Philippine International Trading Corporation dt The Office of the President PITC see purtiret Dave M. Almarinez President and CEO. PHIL, INT'L, TRADING CORP. Ref. No.: TOP/L/17-07-338 14 July 2017 MS. CORAZON D. TENORIO. Audit Team Leader COMMISSION ON AUDIT Office of the Auditor ‘Subject AGENCY ACTION PLAN AND STATUS OF IMPLEMENTATION Dear Ms. Tenorio, In compliance with Commission on Audit's (COA) requirement per letter dated May 18, 2017, we are pleased to. submit our Agency Action Plan and Status of Implementation on COA's Comments and Observations included in ¥2016 Annual Audit Report. Thank you. Very truly yours, DAVE™. INEZ \ President & Chief Senfie one SIF NDC Building, 16 Tordesillas Street, Salcedo Village, Makati City, 1227 Philippines, Phone: +632 818 9801 Direct Line: +632 892 0425 Fox: +632 892 0782 Email pite@pite.gov.ph Website: www pitegovphPHILIPPINE INTERNATIONAL TRADING CORPORATION AGENCY ACTION PLAN a nd PHIL. INT'L, TRADING CORP. STATUS OF IMPLEMENTATION Audit Observations and Recommendations ees For Calendar year 2016 E OF THE ‘AUDITOR, COA As of July 14, 2017 fae Ie ‘Agency Action Plan Reason for | Person/ Target Status of | Partial/Delay/ Action ‘Audit Observations ‘Audit Recommendation eee co Implementation | implement Non- Taken/Action to fon Plan Respenible Date ation | Implementation | betaken | Po From | To tf Applicable Deficiencies in the handling and | We recommend that Management ‘AllGash_ | Feb, [present | Ongoing maintenance of petty cash Fund, which is | Management: commented that they | Disbursing | 2017 implemen- not in consonance with the provisions of will ensure that the | Officer / tation COA Circular 97-002 dated February 10,| 1. Require Petty Cash | Petty Cash custodians | Accounting 1997, thus, may expose PITC to Custodians to comply with | will comply with the | Dept unnecessary risk on misuse of funds. the proper handling of the | proper handling and fund, preperation of PCVs | maintenance of the 4.41 Regular cash examination on two| and maintenance of the | fund, The following ‘Accountable Officers (As) showed | —cashbook, such that courses of action have deficiencies, as follows: been taken to remedy a. Entriesin the cashbook | the deficiencies noted: ‘@. Cashbooks were not properly tally with the actual maintained amount of receipts and | 1. The custodians as| AllCash | Feb. | present | On-going disbursements; well as the Financial | Disbursing | 2017 implemen- a1. Cashbook of one Accountable Analyst assigned to | Officer / tation officer did not show ending| b. PCVs for expenses| the group were | Accounting balances of each page to be submitted for| advised to submit to | Dept. carried forward as. beginning replenishment the Accounting balances of the succeeding page pertained fo actual} Department the Petty thus, the correct balance of ‘amounis disbursed, cash for liquidation of accountability ata given date could cash advanoe by the not be determined. Moreover, the | c Ending balances of | employee for | balances at the end of the month each page are carried | _review/checking were not cerified by the AO, forward to ensuing| before recording in contrary to the procedures in the pages; and their cash book and maintenance of cash book under replenishment of the COA Circular 7-002 which state | , Summary of exoonses | fund. that "6.3, The AO shall reconcile is properly prepared, the book balance with the cash on signed by the petty | 2. One AO has already | E Bernardo/ done hand deily. She shall foot and close cash custodien “and |" reduced his fund to | CBWD 20,000.00 __and |‘Agency Action Plan Reason for Person/ Target Status of | Partial/Delay/ ‘Action Ref Audit Observations Audit Recommendation ‘Action Pl Dey Implementation | Implement Non- Taken/Action to fon Plan Respenibte Date ation | Implementation | __be taken _ spot From | To If Applicable the books af the end of each Teviewed by concemed | retumed the | ‘month supervisors. 