Republic of the Philippines Department of the Interior and Local Government Regional Office VII MEMORANDUM ALL PDs & CDs DIR. LEOCADIO T{THOVELA, CESO IV Regional Director e SUBJECT SUBMISSION OF THE PLEB MONITORING AND EVALUATION ‘TOOL AND ITS NECESSARY ATTACHEMENTS. DATE es OCTOBER 15, 2019 Relative to the Memorandum from the PLEB ~ Program Management Office (PLEB-PMO) dated October 3, 2019 re Submission of Consolidated Data and Progress Report on PLEB Monitoring and Evaluation for 2019, kindly attach scanned copies of Executive Orders, Resolutions and Ordinances pertaining to the creation and composition of the PLEBs along with photo documentations (scanned copies) upon your submission. For the submission of the said Monitoring Tool, kindly use this google drive link http://bit.ly/R7PLEB-MET and please disregard the link provided by the PLEB-PMO on the attached memorandum as it is intended for the regional submission. Deadline of the submission of the Monitoring and Evaluation Tool and its necessary attachments will be on October 16, 2019 as agreed upon during the conduct of the Final Briefing on the PODS last October 2, 2019 at Tagbilaran City, Bohol. For LGUs that are still in the process of reorganization, incumbent PLEB Members are advised to participate in the accomplishment of the Monitoring Tool. cae R07 ET KBL/RO “Matino, Mahusay, Maaasahan” ‘Sudion, Lahug, Cebu City Tel, Nos: 255-7730 & 253-5481; Fax No.: 253-5473 Email addresses: dllareaion? cy@yahoo.com; info@dllgregion7.net1H Republic of the Philippines DILG-NAPOLCOM Center, EDSA corner Quezon Avene, QUEZON CITY DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ‘worw lg gov ph MEMORANDUM. FOR : ALL CITY AND MUNICIPAL MAYORS ALL DILG REGIONAL DIRECTORS, BARMM MINISTER OF LOCAL GOVERNMENT, AND OTHER CONCERNED STAKEHOLDERS: ATIN - DILG PLEB REGIONAL FOCAL PERSONS, PMT HEADS AND PROJECT ASSISTANTS SUBJECT: SUBMISSION OF CONSOLIDATED DATA AND PROGRESS REPORT ON THE PEOPLE'S LAW ENFORCEMENT BOARD MONITORING AND EVALUATION FOR 2019 DATE : OCTOBER 03, 2019 This refers to the Memorandum of Secretary Eduardo M. Afio, dated September 09, 2019 regarding the conduct of PLEB Monitoring and Evaluation for 2019. The deadline for submission of consolidated data and report from the DILG Regional Offices is set on October 18,2019. Related thereto, please be informed that for LGUs that are still in the process of reorganization, incumbent PLEB members are advised to participate in the accomplishment of the said Monitoring Tool. ‘The baseline year for the accomplishment of the tool will be from CY 2017 to 2019. For the questions which did not indicate the baseline year, CY 2018 to current year shall be the basis for providing the answers. In consideration of consolidating all the data and submitting progress reports to the regional offices, the Regional Focal Persons and PMT Heads/PLEB Project Assistants are advised to set an earlier deadline for the Provincial Focal Persons to send their Consolidated Data from the Monitoring Tool.All accomplished Monitoring Tool and other attachments such as: Executive Orders/Ordinance/Resolutions relating to the PLEB Creation and Composition; and photo documentations (scanned copies) by the LGU shall be submitted to the Regional Offices through Provincial Offices. The Regional Office shall upload all consolidated sheets and monitoring tools and other necessary documents/attachments through this link: ttos://tinyurl.com/PLEBM- £2019. All the required documents shall be labeled accordingly (Ex. Provincial: Isabela Consolidation Sheet, Ramon PLEB Creation Executive Order; Regional: Region II Consolidation Sheet, Region II Progress Report). All PLEB Project Assistants /PMT Heads shall prepare an initial presentation from the gathered and accomplished provincial consolidation sheets, regional consolidation sheets and progress reports for the upcoming activity entitled: Presentation of Assessment Results on PLEB Creation and Functionality to be held on October 17, 2019. For any queries, you may contact us through our _ email pleb.pmo.nomoc@gmail.com or landline number 876-3454 local no. 4204 and look for Mr. Jan David Salvador, Project Development Officer III, PLEB-PMO. UNDERSECREPARY BERNARDO C. FLORECE JR. Peace and Order yAPEOPLE'S LAW ENFORCEMENT BOARD MONITORING AND EVALUATION 2019 REGIONAL PROGRESS REPORT FORMAT Introduction Narrative Reports with Synthesis of Data from the Regional Consolidated Sheets a. Creation b. Composition c. Functionality (Meetings; Records Managements; Budget Allocation; Ar Facility, Equipment, and Other Non-Financial Assistance for PLEB Acti and Staff Complement) |. Benefits ‘Complaints f. Cases PLEB Regional Best Practices a. List all Best Practices of PLEBs from the region b. From this list, nominate one of the best practices from the region c. Attached photo docs or video presentations, if any PLEB Regional Issues and Concerns a. Composition b. Functionality (Meetings; Records Managements; Budget Allocation; Ar Facility, Equipment, and Other Non-Financial Assistance for PLEB Acti and Staff Complement) c. Benefits d. Complaints