[Boson a0oe Document Nos PEWET.-S | Version Nowa Date Effective: O8761/2018 [ Postmen ie: FrosedureTor Vendor Devtopnent 1.0 Amendment History: Ps RESEARCH DESIGNS AND STANDARDS ORGANISATION Manak Nagar, Lucknow - 226011 PEWIT1-8 Vendor Development & Approval Procedure. 1, | First Issue 27.08.2013 1.0 |i First Issued under new documentation system for 1SO9001:2008, New ‘Work Instruction issued for giving certificate to vendors after ISO Cells Issued format ‘Cerificate of vendor approval document No. QO-F- 716" Tl) Updated minimum quantty criteria for up gradation, il) Addition of temporary delisting as per clause no. 42.8 in document no, QO-D.7.4-14 issue 17102014 2.0 |i) Updated minimum quantity criteria for up gradation I) Performance criteria for up-gradation of vendor status ftom Part Il to Part | as per latest ISO document issued by MR cell i) To incorporate the latest instructions issued by ISO cell effective from 01.07.2014, 3. | Third issue 16.06.2016 3.0 | 7) To incorporate the latest instructions issued by 1SO cell effective from 07.05.2018 i) Service performance criteria for up gradation o Part! updated. & | Fourth issue we0TTe ‘40 _| Changes have been incorporeled regarding vendor satus as advised by Rallway board vide letter no. 2001/RS(G)I779I7 dated 01.02,2017 and 2017/EBRIT(13)9 dated 08.12.2017. Updated minimum quantity criteria for upgradation from Developmental \Vendor to Approved Vendors of RDSO. Ore by eres B16 (Dinesh Kumar ED/ PS & EMU QS ‘Copy controlled only when viewed on ROSO website, Local/rinted copies permitted but are uncontrlied. Check controlled copies before use, Prepared by ICS Issued by ICO Page 1 af 191505003 2008 | DocumentNes FEWER] Version Now 4d Dose ace /OSPIOHE | ‘Document Tile Procedure for Vendor Development. INDEX ‘Clause No. | Name of the clause ‘Page 10 ‘Amendment History 1 20 Purpose 3 3.0 ‘Scope of application 3 40 Definitions 3 5.0 ‘Vendor application for registration 4 6.0 ‘Vendor application processing a 70 ‘Vendor relaxation of registration requirement 6 80 ‘Vendor registration Expression of Interest (EON) 6 30 Vendor List 6 100 ‘Type testing of prototype/samples 7 110 “Vendor changes in approved status 7 120 Picking of samples and testing of samples Te 13.0 Procedure to new specification, existing spec g 140 ‘Compliance to new requirements by the vendors 8 15.0 ‘Status of vendor with changed design documents g 16.0 ‘Changes in the vendor entity 3 170 Quality audit of vendor 3 18.0 ‘Vendor registration schedule of charges 9 19.0 Referenced Documents 0 20.0 Referenced Documents of External Origin 9 21.0 Associated Records 2 22.0 Responsibility & Authority 10 23.0 Abbreviations i “Annexure Minimum Quantity Criterion for Up-gradation of Vendors 12 “Ar From Developmental Vendor to Approved Vendor category PE-RF-8.23- | Format for letter of adequacy of capacity-cum-capability and | 5 4 sment for development of prototype Distribution J ie QS *Preparel by ICS Tssued by ICO Page DoF 19 J apy controled only when vewed on RDSO Website Local/rinted copies permitted but ae uncontrolled, Check controlled copies before use.0800 2008 | GocumentNosPEWIT.LE | Version Now 40 Date fective! 05/07/2018 Document Title: Procedure for Vendor Development. controlled copies before use, 2.0 Purpose To specify the procedure for vendor registration / approval (multi-sourcing) of items allotted to RDSO by Railway board for PS & EMU Directorate based on RDSO vendor approval procedure issued by ISO cell of RDSO. 3.0 Scope of Application: 3.1 This covers the procedure for vendor development for items referred by Railway Board to RDSO from time to time vide letter nos. 99/Elee(GY165/116 dt. 14,02,2001, 2002/Elee(GY/I81/I at. 16.05.2002, 2001/Elec(GY/165/16 dt 30.09.2008 and letter no. 2010/Elec(Dev)/225/1. dt 07.06.2010 and letter no. 2001/RS(G)'779/7 dated 01.02.2017 and 2017/E&RI7(I3)/9 dated 06.12.2017 issued in this regard and RDSO vendor approval procedure issued by ISO cell of RDSO. This includes procedures for fresh registration, and maintenance of status of vendors in the "Master List of Approved Vendors” No. EL-M-7.1-I(latest version) issued by QA. (Electrical) Directorate of RDSO in the months of January and July every year. This also includes the processes for up-gradation, down-gradation, de-listing and reinstatement of the vendors. 