANSFER OF OWNERSHIP

a. Transfer of Ownership of Underbond MV’s
• Cancellation of Bond from the Bonds Division, Bureau of Customs

• Certificate of Payment from the Bureau of Customs
• Official receipt of tax payment
• Deed of sale
• Confirmation of tax payment from the LTO C.O. Registration Section
• Latest official receipt of payment of MVUC and other fees
• PNP/HPG Motor Vehicle clearance Certificate
• Actual inspection of the motor vehicle with duly accomplished and approved Motor Vehicle Inspection Report
(MVIR)
• Appropriate Insurance Certificate of Cover.
• Certificate of Emission Compliance (CEC)
• TIN
96

b. Transfer of Ownership Obtain under a sheriff’s Certificate of Sale under a Judicial Foreclosure Sale. (Sec. 14, Act
1508) (AO No. 84AO-DIR-001)
• Original copy of the Sheriff’s Certificate of Sale

• Original copy of the Sheriff’s Return
• Cancellation of the Chattel Mortgage by the Register of Deeds on the basis of the Sheriff’s Certificate of Sale
• Proof of Posting of sale a public auction for at least ten (10) days in at least two (2) public places in the location
whre the mortgator’s property is to be sold, before the sale
• Proof of written notice to the Mortgator at least ten (10) days before the sale
• Official receipt off payment for the cancellation of Chattel Mortgage from the register of deeds
• Original copy of the Certificate of Registration encumbered (CRE) and latest official receipt of the payment of
MVUC and other fees. In the absence thereof, a certification from the Sheriff that the original copies were not
turned over to him at the time of the auction sale
• Confirmation of CR/OR when the registered district office is different from the CR/OR
c. Transfer of Ownership of MV’s Obtain under a sheriff’s Certificate of Sale under an Extra- Judicial Foreclosure
Sale. (Sec. 14, Act 1598)
• Cancellation of the Chattel Mortgage by the Register of Deeds on the basis of the Sheriff’s Return
• Proof of posting of notice of sale at public auction for at least ten (10) days in at least two (2) public places in the
municipality when the mortgaged property is to be sold
• Proof of written notice of the mortgagor at least ten (10) days before the sale
• Official Receipt from the Register of Deeds showing payment of the Chattel Mortgage fee
• Original copy of the Certificate of Registration with Encumbrance (CRE) and the latest official receipt of the
payment of registration fees. In the absence thereof, a certification from the Sheriff that the original copy was not
turned over at the time of the sale
• PNP/HPG Motor Vehicle clearance
• Actual inspection of the motor vehicle and duly accomplished Motor Vehicle Inspection Report (MVIR)
97

d. Transfer of Ownership of MV’s Obtain under an Extra- Judicial Foreclosure sale Conducted before the Notary Public
(Arts. 2112 and 2141, new Civil Code of the Philippines in relation to act 1508)
• In addition to the enumeration’s under “P” hereof, a Certification from the Branch Clerk of Court of the city or
municipality where the sale was conducted that there is no available Sheriff or the place where the sale is to take
place is far from where the Sheriff performs his official duties, shall be required (Mahoney vs. Tuazon, 19 Phil.,
952);
• Article 2112 of the civil code of the Philippines requires a second bidding in case of failure of the first public auction.
Where there is a failure of bid at the second public auction, the mortgagee may appropriate the motor vehicles to
himself. In case, he shall be obliged to give an acquittal for his entire claim.
e. Transfer of Ownership of MV’s Obtain under Sheriff’s Certificate of Sale Pursuant to a money Judgment which has
become final
• Cancellation of the Chattel Mortgage by the Register Of Deeds on the basis of the Sheriff’s Return
• Proof of posting of notice of sale at public auction for at least ten (10) days before the sale
• Proof of written notice of the mortgagor at least ten (10) days before the sale
• Official Receipt of payment for the cancellation of the Chattel Mortgage from the Register of Deeds
• Original copy of the Certificate of Registration Encumbered (CRE) and the latest Official Receipt of Payment of
registration. In the absence thereof, a certification from the Sheriff that the original copy was not turned over at the time
of the sale
• A certification from the Branch Clerk of Court of the city or municipality where the sale was conducted that there is not
available sheriff or the place where he sale is to take place is far from where the sheriff performs his official duties,
shall be required (Mahoney vs Tuazon, 19 Phil 952)
• Article 2112 of the Civil Code of the Philippines requires a second bidding in case of failure of the first public auction.
Where there is a failure of bid at the second public auction, the mortgagee may appropriate the motor vehicle to
himself. In this case, he shall be obliged to give an acquittal for his entire claim
• PNP/HPG Motor Vehicle Clearance
• Actual Inspection of the motor vehicle with duly accomplished and approved Motor Vehicle Inspection Report (MVIR)
• Tax Identification Number (TIN)
98

f. Transfer of Ownership of MV’s purchased from Diplomatic/Tax Exempt Personnel.

