Civil Secretariat.

Srinaaar

Subject: Annual Darbar Move of Offices from Srinagar to Jammu for the
Winter Season, 2019-20.

G o v e r n m e n t Order No: 1 0 5 5 - G A D of 2019

Dated: 01.10.2019
Sanction is hereby accorded that:
1 the offices, as indicated at Annexures "A" and 'B" to this order
shall move to Jammu, 'In Full' and 'In Camp', respectively for
the Winter Season 2019-20. The offices observing five-days week
shall close at Srinagar on 25'h October, 2019 (Friday) after
the office hours and the offices observing six-days week shall
close on 26th October, 2019 (Saturday) after the office
hours. All the offices shall reopen a t Jammu on 4'h
November, 2019 (Monday). All the departments shall
ensure that records are packed in boxes after the
working hours on the last working day.
2 the offices moving in camp shall carry only 33% of the
staff strength in that particular office or 10 officials,
whichever is minimum or otherwise, as specifically
indicated.

3 all the departments shall depute their advance parties on

21* October, 2019 (Monday), consisting of one
Gazetted Officer and four to five Non-Gazetted Employees
who shall receive the records at Jammu.
4 the departments shall ensure that records are properly
packed in boxes/trunks and their keys should reach the
advance parties at Jammu, well in time. The S.S.P,
Security, Civil Secretariat shall furnish a list of defaulting
departments in this regard to the Government (General
Administration Department) at Jammu.
5 J&K SRTC shall make available sufficient number of buses
in good condition for transportation of Jammu based
employees on 26th & 27th October, 2019 and Kashmir
based employees on znd& 3* November, 2019. The
booking of buses shall be to the destination of the
 employees, wherever feasible. Tickets shall be issued by
the SRTC in advance i.e. from 1 8 October,
~ ~ 2019, both
from the Civil Secretariat as well as from the main booking
counters of SRTC. Inspector General of Police (Traffic) will
coordinate movement of convoys on these dates.
6 J&K SRTC shall also make available trucks for shifting the
records from Srinagar to Jammu. The trucks shall be
requisitioned by the departments from SRTC and the
departments shall draw advance for meeting carriage and
packaging charges. The trucks shall be allowed to enter
the Secretariat premises, Srinagar on 25th October,
2019 after working hours. Loading of trucks shall
commence on the day following the last working day.
Loading of records in the offices located outside the
Secretariat premises observing six-days week shall take
place after the working hours on the last working day. The
loaded trucks shall leave for Jammu on 27th October,
2019 (Sunday), in a convoy.
7 S.S.P (Security), Srinagar will supervise the
packing/loading of records of the offices located outside
the Secretariat from the security point of view and issue
clearance certificates to the Drivers who, in turn, shall
show them to the S.S.P(Security), Civil Secretariat to allow
them to be included in the convoy. The S.S.P (Security),
Civil Secretariat shall ensure entry of trucks/records in the
Civil Secretariat, Srinagar/Jammu after proper scrutiny.
8 J&K SRTC shall ensure that one crane, two empty buses
and two empty trucks accompany the convoy on the
respective days so that the employees do not face
inconvenience due to any break down of buses/trucks on
the way. Mobile workshop(s) shall also accompany the
convoy.
9 J&K Police shall escort the convoy carrying employees and
the 'Records Convoy' all along the route up to their
respective destinations besides also ensuring that the
'
move convoy is given precedence in crossing the Jawahar
Tunnel and the Chenani-Nashri Tunnel. The Director
General of Police will issue necessary guidelines to the
field agencies accordingly.
10 the Health & Medical Education Department shall make
arrangements for medical aid facilities at Qazigund,
Banihal, Ramsu, Chanderkote, Udhampur and Jhajjarkotli
 on the days when the employees travel from Srinagar to
Jammu. The Financial Commissioner, Health & Medical
Education Department shall issue necessary instructions in
this behalf to the Directorates of Kashmir and Jammu
Divisions, accordingly.
11 no moving employee shall occupy any Government/E.P./
Municipallresidential accommodation except under proper
allotment order. However, the employees can retain the
Government accommodation allotted to them at Srinagar
for bonafide use of their families under intimation to the
Estates Department on approved terms and conditions.
12 the moving employees having Ration Cards at Srinagar
shall surrender them to Director, Food, Civil Supplies &
Consumer Affairs Department, Kashmir and obtain a
surrender certificate. The Director, Food, Civil Supplies &
Consumer Affairs Department, Jammu shall issue Ration
Cards to the move employees at Jammu on the opening of
offices.
13 the employees who desire to move without families may
retain the Ration Cards at Srinagar for the winter season.
14 Special Move T.A. shall be paid at the uniform rate of
Rs. 15,000/- per move employee. This shall be drawn and
disbursed in advance. Special move T.A. shall not,
however, be payable to such of the employees who do not
move beforelwithin the prescribed date.
15 advance pay shall also be authorized in terms of Rule
14.26 of the J&K Financial Code (Vol-I) in favour of such
of the Non-Gazetted moving employees who may apply
for the same, which shall be recoverable in installments as
per rules.
16 salary for the month of October-2019, in respect of all the
employees working in the move offices, shall be drawn on
21StOctober, 2019 (Monday).
17 no leave shall be admissible in combination/continuation
of move days except under very exceptional
circumstances. The concerned Administrative
Secretaries shall sanction leave, whatever due,
under very exceptional circumstances only.
18 all the Administrative Departments shall detach the staff, if
any, attached by them from the subordinate offices of
Kashmir Division by or before 23rdOctober, 2019. The
 S.S.P(Security), Civil Secretariat shall withdraw the
temporary identity cards from the attached staff and
submit a report to the General Administration Department
before the closure of offices in Srinagar.

