IN! PRI ER Fi R SUPP} F AT IIT DHARWAD Pre-bid meeting in respect of tender for providing manpower support at LIT Dharwad was conducted at 1100 hrs on 09.09.2019 under the aegis of the procurement committee constituted to oversee the procurement process of the case. A total of 15 firms attended the meeting which has been mandated as an essential condition to participate in the tendering process. 2. The following committee members supervised the proceedings: - (a) Prof. S. V. Prabhu, Dean (AP) Chairman (b) Sh. T. Nagesha Rao, OSD (F & A) Member © |) Lt Cdr Anupam Joshi, AR (C & S) Member Sh. Anil Dhankhar, AR (MMD) Member (e) | aw it Appr (a) (b) (c) endix ‘A’): M/s Nirmal Jyot Facilities Pvt. Ltd. M/s Impressions Services Pvt. Ltd. M/s G A Digital Web World Pvt. Ltd. Sh. Sandeep Pareek , AR (F & A) Member The Following firms were represented (Attendance sheet is attached (a) M/s Shivanand M Nerti Sri Udyog Enterprises (e) M/s SSK Security (fy) M/s Pawan Security Services (g) (h) (i) M/s Conceptia Software Technologies Pvt. Ltd. M/s Rajdeep Enterprise M/s Vardhan Infrastructure G) M/s Aishwarya Facility Services (k) M/s Eco Protection Engineers Pvt. Ltd. oO M/s Global Tech Services (m) M/s Updater Services Pvt. Ltd. TO) (©) M/s Eagle Detective Force M/s Indian Security Force L tIpage es ofr a my cr apo4. At the outset, the representatives of the participating firms were welcomed and importance of providing manpower support at IIT Dharwad was elaborated. Thereafter, the tender document was thoroughly discussed with the representatives elaborating all tender terms ad_ seriatim, followed by interaction session and site visit, wherein, all the tender terms, user requirement, eligibility criteria, obligations and other points were deliberated and clarified. The following clarifications are hereby made by the Procurement Committee IIT Dharwad, in reply to the various queries raised by the participants: - Page no. | Bclouse Query raised by the iF ‘ion SL.No.| inthe bidders urem: mimi document | | Qualification, experience and brief Pg. no. 4-6 | Qualification, experience | scope of work (indicative) has been & Clause | 2d applicable wages of| modified and frozen at the respective (a) |no. 4-13 of |Teduired categories of | pages. Wages payable to. hired Scope of |Manpower should be] manpower will be governed as per Work. | Specifically mentioned in| serial 16 of scope of work and the tender document. elsewhere mentioned in the tender document. | ‘Gas bd Wages / wage band|Wages payable to hired manpower (b) | 21 of {Should be mentioned for will be governed as per serial 16 of Scope of | Teduired categories in the | scope of work and elsewhere work. | tender document. mentioned in the tender document. Hired manpower will be entitled for | : jon One day off for each completed Pg. no. 6 & Sree ae Provision | month of service over and above the Clause no. |feaye, maternity ¥ weekly off. Maternity / paternity (c) 15 of vaternit leave, leave on leave shall be admissible to the hired Scope of | Paternity leave, manpower as per extant regulation national holidays, etc.) ‘ 5 i aa ES on the subject and Institute Policy on : the matter, on suitable replacement of such manpower by the contractor. “lu 1714) 14, AR For) pach fea) 97 ey 21 Page Fees in eye SHV PrabhaIf an employee is on leave for more than a Pg. no. 4-8 | Week oF so, then: In case any hired manpower is on a leave (beyond entitlement as per tender terms), then: (a) Replacement shall be mandatory and tender terms prevail. & relevant | (2) haat are: ne (b) Replacement to be provided (a) | Clauses jeplncement? immediately and the contractors are under | (y) How to manage or|t®. Maintain an adequate pool of | scope of caaige tr | suitable hired manpower. work Feplacement in time? | (€) Yes, the substitute will also be (c) Will substitute be | interviewed to adjudge suitability. Interviewed or not? | However, all such matters will be dealt with on a case-to-case basis. If an employee is on ee 20 Jieave for 3-4 days and (©) | appendix | Substitute is not provided, | The tender conditions shall prevail. per’ |then payment will be deducted or not. Pg. no. 7 & All such replacements will be Seeker t a ee | assessed (including through ) 16 of | mployee will "be | interview) by the competent authority Scope of | eye: or fut at IIT Dharwad for their suitability work = prior deployment. Practical difficulty in Pg. no. 8 & | laying down of manpower Clause no. | During summer —_ and | The clause is being removed from the | (9) 31 of | winter breaks ~~ when | tender document. The document is | Scope of | certain categories of | suitably modified, work employees may not be _| required by the institute. Pg. no. 10 & Clause | Relaxation in requirement (h) | no. 37-h of | of Local office in Hubali - | The tender conditions shall prevail. Scope of | Dharwad. work | lap, Malt ia Ar(evy) AR CPoR) 3[Page pb SV -FrodohuClause no. | salary during such leave. the hired manpower as per extant Yes, the wages shall be admissible to regulation of Govt. of India on the subject vis-a-vis Institute Policy on| the matter. There is no minimum reasonable rate specified for this tender, however, quotes which appear prima facie unreasonable will be rejected. (Please refer footnote (i) to (iv) of price-bid format at Appendix E of the tender document) [ Since Paternity/Maternity Pg. no. 6 &| leave is admissible, with | (i) 15 of | Whether wages as Scope of | applicable will be work |admissible to _— the substitute. @ - Benchmark rates for participation in this tender. rdw ype Sh. Bandeek SL alt Lt Cet Anupat Lp ya) AR (F&A) AR (MMD) se Sh. T.’Nagesha Rao OSD (F&A) AR (C&$) SM Rely Prof. S. V. Prabhu Dean (AP) 4[Page SN Prabhy