• Duplicate original copy of the Decision rendered by the Court under its own seal
• Certification by the Clerk of Court that the judgment/decision has become final and executory
• Duplicate copy of the writ of execution under the seal of the court.
• Original copy of the Certificate of Registration encumbered (CRE) and the latest official receipt of payment of MVUC
and other fees. In the absence thereof, a Certification from the Sheriff that the original copy was not turned-over at the
time of the sale
• Confirmation of OR/CE when the registry is District Office is different from the D.O that issued the OR/CR.
• PNP/HPG Motor Vehicle clearance certificate
• Actual inspection of the motor vehicle WITH duly accomplished and approved Motor Vehicle Inspection Report
(MVIR)
• TIN

Note: Registration of these Motor Vehicles shall be affected only in the District Office that issued the latest Certificate of Registration.
Moreover, all delinquencies in the registration fees and/or outstanding obligations and taxes of the vehicle, if any, shall be collected and
paid, at the time of the application.
99

g. Transfer of Ownership of MV’s Covered by CB No.1168 Purchased from “BALIKBAYANS”

• Certificate of Registration
• Latest official receipt of payment of registration fees
• Endorsement letter from the Central Bank pursuant to CB NO. 1168
• Certificate of payment of taxes and duties from the Bureau of Customs
• Confirmation of tax payment from LTO Registration Section
• Deed of sale of the motor vehicle
• PNP/HPG Motor Vehicle clearance certificate
• Actual inspection of the motor vehicle with duly accomplished and approved Motor Vehicle Inspection report
• Appropriate Certificate of Cover
• Certificate of Emission Compliance
• TIN
• Certification from CICCO/Bureau of Import Services regarding the ownership
• Original copy of Deed of Sales / Transfer
Confirmation of Registration Certificate (Cir. No. 123)
Board of Resolution of Secretary's Certificate, if the vendor /
Transferor is a Corporation
NOTE: Only Diliman District Office is authorized to accept this Transaction.
100

h. Transfer of Ownership of Private MV’s
• Original copy of the certificate of Registration (CR) or Certificate of Registration-Encumbered (CRE)

• Original copy of latest Official Receipt of payment of MVUC and other fees
• Original copy of Deed of Sale/Transfer/Conveyance
• Confirmation of CR/OR in case the transacting District Office is different from the District Office that issued the CR
• Written Consent from the Financing Company in case of CRE
• Actual inspection of MV with duly accomplished and approved Motor Vehicle Inspection Report (MVIR)
• Valid IDs of the Vendor & the Vendee.
i. Transfer of Ownership of For Hire MV’s
• Original copy of the certificate of Registration (CR) or Certificate of Registration-Encumbered (CRE)

• Original copy of latest Official Receipt of payment of MVUC and other fees
• Original copy of Deed of Sale/Transfer/Conveyance
• Confirmation of CR/OR in case the transacting District Office is different from the District Office that issued the CR
• Written Consent from the Financing Company in case of CRE
• Copy of Valid Franchise duly confirmed by the LTFRB
• PNP- HPG MV Clearance Certificate
• Actual inspection of MV with duly accomplished and approved Motor Vehicle Inspection Report (MVIR)
• Valid IDs of the Vendor & the Vendee
Note: Copy of the franchise confirmative of the Franchising.
101

j. Registration of MV’s acquired through public bidding conducted by government office/entity.

• Notice of Award together with General Form 17A (Inventory and Inspection Report)
• Certificate of Sale or Deed of Sale duly noted by the COA Representative
• Official Receipt of Payment of the auctioned property
• Original Copy of the Certificate of Registration
• Latest Official Receipt of payment of MVUC and other fees (in the absence of the original CR and OR; a Certification
from the Head of Office that conducted the public bidding to the effect that there was no original copy of CR and OR at
the time of the bidding)
• Confirmation of CR/OR when the registering District Office is different from the District Office that issued the CR and
OR
• PNP/ HPG Motor Vehicle Clearance
• Actual inspection of the motor vehicle with duly accomplished and approved Motor Vehicle Inspection Report (MVIR)
TIN
102

k. Registration of MV’s acquired through public bidding conducted by the Bureau of Customs.

• Decision on the seizure proceedings

• Notice of Award
• Certificate of Sale or Deed of Sale duly noted by the COA representative
• Bureau of Customs’ Certificate of Payment on duties and taxes
• Confirmation by the LTO Registration Section
• BOC official receipt evidencing payment of the acquisition cost
• PNP/ HPG Motor Vehicle clearance
• Actual inspection of the motor vehicle and duly accomplished Motor Vehicle Inspection Report (MVIR)

l. Registration of MV’s acquired through Donation.

• Deed of Donation
• Original copy of the Certificate of Registration and latest official receipt of payment of Motor Vehicle Users Charge
(MVUC) and other fees if the motor vehicle is previously registered
• Confirmation of CR/OR when the registering D.O. is different from the District Office the issued CR/OR
• Confirmation of sales from the Regional Office if the MV is donated by a dealer/assembler (basis of confirmation shall
be the Certificate of Stock Reported (CSR))
• PNP/ HPG Motor Vehicle Clearance Certificate
(MVIR); and
TIN
103

m. A Notary Public by Virtue of a Mechanic’s Lien obtains registration of MV at public auction.(Arts. 1131, 1132, 2112,
2213, 2114, and 2122, New Civil of the Philippines)
This refers to motor vehicles obtained by the mechanic as pledge for the motor vehicle owner’s obligations. For failure of the
car owner to pay the labor and materials in the repair of the car, the mechanic or shop owner can appropriate the vehicle by
means of this procedure:
• Demand letter of the mechanic addressed to the MV owner who failed to pay the labor and materials in the repair of
the motor vehicle as provided in the Contract;
• Copy of the contract entered into by the mechanic and the car owner;
• Proof of Notice of the sale at public auction in at least two (2) public conspicuous places;
• At least three (3) written notice to the MV owner of the sale at public auction sent personally or by Registered Mail
• Original copy of the Certificate of Sale;
• Original copy of the Notary Public’s Return;
• Affidavit of the Notary Public who conducted the public bidding as proof of compliance to the above requirements;
• Original copy of the Certificate of Registration and the latest official receipt of the payment of MVUC and other
fees. In the absence thereof, a certification from the Notary Public that conducted the public bidding that the original
copy was not turned over at the time of the sale;
• Confirmation of CR/OR when the registering D.O. is different from the D.O. that issued the CR/OR.
• PNP/ HPG Motor Vehicle clearance certificate
(MVIR); and
• Certificate Emission Compliance (CEC)
• TIN
104

