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    300 office tips + Special feature Microsoft Excel 75 tips and tricks for your favourite spreadsheet. Convert rows to the running total ofthe Figures in Al to Pic the function you requir fom the | - columns ‘5 the adacent column Ist bo nd ck on OK: Nowe z You can caer roo columns aed Iighight te ces onwhichyou rant \ 4 oa cleo orom)tyhesimsse EQ Remove hyperlinks scent ptm icamconne ‘Biota cols you wan wo atch rund, from your work clkk on OK = clicking on Edt, Copy selecting anew I Excl ha alady converted your cell and then going to Edit, Paste writen URL into a hypertink, you can ———— Special. Finally place a tick in the cancel it by rghe-licking om the a ‘Transpose box onthe dalog box nd offending address and selecting lick on OK, Hyperlink, Remove Hyperink from ‘he mena that pops up. Calculate time between dates Fit wide tables to the tr in acl the formula =A2-Al, page width whore AI isthe eater dat, and A2 To make your tables ft neatly on the the later one. Dou forget to convert page, lick on le, Page Sewp. the target cell to number format - do select the Page tab, cick on the Fito this by highlighting the cell, licking on radio button and pick I page wide pee acetal arose pee crear Elimite een Preanees tad Tice your data from ee ‘ae certs a te inter URLs as text, ing eyes mise your jester Rothyyerians =? yevingeyes | Masters Sorc na ae ar Ne gr ee es pega | epee eee eer re eee ce en eae Ceeedissdien emis | etstupeniniaicad | seyetapetanr ta cea Seeman ao neal arate aoe eaten Calculate visible again. ‘tab. Click on Import, then OK. ‘running totals uariramerstenttn Use template ‘net cto btn column A, say AL to AS, then enter worksheets as tnables you to browse emnciyneaesag eee eee ons Gone aame ee a aaecasoter ae numbers in (in our example, BI to BS) worksheet. Click on Fle, New... select, nd goto Et, Fl, Down. This places the Spreadsheet Solutions sb and choose a template rom the list. Access help for Lotus users Tyee cmened fom Las 125 indie ietentang won YD Use the access help specie to your staion by AutoCalculator dling on Help, Lows 1255 Help... you ned to caleat a sum based nao 3 cok of Ages and 10u: you cant be bobered wping na formula browser ‘xc, us sl your furs and fly Doreen woywpeyom_ Seectaceland ckon te Paste gance down at he sas bar = you Spent cao Funcion buon onthe main list, find he sum ofthe selected cl thee > Teta calalatrs: one returns the ‘arent ate theater 10 Last modified 41 Current: Use angled exo 044 and graphs SSCL CcceL Lote LoL ad ‘What's more ifyourightelick on the ‘sum a pop-up mena wil ppear offering tonal quick calculation funtions 1 enter the time ‘Tomer the curent date or time click ‘om a cll and type =today0 or =now0. Exel updates the result every tie you ‘open the sheets it's always curent A quick way to 30/06/00 3 14st": a fixed time ‘into Excel you want Eee tener the current ate ore and fc it at that point for example, 10 show the last date the sheet ‘vas modified ~ click on a cll and press [Cl] + forthe date and (Cu + [3 for the time 15 Find the currently active cell you've been sraling around your spreadsheet and you lose your place, ‘you can jump back othe curently activ cel by pressing the [Cal] + [Backspacel keys 1 ‘See the big picture youre working an a large sheet you might want to switch o Fall Seren mode simply click on View, Full Sereen, Click ont again to return to 2 noemal window 1 Fit text automatically Mae jor wor ok wei by sing the elvan clam, and king on Format, Clumn,Autfit Selon. Fast copy, no 18 clipboard Pressing (C+ (isa speedy wey dapat the foal or grein the cellabove the oe yout in 19 feta cssy tiple enti yea ed eer fe sve cel atone, snl select all the get calls, type your formula as normal and press [Oe + (Enter) 2 0 Pick cells for ‘AutoCalculator You can select unconnected cel by holding down [Cul while you cick on the individual cll 71 Hide comments to reduce clutter You can hide notes and other comments by using the Insert Comment function. Highligh a cell, click on Insert, ‘Comment and type your text, Click away fom the input box when you've finished. The comment will appear ‘whenever you pass your mouse over the relevant cel. 22 Re-colouring the grid lines. You can Stange he solu ofthe grid by cicking on Tol, Options seeing the View a, cicking on the Ce: st box and cooing» ne cola fo the pat, Choosing white eft removes the gd compe 23 Angle your entries To make Exel splay the text n calls at mangle of 45 degres, ghtlek on ‘he tolbar select Chat and pick cher of the ab cons on the new tool 2 A to any degree 'you like Ifyou want com angles eh on the cell and select Format Calls, From the popup ment, click an the Alignment ‘ab, and then dag the Text, polter inthe Orlentation window Zoom into 2 your selection ‘a can ave Exc! pay st he aa youre working in by highlghng the relevant el, cleking on the arow on ‘he Zoom boon the obo and selecting Selection fom the lis. 2 ‘Another default ‘entry direction ‘When eng cls the cursor moves down when you press (Return. To change the dietion dick on Tools, Options... and sect Edit Cck on he “Move seleedom afer Bert box and hose anaerditetion from the Us. 2 Launch Excel, open ur file Launch Exe, open the Ble you use mos often, and ack on File, Save ‘As. Inthe Save As dio, navigate to ‘the Xstarflder in your Office folder and lick Save. Now the ie wil open automatically when you launch Excel QQ s*t decimal points lick on Toos, Options... and selec the Bdit a, ae ack inthe Fixed. ‘decimal ck box and use the arrows in ‘he Places: input box to set the number of decimal places. 2 Calculate the median value To caleulate the median value of numberof gues, ay AL 10 AI, enter ‘=median(A1:A10) int tho taste 3 #NAME! and #NUMI errors: el ens a #NAME or #NUME errr wheneve a formu fr to no eset names or mbes Tos ou, re-enter he formula corey 3 Quick sort your columns ‘The quest ay o sort column ino thierry selec it and ck on the Sort Ascending ° Sot Descending ‘buts (the ones with the AZ aw) BD Quickly change cell dimensions The ques way to change acs Penn ‘prt a008 Pied ee eee ec width or arow's eights to place your ‘mouse pole lose tothe oin beeen ‘90 columns or rows, then cick and hold down the mouse button, and drag the column or row to the desired se. 33. Erasing entries while typing I you misype your formula, poss tse to cease the cas omen. 3 Enter number ‘sequences Eve the rt oumber oa el, press the (Cu kes, and neck, oi and drag the cts hand wnt you've reached the desired numberof els Release the mouse buon st and she he Ce hy Bap See tormutss ata glance You can ew lof your fous at nce by ccking on Tol, Opons seeing the View an placing fk inthe Formals tick bo. BG rignisne cots of akind You can select al tcl of cern tye by sng the Spel cons. Clck on Eat, GoTo. cick on the Spell. ton chose the cl ype frm the do box and dick on OK. 3 | Switch off the zeroes You can prevent es from eutering your sheets by licking on Tools, Options... selecting the Vlew tab, and lunscking the Zero values ick box 38 Protect your work Open the you ho pret and clon Fle, Save As.» Chk onthe General Options. nthe Tools tena (i th tp ht came ofthe Save As al and cera pase inthe Pasavord to pen patos Final, clk on the Save baton, You ight wan 0 make oe othe password belore coming 3 Customise your dates You can csomise the format of date tna call sing the Caso ce fem. “To do this emer date in el ck on Format, all. clik on Custom the Category: pane ick onthe ‘Type: input box and press [M repeatedly unl the desed format splayed inthe Sample aca above. 