e. Cases DILG Interventions/Actions to Address to the Identified Issues/Concerns a. Composition b, Functionality (Meetings; Records Managements; Budget Allocation; Area, Facility, Equipment, and Other Non-Financial Assistance for PLEB Activities; and Staff Complement) Benefits |. Complaints CasesRepublic of the Philippines DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, QUEZON CITY DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT ‘wow. dilg-gov.ph INSTRUCTIONS FOR THE PLEB MONITORING TOOL CONSOLIDATION SHEETS A. ON PRELIMINARY: Please fill-up the following information: FOR PROVINCIAL LEVEL: a. Region; b. Province; c. Number of Cities and Municipalities; d, Number of PLEB Questionnaire Distributed to Cities/Municipalities; and e, Number of PLEB Questionnaire Gathered (Complied).. FOR REGIONAL LEVEL: a. Region; b, Number of Province; . Number of Cities and Municipalities; d. Number of PLEB Questionnaire Distributed to Cities/Municipalities; and e. Number of PLEB Questionnaire Gathered (Complied). B. ON CREATIO! For ProvincialItem No. 1: The LGU has a PLEB created in the city /municipality. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Overall Total = Total of Yes + Total of No Item No. 2: PLEB was created through. Please tally the data according to the issuances issued for the creation of PLEB in the LGUs. TOTAL Ordinance 7 Resolution 8 Executive Order 9 Others 10 ‘The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Overall Total = Total of all Issuances Issued in the Province for the Creation of PLEBs. NOTE: Ifthere are more than two issuances issued for the creation of the PLEB in the LGU stated in the PLEB Monitoring Tool, please indicate only one issuance for each PLEB in the consolidation sheets. Hierarchy on the Manner of Creation: Executive Order Ordinance Resolution Others For Regional please see the example provided below: 1 rodnce [RS FEB was rested ous: umber Tordinance | Resoiion creation | Prownces | 42 2 Province2 | 31 o Province 3 | 14 oO Brecutive of LGUs ‘Order. 3 30 0 35 Total ooC. ON COMPOSTION: Item No. 1: PLEB Composition. Tally in accordance with the number of each members of PLEB mandated by the provisions of the law (RA 6975 and NAPOLCOM Memorandum Circular 2016-002). Province: Isabela Total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool: 22 YES NO OVERALL Representative from SB/SP ae see, 22 Representative from PB = 22 0 22 Lawyer/College Graduate = 2 0 22 Women = 22 0 22 Principal = 10 12 22 Others = 2 0 22 ‘The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No, 2: Supported by SB/SP/POC Resolution, Tally in accordance with the number of how many PLEB members who are supported with SB/SP/POC Resolution. Province: Isabela ‘Total Number of Cities and Municipalities: 22 YES NO OVERALL Representative from SB/SP = 22 0 22 Representative from PB = 22 0 22 Lawyer/College Graduate = 2 0 22 Women = 2 0 22 Principal = 22 0 22 Others = 22 o 22Item No. 3: PLEB Appointing Officer. Tally in accordance with the number of how many PLEB Members are appointed by the Mayor. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool, D. ON FUNCTIONALITY: MEETINGS Item No. 1: Means of Verification (MOV) Being Produced. Tally in accordance with the number of PLEBs complying with the stated MOVs in the monitoring tool. The overall total of each MOVs should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No, 2: Total Number of Meetings Conducted. Tally in accordance with the number of meetings conducted per month, NOTE: This includes special meetings, hearing/sessions, and other conducted activities. For Regional please see the template provided below: Province | Taal PAE was Coated hough Percents Mitaor | Note of Wines oF ‘of Us wario Nesting .suncrionaury [Province £ Provines 2 Province 3 TotalRECORDS MANAGEMENT Item No. 1: Filing and Recording. Tally in accordance with the number of PLEBs using a Manual Recording and Computerized /Digital. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No. 2: For Manual Recording. Tally in accordance with the number of PLEBs using a logbook solely dedicated to complaints filed for the manual recording. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No. 3: Information Contained at PLEB Logbook. Tally in accordance with the number of PLEBs complying with the following required information in filing a complaint/case: a. _ Fullname, address and contact information of the complainant; b, Full name, rank and station or assignment of the respondents; and c. Anarration of the material facts (the place, date and time of commission of the offense). The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No. 4: Logbook is kept and properly maintained in a steel or any secured cabinet. Tally in accordance with the number of PLEBs complying with the requirement stated. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No. 5: For Computerized /Digital. Tally in accordance with the number of PLEBS complying with the following: a. Maintains soft copy of encoded complaints/cases; and b. Hasa database and/or software solely dedicated to PLEB related-complaints or cases.The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No. 6: Issuance of Police Clear. Tally in accordance with the number of PLEBs complying with the following: a, Issues Police Clearance to PNP Officials; and b. Hasa separate logbook for all the police clearance issued. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. BUDGET ALLOCATION ES ee Item No, 1: Budget Allocation. Tally in accordance with the number of PLEBs who have funds provided by the LGU. The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. AREA, EQUIPMENT AND OTHER NON-FINANCIAL ASSISTANCE FOR PLEB ACTIVITIES Item No. 1: PLEB Office. Tally in accordance with the number of PLEBs who have office solely dedicated to accommodate PLEB-related activities. Item No, 2: Funding for PLEB Office. Tally in accordance with the number of PLEB Offices which are provided and funded by the LGUs to accommodate PLEB-related activities. NOTE: The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. Item No. 3: Office Equipment. Tally in accordance with the number of PLEB Offices who have the following equipment: a. Laptop; b. Computers; c. Printers; 4. LCD Projectors; ande. Office Supplies and Materials. STAFF COMPLEMENT Item No. 1: PLEB Secretary. Tally in accordance with the number of PLEBs who have PLEB Secretary. Item No. 2: Other PLEB Staff Complement. Tally in accordance with the number of PLEBs who have other PLEB Staff aside from the Secretary. Item No. 3: PLEB Secretary Position. Tally in accordance with the nature of po: of the PLEB Secretary. Item No. 4: Other PLEB Staff Complement Positions. Tally in accordance with the nature of position of other PLEB Staff Complement. NOTE: The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. E, ON BENEFITS: Item No. 1: For cities and municipalities. Tally in accordance with the number of PLEB Members who are being provided by the LGU with Per Diem and Insurance. Item No. 2: For St" - 6" class municipalities, Tally in accordance with the number of PLEB Members who are being provided with Per Diem and Insurance. NOTE: The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. F, ON COMPLAINTS:Item No, 1: Number of Complaints Filed. Tally in accordance with the number of how ‘many complaints filed with or without jurisdiction on the year 2017 up to present. NOTE: The basis must be the date when itis filed or when it is being formally docketed to PLEB. G. ON CASES: Item No. 1: Number of Cases Pending For Resolution. Tally in accordance with the number of how many cases pending for resolution on the year 2017 up to present. NOTE: The basis must be the date when itis filed or when it is being formally docketed to PLEB, FOR DISMISSED:Item No. 1: Number of Cases Dismissed Through Merits or Through Technicalities, Tally in accordance with the number of how many cases dismissed through merits or technicalities. NOTE: The basis must be the date when the cases were dismissed either by merits or technicalities. NOTE: Cases can be dismissed either by lack of merit or by technicalities. It is lack of merit When the charges that were made by the complainant, or the charges that were brought, isnot substantiated/supported by the evidence presented or lack of evidence. While cases ‘can be dismissed through technicalities when the evidence was obtained illegally. FOR RESOLVED: Item No. 1: Number of Cases Resolved. Tally in accordance with the number of how many cases resolved. NOTE: The basis must be the date when the cases were resolved.NUMBER OF CASES FILED ACCORDING TO OFFENSE: Item No. 1: Number of Cases Filed According to Offense. NOTE: /fyou cannot distinguish the cases where it should fallin the category of offense provided in the tool, you may check the NAPOLCOM Memorandum Circular 2016-002, pages 23-32, for the following given examples of specific offenses. NUMBER OF RESPONDENTS ACCORDING TO RANK: Item No. 1: Number of Respondents According to Tank. H. ON BEST PRACTICES: Item No. 1: Information Drive. Tally in accordance with the number of PLEBs who have the following projects for information drive, I, ON INTERNET CONNECTION:Item No. 1: Internet Connection, Tally in accordance with the number of PLEBs who have the internet connection for the implementation of PLEB Online Database System (Pops). NOTE: The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. J. ON PLEB ONLINE DATABASE SYSYEM (PODS): a - T 1 Item No. 1: PODS Training. Tally in accordance with the number of PLEBs who have attended the PODS Rollout Training. Item No. 2: PODS Account. Tally in accordance with the number of PLEBs who have secured PODS Account. NOTE: The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool. K, ON SOCIAL MEDIA ACCOUNT: Item No. 1: PLEB Social Media Accounts. Tally in accordance with the number of PLEBs who have social media accounts for information drive. Item No. 2: Complaints Received at PLEB Social Media Accounts, Tally in accordance with the number of PLEBs who are receiving complaints from social media accounts. NOTE: The overall total should be the total of number of questionnaire gathered or PLEBs/LGUs who complied with the Monitoring Tool.