org level

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Purchasing Organization

An organizational unit subdividing an enterprise according to the requirements of

Purchasing.
It procures materials and services, negotiates conditions of purchase with vendors,
and is responsible for such transactions.

Purchasing Group

A purchasing group corresponds to a buyer or group of buyers who perform the

following purchasing activities:

Procuring certain articles or merchandise categories

Acting as the contact for vendors

in simple word u can say purchasing org is the purchase department and
the purchasing grp is the grp of peoples with in it ,who takes care for the
purchase for diffrent department

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Diff between P.org, standard p org, ref p.org

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When to determine moving avg price and standard price.

trading good should be kept as moving price and inhouse good should be kept as
standard.

consignmnet
--------------

Consignmnet PO( item cat K)

411k for consognment stock to own stock
201k for good issue in prd

stockt account debited bsx

consignmnet get credit knos

MRKO is t-code for settlemmet

Sub contract
--------------
sub contracting( item cat L)
Good issue- ME2O Mv type 541

GRN mov type 101-> 543 consumption of raw, 545->co produt

account entry EX: 100 RAW MAT, 10 PO PRICE

raw material

RAW MATERIAL STOCK CREDIT BSX 100

CONSUPTION ACCT DEBIT GBB-VBO 100

SEMI FINISHED
STOCK ACCOUNT DEBIT BSX 110
CHNANGE IN SUBCONTRACTING STOCK- BSV- 110

EXTERNAL LABOUR PRICE 1

GR/IR CREDIT WRX-10
EXTERNAL LABOUR DEBIT(SUB CONTARCTING CHARGE) FRL-10

Post the settlement.

If the vendor informs you of overconsumption or underconsumption after the
goods receipt has been posted, you must make an adjustment. In this case,
settlement is entered with reference to the PO. Transaction MIGO_GS is used
for underconsumption and overconsumption adjustments. After you post an
underconsumption, this material will be listed in the stock to be received from
the subcontractor, and the vendor should return the material to you.
The movement type for underconsumption is 544, which will increase the stock
quantity in the available subcontractor stock. The movement type for
overconsumption
is 543, which will decrease the stock quantity from the available subcontractor
stock. You can also use Transaction MB04 for overconsumption

Schedulling agmt-> me33L, Me38

STO
--------------
storange loc to strg loc
one step -> 311

Plant -> plant

one step -> 301

two step-> 303 and 305

STO via PO based.

Doc type Ub and item categ= U
Good issue via 351 and acct doc created.
GRN 101 good transfer.

Move type 561: initial stock upload.MB1b or MB1c

WA: Goods issues, transfer postings, and other goods receipts

WE: Goods receipts with reference to POs
WF: Goods receipts with reference to production orders
WI: Inventory differences
WL: Goods issues with reference to deliveries (SD)
WN: Net posting of goods receipts
PR: Revaluation documents.

Type of stock
Standard stock (which includes unrestricted-use stock, quality-inspection stock,
and blocked stock)
Goods receipt blocked stock: 103 AND 105 . In 103 mat doc created and 105 both mat
and acc doc created.
Special stock

MOV TYPE : 309 FOR MAT TO MAT TRANSFER.

Phisical inv
----------------

With respect to account postings, if the physical inventory count is more than the
system stock, the stock G/L account will be debited. If the physical inventory
count
is less than the system stock, the stock G/L account will be credited. For a gain
in
stock due to physical inventory, movement type 701 is used; for a loss in stock due
to physical inventory, movement type 702 is used.

To set the physical inventory indicator manually, use Transaction MM02. Select the
Plant data/Stor. 1 view in the material master record, and select the CC Phys.

If you�ve accepted the goods conditionally and posted the goods receipt with
movement
type 103 in the non-valuated GR blocked stock, use movement type 124 for the return
delivery. Because a non-valuated goods receipt is concerned in this case, the
return
delivery is also non-valuated.

Return vendor

Mov type : 161

with outbound del.

create o/b del : VL10B
PGI: VL02N
with mov type 161.

Credit note created.

ERS->MRRL to settle the invoice.

Subsquent debit for moving price

Goods receipt: stock account (+) 100, GR/IR account (�) 100
Invoice receipt: GR/IR account (+) 100, vendor account (�) 100
Subsequent debit: stock account (+) 20, vendor account (�) 20

Subsquent debit for standard price

Goods receipt: stock account (+) 100, GR/IR account (�) 100
Invoice receipt: GR/IR account (+) 100, vendor account (�) 100
Subsequent debit: Pirce diff (+) 20, vendor account (�) 20

Subsequent credit/debit is used when a vendor has charged you at a too high or too
low price, respectively. If a vendor has charged you for a greater quantity( less
GRN), this is settled
with a credit memo.