10,000.00 per OR#2136 dated 2 Cash receipts for replenishments | 2. Require the AOs to submit January 25, 2017. and expenses were not properly the PCVs to Accounting recorded in his cashbook per Department for While another AO | V Villanueva | May | present | done Fund was reduced ‘supporting documents such as review/checking prior to has retain her fund 2017 to P16,750 and checks and PCVs payment pursuant to| as it was established excess fund -@ Memorandum No. for the — following returned ver a3 The Summary of Expenses TOP/M/2011-05-260 dated expenses: (a) out-of- | OR#2317 and supporting the replenishmentis | May 13, 2011; pocket expenses of 2328 dated ‘was not signed by the petty cash TWG members/GAG 05/08/17 and: custodian nor reviewed by Account Officers in Os/1247 ‘supervisors. Thus, accountability | 3. Consider the reduction of connectionwith post- Tespectively. for the report could not be PCF of the AOs to avoid qualification of established. excessive cash on hand. bidders; (b) out-of- Prepare an estimated pocket expenses of | a4 Another Accountable Officer did not. Monthly expenses to ‘the QAIT/GAG maintain a cashbook but recorded | determine an adequate | Account Officers. in his: cash receipts and amount of Petty Cash connection with disbursements in an Excel file. A| granted to AOs; delivery _ inspection printed copy of his transactions work; (c) notarial was submitted to the audit team. | 4. Comply with COA Circular | services and (d) Although the ending cash balances 97-002 and replenish petty other emergency were correct, we noted that the AO_ cash fund: when procurement of | does not print @ copy of it every| disbursements reach at| goods. andlor month, thus, the balances per| least 75% or as need| services (eg month’ were not footed and| arises; photocopying of certified as required under the large format abave stated provision. 5.Revisit the provisions of documents for Executive Order No. 298 on} distibution to. b. Petty cash vouchers were processed in| travel rates and apply the | bidders). the absence of raview by the| correct rates on per diems Accounting Department contrary to the and = other ~—_— incidental A new —policy/ | All PITC Feb., | present | On-going A Memorandum requirement of Memorandum No.| expenses; and guideline was done | officers & 2017 implemen- from the Office of TOP/M-2011-05-260 dated May 13, for proper use filling- | staff tation the President 2011 or the “Revised Guidelines and | 6. Require submission of | up of! dated Jan. 31, Procedures on Cash Advances thru original official receipts and Reimbursement 2017 were issued Petty Cash Fund’, Paragraph 2.2. of | other necessary supporting | Expense Receipt | ‘oall concemed for the said Memorandum which requires documents before (RER) for locai travel ‘the claim of travel that “approved PCV with complete | expenses are paid, and new allowance and_______Ageney Action Plan Reason for Target Status of | Partial/Delay/ Action ‘Audit Observations ‘Audit Recommendation AdtonPtan | Dont son! | implementation | Implement Non- Taken/Action to Responsible Date ation | Implementation | ke taken From | To zlf Applicable ‘documents shail be submitted 10 ‘computation of travel ‘guidelines for ‘Accounting Department for allowance in i proper use of review/checking...” conformity with EO | Reimbursement No. 208, expense Receipt bt The review process by Accounting | (RER) Department aims to determine | whether the amount of PCV is ‘correct, expenditure is within the budget, supported with necessary documents or conforms with laws and accounting rules. and regulations. 2 Audit, however, revealed that PCVs supposedly the petty cash disbursements recorded in the cash book were not submitted to the accounting department for review/checking. Had review been ‘conducted the dficiencies discussed in the _ preceding paragraph a2 may have been avoided. The concerned AO may have immediately reimbursed the excess amount of P214.55 and the returned fund reduced to P384,00 i only instead of 1,344.00 . Verification and analysis of the PCF for the period December 16, 2015 to November 16, 2016 revealed that PCF ‘were replenished when expenses were only 6.37% to 64% of the total cash advance, which is not consistent with Section 4.3.1 of COA Circular No. 97- { 002 which states that "The cash | advance shall be sufficient for the recurring expenses of the agency for ‘one month. The AO may request replenishment of the cash advance } the dis reach at‘Agency Action Plan Reason for : Person/ Target Statusof | Partial/Delay/ Action ‘Audit Observations ‘Audit Recommendation Action Plan Dept, | Implementation | Implement Non- Taken/Action to | Responsible Date ation | Implementation | __ be taken From | To »|fApplicable 7S%._or as the need requires, by ‘submitting a replenishment voucher with all supporting documents duly summarized in a report of disbursements." 