What is Project Management?

Project management is the application of processes, methods, skills, knowledge

and experience to achieve specific project objectives according to the project
acceptance criteria within agreed parameters. Project management has final
deliverables that are constrained to a finite timescale and budget.
What are Project Management Teams?
When referring to a group of individuals as the project management team, it is
helpful to take a step back and do a more careful review of what exactly the term project
management team refers to. And more specifically, of course, who the term project
management team refers to. Breaking it down more carefully, you will see that the term
project management team is comprised of the individual and unique members of the
project team who find themselves to be directly involved in any or all project
management related activities. ON some projects that exist on a smaller scope, it is
possible that the project management team may actually not be a distinct and separate
unit from the project team but rather may include all project team members of virtually
all project team members. Typically the project management team is broken down into
some sort of a hierarchal format and that structure is typically headed up by a project
management team leader, a term which is often used interchangeably with project
manager.
Give a scenario of a project management setting.
 The project manager completed the design specifications process for a
new application and received approval from the client to begin development on
the project. During the first stages of the development the project manager
discovers that some elements of the design are not compatible with the existing
infrastructure and must discontinue development until she can review the design
issues with the customer.
The project manager has attempted to contact the customer numerous times but
has been unsuccessful in scheduling a meeting. The customer has multiple other
projects in progress and travels to other sites frequently. To make matters worse,
he does not return phone calls until late in the evening.
His last message to the project manager stated that she should be able to figure
out a solution because that is what he is paying her for and he doesn’t have time
for these “trivial matters”. The project manager has a penalty clause in her
contract that provides for a substantial penalty for missed milestones. What
actions can be taken to manage this situation?
Why is ICT essential to Project Management?
The main purpose of ICT in project planning and management means
implementation of ICT equipments and tools in planning and management processes as
a media and methodology. The purpose of ICT tools in project management and
planning is generally to familiarise with the use and workings of computers, and related
ICT tools.
How does Online Collaborative Tools help in Project Management?
Managing one project can be simple, but how can you avoid getting lost among dozens
or hundreds of projects without a helpful online collaboration tool?
Project management includes four main functions: planning, organizing, leading, and
controlling. At the first stage, planning, the project manager creates a detailed plan
based on the company’s goal and thorough research. Collaboration software helps to
schedule all the project planning stages and share ideas among all team members. It
also helps the team to make informed decisions by putting all project details in one
place.
Organizing is about setting up a project’s software development team structure. When
managers need to find the right specialist for some task, they can search employee
profiles within collaboration software where core skills are listed.
Leading refers to managing the project and motivating employees to be more
productive. With collaboration software, coordinating project activities across different
team members and teams is much easier. All information is available on the same
page, all documents can be shared, and deadlines can be set conveniently so that the
management process is error-free. To achieve long-term success, controlling the
project’s progress is essential. Collaboration software plays a big role in monitoring
project stages and helps to see that tasks are done on time.
Give three tool example and a brief statement on how they are essential on
project management teams.
a. Nutcache- is a cloud-based collaborative project management system
that comes with integrated invoicing and time tracking applications.
Designed to help businesses of all sizes work smarter, it largely appeals to
companies striving to better plan, organize and track the work of their
teams, helping them from ideation to completion and beyond.
b. Redbooth-, previously known as Teambox, is one the best online project
collaboration tools used by thousands of project managers, teams,
contractors and freelancers. In fact, it is a pioneer system that combined
social collaboration tools with web-based project management. The
mission of Redbooth is to transform “company-wide collaboration,” making
it easier to get things done.
c. Basecamp- One of the most popular choices for entrepreneurs, small
businesses, groups and freelancers, Basecamp helps you collaborate with
different people to achieve a common goal, namely finishing a project.
This online project management tool is focused on making communication
between the team members and associates easy so that they can discuss
issues openly, share ideas and brainstorm to deliver projects successfully.