TAP DOAN CONG HOA XA HQI CHU NGHIA VIVI' NAM

BIYIJ CHINH VIN THONG Doc lap — Ttr do — Hanh phtic

VIt T NAM

se):AA 66 /QD-VNPT-VP-CN Ha Noi, ngay/f9 thang 8 nam 2019

QUYET DINH
Ban hanh Quy trinh tam thoi ve khai thac, sir dung
he thong phan mem quan IST hop VNPT-eCabinet

TONG GIAM DOC TAP DOAN

,Can Quyet dinh s6 955/QD-TTg ngay 24/6/2010 cua Thu twang Chinh
phu ve viec chuyen cong ty me - Tap doan Buu chinh Vien thong Viet Nam thanh
Cong ty TNHH met thanh vi'en do Nha ntr6c lam chit sa him;
Can cur Nghi dinh s6 25/2016/ND-CP ngdy 6/4/2016 oh Chinh phu ve viec
Dieu le t6 chirc va hog deng dm Tap doan Buu chinh Vien thong Viet Nam;
Xet de nghi cua Chanh Van ph6ng Tap doan va Truang Ban Cong ngh'e,
QUYET DINH:
Dieu 1. Ban hanh kern theo Quyet dinh nay Quy trinh tam th6i ve khai
'
sir dung N th6ng phan mem quart 1Si hop VNPT-eCabinet.
Dieu 2. Quyet dinh nay có hieu luc thi hanh ke rex ngdyk)'[.
Dieu 3. Cac Ong/Ba Chanh Van phOng Tap doan; Truang cac Ban eh&
nang, tham muu dm Tap doan va Thu truang cac don vi lien quan cua Tap doan
chiu trach nhiem thi hanh Quyet dinh nay./.

cf* 414'37 G GIAM DOC

No'i nhrfn: TAP DOAN
- Nhtl Di'eu 3; vi zufu CHI N
- Chit' Lich HDTV va cac TV HDTV; vIEN THO
- TGD va cac PhO TGD; VIET NA
- Cac Kie'm sok vier' tai VNPT; 6Csj:;"-, • ./r. •
- Luu VP. -1? •

eOffice VBDT Pham Mk Long

 TAP DOAN LONG HOA XA HOI CHU NGHIA VIET NAM
BUU CHINH VIEN THONG Dfic 14p — Tv do — Hanh phtic
VIET NAM

QUY TRiNH TAM THOI VE KHAI THAC, Se DUNG

HE THONG PHAN MEM QUAN LY HOP VNPT-ECABINET

(Ban hanh kern theo Quye't clinh so /066 /QD-VNPT-VP-CIV, ngapf9/8/2019

cita Tong Giam clac Tdp doan Byrn chinh Vijn thong NO Nam)

Ditu 1. Pham vi ditu chinh

Quy trinh nay dieu chinh viec khai thac, sir dung he th6ng phan mem
quan l)'T hop VNPT-eCabinet cua Tap doan Buu chinh ViL th6ng Viet Nam doi
v6i cac cu6c hop co six chi dao, tham du ciia Lanh dao Tap doan. Quy trinh nay
xac dinh rO trach nhiem cua don vi, ca nhan trong qua trinh chuan bi to chirc
hop, khai -Iliac, sir dung tai lieu hop tren he thong VNPT-eCabinet.
Ditu 2. Doi ttrvng ap dung
Quy trinh nay ap dung doi cac Ban chirc nang, tham muu cua Tap
doan, Van phong Tap doan, Dang fly Tap doan, Cong doan VNPT, T6ng Cong
ty Dich vu Vien thong, Tong Cong ty Truyen thong; cac dun vi trvc thu6c Tap
doan; Cong ty co phan Cong nghe Cong nghiep Buu chinh thong, Cong ty
co phan Thiet bi Buu dien, Cong ty co phan Vien thong Tin hoc Buu dien.
Ditu 3. Giai thich tir ngfr
- He th6ng: duvc hieu la he th6ng phan mem quail l3"/. hop VNPT-
eCabinet;
- Cac Ban, don vi: duvc hieu la cac Ban chirc nang, tham muu ciia Tap
doan, Dang uy Tap doan, Cong doan VNPT, T6ng Cong ty Dich vu ViL thong,
Tong Cong ty Truy'en thong, cac don vi trgc thu6c Tap doan, Cong ty co phan
Cong nghe Cong nghiep Buu chinh ViL thong, Cong ty co phan Thiet bi Buu
dien, Cong ty co phan Vien thong Tin hoc Buu dien;
- Gan tai lieu: la thvc hien attach tai lieu len he th6ng.
 Dieu 4. Liru do guy trinh to chirc hop

