Republic of the Philippines OFFICE OF THE PRESIDENT COMMISSION ON HIGHER EDUCATIOI als] CHED Administrative Order No. 03 ‘Series of 2018 SUBJECT; ADDENDUM TO CHED ADMINISTRATIVE ORDER No. 05, ‘SERIES of 2016 and CHED ADMINISTRATIVE ORDER NO. 3 ‘SERIES of 2013 ENTITLED “GUIDELINES ON THE of PARTICIPATION AND ATTENDANCE TO CONFERENCES, ) MEETINGS, TRAININGS AND MISSIONS HELD ABROAD BY CHED OFFICIALS AND PERSONNEL, “ PRESIDENTS/OFFICERS-IN-CHARGE OF STATE UNIVERSITIES AND COLLEGES, INCLUDING TRAVELS ABROAD FOR PERSONAL PURPOSES.” In accordance with the pertinent provisions of Republic Act (RA) 7722, otherwise known as the Higher Education of 1964, and pursuant to Commission-en-Banc Resolution No, 594-2016 dated 26 July 2016, Memorandum Circular No. 35 ‘ated 22 November 2017 entitled Clanfying and Reinforcing Existing Rules and Regulations on Foreign Travel Authorities, Travel Entitements, and Travel Tax Exemptions, which Require the Approval of the Office of the President, Memorandum from the Executive Secretary on the Directives Applying to Foreign Travels of all Government Officials and Personnel in the Executive Department dated 3 January 2018 and with the purpose of ensuring compliance with the pronouncements of President Rodrigo Roa Duterte against extravagant and lavish travels abroad of government officals and personnel, CHED ‘Administrative Order (CAO) No. 3 series of 2013 entitled “Guidelines on the Participation and Attendance to Conferences, Meetings, Trainings and Missions held Abroad by CHED Officials and Personnel, Presidents/Officers-in-Charge of State Universities and Colleges, is hereby reinforced, thus, 41. No official foreign travel of government officials and personnel shall be ‘allowed unless it satisfies all the following minimum criteria ‘@) The purpose of the trp Is siicty within the mandate of the requesting government officialpersonnel, 'b) The projected expenses for the trip are not excessive ©) The trip is expected to bring substantial benefit to the country “Higa colon Savona Crk Biting GP Gavia Avs, UP Campus, man, Guzaon Oi, Pavano ob Si: wasangd gov Tl Nos. 441-177, Ses-4301, 441-1108, 447-149, 441-1170, 441-1216, 982-8206, 4% "S41 1226, 968-0002, 481-0790, 4411254, 441-129, 441-1055, 11-8010, 469-1975, 262-1671For the above purpose, a Certification on the Necessity of the Foreign ‘Travel clearly indicating that it responds to an international commitment by the country and intemationalization engagement of the CHED, must be issued by the Director of International Affairs Staff. For SUCs, the Certification shall be issued by the Vice President or Director for Intemational Affairs/international Relations Officer or the immediate official responsible for coordinating, facilitating and leading the implementation of international agreements commitments and internationalization programs. Section 6-B of CAO No. 3 series of 2013 is amended thus: a) In addition to documents for submission listed in Section 6-B.6, Presidents/Officers-in-Charge of State Universities and Colleges shall submit an endorsement by their respective Chairperson-designate b) The CHED Chairperson reserves the right to disapprove the travel even if endorsed by the Chairperson-designate and approved by the State Universities and Colleges (SUCs) Board of Regents/Trustees, Seetion 14 of CAO No. 3 series of 2013 is amended as follows: CHED officials and personnel, Presidents/tead of State Universities and Colleges authorized to travel under this Order shall within fifteen (15) days after hisiher retum to his official station, submit a report on the meeting/conference/seminar/missionvtraining undertaken to the Office of the Chairperson copy furnished the International Affairs Staff and the HRDM-Administrative Finance and Management Service. The report, noted by his/her immediate Supervisor, should contain evaluation and recommendation of the activity as basis for future action of the Commission. The International Affairs Staff shall consolidate and report to the Commission-en-Banc the recommendations and take-aways of the authorized travels. CAO No. § series of 2016 is also amended to include the attached Revised Evaluation Form