Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT Region IV-A (CALABARZON) Province of Laguna LoMES WNL 1AG-199327-3510 MEMORANDUM TO : CLUSTER HEADS, C/MLGOOs SUBJECT =: REITERATION OF DILG MC NO. 2005-69 RE: MAINTENANCE AND UPDATING OF RECORDS OF ALL INHABITANTS OF THE BARANGAY DATE ‘i 02 April 2019 This has reference to the attached Memorandum dated March 29, 2019 from Dir. Manuel Q. Gotis, CESO III, Regional Director, DILG IV-A (CALABARZON) regarding the above subject matter. In line with this, you are enjoined to advocate Memorandum Circular No. 2005-69 to all Local Chief Executives (LCEs) and provide necessary guidance and assistance to enable all barangays within their respective areas of responsibility to come up with a completed/updated list of barangay inhabitants. Moreover, you are hereby directed to submit a Quarterly Monitoring Report every 10" day of the quarter starting 2" Quarter 2019 (not later than April 10, 2019), by uploading the accomplished Registry of Barangay Inhabitants (RBI) Form C in Google Drive Folder: https://tinyurl.com/RBIformC-laguna. Attached are RBI Forms A, B, and C for your reference. For your information and compliance. ENGR. JOHN M. CEREZO [C-Provincial Director Enci/s: Memorandum from RD Manuel Q. Gotis, CESO HI + Advisory from Usec. Martin B. Difio MC No. 2005-69 RBI Form A (Individual RBI) RBI Form B (Household RBI) RBI Form C (Monitoring Form) * MC No. 2008-144 fie CALABARZON *Matino, Mahusay at Maaasahan” New Capitol Building, Provincial Capitol Compound Santa Cruz, Laguna, 4009Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT REGION IV-A CALABARZON (MED-BBIs-CTV: 190329-3677 ‘81903273510 MEMORANDUM TO 4 ALL PROVINCIAL/HUC DIRECTORS, CLUSTER HEADS AND C/MLGOOs Region IV-A (CALABARZON) SUBJECT 2 REITERATION OF DILG MC NO. 2005-69 RE: MAINTENANCE AND UPDATING OF RECORDS OF ALL INHABITANTS OF THE BARANGAY DATE : March 29, 2019 ‘This refers to the attached Advisory from USEC Martin B. Difio dated 18 March 2019, relative to the abovecited subject. Inline with this, all field officers are hereby enjoined to advocate Memorandum Circular 2005- 69 to all local chief executives and provide necessary guidance and assistance to enable all barangays 0 ao althels respective areas of responsibility come up with a completed/updated list of barangay iieaeants. Moreover, Kindly submit a Quarterly Monitoring Report (RBI Form C) every 10% day of the quarter starting 2%! Quarter 2019, by uploading the accomplished RBI Form € in Google Drive folders created for the purpose or may access through the following links: Batangas -_—+hetps://tinyurl.com/RBIformC-batangas Cavite = hetps://tinyurl.com/RBlformC-cavite Laguna © hetps://tinyurl.com/RBlformC-laguna Quezon + hetps://tinyurl.com/RBlformC-lucenacity Rizal 2 hetps://tinyurlcom/RBlformC-rizal LucenaCity - _https://tinyurl.com/RBiformC-lucenacity Thank you. MANUEL Q. GOTIS, CESO III Regional Director gf3° OFFICIAL % 2 x RAGEr. Seems SRELEASED: DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT == 2 S121 DILG-NAPOLCOM Center, EDSA comer Cuezon Avenue, West Triangle, Quezon City. 30. ip fw dig. gowoh as ADVISORY TO : ALL DILG REGIONAL DIRECTORS/FIELD OFFICERS SUBJECT : REITERATION OF DILG MC NO. 2005-69 RE: MAINTENANCE AND UPDATING OF RECORDS OF ALL INHABITANTS OF THE BARANGAY DATE : 18 March 2019 On July 2005, Memorandum Circular No, 2005-69 with the title “Maintenance and Updating of Records of All Inhabitants of the Barangay” was issued as an enabling document to enforce Section 394 (d)(6) of the Local Government Code of 1991. The provision mandates the barangay secretary to maintain, update and keep records of inhabitants in their respective barangays. In this regard, all Regional Directors and field officers are hereby directed to advocate Memorandum Circular No. 2005-69 to all local chief executives and provide the necessary guidance and assistance to enable all barangays within your areas of responsibility come up with acot ipdated list of thetrinhabitants, and submita monitoring report to the Undersigned, the National Barangay Operations Office. B. DINO Undersecretary for Barangay Affairsee Sm REPUBLIC OF THE PHILIPPINES DEPARTMENT OF THE INTERIOR AND LOCAL GOVER! ‘A. Francisco Gold Condominium II EDSA cor. Mapagmabal St- ley Diliman, Quezon City OFFICE OF THE SECRETARY July 