Annual Report - Students' Parliament

Students’ Parliament
Indian Institute of Technology, IIT (BHU), Varanasi, UP

First Session: 2015-2016
Annual Report
The first session of the Student’s Parliament, IIT (BHU), Varanasi, instituted in February 2015, consisted
of sixty student members, elected through the General Elections, conducted for the first time at IIT
(BHU), Varanasi, under the patronage of Prof. Rajeev Sangal, Director, IIT (BHU), Varanasi. The General
Secretaries from the Executive wing of the Gymkhana were also members of this parliament. The
Parliament was convened under the presidency of Prof. A. K. Mukherjee, Dean of Student Affairs, IIT
(BHU), Varanasi.
The first parliamentarians were in place for a period just exceeding fourteen months, and were relieved
of their duties in April 2016, following the conclusion of the second General Elections, and election of
the second Student Parliament.
Following is the annual report of the achievements & progress made over the past one year.
Parliamentary Affairs Committee:

1. The committee primarily focused on keeping the functioning of the parliament smooth and
consistent, through regular feedbacks from the various committees.
2. A total of eight parliamentary sessions were held throughout the session.
3. Attendance of all the Parliamentarians were recorded in all the sessions and as a result nine
Parliamentarians were expelled due to short attendance according to the constitution
of Students' Parliament clause 2.19(a).
4. A total of four amendments were done in the constitution of Students' Parliament throughout
the term. (ANNEXURE - E)
5. The committee worked throughout the year for dispensing of the minutes of the meetings, and
submission of periodic reports of the functioning of the parliament, to the authorities and the
student body.
Finance Committee:
1. The intent of the committee was to increase financial transparency of the Gymkhana, increase
club driven activities by infusing capital, reduce financial dependence of councils’ festivals on
the Gymkhana, to maintain reserves for ad-hoc expenditures and create a reserve for the future
committees to come, all with an unbiased view towards the different councils.
2. The committee was assigned the responsibility of 80% of the Gymkhana funds to be made
readily available for allocation among the different councils and the festivals. The Gymkhana
receives funds from two sources viz. Special Fund – Student’s Fee component, which this year
stood at INR 35 lakhs and Non-Plan fund – Institute Matching Grant sanctioned this year at INR
29.4 lakhs (Annually lapsable).
3. The committee was informed to consider the Special Fund component as INR 55 lakhs as
sanctioned in the previous year. At the same time, an excess of INR 5 lakhs was sanctioned by
the Director, IIT (BHU), Varanasi for the Gymkhana. However, as per the new Fee Sharing
pattern approved by the Senate, this year the special fund head stands at a deficit of INR 20
lakhs. The Director has been requested to reconsider the same and increase the Special Fund
head to INR 55 lakhs.
4. The final budget which was proposed and passed by the Students’ Parliament, IIT (BHU),
Varanasi is as follows:
a. Cultural Council
Sr. No. CLUBS & ACTIVITIES Amount Sanctioned (in INR)
1. Dance Club 41,690
2. Theatre Club 53,500
3. Literary Club 16,000
4. Quiz Club 47,000
5. Western Music Club 1,30,300
6. Indian Music Club 78,600
7. Fine Arts Club 80,000
8. Miscellaneous (Kshitij, Jhankaar, Aagman, Outside 4,02,410

participation, etc)
9. Kashiyatra 7,00,000
b. Science & Technology Council
1. Aeromodelling Club 2,49,500
2. Astronomy Club 32,000
3. Green Club 13,000
4. Club of Programmers 40,900
5. Robotics Club 64,825
6. Technical and Rural Outreach Club 17,000
7. Society of Automotive Engineers 38,700
8. Miscellaneous (Outside participation, Robowars, 3,94,075

Aeromodelling events, etc)
9. Technex 7,00,000
c. Games & Sports Council
1. Sports Equipments 20,00,000
2. Inter – IIT Sports Meet 23,09,200
3. Inter – IIT Aquatics Meet 58,520
4. Inter Freshers/ Girls Weekend/ PG Freshers 10,000
5. Inter Faculty 16,000

6. Marathon/Cycle Race 10,000
7. Inter Hostel/ Inter Year 1,12,000
8. Miscellaneous (Outside participation) 5,06,000
9. Spardha 4,00,000
d. Film & Media Council
1. Media Club 1,22,000
2. Design Club 10,140
3. Outreach Club 16,998
4. Photography Club 45,000
5. Animation Club 2,000
6. Cine Club 32,753
8. Miscellaneous (Maintenance, Operations, etc) 20,000
9. FMC Weekend 1,50,000
The details of budget proposed and sanctioned against the proposed amount for each and every club of
the councils as well as the festivals are given in the Annexure A.
5. Unexpected changes in the budget had to be made due to cancellation of Inter-IIT Sports meet.
5.1. The left-over unutilised funds from the sanctioned Inter-IIT Sports Meet (after meeting the
expenditures of SportsTech, IIT Delhi) were diverted to purchase of High Jump Landing Pit.
5.2. On the direction of the Director, IIT (BHU), Varanasi, an additional INR 3 lakhs was allotted
from the left-over Inter-IIT Meet fund for to meet the expenditure for guest lectures in
Technex’16.
6. An additional sum of INR 1.6 lakhs was allotted to Spardha’16 to meet the fees of Referees
being called by the Sports Councillor.
7. Citing the cancellation of guesthouse bookings, flight tickets of artists, etc. in Kashiyatra’16, due
to the arrival of the Honourable Prime Minister on 22nd February, 2016; as an unusual and
extraordinary circumstance, an additional amount INR 50,000 was sanctioned by DoSA.
8. All decisions were taken through numerous meetings with the DoSA, the General Secretaries of
the various councils and the Conveners of the festivals focusing on their requirements, and the
quality utilization of the current resources.
Emergency Committee:
No emergency sessions were needed during the session 2015-2016.
Festivals Committee:
1. A relaxation in the CGPA criteria for the appointment of the post of Conveners of various
festivals was proposed. The members of the Parliament disagreed to amend the rule but took
under consideration the fact that the grading system of the batches till 2012 had absolute
grading and relative grading thereafter, and an exception could be allowed for the final batch.
2. The CGPA criteria for appointment into the Core Team of various festivals, has been repealed.
3. Festivals committee acquired the authority to grant permission to mentors of all clubs and
festival events to visit first year hostels for briefing and related activities.
4. Room allotments to the various festivals:
I. Spardha’15: Limbdi common room
II. Kashiyatra’16: Rajputana corner room
III. Technex’16: Limbdi corner room
5. A maximum of six students per festival, part of the publicity teams, shall be permitted leaves of
absence, subject to approval by relevant authorities.
Nominations Committee:
1. Appointment of new members to the positions vacated by graduating student members in the
first session of the Parliament.
Hostel Affairs and General Welfare Committee:

1. The committee through its consistent efforts, was successful in framing the Hostel Constitution
and forming the Hostel Executive Committees (HECs) through first ever Hostel elections.
2. To overcome the debts and losses that many Mess Maharajas were facing due to delays or
incompetence showed by some residents in making the payments which lead to the decline in
the quality of food as well as the condition of the messes, a Mess Policy was framed following
elaborate discussions with the Student Body as well as the Council of Wardens. The policy came
into effect from the 1st week of September.
3. After several talks with the Chairman, Council of Wardens, the IWD carried out the renovation
of toilets and bathrooms of several hostels in the summer break.
4. Wired and wireless networking of 9 Hostels had been taken up by the Institute, on continuous
stressing by the Web management and Hostel Affairs committees. The contract to carry out the
same was given to CISCO.
Security Committee:
1. The intent of the committee was to oversee security arrangements in campus at all times and
address students’ concerns and issues regarding crime and to serve as a student
representative body to the Institute Proctorial Board.
2. The committee was successful in implementing the following:
a. Installation of CCTV cameras in all hostels at the entrance, in messes and in canteen.
b. Increasing the number of guards available for IIT to 108.
c. Extension of the library timings from 9 p.m. to 10:30 p.m.
d. Street lights were installed after identifying the points in the campus where there were
none.
e. Positioning of guards at designated locations to maximize the effectiveness of the guards
and regular check of their presence.
f. A cycle bank containing unclaimed or discarded cycles present in different hostels and in
proctor office was set up for issuing those cycles to the needy students.
3. The following issues were faced during the term:
a. Barricades with ID card checking were implemented but failed owing to certain incidents
and due to the uncooperative attitude of many students and staff.
b. The huge traffic created by people from outside BHU could not be diverted off roads in the
IIT section of the campus.
4. The following are works still in progress:
a. Installation of CCTV cameras at entry/exit points to the campus.
b. Security of vehicles outside hostels
c. Provision of walkie-talkies for guards at every check point
Training & Placement Committee:
1. The primary objective of the Training and Placement Committee was to serve as students’
advisory body for the Training and Placement Cell thereby acting as a liaison between the
students and the Institute for the holistic growth of the institute.
2. The following are the major achievements of the committee in this session:
a. Placement Session 2015-16
Successfully ensured the smooth conduct of the first and second phase of placement session
from 1st December to 15th December 2015 and from 1st January 2016 respectively.
 Enabled the allocation of as many as 45 rooms in the Guest House.
 Got 80 rooms vacated in SN Bose Hostel with prior consent from Chairman Council of
Wardens, Prof Prabhakar Singh as well as warden of SN Bose Hostel, Dr. Anurag Ohri.
 Coordinated with the TPO cell to have a more active representation of M.Tech and PhD
students in diligently contributing in the placement process.
 Facilitated the shifting of the end semester examinations by three days to make
adequate infrastructure available on time as well as to equip the final year students with
sufficient time before appearing in the Placements.
 Coordinated on the issue of the students that were subsequently debarred from the
placement process for using unfair means during the online test as well as implemented
strict disciplinary action against anyone found indulging in unfair practices.
b. According to the directions given by All India Placement Committee (AIPC), the students
are now permitted to appear for placements in PSUs, irrespective of the fact whether
they have been placed earlier or not. However, those students which have been placed
in a PSU earlier are ineligible to appear in further placements. The placement of
inadequate number of students of the particular department too does not affect the
student’s eligibility to appear for placements in the PSUs.
c. Solution the issue of lack of power plugs in ABLT-4 by discussing it with the Director.
Finally, taking assistance from EPWD, the ABLT-4 has now been equipped with 2-3
power plugs on every bench.
d. Enabled a new proxy 10.1.1.42 solely dedicated for conducting pre-placement tests
e. Made it mandatory for the students to undertake an internship in their pre-final year,
the internship not necessarily being in the discipline of the student.
f. Solved the issue of the connection problems in the CAD lab by bypassing the old
network of CAD Lab and by directly connecting with the Main server in the Mech Lab.
The restructuring of the networking of the CAD Lab was done with the help of Net
Maintenance Vendors of the institute.
g. The Leadership excellence series is now being held regularly under the sponsorship of
TPO Cell and the volunteers have been allotted for the same.
h. Made a structure of the content that will be posted on the Institute Repository website
under the departmental TPO tab.
i. Solved the new TPO Server issue by purchasing a virtual private server by taking
permission from the Director
3. The following are works still under progress:
a. Work is ongoing for the setting up of a first-of-its-kind Career Development Cell in IIT
(BHU) that shall impart adequate traits of professionalism in the coming generation of
the students.
b. An additional fees worth Rs.1000/= has been proposed to be charged by the students
from the academic year 2016-17 under the name of Career Development Fees
c. A new portal is being created for the Training and Placement Office.
d. Deferred Placement policy has been proposed which allows the students to defer their
placements by two years to facilitate them with the opportunity to work on their own
venture. The same is expected to be implemented for the students appearing in the
placements for the year 2017.
e. Discussed with the Alumni for allotting the funds directly to the TPO cell instead of going
through many channels.
f. Proposed the extension of TPO Cell in sidewise as well as vertical direction. The sidewise
extension of TPO cell is in process. Apart from it, 10 new computers have been
demanded for the TPO Cell. A video-conferencing system has also been requested for to
ease out the process of approaching the companies.
g. Proposed the establishment of the E-Cell at IIT (BHU), and the constitution framing is in
process after discussing it with the MCIIE Professor In charge P K Mishra Sir as well as
with our honorable Director.
Web Management Committee:
1. The Web Management Committee was set up to look after the websites of Gymkhana,
festivals and student related activities. It is also responsible for uploading information such
as Parliament minutes, notices, allocation of budget, etc. on Gymkhana Website.
2. The following
a. Internet Connectivity Issues
I. NKN Line has been successfully installed in ABLT-1,2,3 and 4.
II. Network wiring has been completed in 9 hostels as proposed. A report has been
duly attached highlighting the feedback of the students. (Annexure B-D)
b. Problem pertaining to the faulty UPS Connection in Limbdi and Ramanujam has also
been duly resolved with the help of Network Committee.
c. A new Wi-Fi service and new network-LAN Infrastructure has been established in Alumni
Guest House
d. Fresher's Portal has been successfully created for the newly admitted First Year students
(http://iitbhu.ac.in/newadmission/index.html)
e. The feedback portal has been created for taking the Feedback of professors from the
students.
f. Assisted in creation of a Repository portal that can act as the Data center for the
collection of the important Notices issued by the administration as well as the other
stats on departmental level like the content regarding the alumni as well as related to
the Placement stats
g. Successfully built and led a team that worked on the Content writing, Website
development consisting members from several councils and clubs for the making of
Gymkhana website. A query form was also added to account for the grievances
pertaining to the activities of the Gymkhana faced by the students
h. Successfully created and issued dedicated email id for the president and vice president
of the student parliament; the ids being president.parliament@iitbhu.ac.in and
vp.parliament@iitbhu.ac.in
i. New list of admitted students as well as the new research papers published by the
Professors of the department has been added to the website as well as the structure of
the website has been renewed.
j. Establishment of a new computer centre which will have its own wiring, supported
devices and switches independent of the BHU infrastructure.
k. Successful building up of a self-sustainable Web Management committee that can act as
a link between several departments, councils etc.
l. A new proxy has been issued for the IIT students (Proxy-10.1.1.45) by the computer
centre to release the traffic on the Proxy 19 (Proxy-10.1.1.19). As a result, the students
that had been allotted proxy 10.1.1.19 are now being able to use the proxy 10.1.1.45
m. The feedback form highlighted interference of signals by personally-purchased Wi-Fi
routers with the institute provided Wi-Fi routers as a major cause of discontinuous
network in the hostels. Subsequently, the students have been advised to discontinue
the use of their personal routers in order to enjoy better internet services.
UG Academic Affairs Committee:

1. The committee fast forwarded the resolution of issues pertaining to the extra courses that
second year branch change students were earlier stipulated to take.
2. The issue of introduction of minors into the curriculum was discussed and deferred to
subsequent sessions when the improvements already effected were implemented.
3. Policies like credit transfer and semester exchange were already in place in some or the other
form, and emphasis was on execution and implementation.
4. The process for issuing of transcripts to students was specified and streamlined after discussion
with the Assisstant Registrar (Academic).
PG Academic Affairs Committee:

1. The committee was successful in sorting out the issue of opening of Departmental Lab 24×7.
2. The demand of plagiarism checking software was fulfilled by the Institute.
3. The issue of enhancement of travel grant for the attending the international conferences both in
Asian and European countries was successfully dealt with. Now the students can get maximum
80,000/- Rs. (earlier only 50,000/-Rs.) for European countries.
4. The post of Post doctoral fellowship (PDF) was demanded and by the end of this session about
52 post of PDF from various departments is released.
5. The rejection of the HRAs application of several Ph.D. students was made acceptable by
providing genuine reasons.
6. The issue of medical facility was made available to the scholars registered in zero credit by
including their medical fee (200 INR) in the current fee structure.
7. The characterization charges proposed by the authority were revised and final charges decided
by the Ph.D. representatives were accepted.
8. The charges were not minimum as in other IITs because of the absence of a centralized fund for
the CIFC as the authority stated. Therefore, a provision was made to deduce the
characterization charge directly from the research support grant.
9. To release separate fund for the maintenance of the CIFC and to reduce the charge to the least
minimum, a request was made and from this session, some fund is about to be made available
which would be used for the purchase of the required instruments.
10. The current SEM working in CIFC, which is not of high quality, will soon be replaced by a high
quality SEM (FE-SEM).
11. For the smooth functioning of the CIFC several applications were drafted and discussed many
times with the authority for making an online portal system. Now it is ready and would be
inaugurated soon.
12. With regards to Training and Placement, the Ph.D’s brochure is also being sent with the B.Tech.
& M. Tech. brochures. The work of the portal system development for post graduates is also
almost done.
Alumni Relations Committee:

1. Successfully facilitated the Graduate Mentorship program for the fresh graduate students in the
summer 2015. This was an initiative by the Western Alumni Association, IT-BHU.
2. Organised various Interaction Sessions of the students with the visiting Alumni on the campus.
1979 batch reunion, 1990 batch, 1969 batch and the session with Mr. Nikesh Arora. An
interactive session was also organized between the students and two French cyclists, Simon and
Theo, representing CycleforWater organization where these two individuals started their
journey from France, to be completed in New Zealand, stopped at our Institute to discuss about
the cause of ‘water conservation’ and possible solutions with the students. Our alumnus, Mr.
Pramod Joshi was instrumental in mediating their visit to our campus.
3. Student Mentorship program: For the first time, a one to one mentorship program for the
current students was started. The mentees and mentors are matched according to various
verticals of career interests like Core, Finance, IT, Research etc. This shall take to effect by the
November’15.
4. Alumni Talks: Alumni of different expertises have delivered 40-60 minutes talks on different
topics. This was done in collaboration with the Training and Placement Cell. Successfully
conducted the Leadership excellence series focussing on development of soft skills by Dr. Manu
Vora of 1968 batch for the session 2015-16.
5. Support for Internships and Conferences: Work has been done with IBGAA on their proposal for
funding the students for international internships and conferences. A proper mechanism for
nominations of students, requirement criteria etc. has been worked upon and the applications
have been called in February 2016. Four student applications have been selected and the crowd
funding among the Alumni network is currently ongoing.
6. Alumni Database Compilation: Work is being done towards compilation of the alumni database
of various departments. A list of more than 2000 alumni has been updated till date.
7. Grand Alumni Meet: The Grand Alumni Meet, the first of this scale, to celebrate the BHU
centenary year was organized from 30th December 2015 to 1st January 2016.
8. The Alumni Affairs committee worked towards the drafting of constitution of Student Alumni
Interaction Cell (SAIC), a student body under the Dean of Resources and Alumni devoted
towards the enhancement of relations between the students and alumni community. The Cell
and all its teams are now operational.
9. The IIT (BHU) alumni portal is being currently worked on, with the target of full functionality by
the end of session 2015-16. Different features are being added to the portal, keeping in mind
the different requirements of our Alumni.
Grievance Redressal & Enquiries Committee:

1. The committee has worked throughout the year for grievance redressal on various issues
brought up by students and redirected them to respective committees whenever required.
2. The committee has successfully completed the development of a Grievance Cell, whose
constitution is almost ready and the requisite links on the institute website shall also soon
become operational.
ANNEXURE A
CULTURAL COUNCIL 2015-16
Dance Club
S
r
Proposed Sanctioned
N Requirements Details Unit Price Quantity
Amount Amount
o
.
Portable
1 JBL Flip II 7990 1 7990 7990
speakers
2 Room speakers Sony sa-d100 8990 1 8990 4500
3 Mirrors (75+10)*6'*20' 10200 10200
4 Knee pads 400*25 400 25 10000 5000
5 Mattress 3000 3000
for intra-college events;
6 Dress and props 10000 10000
mostly folk
Trainers (10000 *
7 Workshops 50000 0
5months)
Posters+Trainer's
8 Others 1000 1000
refreshments
TOTAL 101180 41690
Theatre Club
S
r
Proposed Sanctioned
Amount Amount
o
.
1 Dhol 1 10,500 10,500
2 Congo 1 11,500 0
3 Curtain(10'x36') 1 8,000 0
4 Play props 10,000 10,000
Dresses for
5 15,000 15,000
Street Play
Event Day
6 Expenses (No. of 12,000 12,000
Events-8)
Miscellaneous
7 (Publicity, Street 6,000 6,000
Painting)
TOTAL 73,000 53,500
Literary Club
S
r
Proposed Sanctioned
Amount Amount
o
.
Bundles of A4 Sheets,
1 Stationary 1,500 1,500
Pens, etc.)
2 Miscellaneous Posters, bookmarks, etc. 3,500 3,500
i. Penguin English
500 10 5,000 5,000
Library Books (# 10)
ii. Penguin Modern
250 10 2,500 2,500
Books (to be Classic Books (# 10)
3 distributed as iii. Finger Print
prizes) 200 10 2,000 2,000
Publishers Classics (#10)
iv. Random House
Literary Stalwarts Series 300 5 1,500 1,500
Books (# 5)
TOTAL 16,000 16,000
Quiz Club
S
r
Proposed Sanctioned
Amount Amount
o
.
Quizcraft Global
Knowledge Solutions Pvt.
1 Buzzers (Set of8) 30,000 30,000
Ltd. (Mr. Mahi Singh,
7827270077)
(350*10 quizzes per
2 Stationary 7,000 7,000
semester)*2
Books (to be
Annual Quizzing
3 distributed as 3,000 3,000
Championship
prizes)
Quiz Master
4 (during cultural 7,000 7,000
festival)
TOTAL 47,000 47,000
Western Music Club

S
r
Proposed Sanctioned
Amount Amount
o
.
SOUNDCRAFT GB2R 16
1 MIXER 49,500 1 49,500 0
CHANNEL MIXER(49,500)
i. ZILDJIAN ZHT390 BOX
SET - 14" HI-HATS, 17"
36,000 1
CRASH, 20" RIDE, 16"
CHINA (36,000)
ii. TAMA HH35W STAGE
6,000 1
MASTER HI-HAT STAND
iii. TAMA HC72WN
CYMBALS & ROADPRO STRAIGHT 5,600 1
2 81,100 81,100
STANDS CYMBAL STAND
iv. TAMA HC73BWN
6,200 1
ROADPRO BOOM STAND
v. TAMA HTW29W
4,700 1
DOUBLE TOM STAND
vi. PEARL HWP-830
HARDWARE PACK 22,600 1
(22,600)
i. EVANS EPP-AMUP-
S1-5A AMERICAN
UPGRADE DRUM 5,000 1
HEAD PACK –
STANDARD
ii. VIC FIRTH
DRUM COLLECTIBLE SERIES
3 2,000 2 16,200 16,200
ACCESSORIES SLIPKNOT SIGNATURE
DRUMSTICKS(2 pairs)
iii. MAPEX T550A DRUM
5,500 1
THRONE(5,500)
iv. HERCULES BS100B
COMPACT MUSIC 1,700 1
STAND(1700)
i. SHURE SM58
10,000 1
MICROPHONE(10,000)
ii. HERCULES MS120B
MIC STAND QUICK-N- 2,500 1
EZ WITH BOOm(2500)
MICS AND MIC
4 20,100 0
STANDS iii. HERCULES MS432B
STAGE SERIES MIC 2,000 1
STANd(2000)
iv. SENNHEISER E840S
DYNAMIC VOCAL 5,600 1
MICROPHONE(5600)
i. Marshall MC412 4X12
200W Guitar Speaker
Cabinet,Marshall JCM 120000 1
900 Model 4500
Amplifier head(1,20,000)
5 TUBE AMPS 211000 0
ii. Randall RG3003H
300W Solid State Guitar 51000 1
Amp Head Black(51,000)
iii. Randall RX412
40000 1
Cabinet Black
i. Strings(5500) 5,500
ii. Amplifier(LINE 6
SPIDER IV 15 GUITAR
9,500 1
COMBO AMPLIFIER)-
(9500)
GUITAR iii. Speaker (6000) 6,000 1
6 33,000 33,000
ACCESSORIES
iv. BOSS BD-2 BLUES
6,500 1
DRIVER PEDAL
v. HERCULES STANDS
GS525B FIVE-
5,500 1
INSTRUMENT GUITAR
RACK (5,500)
FENDER STANDARD
STRATOCASTER HSS
7 GUITAR 49,000 1 49,000 0
ELECTRIC GUITAR –
SWIRL(49,000)
MIDI
8
KEYBOARD
Yamaha DGX(65,000) 65,000 1 65,000 0
TOTAL 524,900 130,300
Indian Music Club

S
r
Proposed Sanctioned
Amount Amount
o
.
1 Harmonium 31000 1 31000 0
Yamaha MG
2 12XU 12Channel 33000 1 33000 0
Mixer
3 Samson Speaker 14900 2 29800 14900
Samson synth 7
hand held-
4 professional UHF 21200 2 42400 0
Wireless system+
mic stands
Pearl Cajon Red
5 Mahogany PCJ 15000 1 15000 15000
633BB
6 Mridangam 7500 1 7500 0
Kaps Electro
Acoustic Guitar
7 ST-1000CEQ4, 11200 1 11200 11200
picks, capo,
strings and tuner
Roland BK-5
Professional
Backing
8 93000 1 93000 0
Keyboard and
damper pedal+
stands
9 Extension boards 500 4 2000 2000
1 Congo
1500 1 1500 1500
0 membrane
Ibanez electric
1
guitar GRG 150 17000 1 17000 0
1
QATRB
Digital Tanpura
1
Ranjani Plus or 6000 2 12000 6000
2
similar
1 Midi chord and
8000 1 8000 8000
3 cables
1 Drum mat+
53900 1 53900 0
4 Drum shield
1
Mandolin 7000 1 7000 0
5
1
Cases and covers 20000 20000 20000 20000
6
TOTAL 384300 78600
Fine Arts Club