L5nhdao Tap down

3. Phe Eg 11. Phe duyet

duyet lich hop th6ng bao ke't luan
cuec hop

Khong Khong

8. Kha i t h6c sir du ng tai Ru hop - T hvc hin c uOc hop

Van Phang Tap doan

• • •
2. Trinh 4. Thong bao " 10. Trinh chi NI 12. Ban hanh
duyet Ijch hop thong tin phat thao thong bao th6ng bao kht
hanh, nhhc Ijch hop Icht luan cuec hop luan cuec hop

ird 1. Da ng ksj/ 'E 5. Chun

O :5 Cap nhat Ijch bj tai lieu hop
'0 ^aro hop
bf)
o 0 0
C tp 6. Ghn tai ird 9. Dtr th5o a 13. Ghn thOng.'
CA lieu hop len 0 thong bao ket 4—' baokht luan cuec—o0
U
he theing luan cuec hop hop len he theng
I ,
C
ft 13
ca

to IS
•
•
CO C-
c ria 7. Phan ding va
)rts tham dtt hop
u
CO
E
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u 4-'
C
CO
 Dien giai chi tik:
Thai Dan
gian/tan vi chit
T A Cong cu
NOi dung cong viec xuat thtyc tri °
T CNTT
hien thtyc
hien
1. Bang 14/ COI) nhOt lich hop tren he thOng (*) Truov , Ban, VNPT-
Cac, Ban, don vi, dugc Lanh dao rap doan giao 14h00 chieu dun vi eCabinet
chuan bi hop phoi hop voi Van phong Tjp doan Thin Sau dugc
hang tuan
(Thu k 3" Lanh dao Tjp doan) clang 14T hop tren he giao
thong. (*) (hoac ngay chuan
Cac cuOc hop ,phat sinh Inch Van phong bao cao lam viec bi
Tong Giam doc phe duyet va cap that lich hop cuoi cung
tren he thong dm tuan)
Cac cuOc hop d'a c6 trong lich cong b6 nhung c6
thay doi ve thei gian, dia diem, thanh phan: cac
Ban, don vi dugc giao chuan bi hop phoi hgp Wei
Van phong Tjp doan (Thu k3'T Lanh dao Tap
doan) No ,cao Lanh dao Tap doan nhang not
dung sixa doi, bo sung va cap nhjt teen he thong.
2. Trinh duyet lich hop Truck 16h00 Van VNPT-
Van phong Tjp doan (Thu 1(3'7 Lanh dao Tjp chieu Thu ph6ng eCabinet
doan) thgc hien trinh dg kien lich hop, lga chon Sau hang Tjp
thanh phAn chuan bi hop, thanh phAn dg hop theo tuan (hoac doan
chi dao cua Lanh dao Tjp doan tren co. s6 thong ngdy lam
tin de xuat ciia cac Ban, don vi dugc phan cong viec cuoi
chuan bi hop. ding dm
),
tuan)
3. Phe duyet lich hop Truck 18h00 Lanh VNPT-
- TruOng hop Lanh dao Tap doan phe duyet, chiu Thu dao eCabinet
chuyen sang buarc 4; . Sau hang Tjp
- TruOng hgp LIM dao rap doan khong phe tuan hoac doan
duyet, quay lai buck 2. theo chi dao
dm Lanh
dao Tjp
doan
4. Thong bao thong tin phat hanh, nhat lich hop Truck 18h00 VNPT-
- Doi vOi Lanh dao Tjp doan: sau khi lich hop chieu Thu eCabinet
dugc cong be) chinh tilde tren he thOng, he thong Sau hang
se nhan tin thong bao den Lanh dao rap doan 01 tuan hoac,
lan duy nhat ve viec phat hanh lich tuan. theo 3'T kien
chi dao oh
- Doi vOi cac thanh phan khac: sau khi cong bo Lanh dao
lich phat hanh hoac sau khi ca nhan dugc phan Tap doan
cong chuan bi not dung, ca nhan dugc phan cong
 Thoi Don
gian/tan vi chii
T A Cong cu
N(li dung cong viec xuat thuc tri
T CNTT
hien thuc
MO
du hop, N thOng se nhan tin thong bao den cac ca
nhan do.
- Truac khi vao cuOc hop 60 phAt, N th'Onge ,s