4.0 Definitions 4.1 Primary vendor: ‘The vendor who can design, manufacture and supply the items approved by PS & EMU Directorate to the Railways and Production Units directly. 42 Sub Vendor: Vendor to whom primary vendor out-sources the parts of the item or, from whom primary vendor procures the item for supply. Item supplied by the sub-vendor will Form part ofthe Bill of Material ofthe primary vendor. 43 Fresh registration: Process for development of a vendor to be approved by Directorate Head for inclusion in Developmental Vendor category of the Master Vendor List EL/M/0023. 44° Up-gradation: Up-gradation means change of status of a vendor from ‘Developmental Vendors’ to ‘Approved Vendors’. 4.5 Down-gradation: Down-gradation means demoting the name of the vendor from ‘Approved Vendors’ to “Developmental Vendors’. 46 Delisting: Delisting means striking off the name of the vendor from the "Master List of Approved Vendors” due to penal action. hs) Copy controlled only when viewed on RDSO website, Local/printed copies permitted but are uncontrolled. Check controlled copies before use Prepared py 10S Tesued by ICO Page 3 of 19TO9G0H 2608 | BocamentNo PEWITES ] Version Nos 4d Date fective 05/05/2018 ‘Document Title: Procedure for Vendor Development. 47 48 6.0 61 63 63.1 a) ») °) 4 ) Reinstatement: Re-instatement means restoring the name of the de-listed vendor in “Master List of Approved ‘Vendors” No. EL/M/0023 (latest version) issued by QA (Electrical) Directorate of RDSO . Quality Documents: Document consisting Quality Assurance Plan (QAP) and drawings having all pages numbered and signed by the competent authority of the vendor. ‘Vendor Application for Registration Refer latest version of document issued by MR at S. No. 5 of Cl. 19.0 of this document (QO-D- 71-5). ‘Vendor Application Processing Refer latest version of document issued by MR at S. No. 6 of Cl. 19.0 of this document (QO-D-7.1-6). Scrutiny of the documents shall be carried out as per document no QE-F- 717 version 1.0 or latest. Preparing Quality assurance plan (QAP) by Vendor during Fresh Registration ‘The QAP to be submitted by the vendor in duplicate (along with the application form for registration) shall cover the following aspects ~ Organisational Chart, clearly indicating the Quality Control Set-up. Qualification of key personnel and the officials deployed in Quality Control Cell Process Flow Chart indicating process of manufacture for an individual product or for a family of products if the process is same. Quality Assurance System — Inspection & Testing Plan, This shall cover the following: - +” Tocoming material Process control Product control System control List of sub vendors and inspeetion plan. Stage inspection detailing inspection procedure, inspection parameters, method of testing/test procedure including sample sizes for destructive and non- destructive testing ete ‘The generalized format for covering the information under (dl & ) should be as below: Subject/ | Sample Size | Parameters |Mode of | Acceptance _| Rejection details its | for inspection’ | limits! : Product! | Frequency of | inspection | osicemeny | Criteria pe roeess | inspection Soon ‘specified | cessed sed Value seared raises ‘Issued by ICO Page 4 of 19Copy controlled only when viewed on RDSO website, Locel/printed copies permitted but are uncontralled. check controlled copies before use, TSOS00H 2008 | DocumentNo, FEIT | VeRion Nos 40 ‘ate ETectver 09/01/2018 Document Title: Procedure for Vendor Development. 