n. Registration of MV’s acquired through Extra-Judicial Settlement of estate of Deceased Person
• Original copy of the Certificate of Registration and the latest official receipt of payment of MVUC and other fees
• Deed of Extra-Judicial Settlement of Estate in case the deceased is survived by two (2) or more heirs or Affidavit of
Sole Adjudication in Case the deceased is survived by only one (1) heir
• Proof of publication of the Deed in any newspaper of general circulation three (3) times for three (3) consecutive weeks
• Proof of recording of the Deed in the Register of Deeds of the locality where the deceased resided
• PNP/ HPG Motor Vehicle Clearance certificate
• TIN
o. Registration of MV’s acquired through Judicial Settlement of estate of Deceased Person.

• Original copy of Certificate of Registration and latest official receipt of payment of MVUC and other.
• Certified true copy of Copy of Court Decision
• PNP/ HPG Motor Vehicle Clearance certificate
• TIN
105

p. Registration of MV’s Subject to lease Agreement.
Registration of MV’s subject to lease agreement shall be considered as voluntary encumbrance. An amount prescribed by LTO shall
be collected for every annotation or cancellation of lease agreement.
• Original copy of the Certificate of Registration

• Latest official receipt of payment of MVUC and other fees
(MVIR).

PROCEDURE

106

APPLICANT/CLIENT LTO RESPONSIBLE LTO ACTIVITIES AND VENUE/ DURATION
STEPS
ACTIVITIES AND OFFICER PLACE (ESTIMATE) FORMS FEES
RESPONSIBILITIES
RESPONSIBILITY
I ‐Submits documentary Evaluator ‐Ensure that all documentary requirements 5mins.
requirements to the are complete and authentic,
evaluator. ‐Request for the retrieval of mother file.
(if required)
II Records officer ‐Retrieves mother file 10 mins
‐Dockets the file number in the outgoing
log book
‐Forwards records to the evaluator
III Evaluator ‐Process the transaction 5 mins.
informs the client of his/her transaction
ID,
IV Input clerk ‐Encodes details which are not included in 4mins.
the cascaded details from MAIDRs
‐Forwards documents to the approving
officer
V Approving officer ‐Approves/disapproves transactions 5 mins.
VI ‐Pays the corresponding Cashier ‐Accept payment of all necessary fees and 5 mins.
fees issue the receipt to the client (Yellow
‐Receives the Official copy is attached to the records)
Receipt of payment ‐Instructs client to proceed to releasing
window 107
VII Supply officer ‐Prints the Certificate of Registration 4mins.

APPLICANT/CLIENT LTO RESPONSIBLE LTO ACTIVITIES AND VENUE/PL DURATION

STEPS
ACTIVITIES AND OFFICER ACE (ESTIMATE) FORMS FEES
RESPONSIBILITIES
RESPONSIBILITY
IX ‐Receives the plates, Releasing Officer ‐Dockets the plates, sticker to be issued 22 mins.
sticker and OR/ Issues the plates, sticker and OR
‐Signs the plate, sticker ‐Ensures that the client had signed the
and CR log book. plate, sticker and CR log book for audit
purposes
X Scanning Clerk ‐Scan the necessary documents in the IT
system (i.e. Sales Invoice, PNP Clearance
XI Records Officer ‐Files all the documents
Note: time counted from actual processing of documents under normal conditions TOTAL TIME: 64 MINUTES
108

CHAPTER VII. SCHEDULE OF FEES

LAW ENFORCEMENT
In compliance with Executive Order No. 218 dated 15 March 2000 as implemented by DOF‐DBM Joint Circular 200‐2 dated 04 April 2000 the
following revised schedule of administrative fees, charges, fines and penalties of the Land Transportation Office revising DOTC Department
Order 93‐693, are hereby approved and implementation:
FINES/PENALTIES FOR TRAFFIC AND ADMINISTRATIVE VIOLATIONS: APPROVED RATES
A. Violations in Connection with Licensing
1. Driving without License 1,500.00
2. Driving without delinquent of expired license 400.00
3. Driving with suspended or revoked or improper license 1,000.00
4. Failure to carry Driver’s License 200.00
5. Failure to sign Driver’s License 200.00
6. Driving under the influence of liquor. 5,000.00

‐ and two (2) months suspension of driver’s license 5,000.00

‐ for the 2nd offense and three (3) months suspension 6,000.00
of driver’s license

‐ for subsequent violations after the 2nd offense 7,000.00
and six months suspension of driver’s license;
after 3rd offense automatic revocation of driver’s license

7. Driving under the influence of drugs 10,000.00
8. Allowing an unlicensed/improperly licensed person to 1,000.00
drive motor vehicle.

‐suspension of plates, registrations and Driver’s License
for 2 months

109

9. Possession and use of fake/spurious Driver’s License 2,000.00

‐if the drivers has been issued an authentic license,
it shall be suspended for 1 year in addition to the fine

‐if the driver has not been issued an authentic license,
he shall be disqualified, to secure a Driver’s License for a
period of two (2) years.