21, 2005 JEMORANDUM CIRCULAR NO. 2005-__69 FOR i ALL PROVINCIAL GOVERNORS, CITY/MUNICIPAL MAYORS, PUNONG BARANGAYS, DILG REGIONAL DIRECTORS, FIELD OPERATIONS OFFICERS AND OTHERS CONCERNED SUBJECT = MAINTENANCE AND UPDATING OF RECORDS OF ALL INHABITANTS OF THE BARANGAY i The Local Government Code Sec. 394 (d) (6) provides that the Barangay Secretary is mandated to maintain, update and keep records of inhabitants in a barangay. The information should contain the name, address, place, and date of birth sex, civil status, citizenship and occupation of said inhabitants. The maintenance and updating of the list is necessitated by the call of the times and the need to formulate a highly efficient system of keeping the records of inhabitants in all the barangays in the country. This needs to be done for the following purposes * For easy identification of inhabitants; * Asa tool for planning, and + As updated reference in the number of inhabitants in a specific barangay The City/Municipal Mayors and Punong Barangays shall adopt necessary measures to ensure that the right to privacy will be observed in the process of maintaining and updating records of all inhabitants of the barangay which shall include but not be limited to the following: a The data to be recorded and stored, which shall be used only for the purpose of establishing the identity of a person, shall be limited to those specified in the RBI Forms A & B: b In no case shall the collection or compilation of other data in violation of a person's right to privacy be allowed or tolerated under this memorandum; Stringent systems of access and control to data shall be instituted. Data collected and stored for this purpose shall be kept and treated as strictly confidential and a personal written authorization of the Owner shall be required for access and disclosure of data; e. ‘Awritten request by the Owner of the forms/data shall be required for any correction oF revision of relevant data; f ‘The Chief of Police and Local Civil Registrar may, from time to time, be allowed to verify the records kept by the Barangay Secretary, when circumstances warrant. eoFurther, City/Municipal Mayors and Punong Barangays are hereby encouraged to ensure that by the end of August 2005, all barangays shall have updated their records of barangay inhabitants using the attached Form A (Individual Record of Barangay Inhabitants) and Form B (Household Record of Barangay Inhabitants) To facilitate the updating of records of all inhabitants of the barangay, the Barangay Secretary shall be assisted by a Task Force tobe created by the Punong Barangay. This Task Force shall be responsible for the house to house distribution of RBI Forms A & B and data gathering. Inhabitants aged 15 years old and above, who are residents in the barangay for at least 6 months shall accomplish RBI Form A in two (2) copies. One copy shall be kept by the Barangay Secretary and the other copy shall be maintained by the person accomplishing the form. RBI Form B shall also be accomplished in two (2) copies by the household head, one copy shall be retained by the household head and the other copy shall be kept on record by the Barangay Secretary There shall be a City/Municipal Task Force to be created and headed by the City/Municipal Mayor, composed of the local civil registrar, the city/municipal President of the Liga ng mga Barangay, the DILG Officer assigned in the city/municipality and two (2) other members to be designated by the Mayor. The Task Force shall monitor barangays’ compliance to this issuance. The Sangguniang Panlungsod/Bayan are encouraged to support this undertaking by enacting appropriate ordinance to pursue the intent and spirit of the law. Such ordinance shall include, among others, the regular updating every six (6) months of the Records of Barangay Inhabitants (RBI) by the Barangay Secretary. Provincial governors are likewise requested to ensure that component cities and municipalities comply with this issuance. DILG Regional Directors and Field Operations Officers shall monitor LGU compliance with this issuance by submitting a Monitoring Report (Form C) every quarter starting from the 3rd week of September 2005 to the undersigned through the Undersecretary for Local Government, Attention: National Barangay Operations Office (NBOO) Funding for this