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Chap1 5payroll System Thesis Final
Chap1 5payroll System Thesis Final
CHAPTER 1
Introduction
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The Computer nowadays is a basic need for businesses or O
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companies. It helps a lot in such a way that it makes work more L
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progressive and productive. It is an important thing that a company or
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small business should have because it helps a lot in many ways such as E
Academy places heavy emphasis in the fine and performing arts. The S
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school vision is to give quality education to all levels of society and to U
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serve the community through academic, moral, emotional, spiritual
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and social upliftment. E
The Blanco Family was headed by Jose “Pitok” V. Blanco, his S
wife Loreta, and all seven children are all accomplished painters versed
Philippines.
The Timekeeping and Payroll System of the Blanco Family C
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Academy is imprecise sometimes when it comes in computation of L
timekeeping and payroll. also, the employees of the company are using
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bundy clock to indicate in their date time card, the time of work in and G
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out every day and the Accountant administrator based the wages of
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each employee in that time card. It is hustle to use and long term
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creating the payroll slip, and the time keeping which the Human
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Resources need to encode all the attendance of employee using O
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spreadsheets. Therefore the Blanco Family Academy’s Time Keeping P
and Payroll system need improvement.
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By this proposed system, the program will run through T
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computer for payroll record with an integration of biometric fingerprint R
scanner for time keeping. It contains the automation of time keeping S
for the assumptions of every employee to generate payroll transaction.
T
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It can update employee information, individual and groups reports, file D
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leave, set a non-working or working holiday, access control and also E
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calculation of 13th month pay and tax refund yearly report. (See
B. Rationale
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 3
The proposed system will run through computer for payroll record
secure all payroll records, calculating 13 month pay, tax refund and
user evaluation result of the existing, the prototype system and the
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proposed system in terms of Correctness, Reliability, Efficiency, O
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Testability and portability?
5. What is the level of efficiency in the system when evaluated by the
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system testing result? G
6. Is there a significant difference between effectiveness of the system E
when evaluated by the user evaluation result of the present, the O
proposed system and the prototype system in terms of Correctness,
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to use.
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C
O
Figure 1: Network Diagram L
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Figure 1 shows the proposed network diagram, it refers the E
configuration of cable, computer and other peripherals for LAN-Based G
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Timekeeping and Payroll using Biometrics of Family Blanco Academy.
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This is the method used to pass information between the workstation. F
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Equipments
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Universal Twisted Pair Cable - This is the type of cable that will be use E
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in our Local Area Network.
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Router – The Local Area Network will use router that forwards data T
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packets between computer networks.
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F. Scope and Limitation I
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Scope S
The proposed system Time Keeping and Payroll System for Blanco
employee’s work schedule, daily time worked and daily time rendered.
employees’ time worked. The system will convert the current company’s
of timekeeping. C
O
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The system will have a report consist of summary of time sheet,
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summary of Payroll Computation, Summary of Tax Refund and 13 th U
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Month Pay, Withholding Tax, SSS, and Pag-IBIG Contributions. E
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Limitation
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The employee’s salary will not be sent through Automated teller
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machine (ATMs) or cheques, for the reason that the company insisted D
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that salaries must be on a cash basis. No other currencies are computed E
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in the system but Philippine Peso only. The proposed system cannot be
accessed online and it focuses only on the employees’ Time Keeping and
remitted manually. This proposed system is only applicable and can only
Biometrics
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The Family Blanco Academy used time card in their timekeeping, L
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when the system implemented, the employees will use biometrics (finger
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scanner) for their timekeeping to have an easy way of timekeeping and G
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calculating their time of work.
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Local Area Network P
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Local Area Network in technology system is the connecting of two T
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or more computers to common peripheral resources to compile all the R
data of Timekeeping and payroll of Blanco Family Academy.
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H. Significance of the Study
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To the management
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Blanco Family Academy will greatly benefit with the proponent’s E
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study because they don’t need to hire any programmers to do the work in
proponents ask for the support of the company. This will lead in
lessening the expenses of the company which can be used in their other
expenses. They will also find it easier to do task with the system like the
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 9
biometrics wherein they can assure that their time keeping system is
secure.
To the employees C
The Employees will benefit in the system. They will find it easier to O
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transact about their records since searching in the system is faster than
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tracking in the record book or log book. The biometrics will give them an E
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easier time with their time log and they don’t have to worry about losing E
their time cards because it is not necessary. O
Human Resources Personnel managing the time keeping will not
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be the same again as they will experience relieve. It would be fast and
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easy for them to handle transactions such as report making and O
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monitoring time entries. Further determining or computing the payroll P
manually will be eliminated that will lead to faster transaction.
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Accountant will able to manage employee services, hours, pay T
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rates. An automated time and attendance employee system also helps in R
implementing and enforcing fair pay policies. By using the Security, Time S
Keeping and Payroll System employee software, actual balances, and
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flexible labor distribution for projects and work orders can be D
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maintained. Other benefits of the time and attendance employees’ E
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software include the elimination of time cards and unauthorized
overtimes
To the students
The proponents will gain knowledge about the business system
existing inside a Finance office, with this; skills in system analysis will be
improved and also it helps the future researcher to have an idea about
payroll system and develop their own system. They can learn about the
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 10
proponent’s system and at the same time develop a greater system with
keeping and Payroll System that can cope up with the needs of the
Input Process Output
company.
Users:
Data:
Password &
Username
Employee’s
Information Reports:
Finger Payslip
Computation for
Registration Timesheet
Deductions, loans,
Timekeeping Pag-IBIG
taxes, 13th Month
Salary: SSS
pay, Tax Refund
Basic Salary, Withholding Tax
and TimeKeeping
loans, 13th Month
Holiday, Earnings & Tax Refund
Computer,
Biometrics,
Router, UTP
Cable and Printer
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C
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FEEDBACK
Figure 2: Input Process Output of LAN-Based Time keeping and Payroll
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using Biometrics for Blanco Family Academy E
B. Related Literature G
1. Local Literature E
John Aquilan made a comparable thesis entitled “Automation of
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time attendance System” in 2004, it stated that the automation of F
the time attendance records, time in and time out of every employee
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using barcode system. It tends to eliminate the manual recording system O
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of time and attendance and also include salary computation of each P
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employee based on the time and attendance reports.
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Ramon Floran in the Philippine Daily Inquirer, page 14 October R
2005 wrote on his article “The Computer Edge of the New Employment
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and Opportunities He stated that computer gives a different feeling about T
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what is happening in the company. Business will be highly competitive D
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and innovative because the computer provides instant information. E
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According to Andrea Cantoma, March 2004 entitled
take place because of the years gone by. Furthermore, these files were
System. Via the technology, PNP staff and experts are able to O
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authenticate unique body demographics, such as fingerprints in the
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particular case. The technology also allows an almost instantaneous O
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identification. The technology was used however by first building an
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initial database of 210,000 fingerprints. PNP actually used the said U
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technology in order to identify two “chop-chop” victims who’s mutilated E
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bodies were found dumped in several areas in Quezon City and
Muntinlupa. S
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According to the mentioned above with the use biometrics
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technology the PNP was able to identify a suspect because of the I
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fingerprints. S
Alone Time Recorders were purchased. City hall took 15 units while the
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rest were installed in other local government facilities. O
The upgrade was jointly run by the city government’s Human L
Resource Management Office and the Electronic Data Processing (EDP)
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Office. “Aside from cutting manpower downtime, it makes timekeeping G
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and payroll preparation simpler, systematic and more accurate. It also
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provides an additional way to identify, discipline and fire habitual later-
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comers, absentees and ghost employees,” says Mayor Bernabe. According
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to the article mentioned above, with the use of biometric fingerprint O
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scanner in the attendance system of the organization which is also P
connected to the payroll system. Saves time in lining up in the Bundy
U
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clock. E
2. Foreign Literature R
According to Thomas Primer on his article “Automated
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Computerize Process”, in Readers Digest Magazine, May 2005, Page 45,
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for many businesses automating the collecting of employee attendance U
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data when employees begin their shifts is still a manual process. I
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Even business that has automated or computerized processes such as S
scheduling, inventory, purchasing, general ledger and payroll processing
still use manual method such as time cards sheets to collect time and
attendance data.
