Ibm Canada Contractor Tenant Safety Guide

IBM Canada Ltd.
Contractor & Tenant Guide to Environmental, Health and Safety Practices
IBM CANADA LTD
CONTRACTOR & TENANT GUIDE
to
Environmental, Health and Safety
Practices
Owner: Corporate Health and Safety (CH&S) Manager

Updated: January 2019
IBM Canada Contractor & Tenant Guide CH&S 2018 1 of 36

IBM Canada Ltd. Contractor & Tenant Guide to Environmental, Health and Safety Practices
This booklet is intended to be a guide for contractors

(including subcontractors and vendors) and tenants
doing work at IBM Canada Ltd or at any IBM
subsidiary company.
All references to IBM or the IBM representative in this

guide shall include any IBM Canadian subsidiary
company or the representative of that company.
Should any federal, provincial, municipal, and / or other

legal requirements be more stringent than those of this
guide, they will apply and be reflected in appropriate
safety and health procedures.
To report a FIRE, ACCIDENT OR

EMERGENCY at any location, dial 911 and
then the number indicated on each
telephone.

Table of Contents
5
2.0 SUMMARY 6
3.0 IBM CANADA LTD. MANAGEMENT DUTIES/RESPONSIBILITIES 7
4.0 IBM CANADA LTD. PROJECT MANAGEMENT/SUPERVISION
DUTIES/RESPONSIBILITIES 7
5.0 SUPERVISOR DUTIES/RESPONSIBILITIES 7
6.0 CONTRACTOR & TENANT DUTIES/RESPONSIBILITIES 8
7.0 INTRODUCTION 9
7.1 ACCIDENT (FIRST-AID) 9
7.2 COMPUTER ROOMS 9
7.3 CONTAMINATION CONTROL 9
7.4 DRUGS AND ALCOHOL 9
7.5 SECURITY 10
7.6 SMOKING 10
7.7 TELEPHONE CALLS 10
7.8 VEHICLE PARKING AND SPEED LIMITS 10
8.0 SAFETY RULES AND STANDARDS 11
8.1 ASBESTOS 11
8.2 BREACH OF WALL 11
8.3 CHEMICAL PROCEDURES 11
8.4 COMBUSTION ENGINES - INDOORS 12
8.5 COMPRESSED GAS CYLINDERS 12
8.6 CONFINED SPACE ENTRY 13
8.7 CUTTING, WELDING, BURNING OR SOLDERING 15
8.8 ELECTRICAL SAFETY 16
8.9 EMERGENCY EQUIPMENT 20
8.10 EXCAVATIONS AND TRENCHES 20
8.11 FIRE EXTINGUISHERS 21
8.12 FLOOR OPENINGS/MANHOLES 21
8.13 HOUSEKEEPING 21
8.14 INDUSTRIAL HYGIENE 22
8.15 LADDERS 22
8.16 MATERIAL HANDLING 23
8.17 MOBILE CRANES 24
8.18 OPEN FLAMES 24
8.19 OVERHEAD WORK 24
8.20 PERSONAL PROTECTIVE EQUIPMENT 24
8.21 PORTABLE HEATERS 26
8.22 POWDER-ACTUATED TOOLS 26
8.23 ROOF WORK 26
8.24 SCAFFOLDS 27
8.25 TARPAULINS 27
8.26 TOOLS AND EQUIPMENT 28
8.27 UTILITIES 28
8.28 WARNING SIGNS 27
8.29 WORKPLACE HAZARDOUS MATERIALS INFORMATION
SYSTEM (WHMIS) 28

1.0 INTRODUCTION
IBM Canada Ltd. believes that safety is an important component of every job and
operation. Therefore, any work done at an IBM site or on IBM’s behalf at a customer's
premise must be performed in a safe manner. It must comply with IBM Canada Ltd. Safety
Standards, with your employer's and the customer's safety requirements, and with the laws
of the respective province.
This guide has been prepared to assist you in the safe completion of your work while on
IBM Canada Ltd. premises. It should be referred to at all times when performing work.
However, this guide does not cover all of the site specific or project specific health and
safety issues that may arise. If you have ANY questions advise your employer and/or the
IBM Project Coordinator prior to the start of work.
It is your responsibility to ensure that you are familiar with these specifications and that
you adhere to them at all times during your presence on a IBM Canada Ltd. premise.
In no circumstance is the Contractor & Tenant Guide to overrule the requirements

of the Occupational Health and Safety Act and Regulations, or any other applicable
laws and regulations.
The conservation and protection of our natural environment is a fundamental consideration

and the responsibility of every employee at IBM. In addition to health and safety
commitments, environmental assurances are expected by each contractor & tenant to it’s
employees and IBM.
SUBCONTRACTORS TO IBM Canada Ltd.

All sub trades on our projects will cooperate and conform to the IBM Canada Ltd. Health
and Safety program.
All sub trades will comply and conform to all appropriate Acts, Regulations, and Site
Rules.

2.0 SUMMARY
This is a summary of some of the key rules of safety and conduct, which apply to you and
your job.
 Each day, you must sign in, obtain a badge and wear the badge visibly at all times.
 Observe the speed limits posted on the customer's premise. No parking in restricted
areas.
 Use only those entrances to a building designated by your IBM Representative.

Emergency exists shall be used only in an emergency.
 A permit or approval must be obtained before:
 doing any cutting/welding/burning/soldering.

 entering a confined space.
 going out on a roof.
 using a combustion engine indoors.
 using a powder-actuated tool.
 using chemicals.
 excavating.
 disturbing asbestos.
 moving/isolating emergency equipment.
 operating any valves, switches, or controls.
 shutting off power & utilities.
 Do not enter a confined space until the atmosphere has been checked and deemed to be
safe.
 Do not perform any work directly over the heads of people or leave any tools and
equipment overhead.
 Isolate your work area with safety markers, tape, barriers, etc.
 If you are not sure of the safety rules that apply to your job, contact your employer.
The rules and regulations covered in this booklet are not all inclusive. Ask your employer
for the additional safety instructions and standards required by law that apply to your job
(such as, Occupational Health & Safety Act and Regulations, the Worker's Compensation
Act, etc.).
SAFETY IS PART OF YOUR JOB!