1. Review and verification of the documents supporting _ the replenishment of Petty Cash Fund (PCF) showed the following, d1 Some Reimbursement Expenses receipt (RER) for payment of taxi fare did not indicate the name, signature and plate number of the vehicleftax’ thus casting doubts on the validity of the amount reimbursed, Motoroycie fares, on the other hand, were not supported by RER for the reimbursement of | transportation allowance. 4.2 Parking fee was included in the claim for the cost of meais. Subject fee is already part of the incidental ‘expenses included in the claim of per diems. d3 Non-submission of estimated expenses resulted in several requests for cash advance (RCA) that were excessive, mostly 50% and more than actual expenses. dé Itinerary of Travel shows that the claim for per diems and incidental expenses were not in conformity with the rules and regulations of £0298 on Travel Law.‘Agency Action Plan Reason for . Person/ Target Status of | Partial/Delay/ Action Ref ‘Audit Observations ‘Audit Recommendation Action Pl Soet, —_| tmplementation | implement Non- Taken/Action to fon Plan Respencible Date ation | implementation | __be taken sponsible | From |__ To If Applicable 5 There are some disbursements with photocopy of an OR is attached not the original 2 | The Fleet Card Program which 1s a credit | We Teconmend’ that }7- Management opined | CARRAG= [Wan | bea | Ongarng On March) card system of Petron enrolled by PITG for | Management that the basis for the | ASD 2017 | 2017 | communice 2017, ASD has its vehicles was not supported by a 3.5% handling fee is, tion w/ drafted 3 Memorandum of Agreement (MOA), thus | 1. Execute a contract or| covered by Section Memorandum of the 3.8% percent handling fees on| Memorandum of | 20 of the Fleet Card Petron Agreement for purchases charged by Petron totaling| Agreement between the | Application Form Corp. signature of Petron P16,485.66 for CY2016 have no legal basis| | PITC and Petron to| which states: but they refused to while the inclusion of two defective | safeguard their interest; sign. vehicles entailed unnecessary annual fees | __and “The provisions of P300 per vehicle. 1. PITC uses the Fleet Card Program, a credit card system of Petron which enables fleet vehicies of an agency or Corporate entity to transact business anytime, Evaluation of documents. submitted showed that the MOA relative to PITC applied for the fleet card program in September of 2010 and since then the ‘company has continued to avail of the services of Petron 2, Review of payments made for the fleet card showed that a 35% of total Purchases were charged by Potron as handling fees. This is in addition to the 3% imposed for late payments, 3, The propriety of said additional charges, however, could not be ascertained due to the absence of the MOA relative to the Fleet Card Program. The audit team was informed that there was no MOA executed 2, Management further stipulated in this Agreement, as well a8 those provisions included in other materials such as Transaction — Slips, Welcome Letters, Welcome Kits and other related document are made integral part of this Agreement and they can be refered to whenever necessary.” averred that since a Statement of Account are ‘considered a ‘related document’, this, served as the basis iste payment a | ‘On June 19, 2017 ASD requested for a meeting with Petron but no official reply from them as of this period. PIC is ov starting to look for a new service provider for Fleet Card Services._____ Agency Action Plan Reason for Person/ Target Statusof | Partial/Delay/ Action Ref Audit Observations ‘Audit Recommendation etion Pl | oe Implementation | Implement Non- Teken/Action to ea Responsible Date ation | implementation | be taken From | To If Applicable Between PITC and Petron. Only @ the handling photocopy of the application form for the charges. rogram together with a cash bond Nonetheless, to be agreement was furnished this Office more clear and Revew of the application form showed specific, we are now thatonly the 3% late payment charge was coordinating with provided for in the terms and conditions. Petron that the 3.5% handing fee be 4, We have aiso noted that two defective covered by a vehicles with plate number THZ926 Memorandum of, (Nissan Pick UP) and SEU 518 (Toyota Agreement. Lite Ace) were still included in the fleet card system per Vehicle Fleet Card report Although there is an submitted by PITC, additional 