IMPORTANT INFORMATION – Documentation Audit

As part of the enrolment process at Monash, Monash will conduct an audit of all academic
documents provided by students in support of their application. Monash may contact you to
request the academic documents provided by you in support of your Monash Application.

In order to be ready in the event your application is audited, we would therefore like to advise you
that you must ensure you have all your original or certified and Notarised copies of your
supporting academic documents with you when you arrive in Australia. (Notarised documents are
required only for qualifications from China).

Note all certified academic documents provided needs to be properly certified and notarised
(Notarised is only for documents from China). Information about certification of documents can be
found at: https://www.monash.edu/study/how-to-apply/international-student-
applications/certifying-documents

We wish you all the best in your studies at Monash University,

Central Admissions
Certifying documents
When submitting your online application, please provided academic documentation,
including academic transcripts, graduation certificates and grading scales (indicating
graduation requirements).If you are applying for a course that has selection and/or
extra requirements, please also provide the necessary documentation with your
online application.

You will be required to provide original or certified* academic documentation (or

other supporting documents) upon request and if you fail to provide them, your
enrolment may be cancelled. This may occur during orientation or at any time
following commencement of the course.

*Academic documentation from Chinese qualifications must be notarised and then

certified – refer below for more information.

This is very important. Monash University reserves the right to refuse documentation
on the grounds of incorrect certification and translation.

What is a certified copy?

A certified copy of a document is an unaltered copy of an original document that has
been certified as being a true copy by an authorised person. Every page must be
certified – not just the first one.

When you ask someone to certify a copy of a document, you need to take both the
original document and the copy with you. The certifier needs to compare them to
certify they are exactly the same.

What if my documents aren't in English?

If your qualifications are in a language other than English, you must provide certified
translated copies. Monash prefers NAATI qualified translators.

Who can certify documents?

Documents submitted within Australia: Monash staff member, solicitor, pharmacist,
justice of the peace, public notary, member of the police force, registered medical
practitioner (MBBS), registered dentist, veterinary practitioner, principal in the state
government teaching service, bank manager, member of Chartered Accountants
Australia and New Zealand, member of the CPA Australia, member of the Institute of
Public Accountants, minister of religion (not a civil celebrant), Australian lawyer or
Monash University registered agent.

Please note that a postal manager or independent/catholic school principal are not
authorised to certify documents.
Documents submitted outside Australia: Monash staff member, solicitor,
commissioner for declarations, government official, public notary, university staff
from your previous university (head of department, dean, registrar or other
authorised delegate), or a Monash University registered agent.

Alternatively, you can ask your current or previous education institution to send
copies of your academic transcripts, graduation certificate and grading systems
directly to Central Admissions. These must arrive in a sealed envelope sent directly
from the institution or emailed by your institution directly to
mu.documents@monash.edu. In this case, you don't need to provide certified copies
of these documents – but you still may need to provide certified copies of other
documents, so check carefully.

What does the certifier need to do?

An approved certifier must 'sight' (or view) the applicant's original academic
transcripts, graduation certificates, grading systems and other documents, and check
that the copies are true and unchanged copies of the original documents.

The certifier must then certify every page of the documentation. Each page should
include:

 a statement or a stamp that shows the certifier has seen the original
documents. He or she should use words like 'certified true copy of the original'
or 'original sighted'
 the certifier's signature
 the certifier's full name
 the certifier's organisation stamp
 the certifier's position title (unless the certifier is a Monash Registered Agent)
 the date.

Applicant with Chinese qualifications

For applicants with Chinese qualifications, documents must be certified in one of the
following ways:

Certified by the Notary Public Office. Original booklets must be submitted. Notary
certification must include a certificate stating that translations of all documents in
English are authentic and conform with the Chinese original.

OR

Your academic documentation sent to Central Admissions, Monash University in a

sealed envelope directly from your university.

OR
Certified copies of the original notarised documents can be submitted by a Monash
Registered Agent. Learn more about applying through an agent.

What about CVs?

If your course requires work experience, you must send us your curriculum vitae,
along with translated and certified copies of work reference letters from previous
employers. Reference letters should be set out on original company letterhead and
state your job title, whether you were full-time or part-time, a precise description of
your duties, dates of employment, and the full name, title and signature of the writer.

Where should I mail or email certified documents?

Direct applicants (those who did not apply through a Monash Registered Agents)
must send certified documents to:

Central Admissions,
Monash Connect, Clayton Campus
21 Chancellors Walk, Campus Centre
Monash University
VIC 3800, Australia

Monash Registered Agents should forward certified documents by email to:

mu.documents@monash.edu.

All documents submitted remain the property of Monash University.