5 632 6343 Calibration scheme and status of calibration of test equipment. QAP covering all the information as asked above under item ‘a’ to ‘f” must be given in the form of single document indicating name of the firm and page no. ‘x’ of *y’ on each page. Each page should be signed by QC in-charge. The approved QAP must be & controlled document and a quality record of ISO 9001 quality control system of the vendor. A certificate to this effect shall be provided along with the QAP by the vendor. While communicating the fresh registration to the vendor, the approved copy of QAP shall be sent to the vendor for implementation, duly stamped as “approved’. The QAP shall be for the products for which the firm is approved. The QAP shall be approved by the officer nominated for capability assessment. This will be subject to review/up gradation by RDSO in the light of fresh data & experience. 65 Sub-vendor 65.1 652 693 65.4 10 1 80 Primary vendor shall outsource component from only ISO certified sub vendor for which RDSO approved sources does not exist as per the provision of STR (Schedule of Technical Requirement). Ensuring quality of material supplied by the sub-vendor to the primary vendor will be the responsibility of the Primary Vendor. Sub-vendor and the item supplied by him will form part of the Bill of Material of the primary vendor. Primary vendor will ensure the compliance of all the parameters by the sub-vendor as applicable for his registration with RDSO, such as: QAP of the sub-vendor is approved by the primary vendor. Sub-vendor has submitted the Quality Manual to the Primary Vendor. ‘The sub-vendor has all the requisite infiastructure of manufacturing and testing facilities, preferably under one roof. Periodical inspection schedule for sub-vendor is being followed strictly by the primary vendor. Vendor relaxation of registration requirements Refer latest version of master list of IS document no, QO-D-7.1-7 & QO-D-7.1-12. Vendor registration expression of interest (EOD Refer latest version of document issued by MR at $. No. 8 & 16 of Cl. 19.0 of this document. (QO-D-7.1-8 & QO-D-7.1-16). Prepared oyfieS Issued by ICO. Page 5 of 19 Copy controled only when viewed on RDSO website, Local/printed copies permitted but are urcontrolld. Check contalled coples before use.SSOS00E 7008] DacimentNosPEWATa® | Verdon Nasa Date fective: 09/01/2018 Document Title: Procedure for Vendor Development 9.0 o1 92 93 94 10.0 10.1 10.2 103 10.4 N21 Vendor List Refer latest version of document issued by MR at S. No. 9 of Cl. 19.0 of this document (QO-D-7.1-9) Publication of vendor list, EDIQA (Elect.) will compile the master list of all RDSO approved vendors of electrical disciplines. ED/QA (Elect) shall publish the approved vendors list EL-M-7.1-I(latest version) every six months, in the months of January & July. ‘The vendor list shall be a controlled document, to be issued as per distribution list to be decided by ED/QA(Elect). The list shall be valid for six months from the date of issue. The group wise vendor list of approved items shall be maintained by the respective unit officer in their respective files. Any changes regarding approval of new vendors or, up-gradation/down- gradation / deletion of existing vendors will be advised to ED/QA (Elect) in the first week of every month, ‘Type Testing of Prototype/Samples (during fresh registration, revalidation of revised specifications & quality audit) Refer latest version of document issued by MR at S. No. 10 of Cl. 19.0 of this document (QO-D-7.1-10). The firm will be asked to develop