system that will give management the power to not only utilize the tools
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 14
giving it the capability to incorporate and utilize the tools the new
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millennium promises to bring us. NOVA time has brought a system O
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designed for growth while maintaining the maximum in flexibility. Where
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the sophistication lies within the programmed mechanism of the system, E
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allowing for a quick and simple implementation and employee training E
cycle, after all the true test of a system is not only in the production and O
wealth of reporting, but in the simplicity and ease of its operation in
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C. Related Study C
1. Local Study O
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Andrew Mendrez (2007) a programmer, made a similar study for
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Vision Designer Inc. It has an identification machine aimed at verifying a E
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person entering through the swiping of identification cards. After E
entering their given code number, the identification cards are swiped in O
the machines card reader to trigger the verification. If access granted, the
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micro switch will then automatically unlock to allow enter. This will help C
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a lot in monitoring attendances accurately and more precise. M
P
A group of computer engineers in Rebisco Biscuits Corporation, U
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August 2007 proposed a thesis report entitled “Computerized Daily Time E
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Record System” for what is the same Innodata Corps is implementing
employee’s records such as Employee List, Add New Employee, Edit New S
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Employee, Attendance, Bonus and Pay slip for the administrator. U
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2. Foreign Study I
Columbia State Community (2006) uses computer identification E
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account (Log In Name and Password) for access to the institutions
log in/out process. Users are also informed that they are responsible for
any computer file’s, database and/or internet sites that are accessed
Index finger.
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experience will include the operation and design of the equipment used C
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to make integrated system. M
The Proponents was designed for the student with good
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experimental skills, but little practical knowledge of specific U
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instrumentation. E
E. Operational Definition of terms R
Barcode
This refers to acode consisting of a group of printed and variously S
T
patterned bars and spaces and sometimes numerals that is designed to
U
be scanned and read into computer memory and that contains D
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information (as identification) about the object it labels. E
Basic Pay S
This refers to monthly rate divided by the number of working days
Biometrics
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fingerprints and DNA, or retinal patterns for use in verifying the identity
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of individuals. O
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Bundy Clock L
E
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This refers to a clock card machine or punch clock or time recorder
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is a mechanical (or electronic) timepiece used to assist in tracking
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the hours an employee of a company worked. F
Deduction
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This refers to total of an employee’s regular remuneration O
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including allowances, overtime pay, commissions and bonuses, etc.
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before any deductions are made. U
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LAN (Local Area Network)
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Net Pay
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Pay slip C
O
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This refers to a detailed breakdown on how much an employee is
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paid during a Specific period. U
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E
Report
R
Salary
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weekly or monthly.
C
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Spreadsheets
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This refers to spreadsheet is a computer application with tools that E
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increase the user's productivity in capturing, analyzing, and sharing
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tabular data sets.
O
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UTP or Unshielded Twisted Pair
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This refers to type of cable used in telecommunications and O
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computer networks
P
U
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S
T
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D
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E
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CHAPTER 3
Academy, who gave the resources about the flow of the current
1.2 Observation
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1.4 Library Research O
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The proponents also used library materials like thesis P
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documentation and books that are related to our study in gathering T
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significant information and validation of our study.
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creating the payroll slip, and the time keeping which the
personnel.
C. Statistical Tool
These tools were used to compute the data gathered in relation to
1. Percentage Distribution
Survey
Female No 2 Disagree
User Evaluation
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P
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System Testing
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Criteria Scale Value Rating Interpretation E
Block and white S
Testing Full Compliance 3 Full Compliance
calculated by adding all the scores and dividing the sum of its frequency.
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The formulas are as follows: O
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WM = ∑X
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E
N
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Where: X = Score O
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N = Number of cases or respondents
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D. Analytical Tools S
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The analytical tools in conducting the proposed study were the D
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Context Diagram, Data Flow Diagram, System flowchart, HIPO E
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(Hierarchical Input-Process-Output) and VTOC (Visual Table of
Contents).
central process that subsumes everything inside the scope of the system.
It shows how the system will receive and send data flows to the external
entities involved. The context diagram shows how the main scope of the
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 30
system wherein the employee will login and the system will read the
data in the system, and represents the work process of the system.
subroutine.
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It shows the flow of the payroll system were the human resources
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is in charge in adding new employee information including editing, L
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deleting and set of salary for every employee. The user allows all the G
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employee to register their finger print for their time log, the system will
have a transaction were it will show all the computation of payroll and O
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generate the reports for the employee unlike the existing system of
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Blanco family academy it is more sophisticated when it comes into O
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computation and filling the records of each employee. It will be efficient
P
for the user to use if the system is more accurate and fast when it comes U
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into preparing the payroll of employee. (See Appendix D for the System E
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Flowchart)
S
HIPO (Hierarchy plus Input-Process-Output) technique is a tool for T
U
planning and/or documenting a computer program. A HIPO model
D
consists of a hierarchy chart that graphically represents the program’s I
E
control structure and a set of IPO (Input-Process-Output) charts that S
describe the inputs to, the outputs from, and the functions (or processes)
the module needed by the system. The process on how the data has been
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 32
entered and how it’s being process will show its output or results. (See
the user of the system on how he/she does the process, you will see the
flow where the user is connected to what he/she does. Example is the
O
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approach to developing business application software using agile
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techniques and concepts yet still remaining true to the RUP. I've tried to D
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keep the Agile UP as simple as possible, both in its approach and in its E
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description. The descriptions are simple and to the point, with links to
details (on the web) if you want them. The approach applies agile
Figure shows depict the lifecycle of the AUP. The first thing that
you'll notice is that the disciplines have changed. First, the Model
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discipline encompasses the RUP's Business Modeling, Requirements, and O
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Analysis & Design disciplines. Model is an important part of the AUP, as
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you can see, but it doesn't dominate the process you want to stay agile E
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by creating models and documents which are just barely good enough. E
Second, the Configuration and Change Management discipline is now the O
Configuration Management discipline. In agile development your change
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stakeholders.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 35
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Model. The goal of this discipline is to understand the business of O
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the organization, the problem domain being addressed by the project, P
and to identify a viable solution to address the problem domain.
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Implementation. The goal of this discipline is to transform your E
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model(s) into executable code and to perform a basic level of testing, in
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particular unit testing.
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Test. The goal of this discipline is to perform an objective D
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evaluation to ensure quality. This includes finding defects, validating
E
that the system works as designed, and verifying that the requirements S
are met.
of the system and to execute the plan to make the system available to
end users.
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manage access to your project artifacts. This includes not only tracking
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artifact versions over time but also controlling and managing changes to O
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them.
