6.0 Administration plan.

6.1 Organization’s vision, mission, and objectives

Table BP 2.1 shows the logo used by VG Pasta Production and describes the
company’s vision, mission, and objectives.

Logo of the business

Company’s vision To become a successful production of

healthy pasta in Malaysia.
Company’s mission a) To maximize profit
-Our company’s long-term goals
are to maximize profits.This is
important to ensure that we are
successful.
b) To open new branches all over
Malaysia and Singapore in 10-15
years time in order to become a
known brand name.
-It is important to expand our
business by opening new
branches at other locations to
enable others to know our
business.
c) To increase the number of
employees and services
-Our company wants to increase
its number of employees when
the number of customers
 increases. This is important to
ensure that we can continue
giving good quality services to
our customers.

Company’s objectives Our company’s objectives are :

a) To achieve consistency in our
company’s cash flow
-This is important to ensure that
we have good cash flow and a
smooth running business.
b) To promote the healthy food to
customers and ensure that the
demands and expectations of
customers are met.
c) To offer reasonable prices to
customers
-Price is very important for
customers. The price and quality
of our product must be parallel
with each other. Therefore,
reasonable prices are very
important in order to make
customers continue consuming
our product.
d) To achieve monthly profit
targets.
-Our objective is to achieve our
monthly profit target to ensure
that we make a reasonable
amount of profit every month.
This can help enhance our
financial position.
 6.2 Organizational chart.

General Manager
Farah Nadhirah Abdul
Razak

Administration Manager
Fatin Syazwani Mohd
Latfee

Marketing Manager Operation Manager Finance Manager

Human Resource Manager
Zahraatul Aaina Nurul I’zzati Ramli Madihah Mohd
Nabilah Izzati Md Anuar
Zukifli Noor

Staff Security
guard

Figure BP 2.1 Organizational structure of VG Pasta Production.

 6.3 Manpower planning

VG Pasta Production has one General Manager, Administration, Operation

Manager, Finance Manager, Marketing Manager, Human Resource Manager
and a few staffs including cleaner and security guard to manage and execute
the operation of the business as shown in Table BP 2.2.

Table BP 2.2 Position and number of personal in VG Pasta Production

Position Number of person

General Manager 1
Administration 1
Marketing Manager 1
Finance Manager 1
Human Resource Manager 1
Operation Manager 1
Staff 4
Security Guard 1
 6.4 Schedule of tasks and responsibilities

Table BP 2.3 describe the tasks and responsibilities of every position. The
following function and responsibilities have been identified and will be
delegated to the respective individual to ensure the smooth operation of the
business.

Table BP 2.3 Schedule of tasks and responsibilities of employees.

Task Responsibilities
General Manager - determine staffing requirements
- hire and train new staff
-supervise direct reporting staff according to
overall company policy
- apply strategic planning to determine
company, department or unit objectives
- set employee goals and objectives
- develop staff to maximize potential
- monitor staff performance including
performance reviews
- delegate work duties to staff to attain
objectives
- allocate use of available resources
- monitor and assist staff with work progress
- evaluate current business processes and
systems
- plan and implement procedures and
systems to maximize operating efficiency
- establish and maintain controls
- formulate department/unit policies and
practices
- co-ordinate financial and budget activities
- facilitate the preparation and analysis of
reports
- review performance data (financial, sales
 and activity reports)
- to monitor and measure productivity, goal
progress and activity levels
- responsible for the achievement of
department/division/unit productivity and
quality goals
Administration Manager - perform and supervise general office
activities, such as greeting visitors, filing,
photocopying, faxing, processing outgoing
and incoming mail, routing and screening
all incoming calls, and distributing
messages to appropriate team members.
- ensure that conference rooms, meeting
rooms and reception areas are ready for
meetings.
- oversee the preparation, analysis,
negotiation, and review of contracts related
to purchasing materials, supplies, products,
or services.
- provide or oversee centralized operations
and procedures of services for the agency.
- plan and coordinate staff development and
monthly agency
- wide staff meetings.
- create and maintain effective internal
controls for equipment inventory.
- maintain and safeguard agency records.
- manage the organization’s office and
storage space. Perform as liaison with varies
vendors, providing maintenance, security,
and other occupancy services.
- works with management team and staff to
update and maintain Community Link
 website.
Marketing Manager - manage and coordinate all marketing,
advertising and promotional staff and
activities - conduct market research to
determine market requirements for existing
and future products
- analysis of customer research, current
market conditions and 23 competitor
information
- develop and implement marketing plans
and projects for new and existing products
- expand and develop marketing platforms
including social media platforms
- manage the productivity of the marketing
plans and projects monitor, review and
report on all marketing activity and results
- determine and manage the marketing
budget - deliver marketing activity within
agreed budget
- report on return on investment and key
performance metrics
- develop pricing strategy
- create marketing presentations
- liaise with media and advertising
- collaborate with the sales function
- monitor industry best practices
Operation Manager - overseeing the production of goods and
provisions of services.
- managing both raw materials and
personnel
- ensure smooth operation of various
processes that contribute to the production
of goods and services of an organization.
 - ensure that the machinery equipment used
have the ability to produce goods and
services for the client at an acceptable
standard.
- chalking out the overall operational policy
- maximizing the output of the various
support service
Financial Marketing - produce financial reports, direct
investment activities, and develop strategies
and plans for the long-term financial goals.
- prepare financial statements, business
activity reports, and forecast.
- monitor financial details to ensure that
legal requirements are met.
- supervise employees who do financial
reporting and budgeting
- review company financial reports and seek
ways to reduce 24 costs
- analyse market trends to find opportunities
for expansion
- help management make financial decisions
Staff - sorting and handing out post
- supporting the reception desk
-handle the pasta’s machine
-ensure the work place are always clean
-handle the waste of the product properly
-always practice 3R-Recycle,Reuse, Renew
Security guard -ensure the factory are always safe
 6.5 Remuneration plan

For our company, we have chosen the EPF scheme to be given to all
employees. Table BP 2.4 illustrates the remuneration plan for each employee
in VG Pasta Production.

Table BP 2.4 Remuneration plan

Position No. Salary Allowance EPF SOCSO Total (RM)

(RM) (RM) (RM) (RM)
13% 1.75%
General 1 2000.00 260.00 35.00 2295.00
Manager
Administration 1 1800.00 234.00 31.50 2065.50
Manager
Operation 1 1800.00 234.00 31.50 2065.50
Manager
Finance 1 1800.00 234.00 31.50 2065.50
Manager
Marketing 1 1800.00 234.00 31.50 2065.50
Manager
Human 1 1800.00 234.00 31.50 2065.50
Resource
Manager
Total 6 11,000.00 1430.00 192.50 12,622.50
6.6 OFFICE LAYOUT