3.0 IBM Canada Ltd. MANAGEMENT DUTIES /

RESPONSIBILITIES
1. To review, approve, and enforce Company Safety Policy.
2. To ensure compliance with the Occupational Health and Safety Act (and other
relevant legislation).
3. To ensure proper documentation for submission to the Workers Compensation Board,

Unions, and any other official bodies.
4. To provide safe equipment, materials, and working conditions.
4.0 THE IBM Canada Ltd. REPRESENTATIVE
1. The IBM Canada Ltd. Representative is the sole interface between your supervisor
and IBM. Instructions and direction should be accepted by your supervisor only from
the IBM Representative.
2. Any IBM employee has the authority to stop work which is unsafe or effects the
safety or security of IBM personnel.
3. To promote and ensure safety at all times.
4. To work with site supervisor (i.e. supervisor) to ensure compliance with the
appropriate Acts, Regulations, and Site Rules.
5. To ensure internal accidents are reported to management on time.
6. To ensure Subcontractors and Suppliers receive and adhere to IBM Canada Ltd.
Contractor & Tenant Guide.

5.0 SUPERVISOR DUTIES/RESPONSIBILITIES
(*Hereafter Supervisor means person with authority over other workers or a work site,
e.g. lead hand, service person.)
It is the responsibility of the contractor/tenant to designate the supervisor as a safety

representative to oversee the contract. The contractor/tenant representative must be
knowledgeable of the applicable Provincial Health & Safety Act and Regulations, and the
IBM Canada Ltd. Contractors' Guide.
1. Supervisor should lead by example.
2. Supervisor's knowledge of Act will ensure appropriate laws, regulations, and safety
policies are followed.
3. Ensure all workers are familiar with site specific hazards.
4. Ensure correct Material Safety Data Sheets are on site and available to site personnel.
5. Ensure appropriate tools and equipment are on site and in good/safe working
condition.
6. Ensure all workers have received and read this Booklet.
7. Advise management of any violation of this Policy.
6.0 CONTRACTOR/TENANT DUTIES/RESPONSIBILITIES
1. Adhere to Occupational Health and Safety Act and Regulations.
2. Know and adhere to this Booklet.
3. Abide by all site specific rules and regulations (e.g. protective eye wear, no smoking,
etc.)
4. Should not engage in horseplay and feats of strength.
5. Assist in the investigation and report immediately to your immediate supervisor any
injury requiring medical or first aid attention.
6. Maintain good housekeeping practices.

7.0 GENERAL RULES AND REQUIREMENTS
7.1 Accident (First-Aid)

First aid treatment for injuries may be obtained at the nearest medical facility and/or from
a certified first-aider at sites without a medical facility.
Report any accidents and near-miss incidents to both your supervisor and the IBM Canada
Ltd. Representative.
7.2 Computer Rooms

Contractors/Tenants shall not touch any equipment, computers, telephones, or other
machinery while performing their work in computer rooms, unless specifically authorized
to do so by the IBM Canada Ltd. Representative. Only in the case of an extreme
emergency, where electrical power to ALL EPO (Emergency Power Off) controlled
equipment (computer equipment, air conditioners, etc.) must be stopped, should a
contractor/tenant hit the red EPO buttons located next to the main entrances/exits of a
computer room.
7.3 Contamination Control

The control and/or containment of airborne contaminants is crucial while working within
the buildings / projects.
Any activity (drilling, sawing, moving existing equipment, or services, etc.) that generates
dust, dirt, etc. can contaminate and damage sensitive equipment in offices, laboratories,
computer rooms, etc. Contractors/Tenants are required to take all necessary steps to
prevent the contamination of equipment and processes while performing their work.
7.4 Drugs and Alcohol

1. No person under the influence of or carrying intoxicating alcoholic beverages is to
enter or knowingly be permitted to enter a work site.
2. No person under the influence of or carrying an illegal drug or legalized cannabis is

to enter or knowingly be permitted to enter a work site.
3. The use of drugs during working hours, including rest or lunch breaks, is prohibited
without written clearance from a physician that the drug will not impair the person's
ability to work safely.

7.5 Security
For Security reasons, entrance and exit of IBM Canada Ltd. buildings / projects is restricted
to those designated by the IBM Canada Ltd. Representative.
Entrance to an area other than where you are working is prohibited. Emergency exits
should be used only in the event of an emergency. Doors locked from the outside
(emergency exits) are not to be propped open without prior approval by management. Prior
arrangements with the IBM Canada Ltd. Representative must be made for any work to be
performed during off-hours.
7.6 Smoking
Smoking is prohibited in all IBM Canada Ltd. buildings /
projects.
7.7 Telephone Calls

Contractors/Tenants are not to use telephones in IBM Canada
Ltd. offices or workstations unless special arrangements have been made with the IBM
Canada Ltd. Representative. Please use telephones for business related calls only and not
for personal calls.
However, in the event of an emergency, accident, or safety problem, any available
telephone may be used.
7.8 Vehicle Parking and Speed Limits

All vehicles must be parked in authorized areas only. Parking in restricted areas or
roadways is prohibited. Regular loading dock areas may be used for loading or unloading
providing prior arrangements have been made by your employer with the IBM Canada Ltd.
Representative.
Do not drive on lawns, sidewalks, or landscaped areas.
Overnight parking is prohibited.

Observe the speed limits and all other traffic regulations posted to ensure everyone's safety.

8.0 SAFETY RULES AND STANDARDS

Every contractor/tenant must ensure that the safety rules and standards prescribed by the
Occupational Health and Safety Act and Regulations (and any other applicable legislation)
are strictly observed for any work performed on the premise. Moreover, IBM Canada Ltd.
recommends that the contractor/tenant observe the following safety rules and standards.
8.1 Asbestos
Approval must be obtained from the IBM Canada Ltd. Representative before initiating any
work that involves asbestos. Notify the IBM Canada Ltd. Representative immediately, if
material resembling asbestos is encountered.
You shall utilize the Asbestos Working Procedure (AWP - Provincial Regulations) in all
areas where asbestos may be encountered. All the requirements of AWP are applicable
and mandatory where contact with any asbestos material is likely during renovation,
maintenance, or custodial work. In particular, it applies to all work where asbestos piping
or boiler insulation is present.
The AWP shall be an enforceable requirement of all contracts and compliance with all
applicable government legislation is mandatory.
If in doubt of any procedure or work practice contact the IBM Canada Ltd. Representative.
8.2 Breach of Wall

Any penetrations that are made in any type of walls must be restored as soon as possible to
maintain a tight seal around conduit, piping, ductwork, etc. The contractor/tenant that
makes the breach is responsible for completing work and the IBM Canada Ltd.
Representative will ensure this work is completed.
8.3 Chemical Procedures
Obtain prior approval from the IBM Canada Ltd. Representative before bringing any
chemical substance (gas, liquid, solid) on to IBM Canada Ltd. owned or leased property.
You must submit a list of all chemicals along with acceptable Manufacturer's Material
Safety Data Sheets to the IBM Canada Ltd. Representative to obtain this approval.
Contractor/Tenant chemicals cannot be stored on site without prior approval from the IBM
Canada Ltd. Representative. For special jobs where large quantities of chemicals are
needed, a request for a designated temporary chemical storage area must be submitted to
the IBM Canada Ltd. Representative for approval by the chemical coordinator. On site
storage must be kept to an absolute minimum.