nhan tin den cac ca nhan tham du hop (bao Om

ca Lanh dao Tap doan).
5. Chuan bi tai lieu hop Truck 01 Ban, VNPT-
ngdy dien ra don vi eCabinet
Lanh dao cac Ban, don vi dugc giao chuAn bi not
dugc
dung hop c6 trach nhi4n chi dao cac ca nhan cila cuOc hop
giao
Ban, dun vi gan tai Ru da dugc Lanh dao Ban,
chuan
don vi duy4 vao lich hop va chiu trach nhi4ri
bi hop.
truac Lanh dao Tap doan ye not dung tai Ru
Ca
dugc gan len N thong.
nhan
- ve dinh dang tai Ku hop: cac ca nhan dugc dugc
giao chuan bi tai HO hop chuyen cac file tai Ru giao
hop -N/6' dinh dang pdf. chuan
- Ve d4t ten tai HO hop: thOng nhat d'a't ten tai bi tai
HO hop: Ru
Ngay_thang_nam noidung_Banchuanbi_Version
Vi du : 15_8 2019_Bcsxkd7thang_ KHDT_V1
- W thay d6i tai li0 hop: cac Ban, don vi chi" tri
thong bao vai Van phong Tap doan (Thu 14 Lanh
dao Tap doan) ye vi& thay dOi tai HO hop de
bao cao Lanh dao Tap doan; thuc hi'0 cap nhat
tai HO len N thong.
- Van ph6ng Tap doan (Thu 14 Lanh dao Tap
doan chi) tri hop) c6 trach nhi@n theo dOi, don
doe, giam sat cac Ban, don vi gan tai Ru hop.
- Trugng hgp Lanh dao Tap doan chi dao bO sung
them cac Ban/don vi chuan bi tai HO hop: cac
Ban, don vi chili tri phan rquyen chuan bi d'e' cac
Ban/don vi c6 lien quan gan tai HO len N thong.
6. Gin tai he'll hop len he tilting Truac 01 Ban, VNPT-
- Truac 01 ngdy dienra cuOc hop thong thugng, ngdy dien ra don vi eCabinet
ca nhan dugc giao chuan bi tai li0 hop c6 trach cuOc hop dugc
nhi@n gan tai lieu da dugc Lanh dao Ban, don vi thong giao
phe duy4 len N thong, trir nhang trugng hop thugng. chuan
Trugc 03 bi
dugc neu dui day.