purpose shall be chargeable against local funds. For your reference and compliance. ae ANGELO T. REYES Secretary pease LnINDIVIDUAL RECORD OF BARANGAY INHABITANTS Ne. Name of Subdivision/Zone/Sitio/ urok LELLILELI IL i titi titi it Pitti City? Municipalty Province 7 (mm-dd-yyyy) Teh 1 Mole LJ Female LJ ingle] Maried L_] Widowier|_J Separated |_ LELLEL II tt titi eer Relationship to eect hereby certify that the above information are true and correct to the best of my knowledge Name/Signaiure of Person Accomplishing ths Form Date Accomplished a Tet Right Barangay Secretary Thumbmark Thumbmark (in case inhabitant is unable to read and write) note: The HN shall be filed up by the Barangay Secretaryiiiniat ors Annee fetinieg _ 4a paeon¥n "pao paseo a posed (sjoueuns guosiod aug oye ogous 2800 an Se 2k poo) yo vondunsuco pue woqeredavd ey) ui ueWwa ‘ut suossad jo dno wz we = on) a 7 senaunaon! .& lorQlss| (2 forms] @)—|outanoaraans | SeUszS sewn | aun | avaaIn sus isn swiss | SULVAS ag | a1va| Hina 4030v1d| 40 AVN @ wy L seauGGY anv ——|_ sow aronasnon 3 Se ae Se Ropea ral ‘aYONYEVE 0 388419 Arvo nivanio 2 —_—— Cs es SONINOHE g0sd 1'¥ aanannn NOOR ¥ ligu] SLNVLIGVHNI AVONVYS 40 GHOOSY oHasnoH amaos 1ayRBI Fom C Monitoring Form REGISTRY OF BARANGAY INHABITANTS. Region as of PROVINCE: City/Municipality: Total No. of Barangays: No. of Brgys. W/ RBI % of compliance as of this report Barangays with RBI Remarks Barangays with RBI Remarks Prepared by: Submitted by: CIMLGOO ProvincialiCity DiT OF ENT OF p, Republic of the Philippines = %, - Department of the Interior and Local Government Q. emenscanS, ‘A. Francisco Gold Condominium Il, EDSA, Diliman, Quezon City2/°,S18°*"= een pepe —E a OFFICE OF THESECRETARY “Semswacse RECORDS secon 6 > Septenbec 19, 20084209 mas _MEMORANDUM CIRCULAR NO. _ 2008-144, TO : ALL PROVINCIAL GOVERNORS, CITY/MUNICIPAL MAYORS, PUNONG BARANGAYS, DILG REGIONAL DIRECTORS, FIELD OPERATIONS OFFICERS AND OTHERS CONCERNED SUBJECT : REITERATION OF MEMORANDUM CIRCULAR NO. 2005- 69 DATED JULY 21, 2005 RE: MAINTENANCE AND UPDATING OF RECORDS OF ALL INHABITANTS OF THE BARANGAY Section 394 (d) (6) of the Local Government Code provides that the Barangay Secretary is mandated to maintain, update and keep records of inhabitants in the barangay. The information should contain the name, address, place and date of birth, sex, civil status, citizenship and occupation of the inhabitants ‘The maintenance and updating of the list of inhabitants is necessitated by the call Of the times and the need to formulate an efficient system of keeping the records of inhabitants in all the barangays throughout the country. This needs to be done for the following purposes: For easy identification of inhabitants, Asa tool in planning; and 3 As an updated reference in the number of inhabitants in a specific Barangay. The City/Municipal Mayors and Punong Barangays shall adopt necessary re ures to ensure that the right to privacy will be observed in the process of ‘maintaining and updating records of all inhabitants of the Barangay which shall include but not limited to the following: ude ne data to be recorded and stored shall be used only for the purpose of seablishing identity of a person. RBI Form A and RBI Form B shall be used as the data capture instruments. b. Inno case shall the collection or compilation of other data in violation of a person's right to privacy be allowed or tolerated under this memorandum circular. __ Stringent system of access and control to data shall be instituted Data collected and stored for this purpose shall be kept and treated as Strictly confidential and a personal written authorization of the Owner shall be required for access and disclosure of data. e. Any correction or revision in the inhabitant’s record shall be done provided that a written request from the Owner is obtained. aoINSTRUCTIONS ON HOW TO ACCOMPLISH THE RECORD OF BARANGAY INHABITANTS BY HOUSEHOLD (RBI Form A) General Instructions: 4, Columns 1 to 8 shall be filled up by the household head or any member of the household. All members of the household including infants and house help (kasambahay) shall be indicated. 2. Write all entries in PRINT (in. CAPITAL LETTERS). 