Cash discounts can be posted via either gross posting or net posting. We�ll discuss
both ways of posting in detail.

Gross Posting
In gross posting, the system ignores the cash discount amount at the time of the
invoice posting and posts the cash discount amount into the cash discount G/L
account at the time of payment. In this scenario, the cash discount amount isn�t
credited into stock accounts or cost accounts. Figure 6.46 shows an illustration of
the gross-posting scenario.

Net Posting
In net posting, the system posts the cash discount amount to the cash discount
clearing account at the time of the invoice posting, and the cash discount clearing

G/L account is cleared at the time of payment. Figure 6.47 shows an illustration
of the net-posting scenario.

GR/IR Maintaince : MR11 transaction code.

GL is link to chanrt of account

sub ledger is vendor account.

Reconscilation account link to many sub ledger.

Split valuation:

Split valuation is used only with the moving average price control, and materials
subjected
to split valuation can be valuated only via the moving average price method.

val category

P-> according to proc: ext or inter

O-> origin
Q-> quality.

Assign a valuation category in the material master record.

In PO delivery TAB, you can find the valution type.( Ex france).

IN GRN you can find the val type in Materail tab.

In the procedure
without classification, you can set the release based on the following four
criteria:
Plant
Value
Material group
Account assignment category
CEBAN -> PR
CEEKO-> PO, field: BSART, GNETW.

Class type: 032 used for release class.

Charasteristc and classes are master data. can be transpoted by BD91, Bd92, Bd93.
characteristc manual added by cl24n.

Define class,
define characteritc

release stretegy->
release group
release code
indeicator
release startegy->
rel prrequite
release startus
classification
rel simulation

for internal documents, you

can configure line-item level approval or complete document approval using the
release procedure without classification.

To configure item-level release for a purchase requisition, go to SAP IMG �

Materials
Management � Purchasing � Purchase Requisition � Define Document Types.
Select the OverReqRel checkbox to enable overall release of a purchase requisition.
If you want item-level approval, don�t select this checkbox

Me54N, Me29mn, Me28(mass), me55(mass).

Determine the vendor schema group and the purchasing organization schema
group.
The system determines this information from the vendor master record and the
purchasing organization. In this example, it�s Vendor Schema Group 01 and
Purchasing Organization Schema Group 01.
2. Determine the calculation schema.
The system determines the relevant calculation schema. This is based on a
combination
of the vendor schema group and the purchasing organization schema
group. In this example, the calculation schema is RM0000.

3. Determine the condition type.

The calculation schema consists of various condition types listed in a sequence.
Here, Condition Type PB00 is defined for the material price.
4. Determine the access sequence.
The system uses the calculation schema to determine the access sequence (in
this example, 0002) assigned to the condition type (in this example, PB00).
5. Determine the condition tables.
The system determines the condition tables assigned to the access sequence (in
this example, 0002).
6. Determine the condition record (Part I).
The condition table of access sequence 0002 consists of many condition records
of which contract item has the highest priority. A system search yields no value
for this condition record.
7. Determine the condition record (Part II).
In the previous step, the system search yielded no result for the highest priority
condition record, which is contract item. Therefore, the system moves to the
next condition record, which is plant info record.
8. Determine the material price.
The system search yields a value of $50.00 for plant info record. This value for
Condition Type PB00 is assigned to the material as the price in the PO.
9. Material price is copied in the PO.
Once the system finds the value for the condition type, it assigns the value in
the PO.
10. Mek2 for maintain condition recorrd againt key value.

Vendor managemnet
------------------

Consider an enterprise that wants to track any changes made to POs. If changes
are made on a PO, the new version of the PO should be issued to the vendor. This
helps the company track the changes and also ensures that changes are being sent
to the vendor with the new version of the PO.

After you activate version management for a document category and document
type, you can see the Versions tab in the purchasing document header (Figure
8.55). Purchasing document output (messages such as printout, fax, email, etc.)
will be triggered only if you set the Completed indicator.

Mesage determaination:

1. PO is created with vendor ABC, purchasing organization 1000, and purchasing

document type NB. Let�s see how the message is determined for this PO:
1. Determine the message schema.
The system determines the schema from the document category. In this example,
the document category is PO, and the schema is RMBEF1. For each document
category, the schema is defined in the system in Customizing (SAP IMG).
2. Determine the condition type.
The calculation schema consists of various condition types listed in a sequence.
In this example, condition type NEU is determined.