10. Conviction of the driver of a crime using a motor vehicle 3,000.00
11. Student driver operating a MV without being accompanied by a 500.00
Licensed driver
12. Unlicensed conductor of a motor vehicle for hire 500.00
13. Operating / driving a motor vehicle which is unregistered / improperly
Registered

‐if committed by the driver without the knowledge and 2,000.00
Consent of the owner/operator

‐if the driver is also the processor of the subject motor vehicle 4,000.00

‐in both cases the motor vehicle shall be impounded or the
plates if any shall be confiscated and shall not be released
until properly registered.
14. Operating a motor vehicle with unregistered substitute or 5,000.00
replacement engine, engine block or chassis

‐the subject MV shall be impounded until such parts are
properly registered

15. Failure to carry certificate of registration or official receipt 150.00
of registration
16. Operating /allowing the operation of MV with a suspended / revoked 1,000.00
Certificate/Official Receipt of registration.

‐the subject MV shall be impounded and its plate held
during the suspension
110

‐in addition to the original suspension the said MV and
plates shall further be suspended for two (2) years.

17. Tourist operating or allowing the use of non Philippine registered 5,000.00
Motor Vehicle beyond the 90 day period of his sojourn in the
country.

‐the MV shall not be allowed to operate by the confiscation
Of its plates, OR & CR until properly registered.

‐in addition, if the driver is a holder of local driver’s license,
the same shall be suspended for one (1) month.

B. Violations in Connection with Number of Plates

18. Motor Vehicle number plates not firmly attached 200.00
19. Obscure plates 200.00
20. License plates different from body number on Public Utility MV 500.00
21. Improper display of a motor vehicle permanent plate 500.00
22. Display/Use of an expired commemorative plates or stickers 2,000.00
23. tampered/ marked plates or stickers 2, 000.00
24. Illegal transfer or use of MV regularly issued MV plates, tags or 10,000.00
stickers except security plates on authorized Motor Vehicle

‐Owners/Operators are conclusively presumed to have
Committed the illegal transfer.
‐Drivers of MV involved in illegal transfer of plates, sticker
shall suffer the suspension of their Driver’s License for
three (3) months
‐if the MV with illegal transferred plates or stickers is used
In the commissions of a crime, its owner shall suffer the penalty
of 12,000.00 fine and suspension of plates and registration
certificate and Official Receipt for two (2) years

111

C. Violations Relative to Equipments, Parts, Accessories, Devices and Markings of Motor Vehicle

25. Operating MV with metallic tires in any public high ways 5,000.00
26. Defective Brake 500.00
27. Improper/Defective Horn or signaling device 300.00
28. Use or installation of unnecessary lights in front and rear of a 300.00
Motor Vehicle
29. Operating motor vehicle without head, tail, plate and/or brake lights 300.00
30. Without muffler 150.00
31. Without wiper 150.00
32. Dirty or unsightly or unsanitary MV 300.00
33. Dilapidated or defective MV 1,000.00
‐to hold release of plates until defect is correct
34. Failure to paint or improper painting of authorize route or PUJ 500.00
Filcabs, Shuttle Services, Trucks For Hire, Taxis and similar for
For Hire Motor Vehicles operating with fixed routes.
‐to hold plates until defect is corrected
35. Non painting of business or trade name 500.00
‐to hold plates until defect is corrected
36. Use of unauthorized improvised plates 300.00
37. Without or defective hand brakes 200.00
‐to hold plates pending correction of defect
38. Without or defective speedometer 200.00
39. Without or defective windshield wiper 200.00
40. Without rear view mirror 200.00
41. Without interior light 200.00

42. Without name or business name and address of operator inscribe 500.00
‐to hold Plate or OR/CR until defect is corrected
43. Unauthorized use of bell, siren or exhaust whistle 15,000.00
‐forfeiture of the said gadgets in favor of the government
44. Without functional spare tire 300.00

112

45. Without red flag or red lights on projecting end of load extending 500.00
more than a meter beyond the bed or body, and in the evening
red lights visible at least 50 meters away.
46. Failure to paint plate number on a motor vehicle for hire 500.00
‐to be imposed upon the owner/driver
47. Failure to carry Early Warning Device (EWD) 150.00
48. Failure to install EWD 4 meters from the front rear and of 500.00
the stalled motor vehicle
49. Without Capacity marking 375.00
50. Unauthorized installation of jalousies, painted windshield or 600.00
colored windshield.
51. Installation of dim/colored lights, strobe lights, dancing lights 600.00
or similar lights
‐to be imposed upon the owner/driver of the motor vehicles
52. Use or installation of heavily tinted colored/painted windshield or 600.00
or window glass
sunvizor or light tinted are allowed
53. Without permanent tail gate with inscription “Not for Hire” 500.00
sign in a private jeepney/jitney
‐to be imposed upon the owner
54.Use/installation of a glaring/stainless object upon at the front 500.00
and/or rear of a motor vehicle
‐to be imposed upon the owner

