Professional Documents
Culture Documents
management plan
APPROVAL
Acknowledgement: Safety risks have been identified for the listed camp / excursion with controls implemented to effectively
manage risks to the health and safety of participating employees, volunteers, children, and young people.
Requirements in this document must not be altered and it must be available at the site for parent inspection requests.
Monitoring of CFS bushfire alerts and special consideration for camps in bushfire prone areas. Cancel the
camp/excursion if the destination is in a bushfire prone area during an extreme fire danger warning, a
total fire ban or if there is a bushfire.
Ensure appropriate communication devices with adequate service coverage are available.
For activities without a prescribed ratio, or the risk assessment does not indicate a higher ratio is
required, the minimum supervision ratios are in place:
o 1:6 for preschools to year 2
o 1:10 for years 3-7
o 1:15 for years 8-12.
Ensure there is adequate supply of water and food, sun protection and appropriate clothing for weather
conditions.
List of children and adults attending the camp/excursion and contact information for each person.
Children and young people follow the school behaviour code.
Supervisory staff team members follow the Code of Ethics for the South Australian Public Sector.
Supervisory volunteer team members follow the Expected Behaviours for Volunteers, outlined in the
Volunteer Agreement.
Conduct and behaviour
All supervisors, including parents, volunteers and instructors must hold a child related screening
clearance in accordance with the Screening and suitability (child safety) policy.
Volunteers have met screening and suitability requirements, completed an induction, are aware of
protective practice guidelines.
All participants are briefed on any identified conditions of the children/young people, the emergency
and contingency plans, any relevant specialized or technical skills of supervisory team members, their
roles and responsibilities and any relevant hazards.
Children and young people are accounted for at regular intervals; with a head count occurring each time
children/young people board and disembark transport; and enter and leave the location, checked
against the attendance record.
Alcohol or drugs must not be consumed; and supervisors must not smoke within 10 meters of the camp
perimeter or in view of children/young people.
For camps and adventure activities 1 person is trained in ‘HLTAID004 – emergency first aid’ in education
and care settings for every 25 people.
Where it may take greater than 2 hours for medical assistance or a medical retrieval to arrive, at least 1
first aider must be trained in ‘HLTAID005 –first aid in remote situations’.
For excursions, consider the risks of the location or activity being undertaken; and any pre-existing
medical conditions of the participants. Ensure that you have one of the following:
o a designated first aider in the group
o a teacher trained in first aid (to a minimum ‘HLTAID002 – basic life support’)
o a first aider available at the location
o access to local area GP/medical facilities
First aid
The bus company has a contingency plan in the event of mechanical failures.
Private motor vehicles are used as a last resort with a written agreement signed prior to the event (use
the agreement in the guideline for parents and use ED008 for employees).
Driver’s licences are unrestricted and valid; “L” plate drivers are not to transport children or young
people.
Complete a long distance travel plan if an employee is driving greater than 300kms in a rural location.
Insect bites / stings (excluding known allergies) Students to stay on paths while walking through D – Unlikely 1-2 Low
** See individual student medication conditions the trail. E - Rare 3-5 Medium - High
for allergic reactions Teachers to inform students prior to excursion
commencing to not touch insects, animals etc.
Supervising adults to be vigilant of student
behaviour and to remind students if insects,
animals are present to not touch.
Cold/rainy weather Students to wear jumpers and bring jackets if C – Possible 1 Low
required. To be included in permission note to
parents. Teachers to remind students the day
before of what they need to bring.
Stormy weather / thunder & lightning The excursion will need to be cancelled or Not applicable as excursion will be cancelled or
postponed if the weather forecast predicts storms postponed if the risk applies
with thunder and lightning.
Check weather forecast.
Sports, adventure, camps and excursions risk assessment for additional hazards
Step 3: Assess the risk of the identified hazard assuming all controls are in place
Consequences (skew)
WHS Risk Assessment 1 - Insignificant 2 - Minor 3 - Moderate 4 - Major 5 - Catastrophic
Matrix None required. Local first aid Medical or dental Serious injury. Death, permanent
Debriefing. provision treatment. Hospital in-patient disabling injury
Personal support. Hospital outpatient.
Certain to occur
A
at some stage Medium High High Extreme Extreme
Possible could
C
reasonably occur Low Medium Medium High Extreme
Step 4: Review the risk descriptors for direction on suitability of the activity and appropriateness of the controls
Do not undertake the activity
Consult with the site leader on the need to undertake this task.
Extreme
Contact the Work Health and Safety team on education.whs@sa.gov.au or on 8226 1440 for
additional control guidance.
Student medication
Note distance from help and method for obtaining it: Contact leader accompanying excursion by phone
List any additional contingencies (ie in the event a person becomes lost):
Contact leader accompanying excursion for concerns such as behaviour or student becoming lost.
If a student becomes lost, the leader is to notify all groups so any additional supervising adults above the ratio can assist. Leader
is to follow emergency management plan if the student cannot be located within a reasonable time.
Call-in procedure
The following process must occur when the camp or excursion is in a remote or isolated location.
1. The teacher-in-charge or delegate must contact a designated person at the site to inform them they
have safely arrived; and call prior to leaving the camp or excursion location with an estimated time of
arrival back at the site.
2. The teacher-in-charge must provide a time that the check-in will occur.
3. If the check-in does not occur after 20 minutes of the agreed time, the site designated person must
phone the teacher-in-charge or an alternative contact.
4. Once 2 unsuccessful attempts have been made to contact the teacher-in-charge or alternative
contact within 30 minutes the designated person at the site must inform the site leader and call 000
for police assistance.
Note: Obtain your site map through Google Maps by searching for your destination; press “Alt + PrtScn” buttons on your
keyboard (this will copy the map to your clipboard); click the sample map above and press “Ctrl + V” to insert your new map.
Use the “text Box” function to identify key points such as “Emergency Assembly Points” and “Activity area” etc.