S
r
Proposed Sanctioned
Amount Amount
o
.
Poster Colours Camlin - 6 shades 200 60 12000
Acrylic Colours Camlin - 6 shades 200 80 16000
Round Brushes Number 0 150 10 1500

Number 2 150 10 1500
Number 4 150 10 1500
Number 6 150 10 1500
Flat Brushes Number 2 150 10 1500
Number 4 150 10 1500
Number 6 150 10 1500
Number 8 150 10 1500
Plastic palletes
Palletes 100 35 3500
(normal)
Plastic Cups - Normal plastic cups in

10 25 250
Sets of 100 packs of 100
Chart Papers ED sheets 500 5 2500
Pencils HB 300 5 1500

2B 200 5 1000
4B 200 5 1000
6B 200 5 1000
10B/9B 200 5 1000
Erasers Non dust erasers 150 5 750

Sharpeners Long point 50 5 250
Sketch Pens 12 shade sets 100 25 2500
Black (extra) 100 5 500
Fine Tip
Permanent Black 50 25 1250
Markers
Marker Ink Black 50 10 500
Small size thin glass /

Glass Sheets 100 25 2500
fiber sheets
Reynolds Racer Gel

Black Gel Pens 50 10 500
(Black)
Black Gel Refill 150 5 750
From FOVA or any

Clay 200kg 5/kg 1000
other source
Electric Bulbs Normal bulbs (40W) 50 10 500

Cloth Red 20m 15 15
Yellow 20m 15 15
Light Blue 20m 15 15
Light Green 20m 15 15
White 20m 15 15
Pins Small boxes of pins 20 5 100
Tapes 2" / 3" 25 40 1000

Double Sided
2" 50 100 5000
Tapes
Thin wires for making

Wires 500m 4 2000
lamps
Pliers Normal pliers 20 50 1000
Rangoli colours Red 5 10 50

Orange 5 10 50
Purple 5 10 50
Sky Blue 5 10 50
Blue 5 10 50
Lemon Yellow 5 10 50
Ochre Yellow 5 10 50
Light Green 5 10 50
Deep Green 5 10 50
Glitters Golden 2 5 10
Silver 2 5 10
Red 2 5 10
Yellow 2 5 10
Blue 2 5 10
Green 2 5 10
Thermocol
1" thick 50 10 500
Sheets
2" thick 50 20 1000
Thermocol
5" x 4" x 4" 20 20 400
Chunks
Fevicol MR 10kg 180 1800

SH 5kg 180 900
Coloured &
Textured Chart Red 25 10 250
Papers
Blue 25 10 250
Yellow 25 10 250
Green 25 10 250
White 25 10 250
Scissors Big sized 5 40 200

Small sized 25 25 625
Themocol
Cutters for thermocol 100 30 3000
Chunk Cutters
Paper Cutters Thin 100 20 2000
Thick 100 25 2500
To be used as support
Hard Cardboard 50 50 2500
(A3 size)
Mugs Normal bathing mugs 10 30 300
Wooden
For oil colours 5 200 1000
Palletes
Camel Paint Brush
Series 67 - Flat
Flat Brushes 5 430 2150
Synthetic Gold, Set of
7
Camel Paint Brush
Series 66 - Round
Round Brushes 5 280 1400
Synthetic Gold, Set of
7
Painting Knives 13 different shaped

3 750 2250
Set knives
Paper Cutting X-Acto-5282 / 5082
2 1000 2000
Knife Set knife set
Paper Cutting
X-Acto-2007 designer
Self Healing 2 1000 2000
series self -healing mat
Mat
HP deskjet ink
Colour Printer 1 3000 3000
advantage
Big enough for storing

Metal Almirah 1 4500 4500
FAC materials safely
Learn calligraphy -
Books 1 1000 1000
Margaret Shepherd
Keys to Drawing - Bert
1 500 500
Dodson
Figure Study Made
1 400 400
Easy - Aditya Chari
The Anatomy of Type
1 1300 1300
- Stephen Coles
Camlin Artists'
Oil Colours - (478) White 4 200 800
120ml tubes
(449) Vermilion hue 2 200 400
(236) Lemon Yellow 1 200 200
(084) Chrome Yellow
1 200 200
Hue
(492) Yellow Ochre 1 200 200
(436) Ultramarine Blue 1 200 200
(056) Cobalt Blue 1 200 200
(351) Prussian Blue 1 200 200
(016) Black 1 200 200
(391) Sap Green 1 200 200
(345) Poster Green 1 200 200
(032) Burnt Umber, 1 200 200
Camel Linseed
Oil - 500ml Medium for oil colour 4 375 1500
bottles
Camlin Thinner for oils and a

Turpentine Oil - cleansing agent for 4 400 1600
500 ml brushes
Camlin Water
Entire set of 24 shades 5 350 1750
Colour Pencils
Camel Artists'
Set of 50 shades 10 150 1500
Oil Pastels
Camel Artists'
Set of 20 shades 10 160 1600
Soft Pastels
Camel Black
20 sticks compressed 2 300 600
Charcoal Sticks
20 sticks natural 5 40 200
Movable, with wheels,

Plywood Stands 4 2500 10000
for exhibitions
Scales / Rulers 1m 2 25 50
1feet 5 10 50
To apply protective
Camel Fixative 5 220 1100
coat on artworks
To be applied on oil
Camel Varnish 5 300 1500
paintings
Various colours (5
Quilling Sheets 25 10 250
each)
For sketching purposes
Ivory Sheets 25 25 625
(especially)
For oil painting
Oil Sheets 25 50 1250
(especially)
TOTAL 137685 80000
Miscellaneous
S
r
Proposed Sanctioned
Amount Amount
o
.
Post Holders,
Printing
1 Participation, Winners 10,000 0
(Certificates)
(INR 10/- per certificate)
Event
Development
Includes Printing of
(Aagman,
Flexes, Posters,
2 Manthan, Model 75,000 0
accommodation of
United Nations,
participants
Jhankar, Kshitij,
Workshops)
Registration fee
157000 135000
Visit to different (1500*15*7) = 1,57,500
Colleges’ cultural Return Train Tickets
festivals (12 (BSB-Kanpur (65) and,
53,625 45000
members from BSB- Mumbai (45))=
each of the (65*375) + (45*650)
seven clubs or Props and dresses for
maximum of 90 the clubs (Mainly Dance 15,000 15000
members) and Theatre)
DA (155*105*3 days) 48,825 108500
Bonfire, Arena Set up,
4 Cultural Night Lighting, Electricity and 20,000 0
Misc.
Booking of SB for
Swatantrata Aagman (1 day),
5 50,000 50000
Bhawan Manthan (2 days),
Jhankar (1 Day)
TOTAL 429450 353500
Total Amount of the budget proposed by the Cultural Council is, INR 18,69,215/- only
Total Amount of the budget sanctioned to Cultural Council for its activities is INR 8,50,000/- only
wherein if the bifurcation is INR 8,00,590/- and if justified an amount of INR 49,410/- can be
sanctioned further
KASHIYATRA' 16
S
r
Proposed Sanctioned
N Requirements and Details
Amount Amount
o
.
1 Sound + Tent + Light 1300000 430000
2 Stationary (Work Order + Misc.) 130000
100000
3 Printing 150000
4 Guest House (Room + Food) 40,000 40000
5 Swatantrata Bhawan 80,000 80000
6 Local Transport (Artists) 35,000 0
7 Judges Tickets 30,000 0
8 Diesel (Gen-Set) 50,000 0
9 Informal Arena Set Up 75,000 0
TOTAL 1890000 650000
Total Amount of the budget proposed by the KashiYatra' 16 is, INR

19,00,000/- only
Total Amount of the budget sanctioned to KashiYatra' 16 for its activities is