3% penalty for fate 5. Considering that the renewal of the flest payments, all cardis on a per vehicle basis, the inclusion payments| made by of dafective ones which were no longer PITC to Petron did used In operations, entails unnecessary not include 3% costs inasmuch as'these fleet cards are penalty for fate renewed every year at an annual fee of payment since we 300 per vehicle. make sure that we ay on or before the | ©. It maybe noteworthy to mention that as due date, except for proved for in the terms and conditions of one incident last the Petron fleet Card Program, a minimum June 2018 where (of 10 vehicles have to be registered in the PITC incurred Php fleet system to avail ofthe program. Thus, 432. late payment if the two defective vehicles will not be penalty, which was included by the PITC, the present number personally of vehicles will not meet this requirement. shouldered by Mr. } Marcelo Reserva, Jr. 2.Effect the cancellation of |3. As regards the two the defective vehicles and| defective vehicles | LAHRAD- The Petron revisit the terms and | are stil included in | ASD ‘Account Officer conditions of thefleetcard. | PITC’s Fleet Card assigned to PITC | enrollees, verbally advised us Management pointed that the two (2) cout that the Php 300 vehicles, THZ 925 card fee is on a per | . & SEP 518, will no‘Agency Action Plan Reason for . Persoey Target Status of | Partial/Delay/ ‘Action Ref ‘Audit Observations ‘Audit Recommendation es Dept, | implementation | Implement ‘Non Taken/Action to ‘on Plan Responsible Date ation | Imptementation | _be taken . spon: From|__To _ lf Applicable ‘annum basis and tis Toriger be included theirintention to have con ‘the billing for said vehicles Fleet Card feos repaired! this September rehabilitated so. it 2017, ‘could be used once again. However, they are encountering difficulties in obtaining PhIGEPS- registered motor shops. | Representations have been made with Patron to request the waiving of the card j fees for these two vehicles while they ‘are not in use. 3. | Control weaknesses in the use of vehicles | We recommend that} Management replied | LAHRAD- ‘April, | Present | done The” Management and issuance of fuel Is contrary to the | Management that their ASD will | ASD 2017 issued a Manual on Audit for Fuel Consumption of revise the existing Memorandum Government Motor Vehicles prescribed |1. Use sequentially | Vehicle Trip Ticket dated 24 7 ail under COA Circular No, 7-81 as amended | numbered trip tickets and | Form and will come Up | 2017 tore by COA Circular No. 92-61A and COA| require the approval of the | with a Policy Guideline implementation of Circular No. 2018-007 prescribing the use of Government Accounting Manual, thus, exposing PITC to unnecessary tisk or losses for misuse of vehicles and fuel ‘consumption. 1. Driver's trip tickets were not serially numbered and approved by the head, ‘of the agency or duly authorized representative, Only the Maintenance ‘Supervisor signs on the "Noted by” Portion of the tickets. This is contrary to the Manual on Audit for Fuel Consumption of Government Motor head of the agency or duly authorized representative for every use of vehicles; for dissemination to all concerned. New Drivers Trip Ticket.‘Agency Action Plan Person/ ‘Target Status of Action ‘Audit Observations ‘Audit Recommendation heoarie Implementation | Implement Taken/Action to jon Plan Resse Date ation | implementation | be taken esponsible [From | To _ If Applicable Vehicles, as prescribed under COA |2. Issue ‘Property | For TJM 255 which Is} LAHRAD- | April, | Present | done ‘Memorandum Circular No. 77-61 daled Sept. 06,| Acknowledgement deployed tothe Exports] ASD & | 2017 | i 1977 and amended by COA Circular Receipts to concemed | Trading Group, we| EXPORTS | No. 92-61A dated April 2, 1992, which employea/s accountable | have already prepared ‘GROUP states that: for company vehicles; and | the necessary Memorandum of “FORMS, RECORDS AND REPORTS: ‘Submit a monthly report of | Receipt and once 2X... fuel consumption of motor | signed and once | transportation to the | signed, the same shall 1. Driver's Trip Ticket (Appendix A) auditor which — shows | be furnished COA. | among others, the For the purpose of controlling the different types of motor | As for SFY 447, said use of goverment vehicle, before | vehicles utilized by the | vehicle is covered by a any tnp is undertaken, authority agency during the month, | MOA by and between ‘shall first be secured from the total distance travelled, | DTI and PITC. It is Head of Agency or duly authorized total fuel used and the | clearly stated in the representative authorized to normal fuel consumption | MOA. thet the vehicle | approve Driver's Trip Tickets. The of each vehicle. will be assigned for the tickets which should be serially use of its President and numbered... 