Name of the Dealer Name of the Dealer

TIN No. 27090010132 V & C

Period Select
Constitution of the dealer Select

Index of Statement & Documents required for Select

Page No.
No. Description From To
1 Xerox copy of Notice(s) received for the period under
consideration
2 Xerox copy of form 501, if the case is resulting in Refund of
Tax under MVAT Act
3 Authority Letter
4 If the turnover for the year of assessment increased limit for
VAT Audit, Provide Vat Audit Report (Soft Copy &) hard Copy
with Audited Statement of Accounts and Tax Audit Report,
else Trading & profit & Loss Account and Balance Sheet as
at end of the financial period.

5 Provide Sales and Purchase Reconciliation Statement for the

period under consideration.
6 Monthly Summary of Sales, Sales By D.N. and Sales Return

7 Monthly Summary of Purchases and Purchase Return

8 Proof of payment of Tax ( Xerox copies of the Challans
under VAT & CST Act )
9 If the dealer is a Contractor, and if any employer has
deducted Tax from payments made to him, he has to provide
Tax Deduction Certificate under MVAT Act in Form 402 from
the employer. Prepare a List of the same in Excel in
duplicate and provide the same with Original Tax Deduction
Certificates.

10 If a dealer has awarded Works Contract and has deducted

Tax under MVAT act, then please provide Xerox copy of
T.D.S. Return in prescribed form with Ack. for filing of the
same under MVAT act.

11 Xerox copies of Returns filed under MVAT Act and CST Act.
(If you have filed any revised return, then the last
Return. It is permitted to file Annual Return for the
period after 31/03/2007, you can provide annual Revised
Return)
12 VAT Working for the complete period

13 Confirmation of Top 10 Suppliers with Summarised details of

VAT paid purchases during the year.( Please take care that
the Net Taxable Amount and Tax paid amount shall Tally
with Summary of Purchases and Purchase Return .)

Now for Assessment under CST Act

14 If there is Direct Export Sales, Please provide Xerox copy of
Sales Invoices with Bill of Lading. Also provide Export
Realisation Certificate obtained from your Bankers.

15 If there is claim of High-sea sale, please provide bill wise

details with Documents of Purchase Invoice, Xerox copy of
Sales Invoice, Xerox copy of Agreement of High-sea sale &
Xerox copy of Bill of Lading on both side showing your
endorcement of back of the same.

16 If there is Sales exempted U/S 4 of CST Act, that is Out to

Out Sales, Please provide compltlete Statement of
Purchases and identified disposal of the same. (One has to
provide in sequance Purchase Bills, L.R. and Sales Invoice
for each disposal.) Often such transactions are recorded as
Sales u/s 6(2) / Sale in transit.

17 Complete Bill wise details of Sales against Documents Like

Foirm C, Form F, Form J, Form I etc. Please provide details
of Forms received in the said Satement.

18 In case there is Sales u/s 6(2) / Sales in Transit, Please

provide complete identification statement of Purchases and
Sales thereof with details of Form E-I or E-II received from
the supplier in the said Statement.

List of Records required to be produced for verification

in assessment / Business Audit / Refund Audit
Proceedings

A Legder Accounts - Minimum Monthly Ledger of Sales and

Purchase

B Sales Register (Advisable to provide in Excel Sheet with

details of Commodity , Not product)

C Purchase Register (Advisable to provide in Excel Sheet

Advisable to provide in Excel Sheet with details of
Commodity , Not product)
 D Sales Return register (Advisable to provide in Excel
Sheet Advisable to provide in Excel Sheet with details of
Commodity , Not product)

List of Documents Required (Original)

i) Sales Bill file
ii) Purchase Bill File
iii) Sales Return Credit Note File
Other Information May be asked for
1 Complete Statement of Professional Tax Liability for the year
under Assessment with details of Payments thereof.

2 Xerox copy of Bank Statement received from bankers

normally for one Month (It may be accepted for the month of
February)

Notes"

The Statements are to be printed after hiding unwanted / Emply Colums from every excel
sheets.
 For easy preparation, Following Guidance
As a special case, we advise you all the prepare your sales and purchase register
in the template provided on our website. If you will prepare the register as
designed by us, it will be easier for you to give reply to any question by assessing
officer. Even you will be able to prepare the VAT Audit report and other
information without any mistake. This format is also available on our wevbsite.

1 For preparation of Authority letter, Please download the said Template from
our website "bmshah4u.com"

2 For preparation of maximum statements, please always download Template

"704-Data-……" from our website bmshah4u.com

3 Monthly Summary of Sales, addition to Sales and Sales Returns is availbe in

our Template "704-Data-…."
4 Monthly Summary of Purchase & purchase Return summary is also available
in our Template "704-Data-….."
5 If all the payment of tax is made in single Challan, Please use the excel sheet
"Annex A & B" of out template "704-Data-……" to provide details of tax paid,
else provide details in separae Excel Sheet.

