Year 12

Prefect Portfolios
2019
Timeline

Tuesday 14th August - Prefects visit Bounce classes

- Key Selection Criteria published on the Compass
(Week 5) newsfeed and emailed to all Year 11 students
Wednesday 22nd August - 3 copies of written applications due to the General
Office by 12 Noon
(Week 6)

Thursday 30th August - Shortlist of candidates published

(Week 7)

Friday 31st August - Shortlisted candidates to supply an electronic copy of

their 150 word summary of their application by 12
(Week 7) Noon
Monday 3rd– Wednesday - Student and Staff Vote open online
5th September
(Week 8)
Friday 7th- Tuesday 18th - Interviews
September
(Week 8-10)
Wednesday 19th- Friday - Announcement of Year 12 Prefect team for 2019
21st September - Advise Head Prefect nominees to prepare speech for
(Week 10) Tues 9th Oct (Week 1, Term 4)
December 6th and 7th - Prefect training camp

Written Application
Cover letter and Key Selection Criteria* must be submitted to the General Office by 12
noon on Wednesday 22nd of August. *3 copies must be supplied, each must be stapled
and submitted separately (not in a plastic pocket) and typed in size 12 font
 1. Cover letter (no more than 1 page) Outline why you would like to represent the
student body as a Prefect at Ringwood Secondary College in 2019.
 List the Prefect portfolios you believe your skills would be most suitable for being
successful in
 Identify whether you are wanting to be considered for Head or Deputy Head
Prefect. Please note that all students that are successful in gaining a Prefect
position, may be considered for the role of Head or Deputy Head Prefect
2. Key Selection Criteria (no more than 2 pages)
 Outline the skills, attributes and experiences that make you a suitable candidate for
a Prefect position. Link this with the portfolios you believe you are most suitable for
and make reference to the job descriptors and expectations of all RSC Prefects.
 Further advice for your application – the panel would appreciate seeing your
visionary component of your application, as well reading about your achievements.
3. Two referees (no more than half a page in total)
 Identify one staff member from the College and one person outside of school who
you have worked closely with and can attest to your skills and attributes. Discuss
your application with them and ask for them to write a reference to include in your
application. Please note: The key panel members will not be eligible to be a referee
due to their role in reading applications and interviewing. For 2019, they are Ms
Horton, Ms Menz and Mr Barut.
4. 150 word summary (only provided if you are shortlisted however, please have this
prepared)
 Summarise your skills, attributes and experiences into 150 words or less. If
shortlisted, you will be asked to submit this as an electronic copy. This summary will
be used to inform online voters.

Online Vote
A link will be sent to all Year 11 students and staff to complete an online vote. Each
person receives 10 votes to distribute amongst all of the applicants that have been
shortlisted to the voting stage. The votes are not for a portfolio, but rather a vote for a
student that is suitable to be a Prefect. The 10 votes are weighted with the 1st vote being
worth 10 points and the 10th vote worth 1 point.

Interview
Based on the written application and staff and student vote, a number of students are
selected for individual interviews.
Typically, interview questions would include a combination of the following:
 What will you bring to the role?
 What would you like to achieve in the role?
 What vision do you have?
*Note – A shortlist of potential Head and Deputy Head Prefects will be completed following
the interview process. All shortlisted candidates will then be asked to present their vision to
the Year 11 cohort (Tuesday 9th October) and to also attend a group interview with Mr
Phillips.
Criteria for Applicants
The following selection criteria will be used by the panel of teachers to make decisions
relating to shortlisting applicants for interviews and appointment of prefects to portfolios.

Selection Criteria
Direction – a vision for the direction of the role and what the student wants to achieve in
2019.
Skills – demonstrated capabilities and attributes to fulfil key roles through previous
experience or skill set. i.e. organisational skills, motivation, ability to take initiative and lead
independently
Behaviour - behaving in a manner that is considerate of others and the ethos and values
of the RSC community.
Communication & Relationship Skills – ability to work respectfully and productively with
others, both staff and students. i.e. confidence to lead peers in meetings and group action
Attitude Toward Learning – a positive attitude toward learning, in an academic and
broader social context.