00x" CEO. As such, the MOA is more binding than the 2. Property Acknowledgement Receipts MR as it is a legal were not issued to accountable instrument which is Officials for vehicles with plate nos. notarized. Said vehicle TJM-255 (Lite Ace) and SFY-447 has now been turned (Toyota Altis). These vehicles are over to DTI last 20 included in the fleet card system and February 2017, are currently being used by PITC employees. COA Circular No. 2015- 007 dated Oct 22, 2018 prescribing the use of Government Accounting As to the Fuel! LAHRAD- | Jan. | Present | On-going The Admin Manual effective January 1, 2016, Consumption Report, ASD 2017 implemen- Services Dept. provides: PITC's Monthly Report tation ‘submitted the on Fuel Consumption Monthly Report on “Chapter 10: Property, Plant and are submitted to the Fuel Consumption Equipment xxx... ‘concemed Group VPs starting Jan. 2017. where the vehicles are Section 21. issue of PPE assigned. Nonetheless, COA shall be provided Based on approved RIS, the Supply with the said report for and/or Property Custodian shall _ _doubtful. 1. Acash advance amounting to P11, 600.00 was issued on Dec. 16, 2016 for PITC’s ‘Seminar Workshop/Year-end Performance ‘Assessment authorized by the Dept. of Trade & Industry per its Memorandum Order No. 16-3369 which states, among ‘others, that: “0% Expenses in connection herewith, not to ‘exceed One Thousand Two Hundred Pesos _(P1,200.00) per employee, is supported with official receipts/invoices andior other necessary documents to support actual expenses incurred related to the ‘workshop. to be given to ‘employees, Inasmuch as this has been granted yearly without the requirement for receipts in the past, PITC was not aware that receipts were required. Management further explained. that actual year-end assessment/seminar- workshop were conducted at the offcie/group_level_and KH ‘Agency Action Plan Reason for Person Target Status of | Partial/Delay/ Action Ref ‘Audit Observations ‘Audit Recommendation ‘ction Plan Implementation | Implement Non- Taken/Action to en peer Date ation | implementation| be taken _ esponsible From | To if Applicable . prepare the Property the month of January ' Acknowledgement receipt (PAR) 2017 and thereafter. (Appendix 71) to support the issue of i property to end-user..." 3. Monthly Report of Fuel Consumption ‘was not submitted as required under COA Circular 77-61: 5.1 "D. FORMS, RECORDS AND REPORTS xx... 7. Report of Fue! Consumption (Appendix G) ‘Monthly, a report of fuel consumption shell > prepared and submitted by the Agency personnel concerned to the Auditor for verification purposes...10%" ‘@ | Expenses for the liquidation of cash | We recommend that | Management CGS} Dec, For advance amounting to P111,600.00 were | Management ensure that | commented that they| GROUP- | 2017 compliance ‘not supported by official receipts and other | liquidation of cash advances | assumed that. the | LAHRAD- related documents contrary to COA|for the —_sominar- | P1,200.00 indicated on | HRMD AND Circular 2012-001 dated June 14, 2012, | workshopiyeer-end the Memorandum from | ACCTNG. | thus, the validity of the expenses is | performance assessment is | DTI was an allowance | DEPT. |‘Agency Action Plan Reason for person) | .__ Target Status of | Partial/Detay/ Action Ref ‘Audit Observations ‘Audit Recommendation patoe ran bial Implementation | Implement Non- Taken/Action to Respenaible Date ation | Implementation be taken ponsible From | To tf Applicable Tkewise authorized chargeable against the iot on an organizational appropriation of each respective agency, level subject to the usual accounting end ‘auditing rules and regulations. Nevertheless, { management’ gave 2. In our review, however, of the liquidation assurance that they will voucher relative to said cash advanca correct said practice for ‘amounting to P110,400, we noted that it the next year-end was supported only by a list of employees ‘workshopiseminar. with their signature beside the corresponding amount pf P1,200. No recaiptinvoices andior other documents to substantiate actual expenses incurred for said workshop were attached thereto. 