7 If you have to prepare the details of Tax deducted at Source by employer /

contractees, please prepare the same in the Template "704-Data-……" and
provide information in Annex-C
8 In you have to prepare details of Tax Deducted by you under MVAT Act,
please use the Template "704-Data-….." aqnd provide detials in "Annex - D".
Also you have to provide Xerox copy and Acknowledgment of filing of TDS
Return Form 405 (Manual) and Form 424 (Electronic copy) as applicable from
time to time.

8 VAT Working, you will have to just take out print of the same from the
Template "704-Data-…..". The same will be ready to be printed even on
Monthly, quarterly, Sis Monthly or Annual as required by you.

9 For preparation of Confirmation of Top Ten Supplier, Please fill in data base
information in the Template "704-Data-…..", "Annex J - 2" Sort the said sheet
Highest Tax Credit at Top and Lowest at Bottom and take print out of the
same. You have to find out who are Top 10 from the same in cronology.
10 For preparation of Confirmation of Purchases, please use our Templadte
"Confirmation of Purchases". Provide details of Name and address with TIN
No. of yours and suppliers at the top, Select period, Put date in date of
confirmation and type place as required on First Page. On page No. 2, please
enter details of Tax Invoice No., Date, Net Taxable Amount, VAT Amount, in
the colums provided and enter Commodity Description in the lst Colum.

11 In case of Direct Export by the dealer, one has to provide Export Invoices
with Bill of Lading and Export Realisaltion certificate obtained from the
bankers. All Xerox copies are required to be provided with Bill wise List of
Exports.

12 In case of High-sea Sales Claim, a dealer has to provide Sales Bill Copy, Copy
of Import Bill, Copy of High-sea Sales agreement and Copy of Bill of Lading
Xerox on both the side showing endosement of the dealer claiming High-sea
sales. These documents shall be provided in cronology of each transaction.

13 To claim Sales Exempted under section 4 of Central sales Tax Act, that is
"Out to Out Sales" a dealer has to prepare list of documents as under.

13-1 The dealer is suppose to prove that he had pre-existed purchase order
from his customer, to whom, the sales are claimed to have been
exempted u/s 4 of CST Act.

13-2 The dealer shall provide copy of purchase order for supply of goods
identically as per the description of the goods in purchase orders only.

13-3 Purchase Bill with details of movement of goods from one State to
Other State showing direct Delivery / Door Delivery of the Goods to the
Customer. It make no difference, whether the goods have moved from
maharashtra to other State, Other State to Maharashtra or Other State
to Other State. In case, the purchaser failes to provide declaration in
Form C and or Supplier fails to provide declaration in E-I, it will make
nodifference and the No Liability can be attracted. yes, in this claim,
you have to take expert advise from your Tax Professional or those,
who knows about the case Laws. It is also possible that a dealer might
have books such transaction of sales under the Code, "Sales u/s 6(2)
/ Sale in Transit", Proof of transport and Corrasponding Sales Invoice
for the same. That is to say that there are five documents per
transaction to claim exemption from liability of tax. You have to
provide this Statement and documents in Cronology of the
transactions. Give Serial No. of document to be submitted to assessing
officer. The format of information is part of information in Excel Sheet
in the Template "704-Data-......" Name of the sheet is
14 For complete bill wise details of the sales in the course of interstate
sales, Sales against Form F, Sales against Form H, Sales against Form
I, Sales against Form H & Sales u/s 6(2) of CST Act and provide all
the details in every colum of the Sheet "G to I" in our Template "704-
Data-.......". Give your own Serial No. on the documents received by
you in appropriate colum, Sort the Statement in the file based on
serial No. on the Form given by you. You will get All the Statement of
Different type of Forms received and not received. Also it will be
easier to calculate Liability of tax on sales against Forms and not
received. In this case for all the transactions, you have to provide
Sales Invoice Copy, Proof of Dispatch in the course of interstate trade
/ movement from Maharashtra to another State. In case of Sales
against H Form, the document shall be Bill of Lading of Airway Bill or
like documents.

15 In case of sales u/s 6(2) of C.S.T. Act / Sales In Transit, you have to prepare
Statement of Purchases and sales identification. In the said Sheet only you
have to provide details of E-I/E-II form received from the supplier and give
those forms too Serial No. and sort the said statement too as per the said
serial No. This information is also part of the Template "704-Data-....." and
the name of data sheet is

16 For any other details, you may ask me the question on my E-mail
address bmshah5@gmail.com giving your name, address and Mobile
No.

17 In case a dealer or Tax professional wants any Template to be prepared in

Excel file, Please mail us the form to be developed in Excel. We shall be
pleased to develop the same and upload on our website for use of other
dealers / tax professionals.