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Project Management. The goal of this discipline is to direct the G
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activities that takes place on the project. This includes managing risks,
for operating your business. Reducing your risk and servicing your
S
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D
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F. Analysis Used for Product Evaluation S
The Feasibility Study is a critical document which defines the
study also forms the framework for the system development project and
1. Technical Feasibility
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O
Minimum Maximum F
Recommended
Hardware Recommended C
Requirements O
Requirements M
Internal Memory 2.00 GB 3.00 GB or Higher P
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(RAM)
T
Hard Disk Capacity 60.00GB 80.00GB or Higher
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(CPU) R
Processor Intel Pentium Pentium (R) Dual
1.60GHZ Core 2.20 GHZ or S
Higher T
Monitor 17” Colored 32bit 18 ” Colored or U
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Higher 32bit
Video Card 128MB AGP 256 MB AGP or I
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Higher
S
Biometrics Digital Persona Digital Persona uRu
uRu Latest Version
Table 4: Hardware Requirements
Recommended Recommended
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Requirements Requirements L
System type Microsoft Win7 or Microsoft Win7 L
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XP 32bit Operating 64bit Operating G
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System System
Database MS Access 20073 MS Access 2007
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Programming Microsoft Visual Microsoft Visual
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Language Studio 2008 Studio 2010
Table 5: Software Requirements C
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P
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2. Operational Feasibility T
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This feasibility study measures how well a proposed system solves R
Payroll” he stated that the Employers are responsible for paying their
pay employees' time and to adhere to the changing payroll and tax laws
complete.
working Holiday.
2.2.7. Reports
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This section would enable you to view and print the payroll,
O
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2.3 PAYROLL POLICY
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The purpose of this Payroll Policy is to ensure that Blanco Family
T
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Academy employees are paid correctly and timely. Accounting D
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Clerks/Finance Officers must work as a team to establish a good E
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relationship with our employees to provide assistance with payroll
principles.
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are completed, the payroll checks are given to the Treasurer for
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distribution. The Treasurer will receive a report from the O
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Accounting Clerk on the total amount to transfer, by fund, into the
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Payroll checking account to cover the checks issued. E
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2.3.4. Records E
All records shall be kept in the Finance Section in O
compliance with the retention schedule. Destruction of any
F
payroll policy.
2.3.6.2. Holidays O
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Pursuant to the provisions of the Labor Code, as
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amended in relation to the observance of declared holidays O
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and in response to the queries received every time a
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Presidential Proclamation or a law is enacted by Congress U
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which declares certain days either as a regular holiday, a E
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special day or a special working holiday, the following
20 days
Overtime
20days
Contribution S
T
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2.3.9. Cash Advance
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Cash advance will be limited to 1thousan a month only. I
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External Policy S
accountant. O
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proof to have maximum security for the system and database that can
2.4.2. Plan B:
System
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The LAN- Based Time Keeping and Payroll using Biometrics for O
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Blanco Family Academy system will be uploaded to www.mediafire.com, L
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a hosting web site where you can upload unlimited storage up to of
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200 MB per file (4GB for Pro users and 10GB for Business users) E
3. Economic Feasibility
particular company and there will a basis for the computation of the
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researcher should present under this subsection, the formula he/she will
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use in establishing the economic feasibility of his/her studies. O
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3.1 Operating costs: L
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Operating costs stated the annual of personnel expense, supplies G
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and equipment cost required for the existing and proposed system, the
O
use of this is to compare both of them to analyze which save more. The
F
total annual cost for existing is Php.387,784.20 and in the total annual
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cost for proposed is Php.196,703.95 (See Appendix H for Economic O
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Feasibility Study)
P
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3.2 Development costs: T
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Development cost is incurred during the development of the R
system are one time investment, its Include the Adequate Software, S
T
Hardware requirements, labor cost, supplies cost, electric consumption, U
food and transportation cost. And total development cost is
D
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Php.22,956.57 (See Appendix H. Economic Feasibility Study) E
S
3.3 Cost and Benefits Analysis
analysis you will be able to compute the total cost saving, payback period
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 51
Feasibility Study)
C
O
Annual Cost = Existing Cost – Proposed Cost
Payback Period = Annual Cost / Present Value L
Net Saving = End Cumulative Present Value – L
Total Development Cost E
G
3.4 Return of Investment (ROI) E
O
A performance measure used to evaluate the efficiency of F
an investment or to compare the efficiency of a number of different
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investments. To calculate ROI, the benefit (return) of an investment is O
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divided by the cost of the investment; the result is expressed as a P
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percentage or a ratio.
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there are other opportunities with a higher ROI, then the investment
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CHAPTER 4 T
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Analysis, Presentation of Data, and Interpretation of D
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Findings
E
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This chapter presents the data gathered through the research
A. Survey
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gender and age to answer the survey form to express the situation in
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their time keeping and payroll. O
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Table 6 L
E
G
Distribution of Respondents in Terms of Gender
E
Female 36 55% 1 C
Total 60 100% O
M
P
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In Table shows the distribution of Blanco Family Academy T
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employees respondents in terms of gender. It can be seen from this figure R
that 55% of the respondents are female with a frequency of 11. On the
S
other hand, 45% of the respondents are male with a frequency of 9. It T
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appears therefore that there are more female respondents than the male D
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respondents. E
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Table 7
20-30 36 60% 1
Total 60 100%
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Table shows the frequency of the respondents’ profile in terms of O
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age. The figure shows that majority is 60% of the respondents are aged L
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20-30 years. Next age reveals with a percentage of 40% were respondents G
whose ages were 31 and above years old.
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O
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Question no. 1: Are you satisfied in your current Time keeping system
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using Bundy clock? O
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Table 8 U
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Distribution of the Respondents in Terms of E
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Satisfaction of using Bundy clock in their time keeping
S
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Male Female U
Yes 18 24 60% D
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No 6 12 40% E
Total 24 36 60 100% S
can be seen from the data that 60% of the employees’ respondents says
yes, that they satisfied of using Bundy clock in their time keeping, on the
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 55
other hand 40% says no, that they are not satisfied of using Bundy clock
Total 24 36 60 100% S
T
U
D
Table shows the distribution of the respondents’ in terms of I
E
Upgrading in Computerize time keeping and Payroll. It can be seen from
S
the data that 80% of the employees’ respondents says yes, they want to
upgrade their current time keeping and payroll system into computerize
time keeping and Payroll, on the other hand 20% says no, they don’t
want to upgrade their current time keeping and payroll system into
O
Male Female F
Yes 23 34 60%
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No 1 2 40% O
Total 24 36 60 100% M
P
U
T
Table shows the distribution of the respondents’ in terms of E
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Biometrics is more accurate than using usual time card. It can be seen
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from the data that 95% of the employees’ respondents says yes,
T
Biometrics is more accurate than using usual time card, on the other U
D
hand 5% says no, using usual time card is more accurate than I
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Biometrics. S
employees?
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Table 11
Distribution of the Respondents in Terms of proposed system would lessen the fraud C
committed by some of the employees. O
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Male Female E
Yes 24 35 60% G
E
No 0 1 40%
Total 24 36 60 100% O
F
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Table shows the distribution of the respondents’ in terms of O
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proposed system would lessen the fraud committed by some of the P
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employees. It can be seen from the data that 95% of the employees’
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respondents says yes, proposed system would lessen the fraud E
R
committed by some of the employees, on the other hand 5% says no,
S
proposed system would not lessen the fraud committed by some of the
T
employees. U
D
I
E
S
Question no. 5: Do you think that the proposed system will optimized the
Table 12
Distribution of the Respondents in Terms of proposed system will optimized the process
Male Female
Yes 24 36 60%
C
No 0 0 40%
O
Total 24 36 60 100% L
L
E
G
Table shows the distribution of the respondents’ in terms of E
proposed system will optimize the process of the company in computing
O
wages and time keeping. It can be seen from the data that 100% of all F
S
T
U
D
B. User Testing I
E
Level of efficiency of the system when evaluated by the User S
Evaluation result of the existing, the prototype system and the proposed
Portability.