All Ringwood Secondary College Prefects are expected to fulfil the following, as well as
the specific requirements of their Portfolio. The expectations below must be referred to
in your written application as well as the job description for the portfolios that you
are applying for.

Expectations of all RSC Prefects

 To uphold the rules of the College both by example and encouragement of other
students
 To foster amongst students a spirit of learning and commitment to academic
pursuits
 To foster amongst students a willingness to participate in the co-curricular life of the
College
 Contribute to an active school voice that builds school and community
connectedness
 To lead and assist with Year Level Assemblies
 To build positive school spirit and to work with key teachers to develop and
implement the House System at Ringwood Secondary College
 To be actively involved with the promotion of the College through events including
weekly school tours and the College Open Night
Prefect Portfolio Job Descriptors

Positions:
Portfolio: Head and Deputy Head Prefect 2 Head Prefects,
2 Deputy Head Prefects

Duties:
 Speak publicly as a representative of the student body at Ringwood Secondary
College, at both school events and in the broader community
 Assist in the organisation and operation of school functions at all Year Levels such
as Junior school information evenings, as required by school staff
 Lead and represent the voice of Year 12 students in organising responsible
celebrations throughout the year, but particular during end of year activities
 To take a lead role in organising and running fortnightly meetings with all Prefects
 Work with all Year 12 Prefects to form a collaborative, dynamic and effective team
 To act as a liaison between students and school administration
 To mentor and work with students, across the College, to promote leadership
opportunities

Skills:
 Ability to confidently speak publicly
 Ability to work with students and staff, across the College, in a respectful and
meaningful manner
 Ability to view the perspective of others
 Demonstrated leadership skills
 Record of and willingness to continue participation in co-curricular activities
 Number of positions:
Portfolio: House Prefect
8 (2 per House)

Duties:
 To foster and promote House spirit by encouraging participation in as many House
activities as possible
 Lead and initiate House activities that are both whole school and year level based,
to encourage opportunities for interaction between students in different year levels
 Organise House meetings
 Meet with key teachers to organise House activities
 To work with all House leaders, Year 12 Prefects and student leaders in younger
year levels as required
 Visit and speak at Year Level Assemblies to promote House activities
 Contribute articles for the school newsletter to promote and report progress of
House activities

Skills:
 To take initiative, seek out opportunities demonstrate an ability to work
independently
 Prepare speeches and be willing to speak in front of an audience
 Actively fulfilling responsibilities in the elected role
 Organisation
 Ability to communicate with junior school students and community coordinators
 To act as a role model for students in regards to behaviour, community
participation and academic pursuits
Portfolio: Chaplaincy Number of positions: 1

Duties:
 To assist the Chaplain in the effective operation of the Chaplaincy programs
within the College including (not exclusive to): Breakfast Club, car show,
e-sports, connect and Mental Health Carnival
 To assist in the research, planning and implementation of new programs in
the school, opportunities to fundraise and supporting community agencies
 To assist students and represent students from a faith background
 Attend programs already established once a term (minimum) and report
back to Chaplain
 Visit and speak at Year Level Assemblies to promote programs
 Meet with Chaplain/s regularly for encouragement and support

Skills:
 Demonstrated a willingness to uphold school rules and be an active member of
the RSC community
 Be open and respectful to those of all religions
 Able to communicate to peers and with willingness to address Year Level
Assemblies
 Ability to rally student support for new initiatives
 Creative thinking and a capability to think outside the box
 Act as role models to other students
 Passion and a concern to help students in the College community and abroad.
Portfolio: Cultural Diversity Number of positions: 2

Duties:
 To represent, support and advocate for RSC students from a Culturally and
Linguistically Diverse (CALD background)
 Provide guidance to CALD students in regards to day-to-day life at school as
well as their academic pursuits
 Mentor CALD students as they transition into life at Ringwood Secondary
College, particularly students transitioning from the Language School at
alternative times throughout the school year
 Work with the Student Representative Council and International Prefect to raise
awareness of issues concerning CALD students and to assist them with
developing and promoting activities/programs that foster understanding,
inclusiveness and connectedness to the school community and environment
 Liaise with relevant staff (including the EAL, International and CALD
Co-ordinators and MEAs) about issues affecting CALD students