3, It is important to seek the assistance of the barangay secretary if there are clarifications on how to accomplish the form. Specific Instructions: 4, Letters A to E is for identifying the Region, Province, City/Municipalty, Barangay and Household Number ne sarangay secretary shall fil up this portion, The shaded portion of the right shall be left blank. 2. Column 1 contains four (4) sub-columets vn column 1.1 Indicate the Last Name ~ Example: REYES, MERCADO, ETC. «Column 1.2 Indicate the First Name — Example: SUSAN, MARIA ELENA, ETC. « Golumn 1.3 Indicate the Middle Name ~ Example: GUTIERREZ, RAMOS, ETC. «Column 1.4 Indicate the Extension Namo — Example: Jr., Sr. Hl, Il ETC. 3, Column 2 contains three (3) sub-column®’ eee eolumn 2.1 indicate the number of the house — Example: 143-A © Column 2.2 indicate the name of the street — Example: PALANCA ST. 5 Column 2.3 indicate the name of the subdivision or zone or sitio or purok (if applicable) ~ Example: PALMERA SUBD ‘4. Column 3 indicate the place of birth to include the city/municipality and province in the space provided — Example: Camiling, Tarlac Prumn 4 indicate the date of birth using the following format: MMIDDIVYYY — Example: 07/15/1977 6. Column indicate the sex using the following identifiers: F for Female and M for Male 7. Column 6 indicate the civil status uss the following identifiers: S for Single; M for Married; W for Widow of Widower; SE for Separated 8, Column 7 indicate the citizenship of the inhabitant - Example: FILIPINO, CHINESE, AMERICAN, ETC. 9, Column 8 indicate the occupation of all the household members who aro Gorking — Example: GOVT EMPLOYEE, LAWYER, NURSE, ETC. 40. The name and signature of the household head or member accom the for shall be indicated on the “Prepared by” portion. +1.The barangay secretary shall certify the correctness of the form and shall print and sign his/her name on the “Certified Correct” portion. 12. The Punong Barangay shall validate the entries 'n the form and shall print and sign his/her name on the “Validated by” portion. a lishingf. The Chief of Police and Local Civil Registrar may, from time to time, be allowed to verify the records kept by the Barangay Secretary, when circumstances warrant. Further, City/Municipal Mayors and Punong Barangays are hereby instructed to Cnaure that all barangays shall have updated their records of Barangay inhabitants using the attached RBI Form A (Household Record of Barangay Inhabitants) and RBI Form B (Individual Record of Barangay Inhabitant). To facilitate the updating of records of barangay inhabitants, the Barangay Secretary shall be assisted by a Task Force to be created by the Punong Barangay. The RBI Task Force shall be responsible for the house to house distribution of RBI Forms A & B and retrieval of same. RBI Form A shall be accomplished in two (2) copies by the household head, one copy shall be retained by the household head and the other copy ‘shall be kept on record by the Barangay Secretary. New barangay inhabitants aged 15 years old shall accomplish RBI Form B in two (2) copies and above, the person accomplishing the form shall retain one copy and the Barangay Secretary shall keep the other copy. ‘The City/Municipal Mayor shall reactivate the RBI Task Foros, which shefhe will poe ard shail be composed of the local civil registrar, the city/municipal Presiacr of the Liga ng mga Barangay, the DILG Officer assigned in the city/municipality oe two 2 other members to be designated by the Mayor. The RBI Task Force Shall monitor barangays’ compliance to this issuance. ‘The Sangguniang Panlungsod/Bayan is encouraged to suppor this undertaking by gnacting an appropriate ordinance to pursue the intent and spirit of the aw. Such Soe es shall include, among others, the regular updating every six (6) months of Records of Barangay Inhabitants (RBI) by the Barangay Secretary. If there & or Reusing ordinance to this effect, the RBI Task Force is encouraged to implement it. Provincial Governors are likewise requested to ensure that the component cities and the municipalities will comply with this issuance. DILG Regional Directors and Field Operations Officers shall monitor LGU compliance with this issuance by submitting a Quarterly Monitoring Report (RBI Form C) starting 4" Quarter 2008 to the undersigned through the Undersecretary for Local Government. Funding for this purpose shall be chargeable against local funds. For your reference and compliance.