Table 13
Results of Software Evaluation According to Respondent’s
Mean
other hand the computed weighted mean for Reliability category is 2.70 S
T
which describe the analysis as Average. A 2.50 weighted mean is seen on U
the Efficiency category that equates to the interpretation of Average, 2.30
D
I
weighted mean is shown on the Testability describe as Poor category and E
S
2.60 for Portability which equates to Average. The total computed
weighted mean for the user evaluation result is 2.54 which describes as
the overall computed mean as Average. From the tabulated result, the
C
Legend: E – Excellent P - Poor
G – Good NI – Needs Improvement
O
A – Average M
P
U
The table illustrates the user evaluation results of the prototype T
E
system according to the respondents’ category; the computed weighted R
mean for Correctness corresponds to a 3.10 average which is interpreted
S
as Average. On the other hand the computed weighted mean for T
U
Reliability category is 3.30 which also describe the analysis as Average. D
I
A 3.30 weighted mean is seen on the Efficiency category that
E
equates to the interpretation of Average, 3.40 weighted mean is shown on S
Average. The total computed weighted mean for the user evaluation
C
O
L
Table 15 L
E
Results of Software Evaluation According to Respondent’s Category of Proposed System G
E
Criteria Technical Mean NonTechnical Mean Total Interpretation Rank
Mean
O
Correctness 5 4.00 5 4.20 3.90 G 2 F
Reliability 5 3.40 5 4.60 4.10 G 1
C
Efficiency 5 3.60 5 4.20 4.10 G 1
O
Testability 5 3.60 5 4.20 3.90 G 2 M
Portability 5 3.80 5 4.20 4.10 G 1 P
Overall Mean 4.02
U
T
Overall G
E
Interpretation:
R
S
Legend: E – Excellent P - Poor T
G – Good NI – Needs Improvement U
A – Average
D
I
The table illustrates the user evaluation results of the proposed
E
system according to the respondent’s category; the computed weighted S
as Good.
On the other hand the computed weighted mean for User
category and 4.10 for Portability which equates to Good. The total
computed weighted mean for the user evaluation result is 4.02 which
C
describes as the overall computed mean as Good. From the tabulated O
L
result, the level of effectiveness of the proposed system evaluated is good.
L
C. System Testing
Table 16
E
Percentage of the System Efficiency Evaluated by the System G
E
Testing Result
expertise, the average measurement of Block and White testing 2.15, for
Table 18
Ave_Result
S
T
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CHAPTER 5
Summary:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 65
payroll records, calculating 13 month pay, tax refund and generate all C
O
payroll reports? and; if a LAN-Based Timekeeping and Payroll system M
P
using Biometrics will be used in the Blanco Family Academy will it be
U
more efficient and effective than the current manual system?; T
E
R
The study deals with a proposal for a LAN-Based Timekeeping and
a system that will monitor employee’s data that is efficient to use. 3.) To
use biometrics tool (Fingerprint scanner) that will provide an easy log-in
and log-out of the employees and staff. 4.) Secure the records of
Employees.
C
O
Different methods were used to attain the objectives of the study.
L
The proponent made use of the descriptive research method where the L
E
library research method and research survey falls under this category, G
E
and creative type of research. To gather necessary data, the proponent
recommendation requirements.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 67
60% of the employees’ respondents says yes, on the other hand 40% says C
O
no; The survey distribution in terms of upgrading in computerize time M
P
keeping and payroll, 80% of the employees’ respondents says yes, on the
U
other hand 20% says no; The survey distribution in terms of biometrics T
E
is more accurate than using usual time card, 95% of the employees’ R
respondents says yes, on the other and 5% says no; The survey S
distribution in terms of proposed system would lessen the fraud
T
U
committed by some of the employees 95% of the employees’ respondents D
I
says yes, on the other hand 5% says no; and the survey distribution in E
S
terms of proposed system will optimized the process in computing wages
inference, the total computed weighted mean for the user evaluation
From the tabulated result, the level of efficiency of the existing system
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 68
evaluated is Average. The total computed weighted mean for the user
S
T
U
D
I
Conclusion E
S
The system proposal entitled “LAN-Based Time Keeping and Payroll
the company for maximizing its profits; and minimizing manpower and
Payroll System.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 69
With the use of this new system, computations and gathering are
computed value 2.54 from the Existing System, and 3.26 from the O
F
Prototype System is less than the tabular value of the Proposed System
C
which equates to 4.02 with this result the researcher rejects the null O
M
hypothesis that there is no significant difference between the
P
effectiveness of the system evaluated by the user evaluation result of the U
T
present, the proposed system and the prototype system. E
R
This “LAN-Based Timekeeping and Payroll System by using
S
Biometrics” thus increasing effectiveness by a very considerable amount. T
U
D
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Recommendation S
possible branches. Also with its dependable performance and easy to use
Biometrics.
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Appendix A S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 71
Transcript of Interview
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 72
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Appendix B
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 73
Context Diagram
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0 Payroll Report
Payslip
Login
O
Employee
FingerPrint
LAN-BASED TIMEKEEPING Human Resources
F
AND PAYROLL SYSTEM Employee Details
FOR BLANCO FAMILY
Invalid Finger Print
ACADEMY C
SSS,PhilHealth, Pag-Ibig,
TAX Details
O
M
P
Employee
Details
U
SSS,PhilHealth, Pag-Ibig,
Login TAX Details T
Payroll
Report E
R
S
Accountant T
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Figure 4: Context Diagram for Time keeping and Payroll System
S
for Blanco Family Academy
Appendix C
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 74
C
Invalid Fingerprint
1
D1 Employee File
O
L
Fingerprint
Employee
Validate
L
Fingerprint Employee Record Employee Details
D2 Deduction File 67 E
G
Computed Deductions
(SSS, Pag-Ibig, PhilHealth ,
WithHolding Tax) Add
O
Employee Details
Compute
Gross Pay
Computed Gross Pay
Accountant/ Admin
F
Deduction Tables Employee File
C
D3 D1 D2 Deduction File
(SSS, PhilHealth, Pag-Ibig)
3 Employee Attendance Record Deduction Detail
Compute
SSS, Pag-Ibig,
PhilHealth Deduction 4 Payslip Details
(Employee record , Deduction
5 O
Net Pay Computed payroll
(Net pay, Deductions) Generate
Details)
Generate M
P
payroll
Payslip
Report
Computed Payroll
U
(net pay deductions)
Payroll Payroll
Payslip
Report Report
Update
SSS, Pag-Ibig, PhilHealth
Deduction
D3 Deduction
S
T
(SSS, Pag-Ibig, PhilHealth)
Deduction or
Withholding Tax
Employee D4 Withholding Tax
U
Files
D
Deduction details,
Employee details
SSS, Pag-Ibig, PhilHealth
I
Deduction
Admin/Accountant
E
S
Figure 5: Data Flow Diagram for Time keeping and Payroll System
Appendix D
System Flowchart
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Enter New
Human
Add Employee Employee Employee
Time Timesheet E
Resources In & Out
information
O
F
Calculate
Set Basic Retrieve Old Finger Print Reports
Total hours
Salary Employee Record Registration
of worked
C
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Calculating Calculating all
M
Scanning