Skills:
 Capacity to take initiative and to speak and advocate on behalf of the CALD
students across the College
 Willingness to address Year Level Assemblies and relevant staff
 Ability to work with students across all year levels
 Friendly, approachable manner
 Organised and knowledgeable of the operation of life at RSC
Portfolio: Environment Number of positions: 1

Duties:
 Work closely with the Sustainability Coordinator to plan meetings and actions of
The Green Team
 Speak at assemblies and other school events regarding RSC’s environment
events
 Promote sustainable practice through managing the College’s environment
committee (Green Team) and encourage student participation and organisation
of activities
 Assist the Sustainability Coordinator in maintaining up to date records of
resource management at RSC where required
 Edit and create posts on the Ringwood Sustainability Hub and Network with the
other schools that use the site. Furthermore, create Instagram posts in
conjunction with the coordinator, chronicling the actions of the Green Team
 Work alongside the schools Facilities Manager and Sustainability Coordinator to
generate ideas and implement programs across the College

Skills:
 A passion for sustainability and the environment
 The ability to lead and work with other members of the school community
harmoniously and effectively
 The ability to act as a role model for other students and model good sustainable
behaviour
 Demonstrate excellent communication skills and presentation skills
 The ability to think innovatively and creatively
 Reliability and excellent organisational skills
Portfolio: Music Number of positions: 2

Duties:
 Participate actively in the instrumental and ensemble Music Program
 Encourage participation and generate enthusiasm for all Music Program
activities in the College
 Initiate the organisation, planning and running of extra-curricular music activities
in the College
 Assist in the planning and organisation of extra-curricular music activities in the
College
 Be an ambassador for the Music Program
 Liaise with leaders across all year levels to provide performance opportunities for
students at a range of College events and assemblies
 Support the Director of Music and other music staff in the effective operation of
the Music Program activities
 Write speeches to present on stage at information evenings, assemblies and
other events as required
 MC the music concerts throughout the year
 Music Program activities include Concerts, Competitions, Tours, Recruitment
Night, Open Night, Gala Concert and other such events

Skills:
 Demonstrated commitment to music at the school, through previous experience
and excellence in Music Program activities
 Demonstrated skills in music performance, and a commitment to continuous
improvement through rehearsal and hard work
 Excellent communication and presentation skills
Portfolio: Philanthropic Number of positions: 1

Duties:
 To lead and contribute to philanthropic and social justice opportunities within the
College
 To lead the investigation and organisation of charities the House system and
College can be purposefully linked with
 Work with the House Prefects to deliver philanthropic activities at each
sub-school
 Involvement in the Lord Mayor’s Charitable Foundation Youth in Philanthropy
program
 Contribute to the College Newsletter with regular articles to inform the wider
community of social justice issues and to share the fundraising efforts of
students within the College
 To work with the Student Representative Council to raise awareness of social
justice and to assist them with running fundraising activities for charities and
organisations

Skills:
 Demonstrated a willingness to uphold College rules and be an active member of
the RSC community
 Capacity to take initiative and to speak on behalf of the students across the
College who have an interest in social justice and philanthropy
 Willingness to address Year Level Assemblies
 Ability to work with students across all year levels
Portfolio: Performing Arts Number of positions: 2

Duties:
 Encourage participation and generate enthusiasm for all extra-curricular
performing arts activities in the College
 Lead the research, development and implementation of a House based
performing arts whole school event
 Assist in the planning and organisation of extra-curricular performing arts
activities in the College, including Production (Senior and Junior)
 Be an ambassador for extra-curricular performing arts activities as a participating
ambassador in this area
 Promote and host the fashion show for carnivals including swimming and
athletics
 Liaise with leaders across all year levels to provide performance opportunities for
students at a range of College events and assemblies, including workshops and
meetings with younger year levels
 Support the Director of Performing Arts and other PA staff in the effective
operation of the extra-curricular performing arts activities.
 Speak at information evenings, assemblies and other events as required.
 Extra-curricular performing arts activities include productions, tours, concerts,
drama and dance showcases and other such events