3. The aforementioned liquidation is not in accordance with COA Circular 2012-001 dated June 14, 2012 which prescribes guidelines and documentary requirements ‘for common government transactions, 5 | The validity of expenses for} We recommend that | Management TAHRAD- | Feb, | Present | done The Office of the Representation and Management: commented that] HRMD | 2017 President issued Allowance (RATA) employees who an Offica C x designated as 4. Comply with the | exceeded the maximum dated 23 few, ‘amounting to P2.228 million in CY 2016 Is | requirement of the CSC on | stewardship of one (1) | 2017 forthe doubtful, due to the absence of Office | the yearly issuance of | year have performed Designation of all Orders designating the same, contrary to| Office Order on the | the actual and full-time Officer-in-Cherge Civil Service Commission (CSC) | designation of _OICs, | duties and until Feb., 2018 Memorandum Circular No. 06, s. 2005. otherwise, the payment of | responsibilities as } 1. CSC Memorandum Circular No. 06 s. 2005, positions with or without incumbents designations shall bs made only for a maximum of one year, as quoted below: “C. For positions with incumbents who temporarily cannot perform the duties of the position (vacation or sick leave, study RATA may not be allowed; and 2. Refrain from paying RATA to OICs unless there is @ valid Office Order designating the same. Officer-in-Charge of the position entitled — to | RATA Awaiting finalization and approval ofits Rationalizaton Pian, ‘Management deemed it necessary for the OICs to continue their tasks to ensure continuity of‘Agency Action Plan Reason for person Target Status of | Partial/Delay/ Action ‘Audit Observations ‘Audit Recommendation action P i Implementation | implement Non- Taken/Action to jon Plan Resmancibte Date ation | implementation | be taken _ P From | To 2M Applicable leave, scholarship, maternity leave, its business operations. special assignments), the designations While there was no should be synchronized with the absence actual issuance of | of the incumbent provided that in no case Office Order annually shall a designation exceed one (1) year. designating the OICs, Management exercised . For positions without incumbents, @ prudence by ensuring designation may be made only for a Forfornad sndcorane ‘maximum of one (1) year: ee anes 2. In addition, it has been provided that eri clniee Resa designees cannot be granted the salaries fot revsive the salaries (of the positions they are being designated of the positions they to, except allowances that 90 with wore designated a5 performance of the functions such as Olcs. RATA. However, in compliance 3. Review of payment of RATA for withthe above- designated OICs revealed that several mentioned csc | employees designated as OIC have not Circular, Management been issued another Office Order after the will commence the issuance oftheir original designation. The yoarly issuance of ‘Audit Team verbally requested for the Officer Order on the latest office orders issued to said Sesignation of OCs. employees, but was informed that there ‘were no other Office Orders issued since their original designation hes not been revoked. The PITC GAD budget was still below the | We recommend that | Meet wih PITC GAD | HRandGAD | July | Dec, | On-going, More active required five per cent of its corporate | Management: Focal Point System | Focal Point 2017 | GFPSto cooperation / operating budget, contrary tothe (Gres) to discuss a Person prepare alfiance with OT! es partment systematic set GAD Focal Point Saat ana onegement Netonal | Prepare the GAD Plan and | Sograms, J ects | actin for System. (GFPS) Economic Development Authority —| Budget to support the | projects tacking 2017 and PCW and Philippine Commiseion on Women (OBM.| genderissues Inthe agency | gender issues and participate in their NEDA-PCW) Joint Circular No. 2012-01. ‘and identity GAD related | strategies and activities GAD-Tolated activities embedded in the | With monitoring and‘Agency Action Plan Reason for : Ref ‘Audit Observations Audit Recommendation Person! | mpementation | implement | None | Taken/ach Action Pan Soa! | implemen implement n- faken/Action to osreb Date ation | Implementation | be taken _ From| To Mf Applicable 7. Joint Circular No. 2012-07 issued by the | regular ‘evaluation — indicators | Waning proorame DBM, NEDA, and Philippine Commission on | operations/activities which | that would serve as an and workshops. Women (formerly the National Commission | may be considered | nstument to ensure ceortinato win a wit on the Role of Filipino Women) provides for the preparation and submission of annual GAD Plans and annual. = GAD ‘Accomplishment Reports. 