Certain contractual jobs on site may require that you use special protective
equipment/clothing. Such equipment/clothing shall be provided by your employer.
Adequate ventilation must be maintained at all times when paints, solvents, or adhesives
are used.
No liquid/powder chemical substance is to be discharged into any drain without specific

approval by the IBM Canada Ltd. environmental coordinator.
Flammable solvents and materials must not be used when possible sources of ignition exist.
Flammable paints and solvents may be stored in the building if, and only if, they are
contained in an approved flammable storage cabinet. Incompatible chemicals must never
be stored together, e.g. acids and flammables.
Flammable liquids must be dispensed in approved safety cans with flash arrestors bearing
a Factory Mutual, Underwriters', or CSA Approval. These containers must be clearly
identified as to their contents with a contractor's chemical label.
Report a chemical spill or an accident immediately to the IBM Canada Ltd. Representative.
Designated substances
Your employer is responsible for all medical surveillance and medical records of your
exposure to a designated substance. Refer to the specific exposure type section of the
Occupational Health and Safety Act for detailed instructions on each substance.
8.4 Combustion Engines - Indoors

Gasoline, LP gas or other internal combustion engines must not be operated inside
buildings unless approved oxy-catalyst exhaust purifiers are used or the exhaust is piped to
an approved exhaust venting system or the exhaust is piped outside the building through a
flexible or permanent exhaust hose. Permission from the IBM Canada Ltd. Representative
must be obtained before using such equipment.
8.5 Compressed Gas Cylinders

1. Valve protection caps must be in place when compressed gas cylinders are
transported, moved, or stored.
2. Cylinder valves must be closed when work is finished, when cylinders are empty, are
moved, or are not in use.
3. Compressed gas cylinders must be secured (roped or chained) in an upright position

at all times, except when cylinders are actually being hoisted or carried.

4. Cylinders must be kept at a safe distance or be shielded from welding or cutting

operations. Cylinders must not be placed in contact with an electrical circuit.
5. Oxygen and gas regulators must be in proper working order while in use. Hose lines
must be periodically inspected and tested for leaks.
6. If a leak develops in a cylinder, immediately see to its removal to a safe location
working area. If the leak cannot be corrected, the cylinder must be removed to a safe
location outdoors.
7. Cylinders must be permanently marked or stenciled to identify the type of gas in
the cylinder and properly identified with a contractor chemical label - available from
the IBM Canada Ltd. Representative.
8. Regulators must also be labeled for a specific compressed gas and only be used with
that particular gas cylinder. They must never be interchanged.
9. Never trace gas leaks with matches, candles, or open flames. In the event of a gas
leak in piping systems, report the leak immediately, by calling the emergency
number. Soapy water is excellent for detecting gas leaks.
10. Oil and oxygen under pressure react violently, therefore, never use grease
or oil to lubricate the valve or joints of compressed gas cylinders. A drop
of grease in an oxygen valve can cause an explosion.
11. Acetylene should not be used at more than 15 pounds gauge pressure.
12. Acetylene cylinders must not be stored or used with the cylinder lying down. This
can result in the release of liquid acetone. If acetone release occurs, shut off the
cylinder, remove it, and tag it "unsafe".
13. Hydrogen cylinder valves must be cracked open to blow out possible dirt
accumulations; hydrogen gas can self-ignite. Compressed gas cylinders must not be
dropped, bumped, or exposed to excessive temperatures.

8.6 Confined Space Entry

Confined spaces include storage tanks, bins, sewers, inground vaults, degreasers, boilers,
vessels, tunnels, manholes, pits, trenches (more than 4 feet deep), etc. These enclosures,
because of inadequate ventilation and/or the introduction of hazardous gases and vapours,
may present conditions that could produce asphyxiation, injury, or death.
Before entering a "Confined Space", your employer must notify the IBM Canada Ltd.
Representative of your intention. The IBM Canada Ltd. Representative will obtain a
"Confined Space Entry Work Permit" and you must read and abide by the rules and
regulations stated on the permit, which include:
1. Removal of contents
Confined space must be clean, free of hazardous materials/chemicals, and where
necessary, purged by water or other equivalent means.
2. Isolation
All input lines that discharge into the confined space shall be disconnected and capped
or isolated. The use of a single in-line valve shutoff as the sole means of isolating the
confined space from any input line is prohibited. However, the use of double in-line
valving arrangement with a vent in between the two valves is acceptable provided that
dangerous air contaminants are not introduced by such venting. All valves used for
isolation shall be properly tagged. The person performing the job and only this person
is authorized to remove the tag upon completion of the job.
3. Electrical lockout
When electrical devices located within the confined space (motors, switches, etc.) are
to be repaired or worked on, the line disconnect switches supplying the
power must be tagged and locked in the "Off” position. The lock key is
to be kept by the person performing the job, and only this person is
authorized to unlock the switch and remove the tag upon completion of
the job. Where more than one person is working on the line, each must
place a lock on the switch and retain his own key.
Line disconnect switches supplying power to any mechanical apparatus in the confined
space (mixers, conveyors, etc.) must also be tagged and locked in the "Off'” position.
This must be done for any entry even though work may not be performed on the
apparatus itself.
4. Security of covers
All manhole and cleanout covers shall be removed and the openings maintained clear
of any obstruction. Floor openings are to be properly marked and barricaded. When
hinged doors or lids are provided, they shall be secured so that they cannot be
accidentally closed.
5. Testing atmosphere

Trained person(s) designated by the contractor/tenant or the supplier shall make

appropriate tests of the atmosphere in the confined space to assure that no hazard
exists or is likely to develop in the confined space and that the oxygen content in the
atmosphere is not below 18% and not over 23%.
6. Continuous monitoring
If the nature of the work to be performed introduces or has the potential to introduce
harmful air contaminants, continuous monitoring of the atmosphere is required. If
tests indicate evidence of dangerous air contaminants, and/or the oxygen content
drops below 18% or exceeds 23%, all personnel must evacuate the confined space
immediately.
7. Ventilation
All confined spaces, unless the requirement is specifically waived by the IBM Canada
Ltd. Environmental Health & Safety Department, must be ventilated by the use of a
positive mechanical exhaust system arranged so as to avoid recirculating
contaminated air. Your employer must contact the IBM Canada Ltd. Representative
to obtain approval not to ventilate.
8. Buddy system
At least one standby fellow employee shall be stationed just outside the access
opening of any confined space while such space is occupied.
This person must:
a) maintain continuous awareness of the activities and well-being of the occupant of
the confined space;
b) be able to maintain verbal communication at all times;
c) be alert and fully capable of quickly summoning help;
d) be physically able and equipped to assist in the rescue of an occupant from a
confined space under emergency conditions. Do not enter confined space until
properly equipped with self-contained breathing apparatus.
9. Safety gear and personal protective equipment

You must be instructed by your employer regarding safety gear and
personal protective equipment required including protective clothing, hard
hats, respirators, life lines and harnesses. Be sure such instructions are
received before entering any confined space.
8.7 Cutting, Welding, Burning or Soldering

1. Permission must be obtained from the IBM Canada Ltd. Representative before any
welding, cutting, burning or soldering equipment is used.
2. Non-combustible or flame-proof shields or screens must be provided to protect

employees from direct rays or arc.
3. Ensure that a fire watch is maintained and all adjacent combustible materials are
protected or removed.