INR 6,50,000/- only
wherein if the requirement is justified an amount of INR 50,000/- can be
sanctioned further
SCIENCE AND TECHNOLOGY COUNCIL 2015-16
Aeromodelling Club
Sanction
Sr No. Requirements Unit Price Quantity Proposed Amount ed
Amount
1 ESC 60A 2500 2 5000 5000
2 ESC 40A 1500 4 6000 6000
Brushless Motor 1400
3 1400 3 4200 4200
KV
NTM Prop Drive 35-42
4 1500 4 6000 6000
Series 1000KV / 700W
5 Servo 9g 300 8 2400 2400
6 Servo metal gear 40g 600 6 3600 3600
7 Servo 20~25g 800 5 4000 4000
Turnigy™ 620DMG
8 High Torque - DS/MG 1300 2 2600 2600
10.6kg / .13sec / 52g
Battery Li-po 6 cell
9 3000 2 6000 6000
22.2V 3000mAh 30C
Battery Li-po 3cell
10 1500 4 6000 6000
11.1V 2200mAh 30c
Battery Li-po 3cell
11 1000 3 3000 3000
11.1V 1000mAh 25c
Balsa (1mx100mm x
12 100 20 2000 2000
1.5 mm)
Balsa (1mx100mm x 3
13 150 8 1200 1200
mm)
Balsa (1mx100mm x 6
14 200 8 1600 1600
mm)
15 Depron (4ft x 4ft) 400 10 4000 4000
Rx-Tx (7 channel
16 5500 3 16500 16500
2.4GHz)
Frsky 2.4Ghz ACCST
TARANIS X9D Digital
17 14000 2 28000 28000
telemetry Radio
system(mode 2)
JR XG6 6-Channel
18 2.4Ghz DMSS 12000 1 12000 12000
Transmitter
w/RG631B Receiver
Electric Propeller (10

19 140 4 560 560
X7E)
Electric Propeller (9 X
20 140 6 840 840
6E)
Master Airscrew
21 250 5 1250 1250
propeller 9.5*6
Carbon Fibre
22 600 10 6000 6000
Propeller (9 X 6)
23 Li- Po Charger digital 2000 2 4000 4000
24 Drilling Machine 800 1 800 800
Carbon Rod (3 X 1000
25 150 10 1500 1500
mm)
ASP S46A Two Stroke
26 4000 1 4000 4000
Engine
27 nitro Fuel 2600 2 5200 5200
Maestro 46,
Traditional Low Wing
28 6000 1 6000 6000
Sport Model, Balsa
1440mm
Hobbyking Edge 540
29 V3(Red/White) 3D 7200 1 7200 7200
1200mm
High Strength
30 Chequered Fibre 600 2 1200 1200
Tape. 50mm*50m
31 F-22 Raptor mini jet 7000 1 7000 7000
4 x 25A Brushless
32 Quadcopter ESC 2-4S 2400 3 7200 7200
3A SBEC
KK2.1.5 Multi-rotor
LCD Flight Control
33 1400 2 2800 2800
Board With 6050MPU
And Atmel 644PA
KK2.1HC Multi-Rotor
Hard Case Flight
34 1700 3 5100 5100
Control Board With
Remote Programmer
Mini Flight Controller
Adapter Mounting
Base 45/30.5mm
35 Naze32, KK Mini,
150 3 450 450
CC3D, Mini APM
(30.5mm,36mm)
MultiWii PRO Flight
36 4500 1 4500 4500
Controller w/MTK
GPS Module
Variable pitch motor

37 and propeller set (8 1700 2 3400 3400
inch) type A
Hobbyking OSD
38 8000 1 8000 8000
System (Full Combo)
Skyzone FPV Goggles
5.8GHz Dual Diversity
39 25000 1 25000 25000
32CH Receiver With
Head-Tracker
40 Hausler 500SE Pro 25000 1 25000 25000
HKPilot 500mW
Transceiver Telemetry
41 3400 1 3400 3400
Radio Set V2
(433Mhz)
900Mhz 200mW
42 Tx/Rx & 1/3 inch CCD 5000 1 5000 5000
Camera NTSC
TOTAL 249500 249500
Astronomy Club
Sanction
Amount
Canon EOS 60D
1 53000 1 53000 0
18MP DSLR + 1 lens
Canon EF50mm f/1.8
2 9000 1 9000 0
STM
6'' Galaxy I with eq.
3 18000 1 18000 0
mount
6" Galaxy II with
4 17000 1 17000 17000
dobsonian mount
Galileo ALM60 :
5 5000 1 5000 5000
Aluminum field tripod
Misc (Star charts 10x,
6 5000 5000
laser 2x, torch 5x)
7 Club activities 5000 5000
TOTAL 112000 32000
Green Club
Sanction
Amount
1 Posters 2000 2000
2 Flexes 1500 1500
Clean Campus Drives
3 1500 1500
(Gloves)
4 Guest Lecture 6000 0
Innovative Awareness
5 3000 3000
Drive
Other plans evolving
6 5000 5000
through the Semester
TOTAL 19000 13000
Club of Programmers
Sanction
Amount
1 Wireless Routers 2200 2 4400 4400
2 Switch(24 ports) 5100 2 10200 10200
3 Pendrive(16 GB) 1200 16 19200 0
4 Headphone-4 1300 4 5200 0
5 Hard Disk(500 GB) 3500 2 7000 0
6 Monitor(LG-18.5'') 6000 1 6000 6000
7 HP Slate tablet 11000 1 11000 11000
8 Domain for COPS 600 600 600
Cloud Computing
9 7200 7200 7200
Server (AWS)
Google Playstore
10 1500 1500 1500
Account of COPS
TOTAL 72300 40900
Robotics Club
Club Requirements
Sanction
Amount
Rs.
1 ATmega328 Rs. 200 20 Rs. 4,000
4,000
2 Atmega16 Rs. 180 5 Rs. 900 Rs. 900
Rs.
3 l298 Rs. 230 5 Rs. 1,150
1,150
4 l293d Rs. 50 10 Rs. 500 Rs. 500
5 lm324 Rs. 8 20 Rs. 160 Rs. 160
6 555 timer Rs. 8 5 Rs. 40 Rs. 40
7 TSOP1738 Rs. 15 5 Rs. 75 Rs. 75
8 lm35 Rs. 45 10 Rs. 450 Rs. 450
Acclerometer
9 Rs. 300 2 Rs. 600 Rs. 600
MPU6050
Rs.
10 Arduino uno Rs. 500 2 Rs. 1,000
1,000
Rs.
11 Bread board Rs. 110 10 Rs. 1,100
1,100
IR transmitter sensor
12 Rs. 10 10 Rs. 100 Rs. 100
pair
13 Bit Shift 74HC595 Rs. 15 10 Rs. 150 Rs. 150
14 NRF24l01+ Rs. 100 2 Rs. 200 Rs. 200
Rs.
15 9v battery Rs. 100 20 Rs. 2,000
2,000
Rs.
16 12v lipo battery Rs. 950 2 Rs. 1,900
1,900
17 lipo battery charger Rs. 600 1 Rs. 600 Rs. 600
Soldering wire oswal
18 Rs. 100 5 Rs. 500 Rs. 500
100g
Rs.
19 multimeter Rs. 120 10 Rs. 1,200
1,200
20 pot _ _
single pin
Rs. 200 for pack
21 jumper(female to 40 Rs. 200 Rs. 200
of 40
female)
single pin
Rs. 200 for pack
22 jumper(male to 40 Rs. 200 Rs. 200
of 40
female)
single pin Rs. 200 for pack
23 40 Rs. 200 Rs. 200
jumper(male to male) of 40
24 ESP8266 Rs. 300 1 Rs. 300 Rs. 300
Rs.
25 Arduino GPS shield Rs. 2,500 1 Rs. 2,500
2,500
TOTAL 20025 20025
Robotic Arm
Sanction
Amount
Rs.
1 Arduino mega Rs. 900 2 Rs. 1,800
1,800
ZIGBEE module and Rs.
2 Rs. 1,000 1 Rs. 1,000
shield 1,000
Rs.
3 servo motors(10kgcm) Rs. 700 6 Rs. 4,200
4,200
Rs.
4 servo motors(30kgcm) Rs. 1,900 2 Rs. 3,800
3,800
ABS plastic sheet Rs.
5 Rs. 250 4 Rs. 1,000
0.177"x12"x12" 1,000
Rs.
6 flex sensor 4.5" Rs. 900 6 Rs. 5,400
5,400
7 flex sensor 2.2" Rs. 600 1 Rs. 600 Rs. 600
Rs.
8 Heat Gun Rs. 1,000 1 Rs. 1,000
1,000
TOTAL 18800 18800
Automated Underwater Vehicle