the prototype by writing a letter as per the latest version of standard format no, PE-RF-8.2.3-4 (ref-22), The record will be maintained by Unit Supervisor in Quality File (Subject file) Vendor shall submit internal test report and test protocol to RDSO. RDSO representative will witness type test if internal test report is satisfactory. It shall be mandatory for the firm to offer the samples for testing within the specified “TIME PERIOD’ as per ISO document no. QO-D-7.1-6. Vendor changes i approved status Refer latest version of document issued by MR at S, No.11 of Cl. 19.0 of this document (QOD7.1-11). Up gradation of Fresh Vendors from developmental to approved vendor. Apart from prerequisites specified in QO-D-7.1-I (latest version), following shall also apply: Minimum Quantity Criteria: Minimum quantity criteria for up-gradation to approved vendor is enclosed as Annexure ~ A. 3 Ba PresabetEyicS issued by ICO Page 6 oF 191509001; 2008 | Document NocPEWIT.-8 | Version No 40 Date fective: 09/03/2018 Document Title: Procedure for Vendor Development, 1122 13 113.1 29 13.0 Service performance Criteria: For assessing the performance in service the FRPCPY of the product should be comparable with the average FRPCPY of the same product supplied by other vendors of ‘list of approved vendors” as per the latest records available with RDSO. For calculation of average FRPCPY, the FRPCPY of the worst vendor of ‘list of approved vendors’ shall not be considered. ‘The items for which there is no approved vendor, the FRPCPY of the product should be comparable with the average FRPCPY of the same product supplied by other developmental vendors as per the latest records available with RDSO. For calculation of average FRPCPY, the FRPCPY of the worst developmental vendor shall not be considered ‘The performance reports received through web portal of RDSO/through post up to the date of ‘The items for which there is only one approved vendor, the FRPCPY of the product should be comparable with the FRPCPY of the same product supplied by approved vendor. Down Gradation of Vendor from ‘Approved Vendors’ to ‘Developmental Vendors’ and de- listing of Vendor ‘The prerequisites specified in latest version of QO-D-7.1-11 shall be followed. Picking of samples and testing of samples ‘The procedure of picking up the samples for testing of quality of product shall be as per ISO document No. QO-D-7.1-10 (latest version), Procedure to introduce new specifications, or change in existing Specifications etc. Refer latest version of document issued by MR at S, No. 1, 2, 3,4,15 &16 of Cl. 19.0 of this 1, QO-D-7.1-2, QO-D-7.1-3, QO-D-7.1-4, and QO-D-7.1-15 & QO-D- 14.0 Compliance to new requirements by the vendors The already approved vendor shall be required to comply with the changes in design documents like specification/STR/drawing on a written time bound basis. However, the applicants seeking fresh approval shall be required to comply with the requirements of the latest design documents, with all the changes to date before the approval is granted, 15.0. Status of the vendor with changed design documents (Spec./STR/Drg) ‘Whenever a specification is revised by RDSO and the revision does not involve major changes in the design, the status (approved or developmental vendor) will continue to be the same, Any Prepared {Ssued by ICO Page 7 of 19TSO 900%: 2008 | Document No: PEWETES | Version Nos ad Date Hectve: 09/01/2018 Document Tile: Prodedure Yor Vendor Development additional tests, if required, shall be completed within given time, failing which the vendor may be down-graded / delisted. 16.0. Changes in vendor entity 16.1 Refer latest version of document issued by MR at S. No. 12 of Cl. 19.0 of this document (QO-D-7.1-12). 