2. Among the guidelines set in subject circular is that the GAD Plan shall be integrated in the regular activites of the agency, with at least five per cent of its budget. For this purpose, activities currently undertaken by the Agency that relate to GAD or those that contribute to poverty alleviation, economic empowerment especially of marginalized women, protection, promotion and fulfilment of wornen’s human rights, and practice of Gender-responsive governance are. considered sufficient compliance with said requirement. Utilization of the GAD budget shall be evaluated based on the GAD Performance indicators identified by the agency. 2, However, PITC has not identified GAD related activities embedded in their regular ‘operations/activities which may be considered sufficient complianos with said requirement, and may therefore form part of the required five per cent of its Corporate Operating Budget for CY 2016. 4, For CY 2016, PITC set a budget of P1.345 million for GAD activities which is lower than. the previous years GAD Budget and remained way below the required five per ccent of the corporate operating budget. It was noted, however, that although the sufficient compliance with the required five per cent of the corporate operating budget; and 2. Coordinate with PCW for assistance in identifying regular activities of the agency where GAD activities may be embedded as well as other GAD-related activities. PITC activities are gender-responsive. Comply with COA recommendation. the PITC business ‘groups in Identifying related activities yh ‘can be attribute. 0 GAD and the utilization of budget to implement the GAD plan. ‘Continuous ‘competency build- up and training programs that would uplift of PITC women ‘employees’ ‘economic development ‘through livelit ad and entrepreneurial training / courses / seminars and or technical assistance. For compliance / implementation,‘Agency Action Plan Reason for - Person/ Target Status of | Partial/Delay/ Action Ref ‘Audit Observations ‘Audit Recommendation aie ee Dept, | implementation | Implement Non- ‘Taken/Action to iicsponsha Date ation | Implementation | be taken - From | To , If Applicable approved budget did not meet the requirement per Joint Circular, actual ‘expenditures in the implementation of GAD related activities of the budget amounted to 1.433 million or 107% of the approved budget 5. PITC had the following GAD activities in CY 2016: Glient-focused Conducted briefings on P 168,087 PITC. trading services for women entrepreneurs to provide market access and improve volume of business outputs. | «7 women ‘entrepreneur attended in Tacloban 212 women entrepreneurs briefed in one-on- ‘one meetings Oriented = 17 women 6,150 entrepreneurs in the Philippine Export Competitiveness Program Seminar Assisted 3 © women 323,197. ‘entrepreneurs in participating in Ambiente Fair in GermanyAgency Action Pian Reason for . person/ Target Status of | Partial/Delay/ Action ‘Audit Observations ‘Audit Recommendation Ree ba Dept, | Implementation | Implement Non- Taken/Action to fesporte Date ation | implementation | be taken From | To if Applicable Oraanization-focused Conducted trainings! seminars) workshops! | competency build up on | various aspects. | 9 men and 46 women 287,160 employees attended various ‘raining programsiseminars. Conducted one 16,000 entrepreneurialliveliniood training program. Conducted Wellness $45,856 Program attended by 87 PITC ‘employees, Including contractuals. Orientation on the causes 30,608 of illness common to PITC ‘employees including its prevention. Developed GAD comer in 20,960 ‘website and GAD Comer in bulletin board installed. Continuous _ participation to activities of the National 26,800 I Women's Month, Celebration,‘Audit Observations ‘Audit Recommendation “Agency Action Plan Target Petson/ Action Plan Dept. Implementation sponsible From | To Status of Implement ation Reasorfor Partial/Dlay/ Nor Implemertation lf Appliable Action Taken/Action to bbe taken July 14,2017 Dale