19 the office timings on the reopening of offices at Jammu

shall be as under:-
Civil Secretariat and Heads of 9:30 a.m. to 5:30 p.m.
Departments located within
the Civil Secretariat premises.
All Moving Heads of 10:OO a.m. to 4:30 p.m.
Departments located outside
the Civil Secretariat and
observing six days a week.

I t is further ordered that the General Administration,

Home, Hos~italitv & Protocol, Estates, Information Technoloqv,
Information De~artmentsas well as National Informatics Center shall
identifv few officerslstaff who shall stav in Srinaqar till
lStNovember, 2019 in view of the im~endinaformation of two new
Union Territories of Jammu & Kashmir and ladakh on 31.10.2019.

Bv order of the Government of Jarnrnu and Kashrnir.

Additional Secretary to the Government.

No: GAD(Adm)13/2019-I11 Dated: 01.10-2019

Copy to the:-
1. Chief Secretaries of all State GovernmentsJUnion Territories of India.
2. Secretary, Department of Personnel & Training, Government of India, North
Block, New Delhi-110001.
3. All Financial Commissioners.
4. Director General of Police, J&K.
5. All Administrative Secretaries to the Government.
6. Chief Electoral Officer, J&K.
7. Divisional Commissioner, JammuJKashmirJLadakh.
8. Director General, IMPARD, J&K.
9. Director, Anti Corruption Bureau, J&K.
10. Chairman of the Committee for Monitoring & Ensuring Fairness of Tests
conducted by BOPEEJChairman of the Committee for fixation of Fee Structure
of Professional Colleges in the State.
11. Chairman, Committee for Fixation of Fee Structure of Private Education
Institutions.
12. Chairperson, J&K Special Tribunal.
4
Inspector General of Police, Traffic, J&K.
All Heads of Departments.
Director, Information, J&K.
All Deputy Commissioners.
Registrar General, J&K High Court, Srinagar.
Secretary, J&K Public Service Commission.
Director Estates.
Director, Archives, Archaeology and Museums.
Executive Director, J&K State Rehabilitation Council.
Managing Directors of all Public Sector Undertakings.
Secretary, J&K Vigilance Commission.
Secretary, J&K State Water Resources Regulatory Authority.
Secretary, J&K Legislative Assembly/Council.
Secretary, J&K Board of Professional Entrance Examination.
Chief Executive Officer, J&K Economic Reconstruction Agency.
Member-Secretary, J&K State Legal Service Authority, Srinagar.
Secretary, J&K State Social Welfare Board.
Secretary, J&K Services Selection Board.
Secretary, J&K State Advisory Board for Welfare & Development o f other
Backward Classes.
Secretary, J&K Academy of Art, Culture & Languages.
Secretary, J&K Backward Classes Commission, Srinagar.
Secretary, J&K State Advisory Board for Pahari Speaking People.
Secretary, J&K State Advisory Board for Development of Gujjar & Bakewal.
Secretary, J&K State Advisory Board for Development of Kissans.
Controller, Drug & Food Control Organization.
Mission Director, National Rural Health Mission, J&K/J&K Skill Development
Mission
Chief Engineer, UEED, J&K.
Director, Defence Labour Procurement.
SSP (Security), Jammu/Kashmir.
General Manager, Government Press, Jammu/Srinagar.
SSP (Security), Civil Secretariat, Srinagar.
Private Secretaries to Advisor (K), (G), (S), (KS) and (F) to the Governor.
Private Secretary to Chairman/Chief Executive Councilor, LAHDC, Leh/Kargil.
Private Secretary to the Chief Secretary.
Private Secretary to Advocate General, J&K for information of Learned
Advocate General.
Private Secretary to Hon'ble Governor.
Private Secretary to the Commissioner, Food Safety Organization, J&K
Private Secretary to Secretary to Government, GAD.
President, J&K Civil Secretariat, Non-Gazetted Employees Union.
President, J&K Lower Grade Employees Federation, Civil Secretariat.
Government Order file/Stock file/Website/Monday Return (w.2.s.c).
Annexure 'A" to the Government Order No.1055-GAD of 2019
dated: 01.10.2019