16.2 Partial Addition of works ‘The procedure in the above paras shall also be applicable in case of partial augmentation ie., setting up of new works for carrying out a part of the operations. 16.3 In case of change in name of the vendor firm’s visit is not mandatory. 17.0 Quality audit of approved Vendors 17.1 The quality audit shall be done as per latest version of document (QO-D-7.1-13) issued by MR at S.No. 13 of Cl. 19.0 of this document 17.2 Before taking up the quality audit, approval from directorate head shall be required as per format no. QO-F-7.1-2 (latest). 17.5 The nominated official shall submit the quality audit report as per the ISO cell format no. QO-F- 7.1-9 (latest version), 18.0 Vendor registration schedule of charges Refer latest version of document issued by MR at $. No. 14 of Cl. 19.0 of this document (QO-D-7.1-14) 19.0 Referenced Documents S.N. [Document Number* | Document Name i E QO-D-T.I-1 ‘Creation of equipmentitem specification z QO-D712 ‘Change of equipmentitem specification 3 QO-D-7.1-3 Deletion of equipment/item specification 4 Q0-D-7.-4 Change of controlling authority Tor equipment/tem specification 5. QO-DT15 Vendor application for registration 6 Q0-D-7.1-6 ‘Vendor application Processing 7 QO-D7.7 ‘Vendlor Relaxation of registration requirements 8 QOD71-8 ‘Vendor registration expression of interest 9. QO-D-7.19 ‘Vendor List 10, Q0-D-7.1-10 ‘Vendor sample type testing: 1 Q0-D7.FI1 Vendor Changes in Approved Status 2. | QO-D-7.1-12 ‘Vendor Changes in vendor entity BRS Issued by ICO Page & of 19TBO S001: 2008 Document Nos PEWETLE Veron io 8 Date effective: 09/01/2018 Document Tie: Provedure Yor Vendor Develonment Copy controled only when viewed on RDSO website, Local/arinted copes permitted but are uncontrolled. Check controlled copes before use. 3B. Q0-D-7.1-13 Quality audit of Approved Vendors 14. QO-D-7.1-14 ‘Vendor registration schedule of charges 5, Q0-D-7.1-15 Product Development 16. | QO-D-7.1-16 Publication of Expression of Interest 17. Form for vendor registration 18. List of documents to be sought from vendor at the time of registration & annexures /forms 19. Capacity assessment report format 20. QO-F-71-9 Report for quality auait 2 “Annexure A. ‘Minimum quantity criteria for up gradation 22, PE-RF-82.3-4 Format for leter of adequacy of capacity-cum-capability and technical requirement for development of prototype ‘refer ISO cell website for latest version, 20.0 Referenced Document of External Origin: Railway board’s letter no 2010/Elect (dev)/225/1 dated 07/06/2010 21.0 Associated Records: Nil 22.0 Responsibility & Authority: ‘Activity Responsible [ Approver | Supporting — | Consulted | Informed Creation, maintenance of [ICO Directorate | CSSO this document Head Requirement of deviation [TCO Directorate | Respective from this form template Head officer directorate ‘Approval & change of the | ICO Directorate | Respective Vendor Approval procedure Head officer directorate Maintenance of the Vendor | ICO z Approval procedure Capacity-cum-capability | Unit Officer | Directorate | Respective assessment of the vendor | or any other | Head officer Officer directorate nominated by Directorate Head “Approval of QAP Unit Unit Officer Supervisor Tssted by ICO Page 9 of 19109001 2008 | Document No PE-WITI-S Version Na240 Date EHectve: 09/03/2018 Document Title: Procedure for Vendor Development Activity Responsible | Approver ‘Supporting Consulted | Informed Approval of — Quality | Unit Unit Officer Manual Supervisor ‘Approval of Prowoiype | Unit Directorate [UO Supervisor | Head Preparation of checklists | Unit Directorate No. PE/C/0001 & | Supervisor Head PE/C/0002 ‘Approval as Part I source | UO Directorate | US Head ‘Approval for up-gradation | UO Directorate | US from Pat =I Head to Part-I Issue of approval letter to | Unit Officer Unit Officer | Unit vendor Supervisor