Sanction
Amount
Rs.
1 Beaglebone black Rs. 4,400 1 Rs. 4,400
4,400
Camera Cape for Rs.
2 Rs. 3,500 1 Rs. 3,500
beaglebone black 3,500
Pressure sensor for
3 Rs. 650 1 Rs. 650 Rs. 650
water
Adafruit's 66 Channel Rs.
4 Rs. 2,500 1 Rs. 2,500
Ultimate GPS 2,500
Rs 300 for a
5 10W white LED 10 Rs. 300 Rs. 300
pask of 10
1100 GPH bilge Rs.
6 Rs. 1,200 4 Rs. 4,800
Pumps 4,800
Lip seal(marine Rs.
7 Rs. 1,600 3 Rs. 4,800
adhesive) 295ml 4,800
Cylindrical tanks 50-
8 60cm in length, _ 2
diameter 15 cm
Schedule 40 PVC
9 _ 2meter
pipe
plexiglass 1/2" intch Rs.
10 Rs. 1,200 1 Rs. 1,200
thick 1 sq foot 1,200
11 Internet cabel cat6 10meter
ESC 5A continuous
current with forward
Rs.
12 and reverse Rs. 700 4 Rs. 2,800
2,800
control(brushed motor
control)
13 water propellor Rs. 25 6 Rs. 150 Rs. 150
14 PVC pipe 1" _ 5meter
90degree angle PVC
15 _ 12
joints(for 1" pipe)
PVC T joints(for
16 _ 10
1"pipe)
PVC angle joints
17 _ 12
120degree(for 1" pipe)
18 PVC cement Rs. 300 1 Rs. 300 Rs. 300
19 hose clamp tightener Rs. 60 10 Rs. 600 Rs. 600
TOTAL 26000 26000

GRAND TOTAL FOR ROBOTICS
64825 64825
CLUB
Technical and Rural Outreach Club

Sanction
Amount
1 Transportation 20,000 10000
2 Posters and flex 5,000 5000
3 Stationary 2,000 2000
TOTAL 27000 17000
Society of Automotive Engineers

Tools / Measuring Instruments
Sanction
Amount
bosch gsb 10 re
1 2391 2391
professional drill
bosch gws 6-100 4
2 1969 1969
inch angle grinder
bosch 46 pieces
3 1429 1429
screw driver
bosch x50Ti 50 piece
4 1400 1400
drill bits
bosch ag4 4 inch
5 450 450
cutting discs*10
bosch ag4 4 inch
6 400 400
grinding discs*10
stanley open spanner
7 750 750
set 6-32mm 12pieces
stanley offset ring
8 spanner 6-22mm 730 730
8pieces
stanley hex keys 1.5-
9 200 200
10mm 10pieces
taparia combination
10 220 220
plier
11 stanley claw hammer 280 280
taparia adjustable
12 150 150
spanner
13 stanley nose plier 350 350
stanley needle nose
14 250 250
miniature plier
15 stanley rubber mallet 450 450
16 stanley sheet cutter 650 650
12pc open Spanner
17 1300 2 2600 2600
Set 6x7-30x32mm
Closed Spanner 8
18 802 2 1604 1604
Set6x7-20x22mm
Pipe Wrench 300mm-
19 1 584 584
12
Adjustable Wrench,
20 350 2 700 700
100mm-4
10-Piece Metric Hex
21 213 1 213 213
Key Set
29 Pieces Insert Bit
22 317 1 317 317
Screwdriver Set
18 Pcs. 1/2" Drive Bi-
23 Hex Socket Set & 1 1876 1876
Wrench (8-22)
Ball Pein Hammer (
24 1 344 344
size 25mm)
Soft Face Plastic
25 1 414 414
Hammer
10 mm Chuck Size,
26 250 W Bosch Hand 1 1810 1810
drill
SKIL(By Bosch) Small
Angle Grinder, 9133,
27 1 1749 1749
Wheel Dia: 100 mm,
620 W
welding
28 1 9500 9500
machine(portable)
29 Steel Ruler 20 20
30 Digital Calliper 700 700
31 Measuring Tape 100 100
32 Micrometer 800 800
33 Multimeter 300 300
34 Tachometer 3000 3000
TOTAL 38700 38700
Amount demanded for external participation is INR 4,50,000 wherein the Finance
Committee proposes INR 3,50,000
Total Amount of the budget proposed by the Science & Technology Council is, INR 10,29,236/- only
Total Amount of the budget sanctioned to Science & Technology Council for its activities is INR
8,50,000/- only
wherein if the bifurcation is INR 8,05,925 + INR 44,075 (miscellaneous)
TECHNEX' 16
Requirements and Proposed Sanctione
Sr No.
Details Amount d Amount
1 Light 152000
Tent 198000 360000
Sound 350000
Stationary (Work
2 50000
Order + Misc.) 100000
3 Printing 200000
Guest House (Room +
4 60,000 60000
Food)
5 Swatantrata Bhawan 80,000 80000
6 Hospitality 60,000 0
7 Event Resources 150,000 50000
8 Event Logistics 40,000 0
1340000 650000
Total Amount of the budget proposed by the Technex' 16 is, INR

13,40,000/- only
Total Amount of the budget sanctioned to Technex' 16 for its activities

is INR 6,50,000/- only
wherein if the requirement is justified an amount of INR 50,000/-
can be sanctioned further
GAMES AND SPORT COUNCIL 2015-16
Inter- IIT Sports Meet

Sr Proposed Sanctioned
Requirements Unit Price Quantity
No. Amount Amount
1 Shoes 1000 160 160000 160000
2 Camp 75000 75000
3 Deposit 150000 150000
4 Transport 24000 24000
5 Flag 3000 3 9000 9000
6 Medical 20000 20000
7 Train Tickets 2500 160 400000 400000
8 TA/DA 160 620 99200 99200
9 Registration 5000 160 800000 800000
10 Kit 288000 497000
11 Miscellaneous 25000 25000
12 Practice Match for Inter IIT 50000 50000
TOTAL 2100200 2309200
Inter- IIT Aquatics Meet

No. Amount Amount
1 Medical 3000 3000
2 Train Tickets 2500 6 15000 15000
3 TA/DA 620 6 3720 3720
4 Registration 2500 6 15000 15000
5 Kit 16800 16800
TOTAL 58520 58520
Inter Freshers/ Girls Weekend/ PG Freshers

No. Amount Amount
1 Medical 3000 3000
2 Poster and Flex 3000 3000
3 Certificate 10 1000 10000 0
4 Trophy/ Memento 100 50 5000 0
5 Refreshment 2000 2000
TOTAL 25000 10000
Inter Faculty
No. Amount Amount
1 Medical 3000 3000
TOTAL 16000 16000
Marathon/ Cycle Race

No. Amount Amount
TOTAL 10000 10000
Inter Hostel / Inter Year

No. Amount Amount
1 Refree 50000 50000
2 Medical 10000 10000
3 Poster and Flex 12000 12000
4 Certificate 10 1500 15000 0
5 Trophy/ Memento 120 400 48000 0
8 Opening Ceremony 15000 15000
TOTAL 175000 112000
Outside Participation
No. Amount Amount
1 Transport 400 25 24000 24000
2 Medical 10000 10000
3 Train Tickets 800 200 160000 160000
4 TA/DA 310 200 62000 62000
5 Registration 1200 200 240000 240000
TOTAL 506000 506000
Amount demanded for purchase of Sports Equipments is INR 25,00,000 wherein the Finance
Committee proposes INR 20,00,000. This amount can be increased further subject to condition
that Director, IIT (BHU) sanctions an additional amount above Rs. 10,00,000 for the Inter-IIT
Sports Meet
Total Amount of the budget proposed by the Games and Sports Council for its Council Activities
is, INR 55,99,720/- only
Total Amount of the budget sanctioned to Games and Sports Council is for its activities is INR
50,21,720/- only
wherein if the bifurcation is INR 48,71,720 + INR 1,50,000* (miscellaneous)
*The amount will be from the Caution Money deposited in the Inter-IIT Sports meet if returned
and can be used after due consultation with Chief Councillor; Councillor, Games and Sports
Council and the Finance Committee, Students' Parliament, IIT (BHU)
SPARDHA' 16
Sr Sanctioned
Requirements and Details Proposed Amount
No. Amount
1 Sound + Tent + Light 400000 400000
400000 400000
Total Amount of the budget proposed by the Spardha' 15 is, INR 4,00,000/-
only
Total Amount of the budget sanctioned to Spardha' 15 for its activities is INR
4,00,000/- only
FILM & MEDIA COUNCIL 2015-16
Media Club
Sr Proposed Sanctioned Deficit
Requirements Details
No. Amount Amount Amount
1 The Quest (FSG) 8 editions 115,000 115,000
Domain + Playstore
2 The Quest Mobile App 4,000 4,000
registration
Posters,
3 Misc. 3,000 3,000
Operations, etc.
TOTAL 122,000 122,000
Design Club
Wacom One Med.
1 Graphical Tablet 8,140 8140
6''X9''
Posters,
2 Misc. 2,000 2000
Operations, etc.
TOTAL 10140 10140
Outreach Club
1 Sony ICD-UX533 2 Dictaphone 11,998 11998
2 Misc. Operations 5,000 5000
TOTAL 16998 16998
Photography Club
NIKON AF-S
1 Prime Lens NIKKOR 50mm 29,000 0
F/1.4G
2 Vista 20,000 20000
Inter IIT Photography
3 10,000 0
Competition
Kenko 12mm
4 Lens Extension 15,000 15000
20mm 36mm for
Nikon AFS lens
Professional Photography
5 15,000 10000
Workshop
TOTAL 89000 45000
Animation Club
Graphic Tablet (Advanced Wacom CTH-680
1 19,798 0
Designing) Intuos
Posters,
2 Misc. 2,000 2000
Operations, etc.
TOTAL 21798 2000
Cine Club
Flyfilms 5000
1 Glide Camera 6,500 6500
Stabilizer
2 GO PRO Tripod Mounts Camera Mounts 1,058 1058
3 GoPole REACH 6,938 0
10X12 Chroma Key
4 Green Screen 10,000 10000
Green Screen
Lighting and
5 Studio Setup 8,000 8000
Backdrop
6 Recorder Zoom H4N 22,500 0
7 Softboxes EL SoftboxRotalux 5,195 5195
Flyfilms RIG KIT FF-
8 Shoulder Mount for DSLR 14,397 0
03
Rode Condenser
9 Shotgun Mic 16,500 0
NTG2
10 Misc. Publicity 2,000 2000
TOTAL 93088 32753
FMC
filters, lens
1 Maintenance cleaners, cartridge 15,000 15000
etc
2 Operations 5,000 5000
TOTAL 20000 20000
Total Amount of the budget proposed by the Film & Media Council is, INR 3,73,054/- only
Total Amount of the budget sanctioned to the Film and Media Council for its activities is INR
2,50,000/- only
wherein the bifurcation is INR 2,48,891 + INR 1,109 (as Miscalleneous)
FMC Weekend ' 15
Proposed Sanctioned
S. No. Event/ Activity Details
Amount Amount
Tent & Lighting 70,000 70,000
Screen 7,000 7,000
1 Movie Screening
Truss Maintenance
20,000 20,000
and Expansion
2 Prize Money 15 events 45,000 0
Accommodation
3 Guest Lectures 30,000 30,000
and Travel
Photography Club
4 Photo booth & Photo wall 10,000 10,000
Informal
5 Celebrity Talk none 125,000 0
6 Publicity & Public Relations none 30,000 0
Unforeseeable
7 Miscellaneous 20,000 10,000
operational cost
TOTAL 357000 147000