Allowances
Finger Print
Payroll the Earnings P
Processess and Deductions
U
T
Deductions E
Payslip
and
Loans
Timekeeping
And
Payslip
R
Payroll
S
T
Employees
U
D
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S
Appendix E
Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll
System using Biometrics for Blanco Family Academy
Module: 1.1 Employee Management C
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INPUT PROCESS OUTPUT
L
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Add New Employee’s Input and Save Employee’s New Employee Information
E
Information Information
G
E
Employee Information
Edit Employee’s Information Search Employee and edit
updated
O
F
Search Employee to be
Set Schedule Employee Schedule Updated
Scheduled C
O
Input Basic Salary Rate
M
Set Employees Salary Employee Salary Updated
And reset deduction P
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Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll
System using Biometrics for Blanco Family Academy
Module: 1.2 Finger Print Registration
S
INPUT PROCESS OUTPUT T
U
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Employee Name Request Set Name of Finger Print
Validating Employee
Fingerprint I
E
S
Finger to be enrolled Scanning of Fingerprint Employee Fingerprint updated
Figure 7.1: Hierarchical Input Process Output for Time keeping and
Payroll System for Blanco Family Academy
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 78
Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.3 Attendance Monitoring
C
INPUT PROCESS OUTPUT O
L
L
Scanning of Employee
Fingerprint
Verifying the Finger Print
Login/Logout
Time log updated E
G
E
Getting the Schedule to be
Manual Input of Time Time log updated
Logged
O
F
Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy C
Module: 1.4 Payroll Transaction
O
INPUT PROCESS OUTPUT M
P
U
Employee Name
Generate the employee’s
Payroll
Payroll Results
T
E
R
Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using S
Biometrics for Blanco Family Academy
Module: 1.5 Loan T
INPUT PROCESS OUTPUT
U
D
I
Search Employee Name
Set Type of Loan and Interest
And Amortization Period
Loan Updated E
S
Checking of cash to be
Input amount of cash advance Cash advance updated
borrowed
Figure 7.2: Hierarchical Input Process Output for Time keeping and
Payroll System for Blanco Family Academy
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 79
Proponents: Chester I. Barry and Joemel Valenzuela Program: LAN-BASED Timekeeping and Payroll System using
Biometrics for Blanco Family Academy
Module: 1.6 Leave
Figure 7.3: Hierarchical Input Process Output for Time keeping and
Payroll System for Blanco Family Academy
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 80
Appendix F
C
1.6 1.7 1.8
1.9 O
Leave Holiday Reports
Access
Control M
P
U
Figure 8: Visual Table of Content for Time keeping and Payroll T
System for Blanco Family Academy E
R
S
1.2 T
Finger Print
Registration
U
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S
1.2.1 1.2.2
Search Scan
Employee Finger
1.1
Employee
Management C
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E
G
1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 1.1.6 1.1.7
Add Edit Delete Save Set Set Search E
Employee Employee Employee Employee Salary Schedule Employee
O
F
S
1.3.1 T
Time In & Out U
Identifier
D
I
E
S
Figure 8.3: Attendance Monitoring
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 82
1.4
Payroll C
Transaction O
L
L
E
1.4.1
1.4.2 1.4.3
1.4.4 G
Search Schedule
Calculate Print E
Employee Information
O
F
Figure 8.4: Payroll Transaction
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1.5 U
Loan
T
E
R
S
1.5.1
1.5.2 1.5.3 1.5.4
T
Search
Employee Loan Type Loan Amount Amount Period U
D
I
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Figure 8.5: Loan S
1.6
Leave
1.6.1 1.6.3
1.6.2
Search Submit
Set Date
Employee Leave
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 83
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Figure 8.6: Leave
F
C
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1.7 P
Holiday U
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E
R
S
1.7.1 1.7.2 1.7.3
T
Set Holiday Save Delete U
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Figure 8.7: Holiday S
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 84
1.8
Reports
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1.8.1 1.8.2 1.8.3 1.8.4 1.8.5
Payslip Tax SSS PhilHealth Pag-IBIG
E
G
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1.8.7
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1.8.6 Loan
1.8.8
13th Month
1.8.9
Tax Refund
F
Timesheet Contribution
S
T
1.9.6
U
1.9.1
Select User
1.9.2
Enrolled
1.9.3
Non Enrolled
1.9.4
Submit
1.9.5
Cancel
Set Username & D
Password I
E
Figure 8.9: Access Control
S
Appendix G
Age
Address Status C
Empname
EmployeeID
Position
Division
DeptID DeptName
O
Admin Register Employee
Works
Department
L
L
For
EmployeeID Name E
File Record Has G
E
Date
O
Time In & Out Daily Time
Record Position
Department
Position F
PositionID PositionName
Goes
To C
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Distributes
Payslip
Accountant
P
U
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Employees Computes Deduction Determine
E
EmployeeID Name Department
R
Employee’s Loans
S
Salary &
Taxes
PagIBIG T
ITW (BIR)
Appendix H
Economic Feasibility
OPERATION COST (Existing)
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 86
32,000.00 384,000.00 C
O
B. Supplies L
L
(2) Log book @ 85.00 170.00 2,040.00 E
G
(5) Ball pen @ 7.00 35.00 420.00
E
(2) Two small box staple wire @ 19.25 38.05 462.00
O
(1) Liquid eraser @ 25.00 25.00 300.00 F
= 54.00 S
T
Description value = 270.00 – 54.00 U
D
1
I
= 216.00/year E
S
= 15.00
1
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 87
= 60.00/year
B. Supplies
218.00 2,616.00
C
C. Equipment O
L
(1) Medium stapler @ 75.00 Salvage value = 75.00 * .2 L
E
= 15.00
G
Description value = 75.00 – 15.00 E
1 O
F
=60.00/year
C
(1) Canon printer @ 6525.00 Salvage value = 6525.00 * .2
O
= 1,305.00
M
P
Description value = 6525.00 – 1305.00 U
T
3 E
R
=1,740.00/year
S
1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2
T
= 160.00 U
D
Description value = 800.00 – 105.00 I
E
3 S
=213.33/year
= 30.00
3
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 89
=40.00/year
S
A. Hardware Cost T
(3) Computer set @ 16181.00 U
D
Diamond Evolution LCD17 inch Monitor = 5082.00 I
E
Diamond Evolution AVR = 535.00
S
Diamond Evolution Mouse = 150.00
Desktop Specs.
= 9708.06 O
F
Description value = 48543.00 – 9708.06
C
3
O
=12,944.98/year
M
P
(1) Biometrics @ 4500.00 Salvage value = 4500.00 * .2 U
T
= 900.00 E
R
Description value = 4500.00 – 900.00
S
3
T
=1200.00/year U
D
1BOX LAN CABLE @ 800.00 Salvage value = 800.00 * .2 I
E
= 160.00 S
=213.33 year
= 30.00
B. Software Cost
= 365.00
= 486.26
C
Total Software Cost 486.26 O
L
C. Labor Cost L
Programmer 12,000 per Month = 48000.00
E
Total Labor Cost = 48000.00 G
E
D. Supplies Cost
Printer Ink 500.00 O
F
Ream bond paper 160.00
=191,980.25* .893
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Appendix I S
Survey Form
To the Respondent,
Your Answer to the questions is solicited with great trust that you will answer
the questions with the truth and sincerity. Your honest answers will be treated with
utmost confidentiality and that they will not be used for any purposes except for this
particular research.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 97
Chester I. Barry
Joemel A. Valenzuela C
O
Researcher
L
L
E
Name of Respondents:
G
E
A. Gender:
O
B. Age: F
C. Profession:
C
O
Please check the box that corresponds to your answer: M
P
U
1. Are you satisfied in your current Timekeeping system using Bundy Clock? T
Yes No
E
R
2. Do you want to change your current system to Timekeeping and Payroll System
using Biometrics?
