1. Address the person appropriately.

At the start of the ​letter​, address the person

with a proper salutation, such as “Dear Mr. Lastname.” ...
2. Say ​thank you​. ...
3. Give (some) specifics. ...
4. Say ​thank you​ again. ...
5. Sign off. ...
6. Send it as soon as possible. ...
7. Be positive but sincere. ...
8. Personalize each ​letter
Ex

Thank you again for meeting with me to discuss the administrative assistant
position at XYZ Corp. I thoroughly enjoyed our conversation, both about the role
and about baseball. (I really think this is our year!)

I was impressed with the opportunities the administrative assistant has at XYZ to
pitch in and wear many hats. In my previous role, I was able to pick up graphic
design and Excel skills, as well as some conversational Spanish and French. I
love to learn new things and find different ways to make my team a success. It’s
clear that I would have the opportunity to do that working for XYZ.

I believe that my experience at my current employer has prepared me to slide

seamlessly into the role. I’m familiar with all of your systems, software, and
requirements, as well as being a quick study should other needs come up.

Please let me know if I can provide you with any other information while you’re
making your decision. Again, thanks so much for meeting with me. It was a
pleasure.

Best regards,

Or

Thank you for taking the time to talk with me today. I sincerely appreciate the
time you spent reviewing my career goals and recommending strategies for
achieving them. Your advice was very helpful and gave me a new perspective on
available opportunities.
I especially appreciate your offer to connect me to others in your network. I plan
on following up with the contacts you emailed me right away. I will also use the
online networking resources you recommended to further my job search.

Any additional suggestions you may have would be welcome. I'll update you as
my search progresses.

Again, thank you so much for your help. I greatly appreciate the assistance you
have provided me.

Best regards,