Issuing authority for vendor | ICO - Ics approval procedure and related documents. Re-issuing authority Ico and | = Ics | Controlled | copy holders | 23.0 Abbreviations: Nil a , QS S Issued by ICO Page 10 of 19 Copy controlled only when viewed on ROSO website. Laca/printed copies permitted but are uncontrolled Check controlled copies before useCopy cantrlled only when viewed on RUSO website, Lcal/printed copies permitted but are uncontrolled. Check controlled copies before use TSO 300%; 2008] Document Nos PEWITIS | Version No 8D Date Efective: 09/01/2018 Document Tite Procedure or Vendor Development POWER SUPPLY & EMU DIRECTORATE Master list of items dealt by PS & EMU Directorate MINIMUM QUANTITY CRITERION FOR UPGRADATION OF VENDORS FROM DEVELOPMENTAL TO APPROVED VENDOR Master list of items dealt by PS & EMU Directorate Annexure “A” SIN- | Description of | Max. | Time Taken in type testing (if | Period of field | Minimum item Time | applicable} trial (if ‘quantity permite applicable required for ed for prior to up-gradation offering inclusion in list | the of RDSO | | sample vendor for during developmenta fresh | _ orders registra | Time Required Qty | Perio | Qty tion ¢ TROAHVRIA | Six 15 days forinitial | 40 NA [NA | 6500cells battery months | testing. mono 06 months for | blocks storage and life cycle test. 5 days testing after 05, months, 2, [AI00AVRLA [Six | a5daysforinitial | 10cells |NA | NA | 4000cells battery months | testing, | 06 months for storage and life cycle test. 5 days testing after 06 months. 3. [650Ah VRIA | Six 15 days forinitial [20cells [NA | NA | item under battery months | testing. development 06 months for storage and life | cycle test. 5 days | testing after 06 months, 4 [2v,70an | Six 15 days forinitial | 0 NA [NA | 1100cells VRIA battery _| months | testing. mono Prepéred TssbedbyICO | Page 11 oF 11503001: 2008 | Document No. PEWL7I8 Version No 40 | Date effective: 08/01/2018 | Document Tite: Procedure Tor Vendor Development. (06 months for block storage, and life cycle test. 5 days testing after 06 months. 5. [ERRUfor45 [Six | 8daysforinitial | 02 [03 [01 | 200Nos kWalternator | months | testing. mont | 2 days after shock hs and vibration test. 6 [ERRU for 25kW |Six | Bdaysforinitial _ | 03 03 [02 | 100Nos alternator ‘months | testing. mont 2 days after shock hs and vibration test. 7. [Roof mounted [Sik | 4daysforinitial | 01 NA [NA | 65Nos ‘AC package unit | months | testing for LHB variant 2 days after shock ‘AC coaches and vibration test 8 [Roofmounted |S | adaysforinitial [02 NA [NA | 04 Nos AC package unit | months | testing for Double 2 days after shock Decker E06 AC and vibration test coaches 9, [415V,3 phase [Sik | 3daysforinitial | 01 NA | NA | 580 for | induction months | testing number condenser motors for AC 2daysatter shock | of each motor and 290 Package unit and vibration test | motor for blower motor | 40. [2sKva Six__| 7daysforinitial | 2Nos | NA | NA] 40Nos understung _| months | testing Inverter 2 days after shock and vibration test/ environmental test. iL [4skw Six | 7daysforinitial | Oiset [NA [NA | 230Nos undersiung type | months | testing | constant 2 days after shock voltage and vibration test/ Regulated ‘environmental test. Battery charger 12, | 336kWDiesel- [Six [5 days for engine | O2set [06 |02 | 41 Nos Alternator set | months | testing, | mont for power car 5 days for hs Alternator testing, 8 days for combined testing. A! Preseierrs tS — Tesved By CO Page DOF1503001: 2008 Document No: PEWITI Version Na7a0 Date Cective: 09/01/2008 ‘Document Titles Procedure For Vendor Development 13. | S00KVA/336 KW J Six Sdaysforengine | Oiset [06 | 01 | temisunder underslung | months | testing, mont development Diese. 5 days for hs Alternator set Alternator testing, for power 8 days for car/UDSLR combined testing. 