CHAPTER 7

STORES DEPARTMENT

7.1 INTRODUCTION

In Rajamane all the raw materials for the purpose of production are kept in stores department.The
stores department acts as a cushion against every need on a breakdown of machinery in theprocess of
workings ,production and maintenance by supplying the needed equipments /spares etc, specially
required material will be maintained as stand by materials as buffer stock of safety stock.

7.2 FUNCTIONS

 Physical control of materials.

 Preservation of stores.

 Minimization of obsolescence & damage trough handling.

 Disposal efficiency of Handling.

 Maintenance of stores records.

 Reconciling the materials with book figure

7.3 List showing some of the items kept in the Stores Department

 Screws

 Pan head screws

 Nuts

 Clamps

 Valves

 Braids

 Terminals
7.4 A REPORT AT MANUFACTURING INDUSTRY AT RAJAMANE

The stores branch gets the transport of the goods from distinct providers as in keeping with the order
positioned via the acquisition department. If the goods are not as per specified in the Purchase order
then they are sent back to the suppliers .

7.5 Books or registers maintained by the stores Department.

 Purchase Indent

 Goods Receipt Register

 Material Receipt Register.

 Kardex

 Material Issue Register

 Record Note

 Issue Indent

 Bin card

 Unserviceable Material Indent

 Material Delivery Challan, Gate pass

CHAPTER 9

PURCHASE DEPARMENT

9.1 INTRODUCTION
In each corporation fulfillment mainly relies upon at the performance of the acquisition
department.This is reality that, every enterprise requires fabric in the course of functioning.
Hence purchase department fulfill all the fabric wanted for every and each department.
RAJAMANE has a centralized purchase department headed by using a nicely skilled and
qualified purchase officer/purchase supervisor who in flip is assisted by assistant
supervisor.
If the materials to be bought are much less than well worth purees one lakh, the quotations
are collected from providers or the enquirer of RAJAMANE. If the first-rate of the material
is at par, the acquisition
• MANAGER
• DEPUTY MANAGER
• ASSISTANT MANAGER
• PURCHASE /STORES/OFFICER
• SUPERINTENDENT
• ACCOUNT ASSISTANT I
• ACCOUNT ASSISTANT II
• ACCOUNT ASSISTANT III
• HELPER

9.2 A REPORT AT MANUFACTURING INDUSTRY AT RAJAMANE

committee negotiates the rate with the provider. The purchase committee comprising of
managing director and segment heads of every departments.
9.3 FUNCTIONS
• Evaluating and rating of suppliers.
• Selecting of providers.
• Finalization of phrases of purchase.
• Placement of buy orders.
• Follow-up
• Approval of payment to suppliers.

9.4 TERMS AND CONDITIONS

• Price: No enhancement in price at some point of this settlement will be allowed. Taxes
and obligations,particularly agreed could be paid to the provider on production of relevant
certificates.

• The Rajamane reserves the proper to cancel the order. If the cancellation of order is
because of noncompliance by means of the providers then the provider shall be accountable
for any direct and oblique loss that Rajamane may additionally go through in making
opportunity arrangements for the materials,without prejudicing to the right to over
liquidated damages.

• The materials will be challenge to test and inspection by using the Rajamane the decision
of Rajamane as to rejection of the substances shall be very last and binding at the provider.

• The dealer will be accountable for any defects inside the substances that could broaden
whilst they're used arising from defective substances, workmanship or in any other case.
9.5 A REPORT AT MANUFACTURING INDUSTRY AT RAJAMANE

• Rejections: Any materials rejected by way of Rajamane, will be amassed with the aid of
the supplier and eliminated inside 15days from the date of receipt of information of such
rejection at their threat and costing to the materials.
• Risk: The materials shall be furnished on the hazard of the supplier.
• Sample: Sample needs to be submitted by way of the supplier whenever asked free of
charge of price.

9.6 STEPS INVOLVED

• Enquiry will be made with the Registered manufactures,/Dealers/Distributors/Suppliers
Etc.
• Preparing comparative assertion of the gives received.
• Samples fine checking anywhere samples acquired.
• Rate analysis.
• Placing before the acquisition committee for selection and then acquiring approval from
the Managing Director direct approval from the M.D depending on the series.
• Placing orders/work order.
• Quality Checking after receipt of the cloth.
• Acceptance .
• Payment as per phrases and conditions.

9.7 A REPORT AT MANUFACTURING INDUSTRY AT RAJAMANE

• Evaluation /Review of Tender Technical Part via soft inviting authority committee.
• Preparing comparative statement of the industrial provide to pick out .
• Rate negotiation
• Preparing lawsuits of the smooth inviting authority committee meeting and got it
authorised by means of the board.
• Placing buy order /paintings order.
• On receipt of fabric pleasant checking & reputation.
• Payment as according to phrases and situations.