Offices which shall move in full:

1. All Departments of the Civil Secretariat including:
(a) Governor's Office in the Civil Secretariat.
(b) Personal Staff of Advisors.
(c) Director, Estates.
(d) Department of Civil Aviation.
(e) Civil Secretariat Dispensary.
(f) Security Staff of the Civil Secretariat.
(g) Civil Secretariat Treasury.
(h) Accounts Officer, G.P. Fund Moving Cell.
2. Vigilance Commission.
3. Financial Commissioner, Revenue (including Jt. Director,
Statistics 'in camp').
4. Director General of Police including CID Organization.
5. Principal Chief Conservator of Forests, J&K.

8. Director General, Prisons.

9 Director General, Youth Services & Sports.
I 10. Director General, Fire & Emergency Services.
Director, Information, J&K.
Director, State Motor Garages.
* D
..

Director General, Accounts & Treasuries.

r eDirector,
n Forest
t Protection
. Force.

17. Director, Technical Education.

Director, State Forest Research Institute.
Director, Tribal Affairs.
20. Development Commissioner (Power).
: 21. , ~ a b o u Commissioner,
r J&K. -
/ 22. custodian
-- General, J&K.
I 23. Transport Commissioner, J&K.
24. Chief Executive Officer, J&K e-Governance Agency.
25. Project Director, J&K AIDS Control Society.
26 Special Officer Auqaf.
State Board of Technical Education.
J&K Advisory Board for the Development of Pahari

H t E P l ~ d v i s o # y~ w j dfor the Development of Guljars

1 I
Bakerwals. 1
'I
G u t i v e Director, Rehabilitation Council (Social Welfare (
Department).
I&KState Water Resources Requlatory Authority.
ZKState Police Housing Corporation.
One Man Forest Authority.
6shkhana Officer.
Chief Enqineer,
- Procurement & Material ~ a. n a - . g m
I&K.
@ef Enqineer, Planning & Desiqn Winq, J&K.
Director of Testing, Inspections & Commissioninq, J&
J&K State Advisory Board for the Welfare & Development of
Kissans.
%K State Advisory Board for the Welfare & Development of
Other Backward Classes.
-
CEOISecretary, J&K Building & Other Construction Workers
Welfare Board.
Directorate of Local Funds, Audit & Pensions, J&K.
-
Project Director of Rashtriya Madhyamik Shiksha Abhiyan
PMSA).
Controller, Drug & Food Control Organization.
-
Mission Director, J&K Women Empowerment Society.
-
Mission Director
- I J&K State Rural Livelihood Mission (JKSRLM).
Mission
-- Director, ICDS.
Chairman, Committee of Fixation of Fee Structure of Private
Educational Institutions.
-
Chairman, Appellate Authority (Prevention and Control of
Pollution) Act.
-
J&K Goods and Service Tax Appellate Tribunal.
-
Commissioner, Food Safety Organization, J&K
--
Director, Rural Sanitation.
-
1

1
-
(Su ash Chhibber) KAS.
Additional secretary to the ~overnment:
~ ~Tribunal with
-- ~
marginal staff. S ~ 1
of all PSUs with skeletal staff.
Tribunal with marqinal
1
- staff.
Photo lnterpre%ion Division (Forest Department) w i d

Board.
.-
ti- *Y
39. Chief W~ldl~fe
Warden.
40. Chairman of the Committee for Monitorina & ensurina Fairness
Conducted by BOPEE.
< <

of the Committee for Fixation of Fee Structure of

I
/
45. Relief & Rehabilitation Commissioner (Migrants).
46. 1 Director, Fisheries.
- 7
47. D~rector, Defence Labour Procurement.
48. Empowered Officer, PMGSY (JKRRD
49. - Directorate
-
~ ~ of National Health Mission.
1 50. . Office of the J&K Medical Supplies Corporation.
-- - - -. -
I 1
51. Chief Engineer, J&K UEED. 1
of the Advocate General, J&K. --
Director, J&K Skill Development

Additional Secretary to the Government.