8.8 Electrical Safety
1. The noncurrent-carrying metal parts of fixed, portable, or plug-connected equipment

must be grounded. Portable tools and appliances protected by a CSA approved
system of double insulation need not be grounded.
2. Extension cords must be the 3-wire type and must be protected from damage, i.e., do
not fasten with staples or extend across an aisle or walkway. Worn, frayed or
damaged cords/plugs must not be used.
3. Exposed bulbs on temporary lights must be guarded to prevent accidental contact,

except where bulbs are deeply recessed in the reflector. Temporary lights must not be
suspended by the electric cords unless designed for this use.
4. Receptacles for attachment plugs must be of the CSA approved, concealed contact
type. Where different voltages, frequencies, or types of current are supplied,
receptacles must be of such design that attachment plugs are not interchangeable.
5. Do not operate any "in service" switches, breakers, etc., without prior approval from
the IBM Canada Ltd. Representative. Switching orders and tagging are required
before any work can begin. The IBM Canada Ltd. Representative will advise your
supervisor as to switching order procedure.
6. Electrical systems must be locked out before working on them. The responsibility for
locking out electrical circuits rests with the contractor working on the circuit. Always
check with the IBM Canada Ltd. Representative before locking out power to the
system. Circuits must be checked with a voltage tester, meter, or other suitable
equipment before starting to work. The IBM Canada Ltd. Representative must be
present when power is restored.
7. All voltages should be considered dangerous, even though the voltage may not be
great enough to produce serious shock. Contact with low voltages may cause a reflex
reaction, which could result in serious injury.
8. Cables and power supply cords must not be run across aisleways and corridors where
they create a tripping hazard. They must be hung overhead to reduce the possibility
of traffic cutting or fraying the cord.
9. Exposed voltages in an occupied area must not be left

unattended by the contractor/tenant.
Working on Live Electrical
No worker shall work on or around live exposed parts of the equipment or conductors
unless:

a) the equipment/wire is undergoing testing/troubleshooting operations, or

b) if it is not practicable to disconnect electrical equipment or conductors from the
power supply.
If work must be done under sub section (a or b) noted above, the following rule must be
adhered to:
 The entrance to a room or similar enclosure containing exposed live electrical parts
shall have a conspicuous sign, warning of the danger, and forbidding entry by
unauthorized persons.
If work must be done under sub section (b) noted above, the following rules must be
adhered to:
i) the immediate supervisor must be notified;

ii) only trained, licensed mechanics will perform the work (at no time will an apprentice
perform these tasks);
iii) the worker shall use approved rubber gloves, mats, shields, other protective
equipment, and procedures adequate to ensure protection from electrical shock and
burns while performing the work; and
iv) a competent worker who is able to recognize the hazards and perform rescue
operations, including artificial respiration, shall be available and able to see the
worker who is performing the work.
Tagging and Locking-Out Procedures
1. In-plant procedures specified by the customer or client take precedence over the
procedures outlined here, providing there is no contravention of existing codes or
statutes.
2. Review drawings of the system to be de-energized and de-activated to determine (and

where required, confirm with the client or customer) the switches, power sources,
controls, interlocks, pneumatics, hydraulics, computer-controlled sources, robotics or
other such devices necessary to isolate the system.
3. All apparatus capable of being electrically energized or pneumatically and

hydraulically activated must be de-energized or de-activated by locking out,
physically disconnecting or otherwise rendering the apparatus inoperable. Switches,
power sources, controls, interlocks, pneumatics, hydraulics, computer-controlled
sources, robotics, or other such devices must be appropriately tagged and personally
locked out by each person involved in the operation.
4. Test the system with a CSA-certified potential test indicator to ensure that all
components are de-energized and de-activated, including interlocking or dependent
systems which could feed into the system being isolated, either mechanically or
electrically. Potential test indicators should not be used beyond the voltage limits for
which they are rated.

5. Observe the following safe guards for locking out and tagging:
a) After the circuit has been de-energized and locked out by the person in charge,
you must be protected by personally placing your own safety lock on the
disconnect device. The key for your lock must be retained on your person while
your lock is in place. The locks provided shall not be mastered.
b) Where several workers or trades are working on the circuit, provision for
additional locks must be made through the use of a lock-out bar. This
arrangement can accommodate any number of locks by placing another lock-out
bar in the last tile hole of the previous bar.
c) Each worker must attach to his or her lock a durable tag filled out with the
information indicated on the following sample. The danger tag will be used
only to supplement the lock and to identify the purpose of the locks. It will not
be used as a substitute for a lock.
d) You must recognize that, even though the disconnect device may be already
locked, you are not protected until you attach your personal safety lock.
6. The electrical system must be de-energized and temporarily grounded. All hydraulic
and pneumatic systems must be de-pressurized and tested before work commences.
7. A record must be kept of all switches, power sources, controls, interlocks,

pneumatics, hydraulics, computer-controlled sources, robotics, or other such devices
opened, locked off or otherwise rendered inoperable so that all of these can be
reactivated once work is complete.
8. Signs must be placed on the system indicating that it is not to be energized or

operated and that guards, locks, temporary ground cables, chains, tags, and other
safeguards are not to be tampered with or removed until work is complete.
9. Workers testing electrical systems must:

a) remove all watches, rings, neck chains or other current conducting jewellery;
b) wear electric shock resistant footwear;
c) wear safety glasses with sideshields, preferably safety tinted.