113

D. Weights and Load Limits:

55. Load extending beyond the projected width without permit 500.00
‐to be imposed upon the driver
56. Axle overloading – an amount equivalent to 25% of MVUC at the 300.00
time of infringement on owner/operator or driver of trucks and
trailers for loading beyond their registered gross weight, vehicle
weight. The penalty shall be waived for loads exceeding the
registered GVW by a tolerance of less than 5%. No motor vehicle
shall exceed thirteen thousand five hundred (13,500) kgs. Or the
vehicle load exceeds 150% of the maximum allowable gross weight.
57. Operating a passenger truck (bus) with cargo exceeding 160 kgs. 300.00
‐to be imposed upon either the driver/operator or conductor
58. Allowing more passengers and/or freight or cargo in excess of carrying 300.00
capacity of MV
59. Baggage or freight carried on top of truck exceeds 20 kgs. Per sq. meter
and not distributed in such a manner as not to endanger the passenger
or stability of the truck

E. Prohibited or Illegal Operation of Motor Vehicles

60. Out of line 6,000.00
For Operators/Owners:
1st Offense
& addt’l P1, 500.00 per day reckoned from
the day of apprehension until the case was
settled and suspension of registration and/or
impoundment of MV for three (3) months

2nd Offense
settled and suspension of registration and/or
impoundment of MV for six (6) months

114

3rd Offense
settled, revocation of registration and forever
banned from applying for a franchise and/or
revocation of franchise if franchise holder

For Drivers:
1st Offense 250.00
& suspension of DL for three (3) months

2nd Offense 500.00
& suspension of DL for six (6) months

3rd Offense 750.00
& suspension of DL for one (1) year

61. Colorum operation
For Operators/Owner:
1st Offense 6,000.00
The day of apprehension until the case was
Settled and suspension of registration and/or
Impoundment of MV for three (3) months

2nd Offense 6,000.00
Settled and suspension of registration and/or
Impoundment of MV for six (6) months

3rd Offense 6,000.00
Settled, revocation of registration and forever
Banned from applying for a franchise and/or
Revocation of franchise if franchise holder
115

For Drivers:
1st Offense 250.00
& suspension of DL for three (3) months

2nd Offense 500.00
& suspension of DL for six (6) months

3rd Offense 750.00
& suspension of DL for (1) year

62. Operating a motor vehicle with expired franchise (CPC)

Driver 500.00
Operator/owner/possessor of MV per day from the date 1,000.00
of expiry to the date of the CPC

‐the plate, OR/CR of the subject MV shall be suspended
For six months from the date of apprehension to the fines

63. Operating or using a For Hire Motor Vehicle for driver 1,000.00
different from its types of services mentioned
in the CPC
for operator 3,000.00

‐For Hire Motor Vehicles used by the members
of the family of the operator, during emergency
cases is allowed.

nd
2 offense and suspension plates, OR, CR for for driver 2,000.00
six (6) months for operator 4,000.00
for subsequent offenses and suspension of DL, for driver 3,000.00
plate, OR/CR for one (1) year for operator 5,000.00

116

F. Breach of Condition of Franchise and Related Violations.

64. Employing insolent, discourteous drivers and conductors 400.00
‐to be imposed against the owner/operator/possessor of MV
65. Discourtesy of drivers and/or conductors towards the passengers 500.00
in addition to the suspension of conductor’s/driver’s license
for (2) two months
66. Unreasonable refusal to convey passengers 1,500.00
‐to be imposed against the driver and/or the operator in addition
To the suspension of the license of the driver of the license of
the driver for two (2) months. If the operator has knowledge or
consent to the infraction committed, the place, OR & CR shall
likewise be suspended for two (2) months.
67. Non – issuance of fare ticket for operator 375.00
‐to be imposed against the operator and the conductor for conductor 1,000.00
68. Unauthorized use of commercial or trade name 500.00
‐to be imposed against the operator
69. Undue preference or unjust/unreasonable discrimination 600.00
against the passenger
‐to be imposed against the driver aside from the penalty,
The license of the driver shall be suspended for two (2) months.
70. Overcharging/Undercharging of fare 750.00
‐for the driver or the conductor as the case maybe and suspension
of conductors license for two (2) months

‐the operator shall also be liable for equal fine if found to have
Participated thereto and the plate, OR/CR for the same period
Stated above.

‐for each subsequent violation the license of the driver or conductor
and/or the plate, OR/CR of the subject MV shall be suspended for
three (3) months.

71. Breach of Condition in the CPC except when already penalized under 500.00
any provisions of this circular.

117

G. Frauds and Falsities

72. Use of fake plates/stickers/pursuant documents 2,000.00 to 4,000.00
‐to be imposed upon the owner and/or driver of the
subject MV.
73. Misrepresenting a copy of a document pertinent to a motor vehicle 1, 500.00
Before the Traffic Adjudication Service.
‐to be imposed upon the driver or owner

H. Traffic Violations

74. Parking 200.00

a. within an intersection
b. within 5 meters of the intersection
c. 4 meter from the driveway entrance
d. within 4 meters from afire hydrant
e. in front of a private driveway
f. on the roadway side of any unmoving or parked MV at the
curved way of the highway
g. at any place where signs of prohibitions have been installed.