14. | 450kWHigh [six | Sdaysforengine | O2set [06 | 02 | Remisunder capacity DA set | months | testing, mont development for power car 5 days for hs Alternator testing, 8 days for combined testing. | 15. [Undersiung ~~] six | Sdaysforengine | O1set [06 | 01 | ttemisunder High capacity | months | testing, mont: development 450 KW DA set 5 days for hs for LHB Power Alternator testing, | car 8 days for combined testing 16. | ZS coupler Six Sdaysforinitial | Oiset_|NA |NA | 180Nos (4004, 750v) | months | testing | 3 days after shock and vibration test 17, | Inert Vehicular [Sik | Sdaysfor initial | Otset_ [NA | NA | 460 Nos coupler High | months | testing ‘capacity ( 500A 3 days after shock 750v) and vibration test 18. | Switch Board | Six | Sdaysforinitial | O1Nos [NA [NA | 25Nos cabinet for LHB_| months | testing FOG AC coaches 3 days after shock and vibration test _ 19, | Switch Board [Six | Sdaystor initial | O1Nos |NA | NA | 10Nos cabinetfor Air | months | testing conditioning of 3 days after shock LHB Power car and vibration test 20. | Switch Board [Six | Sdaysforinitial | O1Nos | NA | NA] 21 Nos cabinet for LHB_| months | testing AC power car 3 days after shock for 2x 500 kVA ‘and vibration test DA set as per EDTS 103 21, | Switch Board [Six | Sdaysforinitial | OLNos | NA | NA | emis under cabinet for LHB_| months | testing development SG AC Coaches 3 days after shock and vibration test 22. | Switch Board | Six S days forinitial [O1Nos | NA |NA_ | O2Nos 3 SL Prepared by ICS isstied by ICO Page 13 of 19(S000: 2008] Document No FEWI-TIE Version Nos 40 ‘Date EMective: 09/01/2038 acumen Title: Procedure for Vendor Development. cabinet for LHB | months | testing AC Hot Buffet 3 days after shock ___| Coaches and vibration test 23. | Switch Board Six 5 days for initial O1Nos | NA NA 02 Nos cabinet for EOG | months | testing ‘Type Double 3 days after shock Decker Coaches and vibration test 24. | Set of Panels for | Six 5 days for initial O1Nos | NA NA 121 Nos LAB EOG Non | months | testing AC Coaches 3 days after shock and vibration test 25. | Switch Board Six 5 days for initial O1Nos | NA NA Item is under cabinet for months | testing development. power control 3 days after shock panel of 2 x 450 and vibration test Kw High Capacity DA set LHB type Generators car 26, | exible Six [3 days for inital | 3_meter | NA] NA Conduit polyamide months. | testing of cach Size conduits with its | type Qty end fittings & adessm her ah00k org meter i ‘and vibration test, accessories with end ei finings 2100 i) NWR 30000 i) NWI7 21000 iy) NWO 75000 | yNw29 10000 w)_NW36 14000 Niwas | 2100 End fii Fea fee] Issued by ICOTBOS00H: 2008] Document Nos PEWITIS | Version Noa Date Eective: 09/01/2058 Document Title: Procedure Yor Vendor Development. Numbers NWO 1300 i) NWR 1400 NWwI7 6800 ivy N23 20000 y N29 2300 vi) NW36 7100 vil) NW48, 1300 27. | Microprocessor Sdaysfor initial | O1 NA | NA | 60Nos control unit of testing LHB type RMPU 3 days after shock & Double and vibration test decker coaches Issued by ICO Page 13 of 19SoBeHi Tom [Barun NOT PEWCTES | verion NTA Date Eifective: 03/01/2018 Document Title: Procedure or Vendor Development. PE-RP-8.23-4 FORMAT FOR LETTER OF ADEQUACY OF CAPACITY-CUM-CAPABILITY AND TECHNICAL REQUIREMENT FOR DEVELOPMENT OF PROTOTYPE (To be issued on RDSO letter head) FAX File No. Dated: Mis Office Address, e-mail address: ~ Factory Address. Sub: Ref Capacity cum capability and schedule of technical requirement of the firm for development of the item jave been found to be adequate. Further to this following steps should bbe adhered to 1. The firm must submit drawingsidesign details for approval by RDSO. 2. _Ater approval of drawings/design by RDSO, development of prototype should be undertaken. 