Here's How SAP Business One

Helps Your Business

 Accounting and financial management

Streamline and automate financial management with business software that

integrates accounting, sales, and purchasing data. Get ready to improve
margins, reduce errors, and drive more profitable decision making.

 Customer relationship management (CRM)

Convert more prospects, keep customers satisfied, and maximize revenue.

Our integrated CRM tools support all of your sales, service, and marketing
activities – from managing campaigns to tracking leads to administering after
sales support.

 Warehouse and production management

Manage inventory across multiple warehouses in real-time and maintain cost-

effective production. Our small business software can help you track and
record stock movements, optimize inventory levels, improve on-time delivery,
and even make stock-outs a thing of the past.

 Purchasing and procurement

Find new ways to save by optimizing your entire purchasing process – from
planning and order creation to vendor selection, invoicing, and payments.

 Reporting and analytics

Empower employees to get answers to their most pressing questions in real

time – with quick and easy access to intuitive business intelligence (BI),
analytics, and reporting.

 Integration solutions
Need to integrate your business processes with company headquarters,
partners, or other applications and services? Explore SAP Business One
integration solutions for growing and global organizations.

SAP Business One Features

SAP Business One is business management software (ERP) designed for small and medium-
sized enterprises, sold by the German company SAP SE. As an ERP solution, it aims to
automate key business functions in financials, operations, and human resources.

A Point of Sale System

Unlike a cash register, POS Systems are known to have the capabilities of
collecting more information. When conducting business, the more information
that you have on your customers the better equipped you will be. From stock
inventory, data collection and detailed reports, good point of sale systems will
be able to offer them all. A system that is capable of integrating with other
ordering and sales systems is good to invest in. Gathering customer information
is necessary for the purposes of creating a custom model that you can work
with. Understanding the objectives of your POS software will give you an
operating edge. The following are some of the objectives that you should
familiarize yourself with:

Managing Your Inventory

The first objective of the POS Systems is to help in the management of your
business’ inventory. When conducting sales, most of the payments will be done
through the use of a credit card. Most of the systems make use of the barcodes
to track, receive and sell inventory products. This will enable the point of sale
system that you are using to collect all these data and use it.

Instead of manually checking your stock to determine what you should add, the
point of sale system will be able to do this for you. Through the tracking and
collecting of information, the system is able to know what sells a lot and when it
should be restocked. You will also get reports that will help you determine when
you should adjust your pricing.

Automation of Accounting

Traditionally, you would have to do the books at the end of every business day
manually. Other than consuming a lot of your time, you will also have high
chances of making a mistake or two. The other important objective of
effective POS Systems is to help make the record keeping and accounting
simpler.

A point of sale system is more advanced and it uses the information that it
collects to simplify the accounting process. You will be able to get all the data
that you need directly from your system. You can clear credit cards, record
transactions, collect taxes and even manage sales using a good POS system
that has been connected to a computerized accounting system.

Collection of Customer Data

Finally, you can use your POS Systems to collect the information from your
current customers. This will depend mainly on the information input capacities
and the software used in the point of sale system you are using.

With personal information such as the customers’ phone number and email
address, you will be able to improve their buying experiences. Also, having the
customers’ credit card information on your system will make it easier for them
to shop more. This will encourage repeat business from the customers mainly
due to the convenience of transactions.

Conclusion

When starting a small business, you need to consider whether the use of a cash
register will be productive, or you should look into the different POS
Systems that will better suit your business. Proper use of these systems will
save you time that you can use in other areas of your business.

Business One is SAP’s ERP software for small and medium-sized businesses
(SMB) that accommodates extensive industry-specific functionalities, best
practices and processes. It’s focus is on consumer products, industrial machinery
and components, professional services, retail information and wholesale
distribution.

Specifically designed to scale as small businesses grow, Business One’s primary

functions include helping users streamline key processes, gain greater insight
into their businesses and make decisions based on real-time information to drive
profitable growth.
SAP Business One helps lower the cost of managing a business and aims for all-
encompassing functionality, including assistance with financials, purchasing,
inventory, sales, project management, operations and customer relationships.

One main benefit of this software is that all critical information is captured and
displayed in a single solution through a simple interface. Users are also able to
connect to and run queries from multiple data sources at the same time, allowing
them to multitask and simplify a workload.

This software can be deployed on-premise or in the cloud and is integrated with a
business intelligence module that affords handy analytics. Pricing is based on the
number of users a client has on the system at any given time.

Features
SAP Business One is an all-encompassing ERP solution, so it has a plethora of
features. In this review, we will focus on its most important core features.