S
Yes No T
U
D
I
3. Do you think using biometrics is more accurate than using the usual time card?
E
S
Yes No
4. Do you agree that implementing the proposed system to your company would
lessen the fraud committed by some of the employees?
Yes No
5. Do you think that the system will optimize the process of the company in
Computing wages and the timekeeping?
Yes No
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 98
Signature
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Appendix J E
S
User Testing Form
The undersigned is currently working on our thesis entitled “LAN-BASED
Timekeeping and Payroll System using Biometrics for Blanco Family Academy”.
Your Answer to the questions is solicited with great trust that you will answer the
questions with the truth and sincerity. Your honest answers will be treated with utmost
confidentiality and that they will not be used for any purposes except for this particular
research.
Chester I. Barry
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 99
Joemel A. Valenzuela
Researcher
O
F
II. RELIABILITY (referred as the extent to which a program can be expected to
perform its intended function with required precision of results).extent did the
program performed its intended function with C
5 4 3 2 1 Remarks:__________________________ O
M
P
III. EFFICIENCY (refers to the amount of computing resources and code required U
by a program to perform its function)
T
E
5 4 3 2 1 Remarks:__________________________
R
S
T
IV. TESTABILITY (referred as the effort required testing the program to ensure the U
program performs its intended function).
How hard is it to test this program considering the degree to which it can be
D
understood I
E
5 4 3 2 1 Remarks:__________________________
S
V. PORTABILITY (referred to the effort required to transfer the program from one
hardware and / or software system environment to another). Does the system is
made up of separate modules that can be rearranged, replaced or interchanged
easily.
5 4 3 2 1 Remarks:__________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 100
Evaluated By:
O
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Appendix K D
I
System Testing Form E
SYSTEM TESTING EVALUATION FORM S
Kindly test the system modules according to its functions and performance with the following
categories:
Where:
3 – Full Compliance
2 – Partial Compliance
1 – Non Compliance
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 101
I. BLOCK BOX TESTING (Test are based on requirements and functionality) and
WHITE BOX TESTING (Test are based on coverage of code statement, branches, paths, conditions). C
O
L
NC PC FC REMARKS L
E
G
TIME LOG FORM E
*Log-In __________________________
O
*Log-Out __________________________
F
*Manual Log button __________________________
C
MANUAL LOG-IN FORM
O
*Username textbox __________________________ M
P
*Password textbox __________________________
U
*Submit button __________________________ T
*Back button __________________________
E
R
S
T
U
MANUAL FORM D
*Get Schedule drop down __________________________
I
E
*Get Schedule button __________________________ S
*Manual Time-in __________________________
LOG-IN FORM
S
T
EMPLOYEE MANAGEMENT FORM U
* Add Record __________________________
D
I
* Delete Record __________________________ E
* Edit Record __________________________
S
* Clear __________________________
*Day __________________________
*Time-In __________________________
*Time-Out __________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 103
*Add __________________________
*Delete __________________________
* Register __________________________
* Cancel __________________________
PAYROLL TRANSACTION
* Search __________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 104
* Calculate __________________________
* Overtime __________________________ C
O
* Print __________________________ L
* View Calculation __________________________ L
E
LOAN / CASH ADVANCE FORM G
* Search __________________________ E
* Loan Type __________________________
O
* Loan Amount __________________________ F
* Interest __________________________
C
* Payment Period __________________________ O
M
* Save Loan __________________________
P
* Delete Loan __________________________ U
T
* Cash Advance __________________________
E
*Amount __________________________ R
* Save Cash Advance __________________________
S
* Delete Cash Advance __________________________ T
U
D
LEAVE FORM I
E
* Search __________________________
S
* Type of Leave __________________________
* Submit __________________________
HOLIDAY FORM
* Add __________________________
* Delete __________________________ C
O
* Save __________________________ L
L
E
REPORT FORM G
* Payroll __________________________ E
*Report Type __________________________
O
*GroupType __________________________ F
*Individual Type __________________________
C
*Month __________________________ O
M
*Year __________________________
P
*Generate Report __________________________ U
T
* TAX __________________________
E
*Report Type __________________________ R
*GroupType __________________________
S
*Individual Type __________________________ T
U
*Month __________________________
D
*Year __________________________ I
E
*Generate Report __________________________
S
* SSS __________________________
*GroupType __________________________
*Month __________________________
*Year __________________________
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 106
* PhilHealth __________________________ C
O
*Report Type __________________________ L
*GroupType __________________________ L
E
*Individual Type __________________________ G
*Month __________________________ E
*Year __________________________
O
*Generate Report __________________________ F
* PAG-IBIG __________________________
C
*Report Type __________________________ O
M
*GroupType __________________________
P
*Individual Type __________________________ U
T
*Month __________________________
E
*Year __________________________ R
*Generate Report __________________________
S
* Timesheet __________________________ T
U
*Report Type __________________________
D
*GroupType __________________________ I
E
*Individual Type __________________________
S
*Month __________________________
*Year __________________________
* Loan __________________________
*PAG-IBIG __________________________
*Month __________________________
*Year __________________________ C
O
*Generate Report __________________________ L
L
E
* Others __________________________ G
*Report Type __________________________ E
*13 Month Pay December __________________________
O
*13 Month Pay March __________________________ F
*Tax Refund __________________________
C
*Year __________________________ O
M
*Generate Report __________________________
P
ACCESS CONTROL FORM __________________________ U
T
* Search __________________________
E
*Drop Acess __________________________ R
* Usename __________________________
S
* Password __________________________ T
U
* Save __________________________
D
* Delete __________________________ I
E
S
II. UNIT TESTING (The most micro sale of testing is to test particular functions or
code modules, particularly done by a programmer not testers, as it requires
detailed knowledge of the internal program design and code.)
NC PC FC Remarks
LOG-IN FORM
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 108
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III.SECURITY TESTING (Testing on how will the system protects against unauthorized O
personnel internal and external access. This may require sophisticated testing
techniques.)
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Account Login Form T
Private Sub LoginForm1_Load __________
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Username Textbox S
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This serves as the username login __________
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Password Textbox D
This serves as the password login __________
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Login Button
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This serves as the button if you already entered __________
Cancel Button
Timelog Form
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NC PC FC REMARKS
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Tested by:
______________________________________________________
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Existing System D
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This Organization is maintaining most of their day-to-day
transactions date in the register (manually). The employees of the
organization are doing the whole work manually. All the work is done
manually (maintained and registers) so different employees are
appointed for the maintenance of register containing all information
related to the organization
time logs and payroll. Also, the Employees of the company are using
Bundy Clock to indicate in their Date Time Card their time of work in
and out every day and the Accountant administrator based the wages C
of each employee in that time Card. It is hustle to use and long term O
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creating the payroll slip, and the time keeping which the Human
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Resources need to encode all the attendance of employee using E
spreadsheets. Therefore the Company’s Time Keeping and Payroll G
system need improvement.
