‘The wader is respon: PMP Cheat Sheet and Study Notes Based on PMBOK V4 sible to verify and con frmall information presented herein, Processes: ntiation Planning Execution ‘Monitor and Contrat Closing Knowledge Areas integration Scope Management Time Management cost Management Quality Management HR Management Communications Management Procurement Management Risk Management Professional Responsibility Earned Value Management BAC = Budget At Completion EV = Actual % * BAC PV =Planned % * BAC [AG = Sum of al incurred costs ev #EV-AC Sv = EV- Pv PL =EV/ AC <1 = Over Budget > 1 = Under Budget =Ev/PV <1 = Behind Schedule > 1 = Ahead of Schedule EAC = BAC / CPI EAC = AC + ETC EAC = AC + (BAC + EV) / CPI ETC = EAC. AC VAC = BAC. EAC Bcws = pv Human Resource Management JOrganizational Structures: Functional, Matrix (weak, balanced, strong) . Projectized, Composite Maslow’s Hierarchy of Needs: Physiological, Safety, Social, Self =esteom, Self- actualization, McGregor: Theory x, Theory ¥. JOucht: Thecry 2. Motivated by commitmert, opportunity advancement. Herzberg's Theory of Motivation: Hy dene factors, Motivating Agents. Leadership Styles: Directing, Facilitating, Coaching, Supporting, Autocratic, Consultative, Consensus, Project Manager Powers: Formal (legitimate,) Reward, Penaty (coercive), Expert, Referent. [Conflict Management: Withdrav (avoid), Smooth accommodate), [Compremise, Force, Collaborate, Confrent (problem solving.) Quality Management {Ishikawa = Fishbone Diagram: cause and effect. Pareto Diagram: Identify problems and frequency. 80/20 Rule. Flow Charts; Control Charts. J ust in Time: Reduces inventory: requires addtional quality conte [Quality Theories: Kaizen (cortinuous improvement) Six Skgma, TOM (fetal ality management.) Kaizen: Smal improvements to reduce costs and improve consistncy. Deming Cycle: Plan, Do Check, Act. [Cost Management |Cost Estimating - Accuracy Rough Order of Magnitude (ROM): -50% to +100% Budgetary: -10% to +25% Definitive: -5% to + 10% Risk Management Risk Strategies (threats): Avoid, Transfer, Mitigate, Accept. Risk Strategies (opportunities): Expl, Share, Enhance, Accept. Qualitative Risk Analysis: Chance and impact of risk occurrence Results in prioritized list of risks; risk ranking. [Quantitative Risk Analysis: Numerical analysis of probability Jang impact. Tools: Interviews, Sensitivity Analysis, Decision Tree Analysis, Simulation, Monte Carlo Analysis, [Ciosing [Contract Close: Before projec clase Project or Phase Close: Lessons Learned Pill Code of Ethics: Respect, Fair, Honest. cw = Ev ACWP = AC Tips: Negative is bad Positive is good I Variance: EV - Something Index: EV? Something If Cost related use AC ir Time relates use PV Most formulas start with EV Rules Based on Numbers ‘80 Hour Rule = Max size of wor k packages '80/ 20 Rule = Pareto's Law 20% of causes responsible for 20% of problems (9) 50/2100 = Work package completion. No credit until 'S0% complete. No additional ‘reait until 100% complete Key Formulas Time Management Standard Deviation = (P- 0)/ 6 | Precedence Diagramming Method PERT =(0+4M+P)/6 | PDM: Activity-on-Node (AON) Total Float = 1s—£5 or Lr -eF |ARTow Diagram Method ee iy teay/ 2. ADM: Aatity-on-arroW (AOA) wi Conditional Diagram Method P= Pessimistic Graphical Evaluation and Review JO = Optmiste Technique (GERT): Allows loop Mm Most likely; Realistic | Crashing: Add more resources. iis # holes Members, Fast Tracking: Tasks in paralle! Benefit Cost Ratio = Forward Pass: Early start, early [Cost ) Benefits Anan BER <2Untavoate | psckward Pass: Late strate ak Net Present Value = Trt: stack actvty maa a ite Gale -ritécal path Pvt ire Free Float: activity margin not Impacting early start of next de- Internal Rate of Return — | hace ci Higher is better cleat Nou Six Sigma: 99.99% defoc trae _| Prolee 42 Project Management Processes Project Integration Management 1. Develop Project Charter 2. Develop Project Management Plan 3, Direct / Manage Project Execution '4, Monitor / Control Project Work 5. Perform Integrated Change Control 16. Close Project or Phase Project Scope Management 7. Collect Requirements 8. Define Scope 9, Create WBS. 10. verily Scope 11. Control Scope Project Time Management 12. Detne Activities 13, Sequence Activities 14. Estimate Activity Resources 115. Estimate Activity Durations 26, Develop Schedule: 17, Control Schedule Project Cost Management 18, Estimate Costs 19, Determine Budget 20, Conteol Costs Project Quality Management 21. Plan Qualty 22. Rerform Qualty Assurance 23. Perform Qualty Control Project Human Resource Management 24. Develop Human Resource Plan 25, Acquire Project Team 26, Develop Project Team 27. Manage Project Team Project Communications Management 28. Identity Stakeholders 29, Plan Communications 30, Distribute Information 31. Manage Stakeholder Expectations 32, Report Performance Project Risk Management 23, Plan Risk Management 34, Identity Risks 35. Perform Qualtative Risk Analysis '36. Perform Quantitative Risk Analysis 27. Plan Risk Responses '38, Monter and Control Risks Project Procurement Management 39, Plan Procurements 40, Conduct Pracurements 41. Administer Procurements 42, Close Procurements Copyright © 2009 PMServicesNW "Al rights reserved www PMServicesNW.com