 Financial Management – SAP Business One hosts a complete set of tools

for streamlined financial operations that help improve margins, reduce errors
and drive more profitable decision-making. These tools include accounting,
cash flow management, a fixed asset management system, banking and
reconciliation features, and financial reporting and analysis.
 Sales and Customer Management – These features let users oversee the
full sales process and customer lifecycle, starting from initial contact and
going through final sale, after-sales service, and support. The module
addresses sales and opportunity management, marketing campaign
management, customer management, service management, reporting and
analysis and mobile sales.
 Purchasing and Inventory Control – This tool manages the complete
order-to-pay cycle, including receipts, invoices, returns, and payments to
optimize purchasing practices and control costs. Components include
streamlined procurement processes, master data management, warehouse
and accounting integration with real-time synchronization and accounts
payable features, and integrated reports with real-time data.
 Business Intelligence – The BI module harnesses company-wide data to
create timely, customizable and accurate reports. Reports are built with
intuitive tools, interactive analytics with predefined metrics and powerful data
visualizations.
 Analytics and Reporting – Users can capture all critical information in real
time and make it instantly available company wide through dashboards and
reports.

Inventory software programs now on the market let you track usage, monitor
changes in unit dollar costs, calculate when you need to reorder, and analyze
inventory levels on an item-by-item basis. You can even control inventory right
at the cash register with point-of-sale (POS) software systems. POS software
records each sale when it happens, so your inventory records are always up-to-
date. Better still, you get much more information about the sale than you could
gather with a manual system. By running reports based on this information, you
can make better decisions about ordering and merchandising.

With a POS system:

 You can analyze sales data, figure out how well all the items on your
shelves sell, and adjust purchasing levels accordingly.
 You can maintain a sales history to help adjust your buying decisions for
seasonal purchasing trends.
 You can improve pricing accuracy by integrating bar-code scanners and
credit card authorization ability with the POS system.

There are plenty of popular POS software systems that enable you to use add-on
devices at your checkout stations, including electronic cash drawers, bar-code
scanners, credit card readers, and receipt or invoice printers. POS packages
frequently come with integrated accounting modules, including general ledger,
accounts receivable, accounts payable, purchasing, and inventory control
systems. In essence, a POS system is an all-in-one way to keep track of your
business's cash flow.

Features to consider in a POS system include the following:

 Ease of use. Look for software with a user-friendly graphical interface.

 Entry of sales information. Most systems allow you to enter inventory
codes either manually or automatically via a bar-code scanner. Once the
inventory code is entered, the systems call up the standard or sales price,
compute the price at multiple quantities and provide a running total. Many
systems make it easy to enter sales manually when needed by letting you
search for inventory codes based on a partial merchandise number,
description, manufacturing code or vendor.
  Pricing. POS systems generally offer a variety of ways to keep track of
pricing, including add-on amounts, percentage of cost, margin percentage
and custom formulas. For example, if you provide volume discounts, you
can set up multiple prices for each item.
 Updating product information. Once a sale is entered, these systems
automatically update inventory and accounts receivable records.
 Sales tracking options. Different businesses get paid in different ways.
For example, repair or service shops often keep invoices open until the
work is completed, so they need a system that allows them to put sales on
hold. If you sell expensive goods and allow installment purchases, you
might appreciate a loan calculator that tabulates monthly payments. And
if you offer rent-to-own items, you'll want a system that can handle
rentals as well as sales.
 Security. In retail, it's important to keep tight control over cash receipts to
prevent theft. Most of these systems provide audit trails so you can trace
any problems.
 Taxes. Many POS systems can support numerous tax rates-useful if you
run a mail order business and need to deal with taxes for more than one
state.

Perhaps the most valuable way POS systems help you gain better control of
your business is through their reporting features. You can slice and dice sales
data in a variety of ways to determine what products are selling best at what
time, and to figure out everything from the optimal ways to arrange shelves and
displays to what promotions are working best and when to change seasonal
promotions.

Reporting capabilities available in POS programs include sales, costs, and

profits by individual inventory items, by salesperson, or by category for the day,
month and year to date. Special reports can include sales for each hour of the
day for any time period. You can also create multiple formats for invoices,
accounting statements and price tags. Additional reports include day-end cash
reconciliation work sheets and inventory management. Examine a variety of
POS packages to see which comes closest to meeting your needs.

Every business is unique; you may find that none of the off-the-shelf systems
meets your requirements. Industry-specific POS packages are available--for
auto repair shops, beauty and nail salons, video rental stores, dry cleaners and
more. In addition, some POS system manufacturers will tailor their software to
your needs.