74. Reckless Driving

1st Offense 1, 000.00

2nd Offense 1, 500.00
‐and suspension of DL for two (2) months

3rd Offense 2, 000.00
‐and suspension of DL for six (6) months

Succeeding offense 5, 000.00
‐and revocation of DL

118

Such as but not limited to the following:

a. Disregarding Traffic Signs
b. Allowing a passenger to top or cover of a motor vehicle except in a truck helper
c. Failure to provide canvass cover to cargos or freight of trucks requiring the same
d. Permitting passenger to ride on running board, step‐board or mudguard of MV
while the same is in motion
e. Failure to dim headlights when approaching another motor vehicle
f. Driving For Hire motor vehicle in slippers
g. Driving in a place not intended for traffic or into place not allowed for parking
h. Hitching or permitting a person or a bicycle, motorcycle, tricycle or skate roller to
hitch to a motor vehicle
i. Driving against traffic – failure to pass to the right when meeting persons or vehicles
coming towards him
j. Illegal turn – failure to conduct the motor vehicle to the right of the intersection of
the highway when turning to the left in going from one highway to another
k. Illegal overtaking – failure to pass to the left when overtaking persons or vehicles
going the same direction except when there are two or more lanes for the movement
of traffic in one direction
l. Overtaking at an unsafe distance – failure to pass at a safe distance to the left of another
motor vehicle when overtaking that vehicle.
m. Cutting an overtaken vehicle – driving to the right side of the highway after overtaking
before his motor vehicle is safely clear of such overtaken vehicles.
n. Failure to give way to an overtaking vehicle – failure to give way to another vehicle
approaching from the rear that wishes to overtake his vehicle when the former has
given suitable and audible signal
o. Increasing speed when being overtaken – increasing the speed of the motor vehicle
before the overtaking vehicle has completely passed.
p. Overtaking when left side is not visible or clear of oncoming traffic ‐ driving to the left side of
the center line of a highway in overtaking or passing another vehicle proceeding in the same
direction where the left side is not clearly visible and is not free of oncoming traffic for a
sufficient distance to pass in safely.
q. Overtaking upon a crest of a grade – overtaking or passing another vehicle proceeding in the
same direction when approaching the crest of a grade
r. Overtaking upon a curve – overtaking or passing another vehicle proceeding in the same
direction upon a curve in a highway where the driver’s view along the highway is obstructed
within a distance of 500 feet ahead.
119

s. Overtaking at any railway grade crossing – overtaking or passing another vehicle proceeding in
the same direction at any railway grade crossing.
t. Overtaking at an intersection – overtaking or passing another vehicle proceeding in the same
direction at any intersection of highways except on a highway having two or more lanes for
movement of traffic in one direction where the driver of a vehicle may overtake another
vehicle on the right.
u. Overtaking between “men working” or “caution” signs – overtaking or passing or attempting
to overtake or pass another vehicle proceeding in the same direction between warning or
caution signs indicating that men are working on the highway.
v. Overtaking at no overtaking zone – overtaking or passing or attempting to overtake or pass
another vehicle proceeding in the same direction in any “no passing or overtaking” zone.
w. Failure to yield the right of way – failure of the vehicle on the left to yield the right
intersection at approximately the same time.
x. Failure to yield the right of way – failure of a vehicle approaching but not having entered an
intersection to yield the right of way to a vehicle within such intersection or turning therein to
the left across the line of travel of the first mentioned vehicle when such vehicle has given a
plainly visible signal of intention to turn.
y. Failure to yield the right of way – failure of the driver of any upon a highway within a business or residential district to yield the right
of to a pedestrian crossing such highway within a crosswalk except at intersection where the movement of traffic is regulated by a
peace officer or by traffic signal.
z. Failure to stop before traversing a “through highway” or railroad crossing – failure of the driver of a vehicle upon a highway to bring to
full stop such vehicle before traversing any “through highway” or railroad crossing.
a.a. Failure to yield right of way – failure of a vehicle entering a highway from a private road or drive to yield the right way to all vehicles
approaching on such highway.
a.b. Failure to yield the right of way to ambulance, police or fire department vehicles – failure of a driver upon a highway to yield the right
of way to police or fire department vehicles and ambulances when such vehicles are operated on official business and the drivers
thereof sound audible signal of their approach.
a.c. Failure to yield right of way at a “through highway” or a “stop intersection” – failure of a vehicle entering a “through highway” or a
“stop intersection” to yield the right of way to all vehicles approaching in either direction on such “through intersection”.
a.d. Failure to give proper signal – Failure to give the appropriate signal before starting, stopping or turning into a direct line.
a.e. Illegal turn – failure of the driver of a vehicle intending to turn to the right at an intersection to approach such intersection in the lane
for traffic nearest to be right‐hand side of the highway and. In turning, to keep as close as possible to the right hand curve or edge of
the highway.
a.f. Illegal turn – failure of the driver of a vehicle intending to turn to the left, to approach such intersection in the lane for traffic to the
right of and nearest to the center line of the highway, and turning , to pass to the left of the center of the intersection except upon
highway laned for traffic and upon one‐way highway.
120

a.g. Failure to stop motor and notch handbrake of motor vehicle when unattended – failure to turn off the ignition switch and stop the
motor and notch effectively the handbrake when parking a motor vehicle unattended on any highway.
a.h. Unsafe towing

76. Obstruction – obstructing the free passage of other vehicles on the highway while discharging or
taking passengers or loading and unloading freight, or driving a motor vehicle in such a manner as
to obstruct or impede the passage of any vehicle

I. Violations involving Taxi Units except those already provided in this circular

77. Fast, Tampered, Defective or non operational,
Tampered, broken, fake or altered meter seal.

‐and suspension of DL for three (3) months 1st Offense 3,000.00
nd
‐and suspension of DL for four (4) months 2 Offense 4,000.00 ‐and suspension of DL
for six (6) months; 3rd Offense 6,000.00 DL will be revoked and franchise will be
recommended for cancellation
For the said infraction, the operator of the subject MV shall be summoned. Upon determination
That he is also liable for the said infraction, the plates, OR/CR of the subject MV shall be suspended for the said duration of the suspension
suffered by the driver in addition to the fine equivalent to the amount paid by the driver.

