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in Office 365:
How it can help you grow
your business
Crash course in Office 365 2
Table of contents
06.
Complete your Crash course
solution finish line
Crash course in Office 365 3
00. Introduction
You already know the productivity power of Getting more capabilities in one solution
Office applications like Word, PowerPoint reduces the amount of time you spend
and Excel. This crash course will show you managing technology and gives you the
how adopting cloud-based Office 365 most value for your investment. Office 365
gives you ever-improving versions of those also provides peace of mind that Microsoft
apps, with new capabilities delivered every is working 24/7 to help protect you against
month. You’ll also learn how Office 365 security threats – including automatic updates
empowers you to access your content from to ensure your employees will always have the
any device, co-author with anyone in real latest features.
time (regardless of whether or not they’ve
purchased a copy of Office) and use the If you have more advanced needs, consider
power of artificial intelligence (AI) to create Microsoft 365, which provides advanced
more impactful content with less effort. security and device management capabilities
to help safeguard your business. It’s a
Office 365 gives you the Office apps you complete, intelligent solution that empowers
already know, along with powerful, simple your employees to be creative and work
new ways to work better together. That together, securely.
means services like business-class email,
online storage and teamwork solutions that Whatever you choose, you’ll get the
you can now access from almost anywhere – right solutions for today, with room
all designed for small businesses like yours. to grow tomorrow. Ready to get
With Microsoft Teams included, you can started? Let’s dive in.
host productive online meetings with co-
workers, customers and suppliers no matter
where they’re located.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 4
01.
Get more
done
Crash course in Office 365 5
Running a business
means being ready to
work wherever you go –
and giving employees
that same ability.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 6
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 7
With Office 365, the familiar Office apps you use every day
become productivity powerhouses, giving you the ability to
edit, share and work together wherever your employees go.
Word PowerPoint
Need to give feedback to a colleague while Prep and present on the go, right from your
commuting? Edit documents on your Android tablet or smartphone. Presenter view gives
or iPhone with the Word mobile app. To add you full control over what your audience
comments, tap anywhere in a document, then sees, showing speaker notes only on your
click Edit and type your comment. If this is your mobile device. New ink, laser pointer and
first time adding a comment, you’ll be asked to highlighting features help emphasise key
enter a username so other people know who concepts as you present.
edited the document.
Excel OneNote
Mobile-friendly Excel shortcuts make it easy to With OneNote 2019, you can invite others to
gain insights from information. Add formulas a shared notebook by choosing File > Share >
using your tablet’s on-screen keyboard, or by Invite People. To share a notebook during
tapping the Formulas tab. The Recommended a meeting, choose File > Share > Share with
Charts feature helps you pick visualisations that Meeting. After others in your team open the
make sense for your screen. notebook, anyone with permissions can add
meeting notes simultaneously, which then
sync automatically.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 8
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 9
02.
Work better
together
Crash course in Office 365 10
Making decisions,
generating fresh ideas
and building close
relationships with suppliers
and customers demands
good collaboration.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 11
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 12
Real-time co-authoring allows your employees Stop the confusion created when employees
to edit the same version of a document at the send documents by email. With Outlook
same time. This eliminates the need to email 2019, you can upload files to OneDrive, or
multiple versions back and forth. easily attach them to an email, enabling
everyone with authorisation to access, view
To get started using real-time co-authoring, and edit the same version. When attaching
save your document to OneDrive for Business. a file to an email, you’ll see a list of your
Then click the Share button, located in the recent documents – so you can spend less
upper-right corner of the window. You can time searching for the right one to attach.
share and work together on files with people
inside and outside your organisation – even
with those who don’t have Office 365.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 13
Effective communication strategy is at the Host and join meetings from the Teams app.
heart of any successful team. From initiating You can chat, manage meeting controls,
a one-on-one dialogue to driving a team zoom in when someone is sharing their
meeting, Office 365 gives your employees desktop and even reschedule meetings all
control over their conversations, so they feel from your mobile device.
connected wherever they are.
Introduction 01 02 03 04 05 06 Closing
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Crash course in Office 365 15
03.
Build your
business
Crash course in Office 365 16
Success comes
down to finding
new customers –
and delivering great
experiences that
keep them loyal.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 17
Office 365 gives you new ways to track Bring your ideas to life
and manage prospects, build deeper like a pro
relationships and create a polished,
professional image so you can stay Your Office 365 apps learn from your personal
competitive as customer expectations style and help make you more productive with
grow. It also helps you streamline built-in intelligence designed to save you time
processes, giving your employees more and get the results you want.
time to focus on value-added tasks and
provide great service. • Word Editor is an advanced proofing tool
that checks spelling and grammar and makes
intelligent style suggestions to help you write
with greater impact, whether it’s a customer
proposal or an all-company memo.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 18
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 19
Plan to win
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 20
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 21
04.
Simplify to
succeed
Crash course in Office 365 22
With an assortment of
third-party tools and
subscriptions, you have
to manage everything
separately, your data is
all over the place and
the learning curve for
employees can be high.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 23
Simplify to succeed
Rick Lord
President and Chief Executive Officer,
AIM
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 24
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 25
05.
Safeguard
your
business
Crash course in Office 365 26
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 27
With Office 365, security is built in at every Protect against security threats
layer to help keep your data safe from
attackers and accidental leaks, control You don’t need a big IT department to get
who has access to information and provide enterprise-grade protection. With best-in-
peace of mind that you are compliant. class services designed for businesses like
yours, Office 365 helps protect against spam,
malware, viruses, phishing attempts, malicious
links and other risks.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 28
Office 365 also helps you restrict the Microsoft’s commercial online services,
copying or saving of company information including Office 365, do not capture, maintain,
to unauthorised apps and locations. It scan, index, share or use any data-mining
prevents sensitive information, such as technology. This means your email will never
social security numbers or credit cards, be scanned for ad-serving purposes, nor
from leaking – saving your business from will the data you store with us be read or
the costs and damage of a data breach. unknowingly shared with third parties in any
way. You’ll also benefit from fully customisable
controls that enable you to tailor enterprise-
Manage compliance grade security services to best meet your
more easily company needs.
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 29
06.
Complete your
solution
Crash course in Office 365 30
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 31
Introduction 01 02 03 04 05 06 Closing
Crash course in Office 365 32
Crash course
finish line
This crash course in Office 365 See plans and pricing
demonstrates the breadth of capabilities it
offers for empowering your business. for Office 365 Business
Building on the foundation of Office
solutions you use every day, Office 365
brings you new capabilities for working
better together, wherever opportunity
takes you. From easy online meetings to
mobile document editing, from simplified
management to comprehensive protection
for your sensitive data, it helps you take
advantage of all the talent and resources
you have to compete and win.
1
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