4 Quick column copy ‘a can ot he cls ths column by loubl-icking on cals handle. xe il place copies ofthe cicked cel each cell bow, stopping when Heaths a cel wih lank eer ie (Confused? ry hs eter gre n col A, then eter gre cls BI 10 25 then double on As andl) Merge cell 4 contents ‘To merge the content of els AI and BI, eck on ell Cl and enter =AL&BL The result snot asm but text. string so merging 10 and 7 wil turn 107 rather than 17, GD vs dynamic formatting ‘i can set Ese alert you to excl furs incl by seing i wp so the color or Soe of text na given call changes whenever a cert conden reached, Selec cl (ay, th cil ontsnng the ttl of your bank talance) and eek on Format Condiona Formating... Choose the codons inthe pop-up dog (sy “Col value ese han) and ick the Format... bitten. Nowe choose a ne colar in the Color is bos ad dlck on OK. Click on OK agin 19 {nh From pow on Exe wil dsplay our chosen figure in the new cour whenever the Rie fl bow 20 GQ Sarde connected cells ‘ican place a border around a group cf ltd ols ~ ll he tots or ample ~ by sling them and licking on Format, Calls. then selecting th Borde ta and cicking nthe Dutine bon. Shrink entries to fit their cells You ean force Exel o display the fll ‘ext of el by using the Shenk wo i ‘option. Glek on Format, Cel... click (on the Alignment ib and place ack In the Shrink to Bt tick box. Obviously, the more text you have the smaller if BCU GU LER ary erty oat perennial enc Prreeni| Fal eee eee Peeper erearonte Cry oe ry se cere ney rere ening errr) epee e teers oT eres ay eenrer ay rr et Pear treet coer) aes coat eeeneney Oeer ey er at Peet ety once) a rom Cu eran ta rane Col rere rec pee omy ome ee omy cone een Comercretton snc oy eer ea) Serra be, so this isnt practical for small ells wit lots of content. 4 Create hyperlinks ‘to support files “To pac inks nels ha enable you tofoad other documents with one cick, enter ame forthe ink na al and pres [tf] + IK Clk onthe ile Dut. Navigate tothe le you wish 0 lino, Doubl-cck ont and lik OK. From ow on, whenever ou ck in that el Excel wl ump tthe ile Prevent all ‘ten fom ‘reaping eihoourng (als by Shining mone 9 os. 10 ris ns sen srs 11 This has not been shru ue “ 1 _ x ‘pil z008 ~Outlook, PowerPoint, Bringing up the rear are Microsoft’s email client, presentation, and DTP software. Here are the hottest 15 tips and 35 shortcuts... — ECD oc ‘J o2ickty adjust font ( ae cach bos fo the opti speling sizes, no mouse! ‘gs. Hy want to sich the whole Gtng the fon ses ght paramount a Find the contact thing off, you should untick the second _ to well-designed layout, and if youre you're after quickly twin Constant Sing and sing ames, Toc aeons fom hs faent ‘em bovme a of headate | "Bioeth Hd «Conta npt boson Aistonaticaly However the ia pedy mati or — —tremain tote hatch on tebox addressed email svicin nsx witout any mse Senter ouremember ote Clonal Comtacs es he operations: igh ee 3 sh onc name Ook the antago wat wo enall and cent cange and pes Cl +h Cont snd oon hirer dasa a Acne, New Mewape to Conta. A sure race wnsease hee sa dialog bo. ter mesage pane wi open wah he by api, and i +P se coma adres deta ready bake dese # by one pou coed ry @) comer [i |] Track | lyour mail You cn find out when your mail i read by sending a receipt request with your messages. lick on Tools, Opdons. and clot the Preferences a. Clik on ‘ho E-mail options... and Tracking Sesesn ||] | Options... buttons on the folowing dialog. Finally, place a ek the You cn use the design gallery store your Request a read receipt for all on page elements messages I send tek box Find Cnt begs wp 8 itd your own eae Shred your waste, ANTE O pesign Gallery “rmave the conectrom x don’t Bin it The Design Gallery is Publisher’ library Youraddesbook | Onook doesn really delete mesages, of proesionlly-designed elements and it places them in the Deleted items @ Resize objects using ‘objects that help o bring consistent folder. To delete them cick on Took, central origin

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