to determine the necessity of travel of CHED Officials and Personnel, Presidents/Officers-in-Charge of State Universities and Colleges. No officiavemployee shall be allowed to attend meetings, conferences, trainings, scholarships abroad, using government funds, when they are due to retire within one (1) year after the said travel6. The following individuals shail not be issued foreign travel authorities, and shall not be entitled to government funding for such trips: + Private individuals ‘* Consultants of, and/or those engaged by way of contracts of service by, government agencies, except in highly meritorious circumstances (e.g. unavailability of qualified employees in highly technical and specialized fields), and upon written justification to be submitied by the requesting agency; and, * Spouses or children of government officials, except when diplomatic protocol or practices provide otherwise. This CAO shall take effect immediately SO ORDERED. Quezon City, Prifppines _s 14204 Officer-in-Charge J. PROSPERO E. DE VERA III, DPA mA ‘Commission on Higher GducationRevited Evaluation Form forthe Necessity of Foreign Travel Tide of ConterencerMeet! Datels Venue and Location General Opjactives| 1A8 Form 14 Remarks [oie mporiani? Wil ng subslamal benetis tothe county? Ol ves 1 to InternationalRagionel Cammament TO pris pany (patie signatony {Echt is a paticipat in the negotiation process ts mandated by the Oice oie Presiden Department of Foreign As, Department of “rae and industry Natons! Econome Development Autonty Substantial Benet fst necessary for OHED to alana? sit within the CHED Mandate? Ove Ono [A Theme i riot [Cy Esucaton eters. [Ey Medium Term Development an (Eo chen siategic Pan [El Atanas to ASEAN Education Work Pan 20162020 [Cl Aied to APEC Eaucation Ststeay {Eo Alone to ASEM Euucaton Cooperation [Eo Mio oun 2080 Gita oats for Susinabie Development (Ges! 4: Guasiy Education) 1 Bitatera! and Muitlateral agreements in HE with foreign governments [Donner international commitments Jb. Treaty MOUINOA ic reste to higher education Ove D0 \c. Sponsoringinviting body is: (C1 international organization Academic institution Z Protessional orgarszation Research institute covernment entity [te tere a tevign mission representative who can effectively represent tye county? Cove Cnaici twain tre mandate of he requesting CHED offciaypersonne?? Cres (no [A Wumborand Level of pariipaion 7 As requested by inviting boay 1 As member of Nationa! goverment delegaton, baked on prec 142: Wie Should represent CRED? Eo Based on the cesignation’ Doce technical expariee/compatence per Oce Oro 2. Pertormance of ecammende paregent Cl orso Echoing activity opr 2 submission of ave report © osps 1 Recommencatons. 2 oiaas Ic. History of the meeting Ous 1 Previous CHED representatives! Dus atendoos of tte mostog (Cl reormes Required folow trough actin CO ke Co Pcaat C2 unirast ingings: Recommendations: Prepared By Reviewed By: Recommending Approval (arn) (ame) (vane) (Postion Chiet Director SES,sia University President CNU CAO No. 3, Series of 2018: Addendum on the CAO No. § s. 2016 and CAO No. 3, s. 2013 = ‘message CHED IAS Tue, Sep 18, 2018 at 2:37 PM Dear Sir/Madam, Please see attached CAO No. 3. series of 2018 or the Addendum to CCAO No, 5, s. 2016 and CAO No. 3. s. 2013 Entitled Guidelines on the Participation and Attendance to Conferences, Meetings, Trainings ad (Missions held Abroad by CHED Officials and personnel, Presidents! OIC of SUCs including Travels Abroad for Personal Purposes. ‘Thank you. international Affairs Staff Commission on Higher Education HEDC Bidg,, CP Garcia Ave. UP Campus, Diliman, Quezon City +632 441-0760 Disclaimer: The message in and files attached to this e-mail may be privileged and/or confidential 2 intended only for authorized recipients. If you are not is intended recipient, please delete. Views and opinions expressed in this e-mail are those of the sender. They do not necessarily reflect the views of CHED and its officials. CAQ NO. 3, 2018_Addendum to CAO No §, s. 2016 and CAO No. 3, s. 2013_ Guidelines on =. the Participation and Attendance to Conferences, Meetings, Trainings, and Mission held Abroad.pdt 166K