Material clasiification

A
classification system is used to classify materials based on characteristics; with
the
help of this system, you can search for a material based on its characteristic
values.

Class name:
Class type:

Class type
The class type has central control functions in class maintenance because it
determines which object types you can assign to a class. Preconfigured class
types are provided in the SAP system, but you can also create your own, if
necessary.
The following are examples of the standard class types:
Material class type: 001
Vendor class type: 010
Release strategy: 032
Variant classification: 300

There are three procedures in MRP/CBP; each using different statistical methods.
The nature of planning required by an individual business or client can determine
any of these planning procedures:
Reorder-point planning
Forecast-based planning
Time-phased planning

Account determination
----------------------

1. valucation grop code assigned to plant and compnay code

2. acct ref key assighned to valucation class
3. acct ref ket assihned to mat type
4.Account grouping ( account modifier) for mov type

5. Valuation Grp code valuation class GL

G/L account determination depends on various parameters such as plant, material,

business transaction, and movement type. As shown in Figure 8.45, a goods issue
to cost center transaction is posted, which automatically creates an accounting
document with the appropriate G/L account postings. The following steps occur
in the determination process:
1. Based on the business transaction, the system determines the value string. From
there, system does the following:

From the value string, the system gets a list of transaction/event keys, as
shown in Figure 8.45.

2. From the plant, the system determines the valuation area. (If you�ve defined the
valuation area at the company code level, the system will determine the valuation
area from the company code.)
3. From the valuation area, the system determines the valuation grouping code.
4. From the material master record, the system determines the valuation class,
price control, and valuation price.
After the system has determined the transaction key, account modifier, valuation
grouping code, and valuation class, it will find the respective G/L account for
the combination of these factors.

MRP
-------------

Inhouse-> planned order-> production order

external-> planned order -> pr->po
MPR Area: if u want to run of specpic str loc.
1. Plant marp area
2. strorage loc
3 sub contrectaing mrp area provide planning of the req of the material provided to
sub contrcator.
MRP type
----------
1. plant-> plnat
2. storange loc-> pant and storage loc
3. vendor-> plan and vendor.

Activate the planning on plant level.

Maintain plant paramter.-> here we didined the no range of PR , Production order,
external procunet everthing for that plant.

MRP conroller-> person resposinbsle.

Type of MRP procedure

----------------------
Deterministic MRP:-> PP. On current ad futue.
Consumer based planning-> mm, dont depend on dependent and independt requirnmnet.

replishmnet time: time between reorder point and get delivery

purchase Proscessin time-> Pr to PO-> stored in plant paramter(external procmt)

planned del date-> Po to GRN( MRP 2 tab) panned del time set.

Gr process time-. grn to avaibale time.(MRP 2).

MRP run-> MD01, md02,MD03.

md01-> MDP for everything on lant level not mat level.

md02-> single item, multiple level.

md03-> simgle item, signle level.

md21-> planning file entry.

� If you use the two-step procedure, use movement type 641.

� If you use the one-step procedure (movement type 647),
no goods receipt needs to be posted when the goods arrive in the receiving plant.

In Intra Company STO, no accounting entries will be generated after Goods Receipt.

Only the stock will be moved from transit to unrestricted use stock of the
receiving plant.

Mat Type:
----------
ROh
FERT
UNBW-. Non valuated
Nlag-> Non stock

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Cancel MRKo

First cancel the consignmnet stock in inventery then settle the reverse doc via
MRKO
As a result credit memo created and cleared against the each Fi posting.

mmsc-> extend mat to several stroage loc.

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mmav-> to change the mat type.( not possible for open Po or stock)
---------------------------------

Mr21-> to chnage prize

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mm60-? material report baristahr@barista.co.in
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source list table-> eord
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ME5A-> PR REPORT
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ME1L-> INFO REPORT
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OB0B-> CURRENCY TCODE
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release stretgey table: Cekko, ceban, cessr(service entry sheet)

characteric are not transpotable.

class also not transpotable.

swbp-. inbox
pftc-> configure workflow
swdd

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omwn(account modifier)

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IN susbsquent debit/credit quantity didnt changed only we edit the price
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MR90-> TO PRINT INVOICE.

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List of validator
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Po template for PO for emage. company code name with VAT no.
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