Document Responsibility: Project & Strategic Purchasing Dept.

SAEP-3103
Issue Date: 19 November 2008 Equipment and Spare Parts Data Requirements
Next Planned Update: 19 November 2013 for Proponent/MRO Originated Requisitions

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1 Scope
This procedure details the requirements for the acquisition of technical and
catalog data
for equipment, spare parts and operating materials, commonly referred to as a Spare

Parts Data Package (SPDP), for all new equipment purchased by Proponents/MRO
Organizations in the execution of projects.
2 Applicable Documents
The requirements contained in the following documents apply to the extent specified
in
this procedure:
ο Saudi Aramco Engineering Procedure
SAEP-31 Corporate Equipment and Spare Parts Data
Requirements
ο Saudi Aramco Forms
SA-1149 Used f or Materials Cataloging (New SAMS Item)
SA-1895 Transf er of Materials, Merchandise, Supplies
ο Supply Chain Management Manual
CU 25.01 Authorities
3 Purpose
The purpose of this procedure is to outline the roles and responsibilities of all
organizations involved in the cataloging data acquisition process, and to provide
instructions for Proponents/MRO Organizations to ensure that complete and
acceptable
SPDPs are submitted in accordance with stipulated submittal schedule so that spare
parts and operating materials are available when the new equipment is put into
service.
4 Responsibilities - Proponents/MRO Organizations
4.1 Ensure that all Requests For Quotations (RFQs) and purchase orders, including
Supplier sub-orders, contain:
4.1.1 Instructions To Suppliers For Providing Spare Parts And Operating
Materials Data For New Equipment Purchased For or By Saudi
Aramco (See Appendix C).