Date

To: Name of Employee

Position
LOB or Department Name

Subject: Notice to Explain

Dear ​Mr./Ms. (Last Name of Employee​):

Please submit your written explanation to the DISCIPLINARY MATTER/S being charged against you
described or narrated below within FIVE (5) DAYS from the date that this Notice was served to you.

DISCIPLINARY MATTER/S:

State the policy/ies, rule/s, or guideline/s violated:

{Identify the name/s of the offense/s as it is stated in our APAC Handbook and/or Manila COE Table of
Offenses.}

Give a brief but complete description of the offense:

{Identify when and where was/were the offense/s committed, who is/are being charged, who are the
witnesses (if any), how was/were the offense/s committed, attach all evidences (if any) to support the
charges brought forward}

How did the offense adversely affect the company:

{Briefly describe to directly or indirectly justify why employee should be disciplined or terminated, if
charge/s is/are founded}

Failure on your part to give a written explanation and be present in any stage of the investigation shall be
considered a waiver of your right and management shall proceed in the bases of the facts gleaned from
the information, including documents and witnesses' testimonies, we have at hand. It will be to your best
interest then if you will fully cooperate with the investigation process. Otherwise, you cannot later on,
complain of lack of due process.

We also would like to remind you that in accordance with applicable law, Uber prohibits retaliation against
any employee who opposes unlawful harassment or discrimination. Any report of retaliation will be
thoroughly investigated. If a complaint of retaliation is substantiated, appropriate disciplinary action, up to,
and including summary dismissal, will be taken.

We appreciate your full cooperation during this time.

 
 

Sincerely,

Name of Supervisor
Position
LOB

ACKNOWLEDGEMENT RECEIPT OF NOTICE:

___________________________________________
Signature over Printed Name

___________________________________________
Date and Time

WITNESS TO THE SERVICE OF NOTICE:

___________________________________________
Signature over Printed Name

___________________________________________
Date and Time