Enable support for other file formats, such as PDF and XPS Page 1 of 2

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Enable support for other file formats, such as PDF and XPS

There are many situations where it is useful to save your file in a fixed-layout format that is easy to share and print and hard
to modify. Examples of these situations include resumes, legal documents, newsletters, and any other file that is intended
to be primarily read and printed. The 2007 Microsoft Office system offers a free add-in to save or export this type of file, but
you must first install the add-in before you can use it. Other third-party products may also be available to export a Microsoft
Office file into a fixed-layout document.

What do you want to do?

Learn about PDF and XPS file formats

Install and use the Publish as PDF or XPS add-in from Microsoft

Install a third-party solution

Learn about PDF and XPS file formats

By using an add-in, you can save or export a file from your Microsoft Office program into the following formats:

Portable Document Format (PDF) PDF is a fixed-layout electronic file format that preserves document formatting
and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the
format that you intended, and that data in the file cannot be easily changed. The PDF format is also useful for
documents that will be reproduced by using commercial printing methods.

XML Paper Specification (XPS) XPS is a fixed-layout electronic file format that preserves document formatting
and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the
format that you intended, and that data in the file cannot be easily changed.

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Install and use the Publish as PDF or XPS add-in from

Microsoft
To save or export a file to PDF or XPS, you must first install the Publish as PDF or XPS add-in for the 2007 Microsoft Office
system.

1. Go to the Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs and follow the instructions
on that page.

2. After you install the Publish as PDF or XPS add-in, you can export your file to PDF or XPS. Find links to more

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Enable support for other file formats, such as PDF and XPS Page 2 of 2

information about how to do this in the See Also section.

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Install a third-party solution

There may be other solutions available to save or export data from your Microsoft Office program into another format.

1. Visit Microsoft Office Marketplace and browse or search for an add-in.

2. After you obtain the add-in, follow the vendor's instructions on installing and using the add-in.

NOTE The third-party products discussed in this article are manufactured by vendors independent of Microsoft; Microsoft
makes no warranty, implied or otherwise, regarding the performance or reliability of these products.

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See Also

Publish as PDF or XPS

Save a file in PDF format
Save a file in XPS format

ms-help://MS.WINWORD.12.1033/WINWORD/content/HA10167527.htm 20/09/2018