10. After the assigned work is completed and the equipment is to be energized, remove
your lock(s) and other lock-out devices from the machinery/equipment.
11. Follow prescribed procedures for the proper start-up of a particular piece of
equipment or machinery.
12. Look to make sure there are no hazards to personnel or workers. Restart the
equipment.
ALWAYS REMEMBER!!!
✓ Only ONE lock on each energy source for each worker on the job.
✓ Never lend the key to your lock(s) to anyone.
✓ Protect others by barricading, roping off, posting signs, etc.
✓ When the power is on, never place yourself in a hazardous position in relation to a
machine.
✓ Never stand in front of a disconnect when shutting off or on the energy source.
✓ Use "Extreme Caution" with possible stored energy sources usually found in forms of
gravity, momentum, and residual energy under tension.
8.9 Emergency Equipment
1. Fire equipment is not to be moved, blocked or otherwise rendered inaccessible

unless specific permission is granted in each case by the IBM Canada Ltd.
Representative.
2. Self-contained breathing apparatus, first-aid equipment, fire blankets, stretchers,

eyewash fountains, deluge showers, etc., are not to be moved, relocated or blocked
without the permission of the IBM Canada Ltd. Representative and the IBM Canada
Ltd. Emergency Response Team Coordinator.
3. Inform the IBM Canada Ltd. Representative immediately, if any emergency

equipment is used.
8.10 Excavations and Trenches
1. Before doing any excavation work, the existence and location of underground pipes,
electrical conductors, etc., must be determined. To obtain this information, your

employer must contact the IBM Canada Ltd. Representative. Such services should be
rendered inoperative before any work is performed.
2. The walls and faces of all excavations and trenches more than 1.2 meters (4 ft.) deep
must be guarded by shoring, sloping of the ground, or some other equivalent means.
3. Conduct daily inspections of excavations. If there is evidence of possible cave-ins or

slides, all work in the excavation shall cease until the necessary safeguards have been
taken.
4. Trenches more than 1.2 meters (4 ft.) deep are confined spaces and must have ladders
or steps located so as to require no more than 15.2 meters (50ft.) of lateral travel
between means of access.
8.11 Fire Extinguishers
Portable Fire Extinguishers are classified for handling specific types of fires.
CLASS "A" Used for fires of ordinary combustibles (i.e. wood, paper, etc.)
CLASS "B" Used for flammable liquids and gas fires (i.e. gas, oil, paint, etc.)
CLASS "C" Used for fires involving electrical equipment and wiring.
8.12 Floor Openings/Manholes
1. Floor openings and manholes must be guarded by substantial and properly secured
barriers, railings, or covering material substantial enough to sustain twice the load of
pedestrian or vehicular traffic and must be approved by the IBM Canada Ltd.
Representative.
2. Where a danger of falling exists, elevated floor areas must be provided with
guardrails. In addition, toe-boards should be provided when the possibility of falling
objects striking personnel below exists.
8.13 Housekeeping
1. Material, tools, and equipment must be carefully stacked and located so as not to
block aisles, doors, self-contained breathing apparatus, fire extinguishers, fire
blankets, stretchers, emergency eyewash fountains, emergency safety showers, fixed

ladders, stairways, first-aid stations, elevators, etc. Proper contractor/tenant storage

areas will be designated by the IBM Canada Ltd. Representative.
2. Nails protruding from boards must be removed or bent over.
3. Foam, scrap lumber, and all other debris must be kept clear of all work areas.
in compliance with any Federal/Provincial Waste Management and Environmental

Legislation.
4. Combustible scrap, waste materials and debris must be removed at regular and
frequent intervals, and the removal must be
5. Obtain the IBM Canada Ltd. Representative's approval for the use and location of
a large disposal container.
6. Overhead storage of debris, tools, equipment, etc., is prohibited. No loose material

should be left in the area above suspended ceiling panels.
8.14 Industrial Hygiene
Contractors/Tenants are responsible for the health and safety of their own employees.
Contractors shall abide by the applicable regulations of the various Provincial Health and
Safety Acts. It is the responsibility of each contractor/tenant to provide their own personal
protective equipment and to take any precautions necessary to guard against hazardous
chemical and physical agent exposure.
8.15 Ladders
1. The use of ladders with broken or missing rungs or steps, with broken or split
handrails, or with other faulty or defective construction is prohibited, they must be
tagged and removed from the site.
2. Unless suitable barricades have been erected, or other adequate protection is

provided, ladders must not be set up in passageways, doorways, driveways or other
locations where they can be struck or bumped by persons or vehicles.

3. Straight ladders must be tied off or otherwise secured to prevent movement. If this is
not possible, a worker must hold the base of the ladder while it is being used. Refrain
from standing higher than the third rung or step from the top of the ladder.
4. When the ladder is not securely fastened it must be inclined so that the horizontal
distance from the top support to the foot of the ladder is not less than 1 /4 and not
more than 1/3 of the length of the ladder.
5. Portable metal ladders must not be used for electrical work or where they may contact
electrical conductors.
6. All portable ladders must be equipped with non-slip feet and be placed on a firm
footing.
7. Always ensure you have the right ladder for the task on hand.
8. Always face ladder when ascending or descending.
9. Never tie or lash ladders together.
10. Ladders must extend a minimum of 90cm (3 ft.) above the landing, minimum overlap
is 90cm (3 ft.).
11. Never straddle between a ladder and another object or sit on the ladder.
12. When working on a ladder and in danger of failing 3 meters (10 ft.) or more, a safety
belt must be worn.
13. Step ladders must be fully spread and the spreader bar locked in place.
8.16 Material Handling

1. Wherever practical heavy lifts should be done with Mechanical devices.
2. When manual handling is required, dollies, pump trucks, 2 wheel carts and similar
devices should be used.
3. Workers should know their physical limitations and approximate weight of materials
they are trying to lift. Workers should be encouraged to get help when the lifting task
may be more than they can safely handle.
4. Piping, conduit, and other materials over 3 meters (10 ft.) long must be carried by two
workers, each worker supporting one end of the material to be transported.

5. When transporting piping, conduit, and material under 3 meters (10 feet) in length,
the forward end of the material should be raised above head height to reduce the
possibility of striking on-coming personnel.
6. Carts, tools, materials, and equipment shall not be left unattended in aisles or
stairways.
8.17 Mobile Cranes

Mobile cranes, including portable crane derricks, power shovels, or similar equipment,
should not be operated within 6 metres (20 feet) of overhead electric power lines.
8.18 Open Flames
The use of open flames is strictly prohibited in areas where flammable

liquids, gases, or highly combustible materials are stored, handled, or
processed.
8.19 Overhead Work
No overhead work will be performed when, as a result of that work, the

possibility of a falling object striking any person exists. Do not work
over any person at any time.
8.20 Personal Protective Equipment

It is the responsibility of each contractor/tenant to provide their own personal protective
equipment
Head Protection
All workers must wear an appropriate type of protective head wear for any hazard they
may encounter. Hard hats must not be cracked, painted or have any holes in the shell. It
is recommended that the hard hat not be over 5 years old.
Foot Protection
All workers (in construction zones) will wear a pair of green triangular patch, Grade I
C.S.A. approved footwear. If the boot has laces, it is recommended that the laces be tied.
Eye Protection