Skills:
 Demonstrated commitment to performing arts at the College, through previous
experience and excellence in extra-curricular performing arts activities,
 Demonstrated skills in performance, and a commitment to continuous
improvement through rehearsal and hard work
 Excellent communication and presentation skills
Portfolio: Sport Number of positions: 2

Duties:
 Encourage participation and enthusiasm for extra-curricular sports activities in
the College
 Assist in the planning and organisation of the College carnivals: Swimming,
Athletics, Cross Country and attend/compete at these carnivals
 Liaise with House leaders to encourage and increase participation in sport
 Work with the Director of Sport, Sports Convener and Sports trainee to ensure
the smooth running of the sports program
 Attend and assist at Open Night, assemblies and other events as required.
 Organise annual staff/student sporting matches in sports such as: netball,
basketball, cricket, down ball, football and/or volleyball
 Speak and present at the annual Sporting Hall of Fame event
 Announce and present award recipients at the College Presentation Evening

Skills:
 A clear passion for sport, as demonstrated through involvement in numerous
sporting activities throughout their time at school
 Excellent verbal communication/public speaking skills and willingness to address
Year Level Assemblies
 Ability to work effectively with staff members within a team environment, and to
lead and act as a role model for younger students
Portfolio: Visual Arts Number of positions: 1

Duties:
 To lead and promote the visual arts at Ringwood Secondary College
 To participate in collaborative community art projects that may arise
between Ringwood SC and the local community
 To develop and implement/run visual arts activities and competitions to
encourage a creative school culture
 To work with staff and students to assist in setting up the Art and
Technology Exhibition and presenting at the opening night
 To attend the Ringwood SC Presentation Night and present the Visual Arts
Awards
 To collaborate with all Visual Arts Captains

Skills:
 Demonstrates a willingness to uphold school rules and be an active member of
the RSC community
 Enthusiastically present and promote the Visual Arts to Year Level Assemblies,
school wide events and at the Art & Technology Exhibition
 Plan and implement college wide art based activities
 Communicate effectively with artistic community, visual arts staff, all Visual Arts
Prefects and entire student body through forms such as emails, Compass,
announcements and posters
Portfolio: Wellbeing Number of positions: 1

Duties:
 Facilitate and lead fortnightly “Stand Out” group. This includes recruiting new
members, hosting meetings, creating focus and inspiration for student advocacy
projects
 Actively involved in the planning, organisation and running of the annual Mental
Health Awareness Week, R U OK Day and IDAHOT Day. This includes recruiting
volunteers, liaising with outside agencies, running fundraising activities, liaising
with VCAL and Stand Out to man booths on Carnival Day, assisting SWC design
and display of promotional posters
 Attend Breakfast Club
 Present Wellbeing Awards and announcements at Year Level Assemblies
 Assist the school Social Worker with Supportive Friends program as required
 Design and maintain Wellbeing Notice Board in Wellbeing House.
 Assist in the creation and set up of the display board and attend College Open
Night
 Assist SWC with publications such as articles for College Newsletter, Wellbeing
page for College Year Book and Student Services Handbook
 Mentoring vulnerable students as considered appropriate by SWC

Skills:
 Excellent verbal communication/public speaking skills and willingness to address
Year Level Assemblies
 Excellent interpersonal skills including listening skills, personal warmth, ability to
demonstrate empathy and non-judgemental understanding
 Excellent writing skills
 A heartfelt commitment to the principle of Equal Rights for all, and desire to
foster the health and wellbeing of all RSC students
 Compassion for students who are disadvantaged and vulnerable
 Good organisational skills
 Good computer skills
 Ability to be reliable, punctual, and to work with self-directed initiative
 Design and Art talent is an advantage
 Sense of humour is essential