Total Amount of the budget proposed by the FMC Weekend' 15 is, INR 3,57,000/-
only
Total Amount of the budget sanctioned to FMC Weekend' 15 for its activities is INR
1,50,000/- only
ANNEXURE B
Web Management Committee Meeting with Prof. K. K. Shukla

Date :-
February 5, 2016
Attended by :-
1. Prof. K. K. Shukla, HoD, Dept. of Computer Sc. & Engineering
2. Utkarsh Sharma, Convener, Web Management Committee
3. Saksham Gupta, Member, Web Management Committee
4. Shubham Shukla, Member, Web Management Committee
Agenda :-
 Details and status of the LAN & Wi-Fi Networking in the 9 hostels
 Issues related to the connectivity and range of the LAN & Wi-Fi Network installed
 Formation of WMES
 Status of NKN Line
 Issues regarding 16, 18 and 19 proxies and co-ordination with Computer Centre
 LAN and Wi-Fi connectivity for Council rooms and Common rooms
Proceedings :-
 Prof. K. K. Shukla provided a detailed summary of the LAN & Wi-Fi Network installed in IIT-BHU
Hostels. Following are its salient points -
o Phase I of the systematic LAN & Wi-Fi network has been installed within the scheduled
time period by <date>, covering 9 IIT-BHU hostels, viz. Vishwakarma, Vivekananda,
Limbdi, Rajputana, S. C. De, Dhanrajgiri, Morvi, C. V. Raman & Saluja.
o The installation process was undertaken by CISCO Systems, Inc. by placing a repeat
order of the same of IIT Kanpur.
o 2960 1-Gigabit switches and 3960 access points installed.
o The access points are controller based, with the controller situated in Limbdi Hostel.
o The payment for the installation has been done in three steps, 70% at the time of order,
20% after installation and 10% after an initial 10-day testing period, with a late
execution penalty of 1% per week with a 5% bank guarantee of 1 year 2 months.
o The total cost includes that of only the devices, with the LAN Wiring, Power Wiring and
Wi-Fi Controller received as freebies.
o <OEM, NETIP & maintenance point(including WebEx)>
o The devices have CISCO Lifetime Warranty.
 A documented report based on the testing of the LAN & Wi-Fi Network conducted by NETIP was
provided by Prof. K. K. Shukla. The performance has been satisfactory within the hostels.
 Following issues related to the LAN speed and Wi-Fi range disconnectivity and its probable
causes were discussed -
o The installed switches are of 1 Gb capacity, while the BHU switches are of 100 Mb
capacity. For this reason the switches have been forced to work at 100 Mbps
o The Wi-Fi routers installed work on Clean Air Technology, wherin nearby Access Points
co-ordinate their power and range. The personal Wi-Fi APs installed or created by
students creates interference which causes the installed routers to change the channel
via the Controller and subsequently get disconnected for milli-seconds.
o There has been very poor cooperation from Computer Centre Administration. IIT has
not been provided sufficient IP Addresses. Out of the 24 ports, only 1 port has been
given to IIT, despite a demand of 5 ports.
 A project has been initiated with the motive of replacing the old backend infrastructure. This will
be led by Prof. S. Jit, HoD, Dept. of Electronics Engg. An open tender will be released for this
process.
 National Knowledge Network Line(NKN) will be incorporated within the new infrastructure.
 An informal survey has been conducted by Web management Committee of the Student
Parliament with the help Hostel Executive Councils(HECs) of the 9 hostels, as a feedback of the
Wi-Fi & LAN Network installed, the report of which would be released by 8th Feb, 2016.
ANNEXURE C
Web Management Committee Meeting with Prof. S. Jit

Date :-
February 15, 2016
Attended by :-
1. Prof. Satyabrat Jit, HoD, Dept. of Electronics Engineering
2. Utkarsh Sharma, Convener, Web Management Committee
3. Saksham Gupta, Member, Web Management Committee
4. Shubham Shukla, Member, Web Management Committee
Proceedings :-
Prof. S. Jit was a member of the committee which led the work of LAN & Wi-Fi Networking in the 9
hostels. He is currently leading a committee formed with the motive of replacing the current backbone
infrastructure. He discussed the following points and issues related to the Networking-
 Based on the feedback of Ph.D. students, Prof. Jit stated that the W-Fi Networking has not been
very successful. The LAN Networking on the other hand has been satisfactory.
o The probable reason is the interference caused due to personal Wi-Fi APs being used by
the residents of the hostels. Saluja Hostel, where no personal routers have been set up,
has very good Wi-Fi connectivity.
o Ping test showed latency results of about 143 ms. For a good network, it should be less
than 1ms. However, upto 10 ms is permissible.
o It was suggested to test the Wi-Fi network during the Intra Semester Holidays as there
would be no interference during that time from the personal routers. Then only a valid
testing result can be obtained.
 Prof. Jit has proposed a 2-step solution for the establishment of a separate backbone
infrastructure for IIT-BHU-
o Short-term Solution
 Create our own server temporarily, using a 1 Gbps Reliance line from the
Computer Centre and NKN as the backup line. A distribution centre needs to be
set up for using these 2 lines.
 One of the problems to deal with this proposed plan is that the distribution
switches currently in use are of 100 Mbps capacity, which form a bottleneck to
the network.
 If the distribution switches are replaced now, new ones would have to be
compatible with the current backbone of capacity 10 Gbps and 1 Gbps. Those
would again have to be replaced later, to make them compatible with the 40
Gbps & !0 Gbps proposed backbone of our own. This would not be feasible as
each switch costs around 70 lakhs.
 There is also a problem of providing the network to the Mining & Metallurgical
Departments because of their location.
 Another issue is the lack of cooperation from the Computer Centre as they are
not allowing anything to use from the server section.
o Long-term Solution
 A separate network centre of IIT BHU for the distribution and control of the
network, with suggested name Computing & Information Centre, has been
proposed, keeping in mind the needs of the next 30 years.
 There would be a 3-tier network : upto 40Gbps Core Switch Network, 10 Gbps
Distribution Switch Network , and Access Switches.
 A ring structure of the network has been proposed, so that in case of any failure
like fibre cut at any location, repair can done easily.
 There would be a Maintenance Section, constituting professional Network
Engineers and a pool of staff to address network related issues and also a Web
Team to look after individual maintenance.
 There would be complete control of the distribution and use of the network
with IIT BHU. The plan is to have separate control centres for IIT BHU & BHU,
with a common controller for commonly used purposes.
 ERNET has been given the tender of doing the networking in all the Central
Institutions, by which the entire network of BHU has to be replaced. However,
ERNET is government controlled and the process may take quite some time and
this process would again give the control of our network to the Computer
Centre. So, it is our attempt to bypass this process and do a separate
networking for IIT BHU as ERNET has refused to do separate networking
according to the Govt. order. This would involve certain technicalities and
cooperation from the BHU administration.
 Prof. Jit discussed on some other Networking issues currently being faced-
o Static IPs cannot be issued to students as not enough IPs have been provided by the
Computer Centre. Also one base line has a single IP and we cannot get a global IP.
Besides, static IPs would pose problems with multiple gadgets and their would be IP
conflicts.
o The entire capacity of the current bandwidth is not being utilised because of the 100
Mbps distribution switches. Currently, Proxy 3(10.1.1.19), which works on 1 Gbps line
has been allotted to the students, while Proxy 4(10.1.1.18), which works on NKN Line
has been allotted to faculties and PhD or research scholars. Proxy 3 experiences major
part of the load.
o An additional 1 Gbps line will be added within a month and two new proxies(Proxy 5
and Proxy 8) have been added. However, much improvement in the performance
cannot be expected because of the basic limitation of the Distribution Switches.
o The network life of the current infrastructure was 5 years and it has already been
operational for over 15 years.
 Prof. Jit also stated some issues of using NKN Line-
o National Knowledge Network(NKN) Line was started for the purpose of data sharing
between educational institutions. However, the NKN line faces problems of stability. It
is a Government managed network and the repair or maintenance during any fault is
very slow. Hence, the NKN network is unreliable.
o NKN is currently being used by faculty members and in ABLT and shows good
performance. But because of stability issues, it cannot be used in the main network to
provide internet access as its performance cannot be ascertained without any Proof of
Concept.
ANNEXURE D
Wi-Fi & LAN Networking Feedback Form Report