78. Tampered, broken, joint, reconnected, fake or altered sealing wire 1, 500.00

‐to be imposed upon the driver or owner
whoever maybe responsible. The License
of the driver or the plate, OR/CR of the MV
shall be suspended for one month for the
1st offense. Two (2) months for the 2nd
offense and three (3) months for the 3rd
offense

‐after third violation Dl will be revoked and franchise
Will be recommended for cancellation.

121

79. Violation of color scheme, adaptation of MV color or design 500.00
without authority
‐to be impose upon the owner
80. Old meter seal/or loose triplex seal 500.00
‐to be impose upon the and/or driver
81. Flagged up meter and/or operating on contractual basis 750.00
‐to be impose against the driver.
The License of the driver shall be suspended
For forty five (45) days
82. No taxi Meter 1, 200.00
‐to be imposed against the driver & 1, 200.00
the total amount of
‐to be imposed against the operator
The total amount of 2, 400.00
83. Failure to paint the word “Aircon” 750.00
‐to be impose against the operator/
Owner only.
84.Unauthorized installation of Aircon 750.00
‐to be impose against the operator/owner and driver

85. No Identification Card 150.00
86. No Taximeter light 200.00
87. Failure to provide top light indicating availability 200.00
‐to b impose upon the driver and/or owner
88. Failure to print owner/operator’s name, address and/or 500.00
Capacity markings, type of service on taxi units
‐to be imposed upon the owner/operator or driver

J. Other Non – Traffic Violations

89. Unauthorized installation of aircon on buses 750.00
90. Non painting of the word aircon for buses 750.00
91. Operating aircon MV with defective aircon 500.00
92. Smoke Belching define under RA 8479

‐for the 1st offense and to pass the smoke emission test 1, 000.00
‐for the 2nd offense and to pass the smoke emission test 3, 000.00
122

‐for 3rd and subsequent offenses and to pass the smoke 5, 000.00
Emission test and to suspend of plates, CR/OR/
Registration of MV for one (1) year

93. Operating a right hand drive motor vehicles 50, 000 .00
94. Failure to Install Seatbelt as defined under RA 8750 1,000.00
95. Failure to wear/unbuckled seatbelt 250.00
96. Allowing child six years old and below on passenger seat 250.00
97. Display of sign board (PUB & PUJ ONLY) without front panel route 500.00

123

MOTOR VEHICLE REGISTRATION

TYPE OF TRANSACTION COMPUTER LEGAL TRANSACTION

FEE RESEARCH FEE
FUND
Transfer of Ownership 169.06 10.00 50.00
• Late Application (Deed of 169.06 10.00 150.00

sale exceeds Thirty (30)
Days)
Duplicate Certificate of 169.06 10.00 30.00
Registration (CR)
Duplicate Official Receipt (OR)
169.06 10.00 30.00
Duplicate Plate
• Motor Vehicle 169.06 10.00 450.00

• Trailer
• Motorcycle 169.06 10.00 225.00
• Clearance fee, applicable to
all types 169.06 10.00 120.00
• Production fee, applicable to
30.00
all types
150.00
124

Replacement Sticker
• Motor Vehicle 169.06 10.00 50.00

• Trailer/Motorcycle
• Clearance fee, applicable to 169.06 10.00 20.00
all types
30.00
Annotation/Cancellation of 169.06 10.00 100.00

Mortgage
Change Motor/Chassis/Color 169.06 10.00 30.00
Revision of Gross weight 169.06 10.00 30.00
Change in Body Design 169.06 10.00 100.00
Change Classification 169.06 10.00 30.00
Storage of Plates 169.06 10.00 45.00

Change Venue Fee = 100

125

PRIVATE CARS – Based on Gross Vehicle Weight (GVW) and Year Model

VEHICLE CATEGORY COMPUTER LEGAL TRANSACTION
FEE RESEARCH FEE
FUND
Light Vehicles up to 1,600 kgs.
Year 1995 Onwards 2,000.00
Year 1994 & Below 169.06 10.00 1, 400.00
169.06 10.00

Medium Vehicles‐1,600 to 2,300 kgs.
Year 1995 to 1996 169.06 10.00 4,800.00
Year 1994 & Below 2,400.00
169.06 10.00
169.06 10.00
Heavy Vehicles‐2,301 kgs. & Up
Year 1994 & Below 169.06 10.00 5,600.00
169.06 10.00
Motorcycle with sidecar = 169.06 10.00 300. 00

Motorcycle without sidecar = 300.00
169.06 10.00

126

UTILITY VEHICLES
• GVW of up to 2,700 kgs.
• GVW in excess of 2,700 shall be computed based on excess kilogram multiplied by .40
plus 2,000.00

Example.
Actual GVW = 2,800 kgs.
2,800 – 2,700 = 100 kgs.
Excess = 100 kgs.

Amount to be Paid
100 kgs. X .40 = 40.00
2,000.00 + 40.00 = 2,040.00
Total MVUC Fee = 2,040.00
SPORTS UTILITY VEHICLE
• GVW of up to 2,700 kgs.
• GVW in excess of 2,700 shall be computed based on excess kilogram multiplied by
.46 plus 2,300.00

Example.
2,800 – 2,700 = 100 kgs.
Excess = 100 kgs.

Amount to be Paid
100 kgs. X .46.00 = 46.00
2,300 + 46.00 = 2,346.00
Total MVUC fee = 2,346.00

127

VEHICLE CATEGORY
TRUCKS/BUSES
GVW of up to 2,700 kgs.
GVW in excess of 2,700 shall be computed based on excess kilogram
multiplied by .24 plus 1,800.00

Example.

