Preliminary Investigation:

2.1.1 Objective

The objective of the project is to develop Loan Management System for Bangladesh Shilpa Bank, which will
maintain the total system in computerized way and generate required report that are very essential in every single
manner. Beximco Computers assigned this module to me.

One of the major activities of Bangladesh Shilpa Bank is to provide financial assistance to projects in
different sector for industrialization. From different branches huge amount of loan information comes to the Loan
Department (LD). LD maintains all the information. At present they are keeping the entire information manually.
LD is using some application software’s like MS Excel, MS Word but the use is very limited and do not fulfill their
all requirements. So the new system will flexible and time consuming.

2.1.2 Scope:

My project is to develop a computerize Loan management System for BSB, which will
automate the process of Loan Department.

The scope of the proposed solution contains:

q Providing security to the loan information data.

q Minimizing the large documentation.

q Making calculations easy.

q Easy maintains of Data

q Reducing the extra manpower and overhead work.

2.1.3 Constrains:

There are some constraint on this project, those are:

§ As the current system is completely manual, making it automated need lot of time by realizing the
existing system. The time limitation is one of the greatest problems in this regard.

§ The system will process lots of transaction. So the calculation part must be reliable as much as
possible.

§ In this organization, there are so many senior employee, who are not familiar with computerized
system and they are not interested to develop a computerized system.

§ Most of the employee does not have good knowledge about computer. That’s why some of there
expectations are unrealistic.

§ It’s a government organization. So most of the information is scattered.

2.1.4 Functions of the information system:

 A system function is an activity or process. The proposed system is composed of the following
components:

Input:

The loan department keeps detail information about loan. So the key input for the proposed system will
be Loan number, Project information (Id, Name, Branch), Sanction amount, Disbursement information (Amount,
Date), Cycle code, Interest amount, Repayment information (Amount, Date), Receive information (Amount, Date),
Re-phased information (Old loan no, New Loan no, Debit amount, Credit Amount) etc. Which comes from the user.

Processing:

After collecting data, they classify those data into separate files
for each Loan. There are lots of calculations for every single transaction. If a
transaction occur than they maintain the balance by debiting and crediting.
They also perform calculation of sanction amount, receive amount etc and
keep this information in day-to-day basis report and also create monthly and
yearly reports.

· Output:

Loan Department produces different types of daily, monthly, quarterly

and yearly branch wise reports about How much money is given as loan, How much money
will be received, how much money is received and how much money is left etc .

· Storage:

The system that I have designed is for network environment. So many user can use this application
but the data storage will in the server pc only. The server pc will contain the database and the user will use their own
password to enter the database from their pc for storing data.

· Control:

In their information system they try their best to keep accurate data to maintain their standard and level.
Also they provide a facility of data security and changing of data. They always verify the project’s information. Like
they check whether the address or contact no of project is correct or valid. They also verify the transaction. They
confirm that all the Balances are figured out accurately. They also ensured that information saved in files is kept
consistent by some special naming system. They also make sure that important files are kept in a secured place.