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Appendix M T
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Thesis Proposal
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Our Lady of Fatima University I
College of Computer Studies E
INITIAL THESIS PROPOSAL S
Name of Proponents:
Barry, Chester I.
Valenzuela, Joemel A.
Propose Title 1:
LAN-BASED Timekeeping and Payroll system using Biometrics for
Blanco Family Academy
Area of Investigation:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 112
This study was aimed to help to have an efficient and effective way
of Employees Time Keeping and Payroll System to give a higher quality of
service. Specifically, this study was aim to develop a system that will
improved the company’s operation in the Employees Time Keeping and C
Payroll System, that will monitor the employees’ data that is efficient to O
use and to be secure the records of employees and to have more L
manageable files. L
E
The Developed System for Blanco Family Academy covers many G
aspects of time Keeping and Payroll Process. This includes the capture of E
Information based on an employee’s work schedule, daily time worked,
and daily time taken. The system also covers the payroll processing and O
reporting process encompasses all activities necessary to report F
employee’s time worked. The system will convert the Time Keeping and
Payroll System into Visual Basic 2008 Programming. C
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Prospective users/beneficiaries:
Employees S
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The employees of the company will have a better access. The U
proper time keeping process will follow and the salary for the hours that D
the employees have worked will be accurate. I
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S
HR Personnel
Managing the time keeping will not be the same again as they will
experience relieve. It would be fast and easy for them to handle
transactions such as report making and monitoring time entries. Further
determining or computing the payroll manually will be eliminated that
will lead to faster transaction.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 113
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1. Barry, Chester I.
2. Valenzuela, Joemel A.
1. Render at least one (1) hour per week as consultation hour to discuss
matters related to their research.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 114
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Appendix P
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 116
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 117
Grading Sheet
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Appendix R
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 120
Appendix S
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Average 4 36.4 40.0 90.0
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Good 1 9.1 10.0 100.0
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Total 10 90.9 100.0 O
Missing System 1 9.1
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Total 11 100.0 U
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Table 19: Correctness Evaluation of Existing E
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Reliability Evaluation of Existing
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Frequency Percent Valid Percent Cumulative
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Percent
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Valid Poor 4 36.4 40.0 40.0
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Average 5 45.5 50.0 90.0 E
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Good 1 9.1 10.0 100.0
Total 11 100.0
Total 11 100.0
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Table 21: Efficiency Evaluation of Existing
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Testability Evaluation of Existing M
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Frequency Percent Valid Percent Cumulative
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Percent
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Valid Poor 7 63.6 70.0 70.0 E
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Average 3 27.3 30.0 100.0
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Total 10 90.9 100.0
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Missing System 1 9.1 U
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Total 11 100.0
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Table 22: Testability Evaluation of Existing
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 122
Total 11 100.0
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Table 23: Portability Evaluation of Existing
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Correctness Evaluation of Prototype M
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Frequency Percent Valid Percent Cumulative
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Percent
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Valid Poor 1 9.1 10.0 10.0 E
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Average 7 63.6 70.0 80.0
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Good 2 18.2 20.0 100.0
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Total 10 90.9 100.0 U
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Missing System 1 9.1
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Total 11 100.0
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Table 24: Correctness Evaluation of Prototype
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 123
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Table 25: Reliability Evaluation of Prototype O
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Efficiency Evaluation of Prototype
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Frequency Percent Valid Percent Cumulative R
Percent
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Valid Poor 2 18.2 20.0 20.0
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Average 3 27.3 30.0 50.0 U
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Good 5 45.5 50.0 100.0 I
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Total 10 90.9 100.0
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Missing System 1 9.1
Total 11 100.0
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Table 27: Testability Evaluation of Prototype O
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Portability Evaluation of Prototype
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Frequency Percent Valid Percent Cumulative R
Percent
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Valid Average 8 72.7 80.0 80.0
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Good 2 18.2 20.0 100.0 U
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Total 10 90.9 100.0 I
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Missing System 1 9.1
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Total 11 100.0
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Table 29: Correctness Evaluation of Proposed O
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Reliability Evaluation of Proposed
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Frequency Percent Valid Percent Cumulative T
Percent E
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Valid Average 2 18.2 20.0 20.0
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Good 5 45.5 50.0 70.0
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Excellent 3 27.3 30.0 100.0 U
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Total 10 90.9 100.0
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Missing System 1 9.1
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Total 11 100.0
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Table 31: Efficiency Evaluation of Proposed O
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Testability Evaluation of Proposed
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Frequency Percent Valid Percent Cumulative T
Percent E
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Valid Average 2 18.2 20.0 20.0
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Good 7 63.6 70.0 90.0
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Excellent 1 9.1 10.0 100.0 U
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Total 10 90.9 100.0
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Missing System 1 9.1
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Total 11 100.0
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Table 33: Portability Evaluation of Proposed O
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Oneway Anova P
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ANOVA T
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Type of System R
Sum of Df Mean Square F Sig.
Squares
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Between Groups 16.917 11 1.538 8.978 .000 U
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Within Groups 3.083 18 .171
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Total 20.000 29 E
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Table 34: Oneway Anova
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 128
Appendix T
User Manual
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Figure 10: Main Form T
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Main Form
6.) Manual login- it allow the user to input the logged manually.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 129
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Figure 11: Form Manual Login
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Form Manual Login
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Figure 12: Form Manual
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Form Manual C
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1.) Employee Information- Select an Employee that will add a date
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and time schedule.
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2.) Date- it allow the user to select a date that will to set the schedule. U
T
3.) Get Schedule- it allows the user to view the Schedule. E
4.) Time- where the user inputs the time of the employee’s time in R
and out.
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5.) Save- it allows the user to save the schedule. T
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6.) Back- it allow the user to close the form and go back to the main
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form.
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 131
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Figure 13: Login Form
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Login Form M
1.) Username- Where the user inputs the username.
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2.) Password- Where the user inputs the password. T
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3.) Login- Submit the username and password to enter the Form
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Management.
4.) Cancel -cancel the session and to go back to the Main Form. S
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 132
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Figure 14: Form Management
Form Management C
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1.) Employee Management- it allows the user to add new employee M
Information, were it can be edited, set it salary delete and view the P
information about the employee. U
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2.) Finger Print Registration- It allows the user to select an employee
E
that will enroll its fingerprint.
R
3.) Payroll Transaction- Where the user select an employee to view
the work details and compute its salary deduction. S
T
4.) Loan- it allow the user to view, add a new loan and cash advance U
for an employee. D
5.) Leave- it allow the user to set a leave for an employee whether it I
Vacation, Sick, Paternal or Maternal leave. E
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6.) Holiday- It set a Holiday if it’s Special or non working Holiday.
8.) Control access- It allows the admin to add an account that can be
access a limited section in the system.
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Figure 15: Employee Management Form
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Employee Management Form O
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1.) Search- It allows the user to search the name of the Employee. P
2.) Next & Previous – it allows the user to view the next or previous
U
Employee. T
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3.) Employee Information- it allow the user to enter new and edit R
information of the employee.
S
4.) Add Employee- where the user can add new employee
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Information.
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5.) Edit Employee- where the user can edit the employee information. D
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6.) Salary- allows the user to set the salary for the employee. E
7.) Set Schedule- allows the user to set the schedule of the employee S
8.) Delete Employee- where the user can delete the current
employee.
9.) Clear- where the user can clear the information of the employee.
10.) Save Employee- allows the user to save the new employee
information.
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Figure 17: Salary Form
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Salary Form O
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1.) Allowances- it allows the user to add some aalowances into the P
employee.