4,600 – 2,700 = 1,900 kgs.
Excess = 1,900 kgs.

Amount to be paid
1,900 kgs. X .24 = 456.00
1,800.00 + 456.00 = 2,256.00

Total MVUC fee = 2.256.00

TRAILERS
GVW multiplied by .24

Example.

10,00 kgs x .24 = 2,400.00

Total MVUC fee = 2,400.00

Weekly surcharge 200
Penalty 50% of MVUC

128

FOR HIRE – Based on Gross Vehicle Weight (GVW)
FOR HIRE ‐ All Registration fees now MVUC for For Hire Vehicles had herefore to no aging, hence “ageless”

A. PASSENGER CARS
GROSS VEHICLE WEIGHT LIMIT AMOUNT TO BE EXAMPLE
(GVW) PAID
Light (GVW up to 1600kg) 900
Medium (GVW 1601 ‐ 2300) 1800
Heavy (GVW > 2300) 5000
B.
1. UTILITY VEHICLE (UV)
GROSS VEHICLE WEIGHT LIMIT AMOUNT TO BE EXAMPLE
(GVW) PAID
GVW up to 4500kg .30 x GVW kg Actual GVW = 4300
4300 x .30 = 1290
Total MVUC = 1290
2. SPORTS UTILITY VEHICLE (SUV)
GVW 2701 – 4500 Actual GVW = 3000
3000 – 2700 = 300
300 x .46 = 138
138 + 2300 = 2438
Total MVUC = 2438
C. Motorcycles / Moped / Tricycles
With sidecars 300
Without sidecars 240.00

129

GROSS VEHICLE AMOUNT TO BE PAID EXAMPLE

WEIGHT (GVW) LIMIT
D. TRUCKBUSES
GVW > 4500 kg 0.30 x GVW kg Actual GVW = 5000
Amount to be paid
5000 x .30
Total MVUC = 1500
E. TRUCKS
GVW > 4500 GVW – 2700 x .24 + 1800 Actual GVW = 5000
Amount to be paid
5000 – 2700 = 2300
2300 x .24 = 552
552 + 1800 = 2352
Total MVUC = 2352
F. TRAILERS
GVW GVW x .24 Actual GVW = 4000
4000 x .24 = 960
Total MVUC = 960

130

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FOREWORD

With management’s full support to Hon. Ricardo L. Saludo, CSC

At the last quarter of 2008, my predecessor, Assistant Secretary

Series of orientation seminars, dialogues, and validations of data at

The adoption of simplified procedures and higher standards of public

For Complaints on how to avail service

Public assistance and complaint desk

Apprehension and Settlement

Request for LETAS clearance for lost Plates & Stickers

Request for General Alarm

Request for Lifting of Alarm

Application for New Student Permit

Application for New License and for Renewal of Dormant License

Application for Renewal of License

Request for License Change Classification

Application for Additional Restriction Code

Application for Duplicate License

Application for Revision of Records

Application for License Certification for use Abroad

Application for Conversion of License

Manufacturers, Assemblers, Importers, Dealers, (MAIDs) report

Motor Vehicle Inspection

Application for New or Initial Motor Vehicle Registration

Application for Transfer of Ownership

Application for Annotation or Cancellation of Mortgage

Application for Change Classification

Application for Change of Motor/Chassis and/or Body Design

Request for Verification Report or Confirmation and Issuance of Special

Request for Duplicate Certificate of Registration

Request for Duplicate (Plate or Replacement of sticker)

Application for Change of Color

Application for Re-Stamping of Engine / Chassis number or Assignment

Application for Storage/Reactivation

FOR COMPLAINTS ON HOW TO AVAIL SERVICE

FILING AND HANDLING OF CUSTOMERS COMPLAINTS / FEEDBACKS

Office of the Assistant Secretary (02) 920-9071

WHO MAY FILE A COMPLAINT

• Any concerned person who is dissatisfied with LTO services

1. Proper identification of complainant (full name, age, address, contact number)

SCHEDULE OF AVAILABILITY OF SERVICE:

• Monday to Friday (walk-in and suggestion box)

• Monday to Sunday (complaints through text and e-mail)

APPLICANT'S LTO DURATION

COMPLAINTS FROM SUGGESTION BOX:

COMPLAINT THROUGH E – MAIL:

APPLICANT'S LTO DURATION

-District Heads / -Identify & log the complaint 3 mins

PUBLIC ASSISTANCE AND COMPLAINTS DESK

II. AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICES:

III. CRITERIA / QUALIFICATIONS & REQUIRED DOCUMENTS PER APPLICABLE TRANSACTION

A. Any concerned Person.

1. Proper identification of complainant (full name, age, address, contact number)

COMPLAINTS FROM SUGGESTION BOX:

III -If not satisfied, file formal -Refer to RAAB

COMPLAINT THROUGH TEXT / E – MAIL:

CHAPTER II. ENFORCEMENT

APPREHENSION AND SETTLEMENT

All transactions relative to the Redemption of Apprehensions

II. AVAILABILITY OF SERVICE AT THE FOLLOWING OFFICE:

Central Office, Regional Offices, District Offices

III. CRITERIA / QUALIFICATIONS REQUIRED DOCUMENTS

1. Pink copy of the Temporary Operators Permit (TOP)

1. Pink copy of the Temporary Operators Permit (TOP)