All workers must wear an appropriate type of protective eye wear for any hazard they may
encounter.
Clothing
Cotton or wool fabrics are more flame retardant and, therefore, recommended as work
clothes for trades persons.
Loose, ragged or torn clothing is usually a hazard and should not be worn.
IBM Canada Ltd. requires all workers to wear long pants and shirts with sleeves intact (full
T-shirts).
IBM Canada Ltd. customers may require contractors/tenants to wear different or

additional special clothing. If the required special clothing creates a safety hazard, it
must be brought to the attention of the IBM Canada Ltd. representative immediately.
Fall Protection (Harness)
 Safety harnesses must be worn when working above 3 meters (10 feet) on straight or
extension ladders when the work involves pushing, pulling or action which may
dislodge a person from the ladder.
 Safety harnesses are also required on swinging or portable scaffolds when handrails
and toe boards are not provided 3 meters (10 feet) or more above ground floor level.
 Safety harnesses and suitable breathing apparatus are required for all work in
confined spaces where oxygen deficiency or toxic vapours may exist.
 All lifelines must be safely secured to stable and adequate supports. DO NOT secure
lifelines and safety harnesses to the sprinkler system or utility piping, since they may
not possess sufficient support strength.
 Fall protection must be worn by a worker who may fall:

a) a distance of 3 meters (10 ft.) or more;
b) into operating machinery;
c) into water or other liquid or
d) into or onto a hazardous substance or object.
 A fall arrest system which is attached securely, shall be so arranged that if a worker
falls, the person will be suspended not more than 1.5 meters (5 ft.) below their location
before the fall.

 If the worker is wearing a fall protection harness, it is imperative that the "D" Ring be
on the middle of the back and worn snugly. The "D" Ring on a harness shall be situated
between the shoulder blades and all straps should be tightened snugly.
 A worker on a power elevated work platform shall wear at least a safety harness
attached to the platform for their protection.
Hearing
Workers who work in an area where they could be subject to loud noises that damage
hearing, must wear adequate protection.
Personal Sound Transmission Devices are prohibited by all personnel on work site.
8.21 Portable Heaters
1. Permission must be obtained from the IBM Canada Ltd. Representative before using
a portable heater.
2. Portable heaters must be of a Factory Mutual, Canadian Standards Association, or

Underwriter's Laboratory approved type.
3. Position portable heaters away from the combustible material to reduce the possibility
of an uncontrolled fire.
4. Guard portable heaters from traffic to prevent them from being overturned.
8.22 Powder-actuated Tools

1. Explosive/Powder-actuated tools are not to be used on premises unless specific
approval in each instance is obtained from the IBM Canada Ltd. Representative.
2. Explosive/Powder-actuated fastening tools must meet the design requirements of the

Canadian Standards Safety Code Z166 and if they do not meet these design standards
they cannot be used on the premises.
3. A tool must never be left unattended in a place where it would be available to

unauthorized persons.
4. The tool must not be used in an explosive or flammable atmosphere.
8.23 Roof Work

1. At least two employees must be present during all work on roofs.

2. During all rooftop operations within 10 feet of the roof edge, the contractor doing
the work must have a properly secured safety harness or a safety railing that meets all
legal requirements along the roof edge.
3. An exception to these requirements is work involving a "walk along inspection"

where no tools are needed.
4. Permission must be obtained from the IBM Canada Ltd. Representative before
entering the roof.
8.24 Scaffolds
Some basic rules for scaffolds are:

 A scaffold shall be designed by a professional engineer and shall be erected in
accordance with the design if the scaffold exceeds:
 fifteen metres in height above its base support; or
 ten metres in height above its base support if the scaffold is constructed of
a tube and clamp system.
 have all uprights braced diagonally in the vertical and horizontal planes;
 have sound and correct bases and/or wheels;
 use all safety catches.

 shall be adequately secured at vertical intervals not exceeding three times the least
lateral dimension of the scaffold, measured at the base, to prevent lateral movement.
 when scaffolds are erected 2.4 meters (8 ft.) or more, they must:
 be fully planked
 have a guard rail added (guard rail must be between 0.9 and 1.1 meters
(36" to 42" high)
 have a proper access ladder
 scaffold planks must be at least 48 millimetres ( 2") thick by 248 millimetres (10")
wide; or approved for that purpose;
 scaffold planks must overhang their supports 150 to 300 millimetres (6" to 12") and
must be secured against slipping;
 when a worker is on a rolling scaffold 2.4 meters (8 ft.) or more and the scaffold must
be moved, the worker must either get off or wear a full body harness attached to a
fixed support and the scaffold must be moved on a firm level surface.;
 any scaffold built 15 meters (50 ft.) or higher must have engineered drawings on site;

 minimum width of a scaffold is 460 millimetres (18").
8.25 Tarpaulins
When tarpaulins are required for the deflection of hot slag, dust, paint drippings, etc., or
as security barriers, they shall be flame resistant and in good condition.
8.26 Tools and Equipment

1. You are responsible for supplying all tools and equipment necessary for the
completion of your work. The use of customer owned tools and equipment is not
permitted except where specifically authorized by the IBM Canada Ltd.
Representative.
2. Hand and power tools should be kept in safe operating condition. Mushroomed heads
on cold chisels, star drills, etc., are unsafe and should not be used. Hammers should
have handles which are not cracked, split or broken. Wrenches should not be
overstrained by extending the handle with a pipe or by other means. The jaws of pipe
wrenches should be inspected to ensure that the teeth are not worn.
3. Electrical tools must either be grounded (3-wire), double insulated or be used with
"ground fault interrupter" protection. Power tool cords and extension cords should be
inspected regularly and replaced if worn or cracked.
4. Do not leave your tools and other materials on stepladders, scaffolds, roofs, or other
places where they may be dislodged and fall or where they may create a trip hazard.
5. Non-sparking tools are necessary in certain areas where flammable chemicals are
handled or where sparks could create an explosion.
8.27 Utilities
Do not operate valves or controls to shutdown, isolate, start or adjust operating systems
or equipment without specific permission of the IBM Canada Ltd. Representative.
All appropriate valves, switches, controls, etc. must be tagged and locked out while doing
work.
8.28 Warning Signs

Warning, safety and security signs and barriers are posted for your protection. They must
be observed. Additionally, you shall provide and post warning signs, barriers, barricades,
etc., wherever such protection is needed. Where signs and barricades do not provide
adequate protection, particularly along a road or walkway, flagmen shall be used.