3. Inspection call along with internal test results, test protocol and bill of material shall be sent to RDSO for witnessing of prototype testing at your works by RDSO representative when the prototype is ready. 4, Product should be manufactured in accordance with the latest RDSO's Specification and latest Drawings, In view of above, itis advised to offer Prototype sample at the earliest. However, the firm must keep in consideration the facts that if they fail to offer Prototype sample within a period of six months from the. date of issue of this letter, their case shall be closed as per Para-4.8 of ISO Doc No. Q0-D-7.1.6 Version-14.1 effective from 05.12.2017, This is a clearance for development of prototype only and not for inclusion in “ist of approved vendors” or in “list of RDSO vendors for developmental orders”. Please also note that Development of Prototype for as per RDSO Specification No. is without any commercial commitment from RDSO| Signatures with Seal Unit Officer Format no. QE-F_7.1.7 Version 1.0 5 BS fs Prépared fy 10S ao To TSB]1503001: 2008] Document Nos PEW | Version N40 Date Erect: 09/01/2018 Document Title: Procedure for Vendor Development GOVERNEMNT OF INDIA MISNISTRY OF RAILWAYS RESEARCH DESIGN & STANDARDS ORGANSIATION. POWER SUPPLY & EMU DIRECTROATE ‘SCRUITNY SHEET (For frosh vendor registration) Item for which applied for fresh registration Firm's nam: (Proprietorship/PartnershipiRegistered company/Joint venture/Foreign Collaboration) Category of vendor (GEN/Reserved) (Micro Scale/Small scale/Medium scale/Large scale) Vendor ID Code Date of application ..... ‘Specification No, STR No. ee SN Document details ~SNof Remarks, the filo 1 | Application form for fresh registration on standard format ‘Copy of e-payment receipt 180 800171SO 9007 cerificate 3.1 | Whether ISO covers the tem for which firm is tobe registered 32 | Whether office and Works Address of firm on 180 certificate matching with the address in pplication form 33 | Validity of ISO certiicate(ISO expiry date) Validity of Factory license MSME (SSI) registration ( f applicable ) Electricity bil ‘athorization Teter (Fapplcabiay Clause by clause compliance of STRFims self-compliance Verified by assessing officer) 9 | Annexure to STR(List of Machinery & plant and instruments) 91 | MOU with sub vendor on Rs. 100 Non judicial stamp paper if applicable) 9.2 | QAP of sub vendor f applicable 9.3 | M&P list of sub vendor W applicable issued by ICO Page 17 0F19))1503001: 2008 Document NosPEWLTI-S | Version Nos #0 Dake Elective (3/01/2018 | Document Tite: Procedure for Vendor Development, 94 | 180 cerificate of sub vendor f applicable 70 | Digital signature certificate 11 | Undertaking against cartel formation 12 | QAP as per standard format section A to section H. 721] _Ust of employee as required in STR 722) Valid Calibration —_cerificates from NABLINABCB accredited Lab 13 | Legal document Annexure AT i applicable 78:1 | Legal document Annexure AZ 732] Legal docurient Annexure AB 783) Legal document Annexure Ad along with Annexure 18 2 734 | Legal document Annexure AS a (2) In the remarks columns: If laid down standards/requirements are met, ‘OK’ should be indicated otherwise deviation ‘observed/permitted should be indicated. |n case any item as above is not relevant to the case, NA should be indicated Name, Designation & Signature of the Scrutiny Official with date: Name, Designation & Signature of the controling officer with date: eS Preparedfy IGS issued by ICO Page 18 of 19"5090012008 Document Nos PEWTI- | Version NOD Date Eectve: 09/1/2018 Document Tite? Procedure Yor Vendor Development. Distribution List S.No. Copy Holder Copy No. ED/PS & EMU Dir/Conv. EMU System Design DinPE & Battery Din’TL & AC System Design DiriMetro DinMRVC Pree ES Sees ADE/DDiDoe al of uf a] of 19) Tssued by ICO Page 19 of 19