The work of LAN & Wi-Fi Networking has recently been completed in 9 IIT-BHU Hostels, viz. Vishwakarma, Vivekananda,
Limbdi, Rajputana, S. C. De, Dhanrajgiri, Morvi, C. V. Raman & Saluja. To obtain a feedback on the Quality of Networking
and the Speed and Connectivity of Wi-Fi & LAN, a survey was conducted by the Web Management Committee of the
Student's Parliament, with the help of Parliament's Hostel Committee and the Hostel Executive Committee (HEC) of the
9 hostels.
The survey was released on February 2nd, 2016 and the responses have been recorded till 1330 hours of February 8th,
2016.
Following is a summary of the responses of the survey-
CLASS
 B.Tech-B.Pharma 31.80%  M.Tech/M.Pharma 04.20%

 IDD 46.20%  PhD 12.70%
 IMD 05.10%
YEAR
 1st 02.60%  4th 21.60%

 2nd 14.60%  5th 14.90%
 3rd 46.30%
HOSTEL
 Vivekananda 07.10%  DhanrajGiri 07.20%

 Vishwakarma 00.20%  Morvi 18.60%
 S.C. De 09.70%  C. V. Raman 25.80%
 Limbdi 22.30%  Saluja 02.50%
 Rajputana 06.60%
LAN NETWORKING
 Excellent 18.90%  Poor 06.30%

 Good 48.70%  Very Poor 02.80%
 Satisfactory 23.30%
LAN SPEED
 Good 26.40%  Very Poor 06.90%
WI-FI RANGE

 Good 23.60%  Very Poor 15.10%
WI-FI SPEED

 Good 19.50%  Very Poor 15.70%
ANNEXURE E
AMENDMENTS
Amendment 1. Section II - With reference to 2.19(a) “If a Parliamentarian is absent for five or more meetings with or
without permission he/she ceases to hold his/her post unless granted long leave.”
Motion to add the following clause, was approved by a two-thirds majority of the Parliament.
2.20 Long Leave:
a. Long Leave may be granted to a member of the Parliament for a maximum of three consecutive
sessions, or fifty days whichever is shorter, on application for the same to the Convener, at least one
week in advance of the upcoming parliament session or the date from which leave is desired, whichever
is earlier; provided the reason produced is deemed genuine and satisfactory by the Parliament. Not
more than one-fifth of the total members may be on leave at a time. Members availing long leave shall
have their uninformed absences curtailed, to adhere to the criteria of expulsion from Parliament on
absence from five or more meetings.
b. Members going on leave shall be obliged to depute members who shall discharge their duties in their
absence. Disciplinary action may be initiated against members, who are absent from session, when
leave is rejected due to absence of sufficient cause.
c. In the event that a member shall be unable to be a part of the proceedings for a period exceeding that
permissible as a long leave; the member shall be relieved of their duties and cease to be a
Parliamentarian. All office-bearers of the Parliament, including the Convener/Co-Convener, falling within
the purview of circumstances mentioned above, shall also be treated the same, however this shall not
be classified as an impeachment.
d. Appropriate measures may be taken, in line with provisions in the constitution, to refill the vacant posts,
through by-elections, if required.
Amendment 2 - Motion was proposed to change the following in 2.19(a) of the constitution: “If a Parliamentarian is
absent for five or more meetings with or without permission he/she ceases to hold his/her post unless granted long
leave.” to “If a Parliamentarian is absent for four or more meetings with or without permission he/she ceases to hold
his/her post unless granted long leave.” Motion was unanimously accepted.
Amendment 3 - Annexure A - With reference to Clause 14(j).
Motion to add the following clause, was approved by a two-thirds majority of the Parliament.
14(k). Members who resign from the parliament within one month of the election, or within two consecutive sessions of
the new parliament, shall be barred from holding any offices of the gymkhana in the future especially if found to be
contesting for offices elsewhere in the executive body. Disciplinary action may be initiated against such members.
Amendment 4 – Motion to replace all instances where a ‘majority of the Parliament’, ‘majority of total members of the
Parliament’, ‘majority of members of Parliament present’ is needed for approval and ratification of resolutions and
decisions; with ‘majority of a quorate meeting of the Parliament’; was accepted by a two-third majority of the
parliament.

Annual Report - Students' Parliament

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Students’ Parliament

Indian Institute of Technology, IIT (BHU), Varanasi, UP

Parliamentary Affairs Committee:

Sr. No. CLUBS & ACTIVITIES Amount Sanctioned (in INR)

1. Dance Club 41,690

2. Theatre Club 53,500

3. Literary Club 16,000

4. Quiz Club 47,000

5. Western Music Club 1,30,300

6. Indian Music Club 78,600

7. Fine Arts Club 80,000

8. Miscellaneous (Kshitij, Jhankaar, Aagman, Outside 4,02,410

b. Science & Technology Council

Sr. No. CLUBS & ACTIVITIES Amount Sanctioned (in INR)

1. Aeromodelling Club 2,49,500

2. Astronomy Club 32,000

3. Green Club 13,000

4. Club of Programmers 40,900

5. Robotics Club 64,825

6. Technical and Rural Outreach Club 17,000

7. Society of Automotive Engineers 38,700

8. Miscellaneous (Outside participation, Robowars, 3,94,075

c. Games & Sports Council

Sr. No. CLUBS & ACTIVITIES Amount Sanctioned (in INR)

1. Sports Equipments 20,00,000

2. Inter – IIT Sports Meet 23,09,200

3. Inter – IIT Aquatics Meet 58,520

4. Inter Freshers/ Girls Weekend/ PG Freshers 10,000

5. Inter Faculty 16,000

7. Inter Hostel/ Inter Year 1,12,000

8. Miscellaneous (Outside participation) 5,06,000

d. Film & Media Council

Sr. No. CLUBS & ACTIVITIES Amount Sanctioned (in INR)

1. Media Club 1,22,000

2. Design Club 10,140

3. Outreach Club 16,998

4. Photography Club 45,000

5. Animation Club 2,000

6. Cine Club 32,753

8. Miscellaneous (Maintenance, Operations, etc) 20,000

9. FMC Weekend 1,50,000

Hostel Affairs and General Welfare Committee:

UG Academic Affairs Committee:

PG Academic Affairs Committee:

Alumni Relations Committee:

Grievance Redressal & Enquiries Committee:

CULTURAL COUNCIL 2015-16

TOTAL 101180 41690

TOTAL 73,000 53,500

TOTAL 16,000 16,000

TOTAL 47,000 47,000

Western Music Club

TOTAL 524,900 130,300

Indian Music Club

TOTAL 384300 78600

Fine Arts Club

Round Brushes Number 0 150 10 1500

Plastic Cups - Normal plastic cups in

Pencils HB 300 5 1500

Erasers Non dust erasers 150 5 750

Small size thin glass /

Reynolds Racer Gel

From FOVA or any