8.29 Workplace Hazardous Materials Information System (WHMIS)
Your employer has the responsibility to inform you of the applicable WHMIS
regulations, including safety precautions, when working on IBM Canada Ltd. sites with
contractor-supplied chemicals. Requirements under WHMIS include, but are not limited
to: understanding the potential health hazards; selection and use of proper protective
equipment; training in emergency procedures including first aid, response to spills and
fire situations; storage restrictions. The above information can be found on a chemical’s
Safety Data Sheet (SDS) which must be made available at the job site by the
contractor/tenant’s employer. The following is an overview of WHMIS:
Right To Know
WHMIS gives everyone the right to know about the hazards of materials they work with
and provides the means to find out that information. It does this by a three-pronged
approach involving labels, SDS's, and worker training and education.
Hazardous Materials
The most recent update to WHMIS (WHMIS 2015) applies to two major groups of hazards:
physical, and health. Each hazard group includes hazard classes that have specific
hazardous properties.
• Physical hazards group: based on the physical or chemical properties of the

product – such as flammability, reactivity, or corrosivity to metals.
• Health hazards group: based on the ability of the product to cause a health effect
– such as eye irritation, respiratory sensitization (may cause allergy or asthma
symptoms or breathing difficulties if inhaled), or carcinogenicity (may cause
cancer).
Physical Hazards include:
• Flammable gases
• Flammable aerosols
• Oxidizing gases
• Gases under pressure
• Flammable liquids
• Flammable solids
• Self-reactive substances and mixtures
• Pyrophoric liquids
• Pyrophoric solids
• Self-heating substances and mixtures
• Substances and mixtures which, in contact with water, emit flammable gases
• Oxidizing liquids

• Oxidizing solids
• Organic peroxides
• Corrosive to metals
• Combustible dusts
• Simple asphyxiants
• Pyrophoric gases
• Physical hazards not otherwise classified
Health Hazards include:
• Acute toxicity
• Skin corrosion/irritation
• Serious eye damage/eye irritation
• Respiratory or skin sensitization
• Germ cell mutagenicity
• Carcinogenicity
• Reproductive toxicity
• Specific target organ toxicity – single exposure
• Specific target organ toxicity – repeated exposure
• Aspiration hazard
• Biohazardous infectious materials
• Health hazards not otherwise classified
Note: GHS also defines an Explosive class and the Environmental Hazards group (not
mandatory). The WHMIS regulations do not currently include the Explosives hazard class.
Explosives are covered by other legislation in Canada.
All workers must be trained in WHMIS (as it relates to their job and work environment)
and be aware of the hazardous substances they are using for their own protection and for
the welfare of others as well.

Workplace Label
In general, the workplace label is required when the supplier label is damaged, or if a
worker transfers the controlled product from the supplier labeled container to another
container and does not use all the controlled product immediately.
When any assistance is required with WHMIS class products, the IBM Canada Ltd.
Representative shall provide assistance.
Safety Data Sheets (SDSs)
SDSs require the following:
SDS Section and Heading Specific Information Elements

1 Identification • Product identifier (e.g. Product name)
• Other means of identification (e.g. product family,
synonyms, etc.)
• Recommended use
• Restrictions on use
• Canadian supplier identifier+
o Name, full address and phone number(s)
• Emergency telephone number and any restrictions on
the use of that number, if applicable++
2 Hazard identification • Hazard classification (class, category or subcategory)
of substance or mixture or a description of the
identified hazard for Physical or Health Hazards Not
Otherwise Classified
• Label elements:
o Symbol (image) or the name of the symbol
(e.g., flame, skull and crossbones)
o Signal word
o Hazard statement(s)
o Precautionary statement(s)
• Other hazards which do not result in classification
(e.g., molten metal hazard)
3 Composition/Information • When a hazardous product is a material or substance:
on ingredients o Chemical name
o Common name and synonyms
o Chemical Abstract Service (CAS) registry
number and any unique identifiers
o Chemical name of impurities, stabilizing
solvents and/or additives*
• For each material or substance in a mixture that is
classified in a health hazard class**:
o Chemical name

o
Common name and synonyms
o
CAS registry number and any unique identifiers
o
Concentration
NOTE: Confidential business information rules can apply
4 First-aid measures • First-aid measures by route of exposure:
o Inhalation
o Skin contact
o Eye contact
o Ingestion
• Most important symptoms and effects (acute or
delayed)
• Immediate medical attention and special treatment, if
necessary
5 Fire-fighting measures • Suitable extinguishing media
• Unsuitable extinguishing media
• Specific hazards arising from the hazardous product
(e.g., hazardous combustion products)
• Special protective equipment and precautions for fire-
fighters
6 Accidental release • Personal precautions, protective equipment and
measures emergency procedures
• Methods and materials for containment and cleaning up
7 Handling and storage • Precautions for safe handling
• Conditions for safe storage (including incompatible
materials)
8 Exposure controls/ • Control parameters, including occupational exposure
Personal protection guidelines or biological exposure limits and the source
of those values
• Appropriate engineering controls
• Individual protection measures (e.g. personal protective
equipment)
9 Physical and chemical • Appearance (physical state, colour, etc.)
properties • Odour
• Odour threshold
• pH
• Melting point/Freezing point
• Initial boiling point/boiling range
• Flash point
• Evaporation rate
• Flammability (solid; gas)
• Lower flammable/explosive limit
• Upper flammable/explosive limit
• Vapour pressure
• Vapour density
• Relative density
• Solubility

• Partition coefficient - n-octanol/water

• Auto-ignition temperature
• Decomposition temperature
• Viscosity
10 Stability and reactivity • Reactivity
• Chemical stability
• Possibility of hazardous reactions
• Conditions to avoid (e.g., static discharge, shock, or
vibration)
• Incompatible materials
• Hazardous decomposition products
11 Toxicological information Concise but complete description of the various toxic health
effects and the data used to identify those effects, including:
• Information on the likely routes of exposure
(inhalation, ingestion, skin and eye contact)
• Symptoms related to the physical, chemical and
toxicological characteristics
• Delayed and immediate effects, and chronic effects
from short-term and long-term exposure
• Numerical measures of toxicity, including acute
toxicity estimates (ATEs)
12 Ecological information*** • Ecotoxicity
• Persistence and degradability
• Bioaccumulative potential
• Mobility in soil
• Other adverse effects
13 Disposal considerations*** Information on safe handling for disposal and methods of
disposal, including any contaminated packaging
14 Transport information*** • UN number
• UN proper shipping name
• Transport hazard class(es)
• Packing group
• Environmental hazards
• Transport in bulk, if applicable
• Special precautions
15 Regulatory information*** Safety, health and environmental regulations specific to the
product
16 Other information Date of the latest revision of the SDS