4
 Thai Don
gian/tan vi ch ill
T A Cong cu
NOi dung ding viec xuat thvc tri
T CNTT
hien thin
hien
- Doi voi cac cuOc hop 1-10i dOng Thanh vien ngdy dien ra
thuOng ky, ttoi thiau truac 03 ngdy dien ra cuOc cuOc hop
hop, ca nhan dugc giao chuan bi tai lieu hop di 1-10i Ong
trach nhiem gan tai lieu len he thong Thanh vien
- Tay theo tinh chat dm cuOc hop, can cir y' kin thuOng ky.
chi deo ciia Lanh deo ,Tep doan cha tri hop, tai
lieu hop c6 the dugc gen truov hoc sau khi cong
b6 lich hop.
- DOi voi tai lieu met: khong thuc hien gan tai
lieu len N, thOng va thuc hien theo quy dinh ye
tai lieu mat.
- Va phan quyan truy cep tai lieu hop: Tay theo
tinh chat cuOc hop, cac Ban, don vi chil tri/Thu
1(3'7 thuc hien phan nh6m tai lieu va phan quyen
truy cep cho cac doi tugng hop khac nhau.
7. cong va tham dv hop Ban, VNPT-
don vi eCabinet
- Twang cac Ban, don vi c6 trong thanh phan tham
hop c6 trach nhiem truc tiep tham du hoec phan du
cong ngued tham du. hop
- Thy theo tinh chat cua cuOc hop, Pho truang
Ban, don vi khi dugc phan cong c6 the phan cong
nguoi ding tham du hoc du thay.
8. Khai thac, sir dung tai lieu hop — Thirc hien Cac ca. VNPT-
cuOc hop nhan eCabinet
Cac ca nhan tham du hop: vao he thong de khai tham
tilde tai lieu, chia se cac not dung trong cu'Oc hop. du
hop
Cac ca nhan tham du hop chiu trach nhiem ye
bao met thong tin khi khai tilde, sir dung tai lieu
hop.
9. Dv dial) thong bao k6t Iti4n cuOc hop 01 ngdy sau Ban, VNPT-
Chem nhat sau 01 ngdy dien ra cuOc hop (khong khi dien ra don vi eOffice
tinh Thir bay, chil nhet va cac ngay Le): cac Ban, cuOc hop dugc
don vi dugc giao chuan bi hop phoi hgp vai Van giao
phong Tap doan (Thu ky Lanh deo Tjp doan) chuan
hoan thien du dad() Thong bao kat Juan, trinh bi
Lanh dao Tap doan phe duyet. TruOng hgp muon

5
 Thoi Don
gian/tan vi chii ,
T A Cong cu
NOi dung cong viec xuat thkrc tri
T CNTT
hien thuc
hien
hon pita" bao cao Lanh dao Tap doan phe duyet.

10. Trinh du than kit lulan cuOc hop Sau khi nhan Van VNPT-
Van phOng Tap doan (Thu kSi Lanh dao Tap dugc du thao phong eOffice
doan) c6 trach nhiem trinh Lanh dao Tap doan Tap
phe duyet du flak, Thong bao ket Juan. doan

11. Phe duyet thong bao kit 1u4n cuOc hop Lanh VNPT-
- Trugng hgp Lanh dao Tap doan phe duyet, dao eOffice
chuyen sang bugc 12; Tap
- Trugng hgp Lanh dao Tap doan khong phe doan
duyet, quay lai bugc 9.
12. Ban hanh thong bao kit luau cuiic hop. Sau khi dirge Van VNPT-
Van phOng Tap doan thuc hien phat hanh thong Lanh dao phOng eOffice
bao ket Juan cu6c hop sau khi dugc Lanh dao Tap Tap doan Tap
doan phe duyet phe duyet doan

13. Gan thong bao kit Juan cuOc hop len he thong. 01 ngay sau Ban, VNPT-
Cham nhat sau 01 ngdy (khong tinh Thir bay, chil khi phat, don
dun vi eCabinet
nhat vd cac ngdy Le), sau khi Thong bao ket Juan ha, nh th ng dugc
dugc phat hanh tren VNPT-eOffice, Ban, don vi bao tren giao
dugc giao chuan bi c6 trach nhiem g'an Thong VNPT- chuan
bao ket Juan len N thOng (muc « Ket luan cuc eOffice bi
hop »).

Dieu 5. Dieu khoan thi hanh

1.Quy trinh nay có hieu hrc thi hanh ke tir ngay
2. Cong ty Cong nghe thong tin VNPT (VNPT-IT) dam bao cac yeti t6 ha
tang, Icy thuat; cung cap va cap nhat tai lieu huOng clan sir dung he thong.
3. Trong qua trinh khai tilde, sir dung he th6ng, cac Ban, don vi tiep tuc
g6p y de hoan thien N thong phit hgp vgi thuc te. Van phOng c6 trach nhiem tap
hgp y kien gOp y sira doi, bo sung, giao VNPT-IT thuc hien; theo dOi, don doc
ket qua thuc hien.
, 4. Ban Cong nghe c6 trach nhiem kiem tra, giam sat VNPT-IT dam, bao
cac yeu to ha tang, kSi thuat, an toan trong qua. trinh khai thac, sir dung N thong.
5. Cac don vi trong Tap doan, can cir quy dinh nay de chii dOng xay dung
Quy trinh trong pham vi don vi.
TAP DOAN 1311U CHINH VIEN THONG VIET NAM