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2.) Monthly Salary- it allows the user to enter the basic salry of the T
employee. E
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3.) Deductions- it allow the user to see the deductions of SSS,
Philhealth and Tax and its contributions every month. S
4.) Table- it will view the deduction table of SSS, Philhealth and Tax.
T
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5.) Reset- it resets all the deduction of employee. D
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6.) Save- it saves the deductions of an employee.
E
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 136
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Figure 18: Finger Print Registration Form
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Fingerprint Registration Form M
1.) Emloyeename- it allows the user to select the employee to be P
registered its fingerprint. U
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2.) Search- it allows the user to search employee. E
3.) Input finger- it allow the user to select what finger to be
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registered.
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4.) Register- it registered the finger print of the employee. T
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5.) Cancel- cancel the registration of the finger print.
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6.) Sensor- it recognize the fingerprint of employee to be registered. I
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 137
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Figure 19: Payroll Transaction Form
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Payroll Transaction Form
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1.) Search- it allows the user to search the employee. U
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2.) Print-shows the print results of payslip of the employee. E
3.) Close-it close then form and stop the transaction.
R
4.) Next & Previous- it view the next and previous employee. S
T
5.) Late and Overtime – it Display the value of lates and overtime.
U
6.) Work Details- it shows the worked hours, days, present absent D
and leave of employee. I
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7.) Deductions- it display the deduction of SSS, Philhealth, Tax and S
Loans.
9.) Year-it allows theuser yto input on what year he/she wants to
transact.
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Figure 20: Loan Form P
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Loan Form T
1.) Search- it allows the user to search the employee’s name.
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2.) Loan Type- it allows the user to select on what type of loan that it S
T
will be given to the employee.
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3.) Loan Amount and Interest- it inputs the amount and interest the I
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loan.
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4.) Amortization Period- it set the period of starting date to end and
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Figure 21: Leave Form I
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Leave Form
3.) Type of leave- where the user can select what type of leave.
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 141
5.) Exit- it close the form and back to the Form Management. C
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Figure 22: Holiday Form
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Holiday Form U
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1.) Date- sets the date of Holiday. I
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2.) Description- the user inputs the description of holiday.
3.) Holiday Type- it allows the user to choose what type of holiday
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Figure 23: Form Reports U
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2.) Report Type- where the user can select a type of report whether
4.) Month- it allows the user to select what month he/she wants to
generate.
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5.) Year- it allows the user to select what year he/she wants to
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generate. L
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6.) Generate- it allows the user to generate the Report.
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 144
1.) Select user – it allows the admin to select user that he/she wants
4.) Enrolled button- it allows the admin to enroll some section that O
F
he/she wants to give some access in the system.
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5.) Username- it allows the user to input its username to accessed the O
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system.
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6.) Password- it allows the user to input its password to accessed the T
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system.
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Bibliography
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 145
A. Books
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CHESTER I. BARRY
Address: C-436 MH Del Pilar Brgy. San Isidro,
Antipolo City
Mobile: +639164849900
E-mail Address: chester_barry@yahoo.com
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 147
schet_barry@hotmail.com
OBJECTIVE:
C
To be able to find a position that would best fit my knowledge in the
fields of Information Technology that will allow me to make use of everything I O
have learned and allow me to develop my talent to become more effective for L
myself and for the company as well. L
E
PROFESSIONAL SKILLS:
G
Knowledgeable in Microsoft Office (Word, Excel, PowerPoint & Outlook). E
Basic skills in using Linux OS (CENTOS).
Basic skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4,
PHP and MySql. O
Basic skills in Computer Networking. F
Knowledgeable in using SAP Application.
Reliable and adaptable, can easily cope up with pressures and changing C
situation.
Willing and able to do wide variety of tasks.
O
M
EDUCATIONAL BACKGROUND: P
U
Tertiary Our Lady of Fatima University T
Bachelor of Science in Information Technology
E
Km. 23 Sumulong Highway, Antipolo City R
2008-Present
Secondary Our Lady of Peace School S
P. Oliveros St., Antipolo City
2004-2008
T
Primary Our Lady of Peace School U
P. Oliveros St., Antipolo City D
2001-2004 I
ST. Clare Montessori School
C. Lawis st. Antipolo City
E
1997-2001 S
SEMINAR ATTENDED:
“Non Linear Video Editing”, Our Lady of Fatima University, Antipolo City
(September 14, 2010).
“Personality Development Seminar”, “Empowering mind through
Information Technology”, Our Lady of Fatima University, Antipolo City C
(December 10, 2009). O
“Visual Basic .Net and Net Firmware”, “Empowering mind through
Information Technology”, Our Lady of Fatima University, Antipolo City
L
(December 9, 2009). L
“Robotics in Education”, “Empowering mind through Information E
Technology”, Our Lady of Fatima University, Antipolo City (December 7, G
2009).
E
“Philippine Youth Congress in Information Technology 2009”, University
of the Philippines Diliman, Quezon City (September 9, 2009).
O
TRAININGS: F
On-the-Job-Training
C
“United Laboratories Inc.” O
Manufacturing Networking Solutions Group (MNSG) M
Data and System Solution (DSS)
Research and Manufacturing Compound, 66 United Street P
Mandaluyong City. U
Packaging Material Specification Update using SAP Application. T
Corporate Audit in Different warehouse and manufacturing in
Mandaluyong City
E
and Laguna Cluster. R
Monthly Report and Follow up email.
Master Data Completion and 1st Square Update. S
Biz right Biz Rule Update.
T
“Summit Technologies Inc.” U
Human Resource Department D
3/F Business Solution Center Meralco I
Compound, Ortigas Ave. Pasig City.
Set-up Computers for the MT Exams. E
Checking and Merging of Files. S
Assisting an Applicant for their Interview.
Updating and checking the Update Summary.
ACCOMPLISHEMENT:
Feasibility Study in Software Engineering
Top 2 in SE – Student-Faculty Evaluation System for Our Lady of Fatima
University
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 149
REFERENCE:
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OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 151
JOEMEL A. VALENZUELA
Address: B9L10 Marigman St. Golden Hills
Antipolo City C
Mobile: +639154449213
O
E-mail Address: joemel_valenzuela@yahoo.com
L
OBJECTIVE: L
E
As a documentator and programmer of this software project my
G
knowledge and techniques in doing programming has furthermore
increase as I will use for facing the real-life of my chosen career. E
PROFESSIONAL SKILLS: O
F
Knowledgeable in Microsoft Office (Word, Excel, PowerPoint &
Outlook).
Skills in using Linux OS (CENTOS). C
Skills in Visual Basic 2008, Adobe Photoshop CS3 & CS4, Flash4, O
PHP and MySql. M
Skills in Computer Networking. P
Knowledgeable in using SAP Application. U
Reliable and adaptable, can easily cope up with pressures and T
changing situation.
E
Willing and able to do wide variety of tasks.
R
EDUCATIONAL BACKGROUND:
S
Tertiary Our Lady of Fatima University T
Bachelor of Science in Information Technology U
Km. 23 Sumulong Highway, Antipolo City
D
2008-Present
Secondary San Jose National High School
I
E
Circumferential Rd. Brgy. San Jose Antipolo City S
1999-2003
Primary Lores Elementary School
Bath St. Lores Country Homes Antipolo City
2001-1999
SEMINAR ATTENDED:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 152
ACCOMPLISHEMENT:
OUR LADY OF FATIMA UNIVERSITY – ANTIPOLO CAMPUS 153