Hazard Symbols
The following pictograms are associated with the above hazard classes and categories.
The flame pictogram is used for the following classes and categories:
• Flammable gases (Category 1)
• Flammable aerosols (Category 1 and 2)
• Flammable liquids (Category 1, 2 and 3)
• Flammable solids (Category 1 and 2)
• Pyrophoric liquids (Category 1)
• Pyrophoric solids (Category 1)
• Pyrophoric gases (Category 1)
• Self-heating substances and mixtures (Category 1 and 2)
• Substances and mixtures which, in contact with water, emit flammable gases (Category 1, 2 and 3)
• Self-reactive substances and mixtures (Types B*, C, D, E and F)
• Organic peroxides (Types B*, C, D, E and F)

The flame over circle pictogram is used for the following classes and categories:
• Oxidizing gases (Category 1)
• Oxidizing liquids (Category 1, 2 and 3)
• Oxidizing solids (Category 1, 2 and 3)
The gas cylinder pictogram is used for the following classes and categories:
• Gases under pressure (Compressed gas, Liquefied gas, Refrigerated liquefied gas, and Dissolved
gas)
The corrosion pictogram is used for the following classes and categories:
• Corrosive to metals (Category 1)
• Skin corrosion/irritation - Skin corrosion (Category 1, 1A, 1B and 1C)
• Serious eye damage/eye irritation - Serious eye damage ( Category 1)
The exploding bomb pictogram is used for the following classes and categories:
• Self-reactive substances and mixtures (Types A and B*)

• Organic peroxides (Types A and B*)
The skull and crossbones pictogram is used for the following classes and categories:
• Acute toxicity -
o Oral (Category 1, 2 and 3)
o Dermal (Category 1, 2 and 3)
o Inhalation (Category 1, 2 and 3)
The health hazard pictogram is used for the following classes and categories:
• Respiratory or skin sensitization - Respiratory sensitizer (Category 1, 1A and 1B)
• Germ cell mutagenicity (Category 1, 1A, 1B and 2)
• Carcinogenicity (Category 1, 1A, 1B, and 2)
• Reproductive toxicity (Category 1, 1A, 1B and 2)
• Specific Target Organ Toxicity - Single exposure (Category 1 and 2)
• Specific Target Organ Toxicity - Repeated exposure (Category 1 and 2)
• Aspiration hazard (Category 1)
The exclamation mark pictogram is used for the following classes and categories:
• Acute toxicity – Oral, Dermal, Inhalation (Category 4)
• Skin corrosion/irritation – Skin irritation (Category 2)
• Serious eye damage/eye irritation – Eye irritation (Category 2 and 2A)
• Respiratory or skin sensitization – Skin sensitizer (Category 1, 1A and 1B)
• Specific target organ toxicity – Single exposure (Category 3)

The biohazardous infectious materials pictogram is used for the following classes and categories:
• Biohazardous Infectious Materials (Category 1)
* Both the Flame and Explosive pictogram are used for Self-reactive substances and mixtures (Type B) and
Organic peroxides (Type B)

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IBM Canada Ltd.

Contractor & Tenant Guide to Environmental, Health and Safety Practices

IBM CANADA LTD

CONTRACTOR & TENANT GUIDE

Environmental, Health and Safety

Owner: Corporate Health and Safety (CH&S) Manager

IBM Canada Contractor & Tenant Guide CH&S 2018 1 of 36

This booklet is intended to be a guide for contractors

All references to IBM or the IBM representative in this

Should any federal, provincial, municipal, and / or other

To report a FIRE, ACCIDENT OR

IBM Canada Contractor & Tenant Guide CH&S 2018 2 of 36

IBM Canada Contractor & Tenant Guide CH&S 2018 3 of 36

In no circumstance is the Contractor & Tenant Guide to overrule the requirements

The conservation and protection of our natural environment is a fundamental consideration

SUBCONTRACTORS TO IBM Canada Ltd.

IBM Canada Contractor & Tenant Guide CH&S 2018 4 of 36

 Use only those entrances to a building designated by your IBM Representative.

 A permit or approval must be obtained before:

 doing any cutting/welding/burning/soldering.

SAFETY IS PART OF YOUR JOB!

IBM Canada Contractor & Tenant Guide CH&S 2018 5 of 36

3.0 IBM Canada Ltd. MANAGEMENT DUTIES /

3. To ensure proper documentation for submission to the Workers Compensation Board,

4. To provide safe equipment, materials, and working conditions.

4.0 THE IBM Canada Ltd. REPRESENTATIVE

3. To promote and ensure safety at all times.

5. To ensure internal accidents are reported to management on time.

IBM Canada Contractor & Tenant Guide CH&S 2018 6 of 36

5.0 SUPERVISOR DUTIES/RESPONSIBILITIES

It is the responsibility of the contractor/tenant to designate the supervisor as a safety

1. Supervisor should lead by example.

3. Ensure all workers are familiar with site specific hazards.

6. Ensure all workers have received and read this Booklet.

7. Advise management of any violation of this Policy.

6.0 CONTRACTOR/TENANT DUTIES/RESPONSIBILITIES

1. Adhere to Occupational Health and Safety Act and Regulations.

2. Know and adhere to this Booklet.

4. Should not engage in horseplay and feats of strength.

6. Maintain good housekeeping practices.

IBM Canada Contractor & Tenant Guide CH&S 2018 7 of 36

7.0 GENERAL RULES AND REQUIREMENTS

7.1 Accident (First-Aid)

7.2 Computer Rooms

7.3 Contamination Control

7.4 Drugs and Alcohol

2. No person under the influence of or carrying an illegal drug or legalized cannabis is

IBM Canada Contractor & Tenant Guide CH&S 2018 8 of 36

7.7 Telephone Calls

7.8 Vehicle Parking and Speed Limits

Do not drive on lawns, sidewalks, or landscaped areas.

Overnight parking is prohibited.

IBM Canada Contractor & Tenant Guide CH&S 2018 9 of 36

8.0 SAFETY RULES AND STANDARDS

8.2 Breach of Wall

8.3 Chemical Procedures

IBM Canada Contractor & Tenant Guide CH&S 2018 10 of 36

No liquid/powder chemical substance is to be discharged into any drain without specific

8.4 Combustion Engines - Indoors

8.5 Compressed Gas Cylinders

3. Compressed gas cylinders must be secured (roped or chained) in an upright position

IBM Canada Contractor & Tenant Guide CH&S 2018 11 of 36

4. Cylinders must be kept at a safe distance or be shielded from welding or cutting

6. If a leak develops in a cylinder, immediately see to its removal to a safe location